HomeMy WebLinkAbout25-186 Resolution No. 25-186
RESOLUTION
AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 WITH TRINE
CONSTRUCTION CORP. FOR YEAR 4 LEAD SERVICE LINE REPLACEMENT—
CONTRACT D EMERGENCY REPAIRS
(Bid No. 25-009)
WHEREAS, the City of Elgin has heretofore entered into a contract Trine Construction
Corp. for year 4 lead service line replacement —contract D emergency repairs (Bid No. 25-009);
and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Richard G. Kozal,City Manager,be and is hereby authorized and directed
to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by
reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: November 5, 2025
Adopted: November 5, 2025
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
OF'6(c
k', City of Elgin Change Order
ELGIN,ILLINOIS
PROJECT ft Bid No. 25-009
CHANGE ORDER No. 1
CONTRACT: Year 4 Lead Service Line Replacement—Contract D(Emergency Repairs)(Bid
No.25-009)
SCOPE:The Year 4 Lead Service Line Replacement Program—Contract D project objective is to
replace lead service lines on an emergency repair basis from May 3,2025 until April 30,2026.The
total original contract amount is $699,110.00 for an estimated 60 lead service line replacements,
comprised of 48 partials and 12 full replacements. This change order would allow for additional
lead service line replacements to be performed under this contract which are necessary for the
reasons stated below.
REASONS FOR CHANGE: Unexpected additional lead service line replacements must be
completed prior to an upcoming Illinois Department of Transportation(IDOT)resurfacing project
on Route 25 between I-90 and Page Ave. The cost for this additional work necessitates an increase
in the original contract amount. To date, 57 lead service line replacements have been completed
(23 partials and 34 full replacements), of which 32 replacements were associated with the IDOT
resurfacing project. In addition to the 183% increase in full-service line replacements,additional
cost increases are associated with the following items related to lead service line replacements
performed in the IDOT right-of-way:
• Traffic control and protection
• Home assessments
• Water filters
• Potholing existing water services
• Water service abandonments
• Internal plumbing fittings replacements
• Concrete curb and gutter replacement
• Hot-mix asphalt pavement patching
The circumstances said to necessitate the change in performance were not reasonably foreseeable
at the time the contract was signed; the proposed change is germane to the original contract as
signed; and the change order is in the best interests of the City of Elgin and is authorized by law.
SUMMARY OF CHANGES IN CONTRACT TIME AND WORK:
ORIGINAL CONTRACT AMOUNT: $699,110.00
CHANGE ORDER No. I ADD $342,563.90
TOTAL FOR CHANGE ORDER NO. 1. ADD $342,563.90
TOTAL REVISED CONTRACT AMOUNT: $1,041,673.90
The original amount of the contract with Trine Construction Corp. is $699,110.00. Change Order
No. 1 will increase the contract amount by a total of$342,563.90,that sum representing 49%of
the original contract amount. The revised contract amount inclusive of all change orders is
$1,041,673.90.
OTHER CONTRACT PROVISIONS:All other contract provisions remain the same.
CHANGE ORDER No. 1
Agreed to this 5 day of November , 2025.
Recommended by:
Water Department
By: Nora Bertram
Title: Water Director
Date: l G `n I:—
Signature:
Engineering Enter es,Inc.
Party of the Second Part(Engineer)
By: Julie A.Morrison.P.E.
Title: Vice President/Principal
Date: 10/14/2025
Signature:
Accepted by:
Trine Construction Corp.
Party of the Second Part(Contractor)
By: u;«+
Title: Vc‘,...
Date: /0/iy/20e4--
Signature: ._1, ..�
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Richard G. Kozal
Title:City Manager
Date: No >2025
Signature: