HomeMy WebLinkAbout25-187 (2) C ..... LF
Resolution No. 25-187
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH INQUEST CONSULTING, LLC
FOR DIVERSITY, EQUITY, AND INCLUSION CONSULTING SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with
inQUEST Consulting, LLC, for diversity, equity, and inclusion consulting services, a copy of
which is attached hereto and made a part hereof by reference.
David J. Kaptain, Mayor
Presented: November 5, 2025
Adopted:
Vote: Yeas Nays:
Recorded:
Attest:
Kimberly A. Dewis, City Clerk
4.
AGREEMENT
THIS AGREEMENT is made and entered into this 5th day of November , 2025,
by and between the CITY OF ELGIN,an Illinois municipal corporation(hereinafter referred to as
"CITY") and inQUEST Consulting, LLC, an Illinois limited liability company, (hereinafter
referred to as"CONSULTANT").
WHEREAS, the CITY has previously engaged the CONSULTANT to furnish certain
professional services in connection with fostering diversity, equity and inclusion in the CITY's
workplace pursuant to three previous agreements between the CITY and the CONSULTANT
dated January 27, 2021, and March 23,2022 and April 10, 2024 respectively(hereinafter referred
to as the"Prior Agreements");and
WHEREAS, the CITY desires to further engage the CONSULTANT to furnish certain
additional professional services in connection with diversity,equity and inclusion in the workplace
(hereinafter referred to as the"PROJECT"); and
WHEREAS, the CONSULTANT represents that it has the necessary expertise and
experience to furnish such services upon the terms and conditions set forth herein below;
NOW, THEREFORE, it is hereby agreed by and between the CITY and the
CONSULTANT that the CITY does hereby retain the CONSULTANT for and in consideration of
the mutual promises and covenants contained herein, the sufficiency of which is hereby
acknowledged,to perform the services relating to the PROJECT as described herein,subject to the
following terms and conditions and stipulations:
1. SCOPE OF SERVICES
A. All vv cork hereunder shall be performed under the direction of the Assistant City
Manager of the CITY,herein after referred to as the"DIRECTOR."
B. The CONSULTANT shall provide diversity, equity and inclusion consultant
services for the PROJECT.
C. A detailed Scope of Services for the PROJECT is set forth in CONSULTANT'S
proposal dated October 15, 2025, entitled "Ongoing DEI and Culture Support—A
Proposal for the City of Elgin," attached hereto and made a part hereof as
Attachment A.
D. This Agreement with the CONSULTANT is germane to the Prior Agreements with
the CONSULTANT with respect to the PROJECT as signed and this Agreement is
in the best interest of the CITY and authorized by law.
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2. SCHEDULE
CONSULTANT shall provide the services for the PROJECT according to a schedule as directed
by the CITY.
3. WORK PRODUCT
All work product prepared by the CONSULTANT pursuant hereto including, but not limited to,
reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the DIRECTOR;provided,however,that the CONSULTANT may retain copies of such
work product for its records. CONSULTANT's execution of this Agreement shall constitute
CONSULTANT's conveyance and assignment of all right, title and interest, including but not
limited to any copyright interest, by the CONSULTANT to the CITY of all such work product
prepared by the CONSULTANT pursuant to this Agreement.The CITY shall have the right either
on its own or through such other consultants as determined by the CITY to utilize and/or amend
such work product. Any such amendment to such work product shall be at the sole risk of the
CITY. Such work product is not intended or represented to be suitable for reuse by the CITY on
any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of
the CITY without liability or legal exposure to the CONSULTANT. Notwithstanding the
foregoing, CONSULTANT retains exclusive rights to any and all intellectual capital such as
methodologies, know-how, models, proprietary tools and processes now possessed or
subsequently developed by CONSULTANT; provided, however, that City shall have full and
exclusive ownership of any and all materials provided by CONSULTANT to the CITY for the
CITY's use and in relation to training materials which have been purchased by the CITY which
are specific to the CITY.
4. PAYMENTS TO THE CONSULTANT
A. For services provided by the CONSULTANT the CONSULTANT shall be paid at
the hourly rates and fees set forth in Attachment A with the total fees not to exceed
$125,000 regardless of any actual costs incurred by CONSULTANT or work
performed by the CONSULTANT unless substantial modifications to the scope of
work are authorized in writing pursuant to an amendment to this Agreement
approved and executed by the parties.
B. Out of pocket expenses for the PROJECT are included within the total not to exceed
amount of$125,000 provided for in subparagraph A above.
C. The CITY shall make periodic payments to the CONSULTANT based upon work
actually performed within thirty(30)days after receipt and approval of invoice.
D. Payment by credit card will incur a three percent (3%)processing fee.
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5. INVOICES
The CONSULTANT shall maintain records showing actual time devoted and cost incurred. The
CONSULTANT shall permit the authorized representative of the CITY to inspect and audit all
data and records of the CONSULTANT for work done under this Agreement. The
CONSULTANT shall make these records available at reasonable times during the Agreement
period and for one(1)year after termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY or CONSULTANT may terminate this
Agreement at any time upon fifteen (15) days prior written notice to the other party. In the event
that this Agreement is so terminated, the CONSULTANT shall be paid for services actually
performed and incurred prior to termination. The CITY shall not be liable for any expenses or
other costs for reimbursement purposes.
7. CANCELLATION POLICY AND SPECIAL FEES
The CITY may, at its sole option, upon twenty-one (21) days' prior written notice (including
written notice provide by electronic mail):
• Cancel any session without an assessed fee.
• Reschedule any session, in which event the CONSULTANT and the CITY shall work
together in good faith to identify a date and time to host the rescheduled session within
a mutually agreed upon timeframe.
For sessions cancelled within the 21-day notice period, the CITY and the CONSULTANT agree
that a fifty percent (50%) cancellation fee will be assessed on sessions that are cancelled and not
rescheduled within ninety(90)days of the scheduled session.
Onsite training that is four (4) hours or less will be billed at five-eighths (5/8) of the
CONSULTANTS's daily rate, and onsite training that is more than four(4) hours will be billed at
one full day. Sessions starting before 7:00 a.m. or after 5:00 p.m. will be billed at a twenty-five
percent (25%)premium.
8. TERM
This Agreement shall become effective as of the date the CONSULTANT is given a notice to
proceed and, unless terminated for cause or pursuant to Paragraph 6, shall be deemed concluded
on the date the CITY determines that all of the CONSULTANT's work under this Agreement is
completed. A determination of completion shall not constitute a waiver of any rights or claims
which the CITY may have or thereafter acquire with respect to any term or provision of this
Agreement.
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9. NOTICE OF CLAIM
If the CONSULTANT wishes to make a claim for additional compensation as a result of action
taken by the CITY, the CONSULTANT shall give written notice of its claim within fifteen (15)
days after occurrence of such action. No claim for additional compensation shall be valid unless
so made. Any changes in the CONSULTANT's fee shall be valid only to the extent that such
changes are agreed to in pursuant to a written amendment to this Agreement approved and
executed by the CITY and the CONSULTANT. Regardless of the decision of the DIRECTOR
relative to a claim submitted by the CONSULTANT, all work required under this Agreement as
determined by the DIRECTOR shall proceed without interruption.
10. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall be
deemed to constitute a default, and the other party has the right to seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if
either party,by reason of any default, fails within fifteen(15)days after notice thereof by the other
party to comply with the conditions of the Agreement, the other party may terminate this
Agreement. Notwithstanding the foregoing, or anything else to the contrary in this Agreement,
with the sole exception of an action to recover the monies the CITY has agreed to pay to the
CONSULTANT pursuant to Paragraph 4 hereof, no action shall be commenced by the
CONSULTANT against the CITY for monetary damages. CONSULTANT hereby further waives
any and all claims or rights to interest on money claimed to be due pursuant to this Agreement,
and waives any and all such rights to interest which it claims it may otherwise be entitled pursuant
to law, including,but not limited to,the Local Government Prompt Payment Act(50 ILCS 501/1,
et seq.),as amended,or the Illinois Interest Act(815 ILCS 205/1,et seq.),as amended.The parties
hereto further agree that any action by the CONSULTANT arising out of this Agreement must be
filed within one year of the date the alleged cause of action arose or the same will be time-barred.
The provisions of this paragraph shall survive any expiration, completion and/or termination of
this Agreement.
11. NO PERSONAL LIABILITY
No official, director,officer, agent or employee of the CITY or CONSULTANT shall be charged
personally or held contractually liable under any term or provision of this Agreement or because
of their execution,approval or attempted execution of this Agreement.
12. NONDISCRIMINATION/AFFIRMATIVE ACTION
CONSULTANT will not discriminate against any employee or applicant for employment because
of race,color,religion,sex,national origin,age,ancestry,order of protection status,familial status,
marital status, physical or mental disability, military status, sexual orientation, or unfavorable
discharge from military service which would not interfere with the efficient performance of the
job in question. CONSULTANT shall take affirmative action to comply with the provisions of
Elgin Municipal Code Section 5.02.040 and will require any subcontractor to submit to the City a
written commitment to comply with those provisions. CONSULTANT shall distribute copies of
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this commitment to all persons who participate in recruitment, screening,referral and selection of
job applicants and prospective subcontractors. CONSULTANT agrees that the provisions of
Section 5.02.040 of the Elgin Municipal Code, 1976, as amended, are hereby incorporated by
reference, as if set out verbatim.
No person shall be denied or subjected to discrimination in receipt of the benefit of any services
or activities made possible by or resulting from this Agreement on the grounds of race, color,
religion,sex,national origin,age,ancestry,order of protection status,familial status,marital status,
physical or mental disability, military status, sexual orientation, or unfavorable discharge from
military service. Any violation of this paragraph shall be considered a violation of a material
provision of this Agreement and shall be grounds for cancellation, termination or suspension, in
whole or in part,of the Agreement by the CITY.
13. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and the
assigns of the parties hereto; provided, however, that no assignment shall be made without the
prior written consent of the CITY.
14. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other
provisions of this Agreement and the CONSULTANT shall remain liable to the CITY with respect
to each and every item, condition and other provision hereof to the same extent that the
CONSULTANT would have been obligated if it had done the work itself and no assignment,
delegation or subcontract had been made.CONSULTANT reserves the right to use subcontractors
and will notify the CITY in advance.
15. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership,joint venture,employment or
other agency relationship between the parties hereto.
16. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
17. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe the
scope of intent of any provision of this Agreement, nor shall they be construed to affect in any
manner the terms and provisions hereof or the interpretation or construction thereof.
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18. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the subject
matter hereof and may not be changed, modified, discharged or extended except by written
amendment duly executed by the parties. Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in writing herein or in a duly executed
amendment hereof, or change order as herein provided.
19. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance with,
the laws of the State of Illinois.Venue for the resolution of any disputes or the enforcement of any
rights pursuant to this Agreement shall be in the Circuit Court of Kane County,Illinois. inQUEST
hereby irrevocably consents to the jurisdiction of the Circuit Court of Kane County,Illinois for the
enforcement of any rights, the resolution of any disputes and/or for the purposes of any lawsuit
brought pursuant to this agreement or the subject matter hereof; and inQUEST agrees that service
by first class U.S. mail to Scott Hoesman, 180 N. Stetson Avenue, Suite 3510, Chicago, Illinois
60601 shall constitute effective service. Both parties hereto waive any rights to a jury.
20. NEWS RELEASES
The CONSULTANT may not issue any news releases without prior approval from the
DIRECTOR,nor will the CONSULTANT make public proposals developed under this Agreement
without prior written approval from the DIRECTOR prior to said documentation becoming matters
of public record.
21. COOPERATION WITH OTHER CONSULTANTS
The CONSULTANT shall cooperate with any other consultants in the CITY's employ or any work
associated with the PROJECT.
22. INTERFERENCE WITH PUBLIC CONTRACTING
The CONSULTANT certifies hereby that it is not barred from bidding on this contract as a result
of a violation of 720 ILCS 5/33E et seq.or any similar state or federal statute regarding bid rigging.
23. SEXUAL HARASSMENT
As a condition of this contract,the CONSULTANT shall have written sexual harassment policies
that include,at a minimum,the following information:
a. the illegality of sexual harassment;
b. the definition of sexual harassment under state law;
c. a description of sexual harassment,utilizing examples;
d. the vendor's internal complaint process including penalties;
e. the legal recourse,investigative and complaint process available through the Illinois
Department of Human Rights,and the Illinois Human Rights Commission;
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f. directions on how to contact the department and commission;
g. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of such policies shall be provided by CONSULTANT to the Department of Human Rights
upon request pursuant to 775 ILCS 5/2-105,as amended.
24. WRITTEN COMMUNICATIONS
All recommendations and other communications by the CONSULTANT to the DIRECTOR and
to other participants which may affect cost or time of completion, shall be made or confirmed in
writing. The DIRECTOR may also require other recommendations and communications by the
CONSULTANT be made or confirmed in writing.
25. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and shall be
mailed by First Class Mail,postage prepaid,addressed as follows:
a. As to the CITY:
Karina Nava
Assistant City Manager
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
b. As to the CONSULTANT:
David Stone
Executive Partner
inQUEST Consulting, LLC
Two Prudential Plaza, Suite 3510
Chicago, Illinois 60601
26. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this AGREEMENT it is expressly agreed and understood
that in connection with the performance of this AGREEMENT that the CONSULTANT shall
comply with all applicable federal, state, city and other requirements of law, including, but not
limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace
safety and legal status of employees. Without limiting the foregoing, CONSULTANT hereby
certifies, represents and warrants to the CITY that all CONSULTANT's employees and/or agents
who will be providing products and/or services with respect to this AGREEMENT shall be legally
authorized to work in the United States.CONSULTANT shall also at its expense secure all permits
and licenses, pay all charges and fees and give all notices necessary and incident to the due and
lawful prosecution of the work, and/or the products and/or services to be provided for in this
AGREEMENT.The CITY shall have the right to audit any records in the possession or control of
the CONSULTANT to determine CONSULTANT's compliance with the provisions of this
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paragraph. In the event the CITY proceeds with such an audit the CONSULTANT shall make
available to the CITY the CONSULTANT's relevant records at no cost to the CITY. CITY shall
pay any and all costs associated with any such audit.
27. CONFIDENTIAL INFORMATION
Each party agrees that it will not disclose to any third parties any confidential or proprietary
information obtained during the course of our work about the business of the other party, except
as required by law, or reasonably necessary to perform the services under this agreement. This
does not apply to information that is or becomes publicly available through no fault of the other
party. Notwithstanding anything to the contrary herein, the CITY'S good faith compliance with
the provisions of the Illinois Freedom of Information Act (5 ILCS 140/1, et seq.) shall not be
construed as, and shall not constitute a breach of this Agreement.
28. EXECUTION
This Agreement may be executed in counterparts, each of which shall be an original and all of
which shall constitute one and the same Agreement. This Agreement may be executed
electronically,and any signed copy of this Agreement transmitted by facsimile machine,email,or
other electronic means shall be treated in all manners and respects as an original document. The
signature of any party on a copy of this Agreement transmitted by facsimile machine, email, or
other electronic means shall be considered for these purposes an original signature and shall have
the same legal effect as an original signature.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this agreement
effective as of the date and year first written above.
INQUEST CONSULTING, LLC CITY , ,Ii\
By: By.
David Stone. Executive Partner Richard G. ozal. Cih N1anager
Attest:
City Cle
Legal Dept\Agreement\inQUEST-Consulting Agr-DEI-Clean-10-20-25 docx
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V INalAJHDVilV
in OUEST
Ongoing DEI and Culture Support
A Proposal for the City of Elgin
October 15, 2025
Understanding Your Needs
We want to thank you once again for considering inQUEST Consulting as your partner in organizational
culture and DEI work. Our relationship, which began in 2021 and notably includes the 2023 DEI Strategy
we co-created with the City of Elgin DEI Council, sets a powerful foundation for this next phase of work.
We deeply appreciate and value the trust that we have built with the City of Elgin. We firmly believe that
inQUEST is uniquely positioned to support you in this important work, specifically in the key areas we
have outlined:
• Hiring,onboarding,and ongoing support of the Organizational Culture and Engagement
Director.
• Identifying and addressing organizational "hotspots" based on engagement survey and talent
process analysis, including supporting specific team or department needs.
• Building alignment and support within stakeholder groups, including the City Council.
We are ready to begin implementing these critical initiatives and look forward to continuing our
successful partnership to achieve your organization's goals.
in UEST
Statement of Work
An Outline of Estimated Fees
Given that the evolution of this initiative will likely be an organic, holistic and highly collaborative process,our
work together will be based upon a time and materials agreement. We've outlined the likely known
deliverables and associated fee estimates for this engagement.A 10%Not-For-Profit discount has been
applied.
Activity/Deliverable Hours Cost
1. Support Hiring and Onboarding of Director role. Activities may Up to$35,100
include:
• Support hiring of Director role including screening applicants Up to 20 hours $9,000
for relevant DEI and culture experience;interviewing
candidates for depth of knowledge and experience in cultural
competency,leading culture efforts,and organizational change
• Onboarding and ongoing coaching sessions to review and
explain efforts that will be built upon,including training that Up to 40 hours $18,000
has been completed,frameworks being used such as cultural
competencies,definitions,and other models.
• Meet monthly with Director and DEI Leadership Team to
continue progress on strategies and initiatives. Up to 18 hours $8,100
2. Support Identifying and Designing Solutions. Act as a thought As needed,up to Up to$22,500
partner to collaborate with the Director and DEI Leadership Team 50 hours
to:
• Support and/or conduct analysis of engagement survey and/or
talent process data to identify"hotspots".
• Support creating approaches to identify"hotpots"that need
attention.
• Collaborate to develop recommended approaches to address
"hotspots",including consulting with leaders and working
closely with Director.
3. Build Alignment and Commitment within key stakeholder groups to 3 co-facilitated $40,500
move culture efforts forward. Activities may include: sessions(either
• Designing and facilitating sessions with City Council to align on City Council or $27,000
culture efforts and support their working together as a Council. Senior Staff)
• Designing and facilitating sessions with Senior Staff to continue
learning and build alignment. Up to 10 hours $13,500
• Delivery of 3-hour sessions for up to 25 leaders;co-facilitated;2 of design for
sessions per day;$8,100/day. 4 hours or less onsite to facilitate each session(3
billed at 5/8 of a day. sessions)
4. Support Department or Group Specific Actions.Activities could Up to 50 hours p to$22,250
include:
• Adapting and facilitating small group sessions
• Coaching leaders
• Support design of programs or initiatives.
Total Up to$120,350*
*This SOW and associated pricing are valid for a period of 90-days after submission.
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Travel and expenses
Pricing does not include associated travel and expenses.Travel and Expenses may include lodging, meals,ground
transportation,airfare,and reasonable ancillary expenses related to the engagement.
Cancellation and special fees
City of Elgin may,at its sole option,upon twenty-one days'prior written notice(email shall suffice):
• Cancel any session without an accessed fee.
• Reschedule any session. In which event, Consultant and City shall work together in good faith to identify a
time to host the rescheduled session within a mutually agreed upon timeframe.
For sessions cancelled within the 21-day notice period,the City of Elgin and inQUEST agree that a 50%cancellation
fee will be assessed on sessions that are cancelled and not rescheduled within 90 days of the scheduled session.
Onsite training that is 4 hours or less will be billed at 5/8 of our daily rate and over 4 hours will be billed at one full
day. Sessions starting before 7am or after 5pm will be billed at a 25%premium.
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in `IUEST
Minority Supplier Designation
inQUEST is a certified LGBTBE (Lesbian, Gay, Bisexual,Transgendered Business Enterprise) as endorsed
by the NGLCC(National LGBT Chamber of Commerce).As such,your organization may allow inQUEST
spend to be tracked directly as a part of your supplier diversity program. Please visit www.nglcc.org if
you require further information.
Certificate Number: NGLCC10335
NGLCCO
Certified LGBT
Business Enterprise
Professional Services Arrangement
Your inQUEST Team
We are professionals with more than just decades of experience. Our diverse team of consultants, with
expertise in organizational development, strategy, law, HR,communications, and more,works together
to help your organization align its mission,vision,values, and goals with its culture.
For this phase of the work your project team will include the inQUEST team members you have come to
know and trust:
• Tricia Dupilka—Engagement Lead—Day-to-day contact responsible for managing the project
including ensuring the right resources are engaged, impeccable execution, ensuring the right
resources are engaged and delivering a large portion of the work.
• David Stone—Executive Lead—Provide thought leadership, executive level support and
facilitation, and project oversight.
• Pari Karim—Thought partner and facilitator of sessions.
Other resources may be brought in to support specific aspects of the work such as data analysis or focus
group facilitation.
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Tricia D u p i l k a 71 a ranting and ivpirrng to be doing
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time when it matters more than ever
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The work isn't easy,but seeing dents
Tricia':30yer carver has been focused on organizations thereat%duo*peopte take steps forward to orate peaces
Her hoists view comes horn tens in internal human resources leadership rotes HA where everyone ran bring all of
technology and external conudtirig.Her first role in ladlltation and experience In
to worn be accepted and
diversity,equity and auiusaon was arty inwas her career when she restimulate for
Wring awlian staff for the Royal Canadian Mounted where she facilitated sessions valued is truly gratifying.-
to create employee drt/eri vldon and values for the organization. DEI has been a
through hie throughout her career
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environment,pace,priorities and goals.Her business education has trained her
that business results always matter ens must be a focus The'farm girt'In her + Leadership and talent development
knows that R must be pragmatic and useful to be sustained.Her time In
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requires d be done teeth authtenti/1y,care,and respect for every Ind Wedual.She
understands how organization systems wort and her expertise in human resource - Career and employee engagement
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culture,facilitation and brings a haute perspective to her dent partners Scalable solutions focused on irK1 taduol
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Ruib is o certprd coo:A and graduated each a B.Comm porn the University of
Alberta and on MBA from the University of Calgary where she wrote her thesis on
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Pa ri Karim "Building workplaces that work for
Pari is a Senior Partner at inQUEST. everyone is rooted in our humanity
and how we intentionally or accidentally
create cultures around us.I'm passionate
Pari Karim is a seasoned conflict resolution professional,mediator,and about fostering purposeful connection
facilitator with over 15 years of experience transforming workplaces across and leveraging our unique perspectives
corporate,non-profit,government,and academic sectors She is known for her and talents in ways that strengthen our
unique ability to simplify complex issues,making her a trusted partner for teams,communities,and organizations."
clients seeking to navigate challenges,build cohesive teams,and foster
inclusive cultures.A Senior Partner at inQUEST Consulting,Pari specializes in 1✓ parl@Inquestconsulting.com
creating sustainable workplace environments through leadership
development,cultural competency,and conflict resolution,always meeting
people where they are. Pari is an expert In:
Pan brings a distinct and empathetic perspective to her work,serving as a
brdgebuilder and peacemaker who listens deeply and connects with ease Her -Sustainable workplace cultures
practical,down-to earth approach helps organizations grapple with challenges, 'Community building and conflict
tweak processes,and design strategies for meaningful progress Pan's focus on resolution
psychological safety and team effectiveness empowers clients to drive
collective growth,ensuring that every relationship becomes a vehicle for •Leadership development and team
lasting success effectiveness
Enhancing cultural competency and
In addition to her role at inQUEST,Pan has been a dedicated volunteer
psychological safety
mediator and trainer at the Center for Conflict Resolution in Chicago since
2008 Her background includes a 1 D.from Chicago-Kent College of Law with a
focus on Labor and Employment Law,and a B A.in History from the University
of Texas at Austin,equipping her with a strong understanding of the legal and
historical contexts that shape organizational dynamics
/�`\ About inQUEST
n `IU E S T We're building a world where workplaces work for everyone--helping
people think,lead and interact more Inclusively for greater impact and
results.Inquestconsult ing.com
in U EST
{ David Stone
Managing Partner at inQUEST
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www.linkedin.com/in/david-stone-8678672/
David Stone is Managing Partner at inQUEST,a global consulting firm committed to
partnering with clients to create workplaces that work better for everyone by
purposefully strengthening team and organizational cultures. David's broad
experience as an attorney,consultant, mediator, trainer,and facilitator enables his
clients to connect authentically,align strategically,and move forward together
towards improved performance.At the core of David's approach is the commitment
to engage in the hard work of deeply understanding ourselves and one another and
then to use this knowledge to change our behaviors and enhance the practices,
processes and strategies within our teams and organizations.
In addition to his unique professional perspective,David is sought-after for
workshops and dialogue sessions specifically for his engaging style,which emphasizes
empathy and intellectual rigor,coupled with a good amount of levity and humor.
David currently serves on the Dispute Resolution Section Council of the
Massachusetts Bar Association and on the Advisory Editorial Board for This Can
Happen,a global consultancy whose vision is to support organizations to empower
workplace mental wellbeing. David has been recognized as Trainer of the Year for his
work with the Center for Conflict Resolution in Chicago,where he also founded and
served as the executive vice-president of the Chicago Jewish Day School.
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Terms and Conditions
INFORMATION PROVIULI.
inQUEST will assume that all information,assumptions, representations and data that you supply are
accurate and complete. We are not responsible for the independent verification of required information.
Problems with information quality and/or delays in providing such information may result in a delay in the
project delivery date or additional fees.
NCI- OF WORK PRODUCT
The work product provided to you under this agreement by inQUEST employees is intended solely for the use
of your internal management and is not intended to be used by outside parties without our prior consent.
inQUEST will add your organization's name to our client list upon completion of this project.
IN I LLLEL I UAL(.API I AL
inQUEST retains exclusive rights to the intellectual capital such as methodologies, know-how, models,
proprietary tools, processes and any graphic or digitized representation of these now possessed, or
subsequently developed, by inQUEST.
CONFIDENTIAL INFORMATIOI.
Each party agrees that it will not disclose to any third parties any confidential or proprietary information
obtained during the course of our work about the business of the other party, except as required by law,or
reasonably necessary to perform the services under this agreement.This does not apply to information that
is or becomes publicly available through no fault of the other party.
CANCELLATION POLICY
All onsite sessions are to be scheduled in a timely and reasonable manner.There will be no fee for any
session cancellations and/or changes that occur prior to 30 days of the scheduled session.A 50%cancellation
fee will be assessed on those sessions that are cancelled and/or rescheduled between 15 and 29 days of the
scheduled session.A 100%cancellation fee will be assessed on those sessions that are cancelled and/or
rescheduled between 0 and 14 days of the scheduled session.
I I RMINA1ION AND MODIFICATION
Either party may terminate this engagement at any time with 30 days'written notice. In the event of
termination of this agreement, you will be billed for services performed and out-of-pocket expenses incurred
by inQUEST though the date of the termination.
The terms of this engagement may only be amended by the written agreement of both parties.
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FXPFNSF S AND INVOICIN(
Out-of-pocket expenses for this project,such as travel (airfare, hotel,ground transportation,parking,tolls,
mileage,etc.),materials reproduction or other related services will be billed at actual cost on a monthly basis.
Service fees and out-of-pocket expenses will be billed monthly within the first 10 business days of the next
month. All onsite client activity that requires air travel will be billed at full-day rates,or as otherwise
indicated as the per session fees in the Statement of Work fee table.
Payment of our invoices is due within 30 days of receipt or may be subject to a 10%late payment penalty.
Payment by credit card will incur a 3%processing fee.
Client online processing or electronic transaction fees related to invoicing or payments, including client portal
service fees,will be charged back to the client.
ACCEPTANCE
This engagement letter represents the entire agreement between City of Elgin and inQUEST Consulting LLC
with respect to this engagement and the terms of our relationship. It supersedes all other oral and written
representations,understandings or agreements relating to this engagement. Please indicate your acceptance
of this agreement by signing in the space provided below and returning a copy of this engagement letter to
us.
Sincerely,
Tricia Dupilka
Senior Partner
inQUEST Consulting, LLC
AGREED AND ACCEPTED BY:
inQUEST Consulting City of Elgin
Signature: Signature:
Name: Name:
Title: Title:
Date: Date.
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1h66-
inQUEST
24 East Washington Street
AdlY
Suite 875
Chicago, IL 60602
c 312.330.1449
o 773.820.7213
tricia@inquestconsulting.com
www.inquestconsulting.com