HomeMy WebLinkAbout25-166 Resolution No. 25-166
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH STANTEC CONSULTING
SERVICES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH CITY OF
ELGIN WATER DISTRIBUTION SYSTEM MAPPING PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Stantec
Consulting Services, Inc., for professional services in connection with City of Elgin water
distribution system mapping project, a copy of which is attached hereto and made a part hereof by
reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: September 24, 2025
Adopted: September 24, 2025
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 24th day of September, 20 25 , by
and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as
"CITY")and Stantec Consulting Services Inc.,a Canadian corporation, authorized to do business
in the State of Illinois(hereinafter referred to as"ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with the City of Elgin Water Distribution System Mapping project
(hereinafter referred to as the PROJECT);and
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER
that the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is hereby acknowledged to act for and
represent it in the engineering matters involved in the PROJECT as described herein, subject to
the following terms and conditions and stipulations,to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Public
Works of the CITY, herein after referred to as the"DIRECTOR".
B. The Scope of Services includes using the City's updated Water Distribution System
hydraulic model(last revised in March 2024 as part of the 2023-2024 Water Master
Planning efforts)to simulate three scenarios.The results will be presented in maps
and corresponding tables to assist the City in completing Illinois Environmental
Protection Agency(IEPA)Schedule B forms for proposed watermain extensions.
C. A detailed Scope of Services for the PROJECT is attached hereto as Attachment A,
and incorporated into this Agreement by this reference.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided in the detail Scope of Services
(Attachment A).
B. A detailed project schedule for the PROJECT is included as Attachment B,attached
hereto, and incorporated into this Agreement by this reference. Progress will be
recorded on the project schedule and submitted monthly as a component of the
Status Report described in C below.
C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to
the project schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including, but not limited to,
reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the DIRECTOR; provided, however, that the ENGINEER may retain copies of such
work product for its records. ENGINEER'S execution of this Agreement shall constitute
ENGINEER'S conveyance and assignment of all right,title and interest, including but not limited
to any copyright interest, by the ENGINEER to the CITY of all such work product prepared by
the ENGINEER pursuant to this Agreement. The CITY shall have the right either on its own or
through such other engineers as determined by the CITY to utilize and/or amend such work
product. Any such amendment to such work product shall be at the sole risk of the CITY. Such
work product is not intended or represented to be suitable for reuse by the CITY on any extension
to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY
without liability or legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A. For services provided, the ENGINEER shall be paid in accordance with the
ENGINEER'S hourly billing rate table ("Rate Table"), included in the detailed
Scope of Services (Attachment A), with the total fee not to exceed $27,048.00
regardless of the actual costs incurred by the ENGINEER unless substantial
modifications to the scope of the work are authorized in writing by the DIRECTOR,
and approved by way of written amendment to this Agreement executed by the
parties.
B. For outside services provided by other firms or subconsultants,the CITY shall pay
the ENGINEER the invoiced fee to the ENGINEER,plus 0%. The cost of any such
outside services is included within the total not-to-exceed amount of$27,048.00
provided for in Section 4A above.
C. The cost of any such reimbursable expenses is included within the total not-to-
exceed amount of$27,048.00 provided for in Section 4A above.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the DIRECTOR.
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Estimated Payment Schedule
Period Ending Estimated Value of Work Estimated Invoice Value
October 31,2025 $24,792 $24,792
November 30,2025 $2,256 $2,256
Total: $27,048 $27,048
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports(2C above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY
to inspect and audit all data and records of the ENGINEER for work done under
this Agreement. The ENGINEER shall make these records available at reasonable
times during the Agreement period, and for a year after termination of this
Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any time
upon fifteen (15)days prior written notice to the ENGINEER. In the event that this Agreement is
so terminated, the ENGINEER shall be paid for services actually performed and reimbursable
expenses actually incurred prior to termination, except that reimbursement shall not exceed the
task amounts set forth under section 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed
and, unless terminated for cause or pursuant to section 6, shall be deemed concluded on the date
the CITY determines that all of the ENGINEER's work under this Agreement is completed. A
determination of completion shall not constitute a waiver of any rights or claims which the CITY
may have or thereafter acquire with respect to any term or provision of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action taken
by the CITY,the ENGINEER shall give written notice of his claim within 15 days after occurrence
of such action. No claim for additional compensation shall be valid unless so made. Any changes
in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing
signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative
to a claim submitted by the ENGINEER, all work required under this Agreement as determined
by the DIRECTOR shall proceed without interruption.
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9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall be
deemed to constitute a default, and the other party has the right to seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if
either party,by reason of any default,fails within fifteen(15)days after notice thereof by the other
party to comply with the conditions of the Agreement, the other party may terminate this
Agreement. Notwithstanding the foregoing, or anything else to the contrary in this Agreement,
with the sole exception of an action to recover the monies the CITY has agreed to pay to the
ENGINEER pursuant to section 4 hereof, no action shall be commenced by the ENGINEER
against the CITY for monetary damages. ENGINEER hereby further waives any and all claims or
rights to interest on money claimed to be due pursuant to this Agreement, and waives any and all
such rights to interest which it claims it may otherwise be entitled pursuant to law, including, but
not limited to,the Local Government Prompt Payment Act(50 ILCS 501/1,et seq.), as amended,
or the Illinois Interest Act(815 ILCS 205/1,et seq.),as amended. The parties hereto further agree
that any action by the ENGINEER arising out of this Agreement must be filed within one year of
the date the alleged cause of action arose or the same will be time-barred. The provisions of this
section shall survive any expiration,completion and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and hold
harmless the CITY, its officers,employees,agents,boards and commissions from and against any
and all claims, suits,judgments, costs, attorneys fees, damages or other relief, including but not
limited to workers compensation claims, in any way resulting from or arising out of negligent
actions or omissions of the ENGINEER in connection herewith,including negligence or omissions
of employees or agents of the ENGINEER arising out of the performance of this Agreement. In
the event of any action against the CITY, its officers,employees, agents,boards or commissions,
covered by the foregoing duty to indemnify, defend and hold harmless such action shall be
defended by legal counsel of the CITY's choosing. The provisions of this section shall survive any
expiration and/or termination of this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of their execution,
approval or attempted execution of this Agreement.
12. INSURANCE
The ENGINEER shall provide, maintain and pay for during the term of this Agreement the
following types and amounts of insurance:
A. Comprehensive Liability. A policy of comprehensive general liability insurance
with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000
aggregate for property damage.
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The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty (30)days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled"Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. There shall be no endorsement
or modification of this insurance to make it excess over other available insurance,
alternatively,if the insurance states that it is excess or prorated, it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of
not less than$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional
Liability Insurance Covering claims resulting from error, omissions or negligent
acts with a combined single limit of not less than $1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be modified or terminated without thirty
(30)days prior written notice to the DIRECTOR.
13. CONSTRUCTION MEANS, METHODS, TECHNIOUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety precautions and
programs in connection with the construction, unless specifically identified in the Scope of
Services.
14. NONDISCRIMINATION/AFFIRMATIVE ACTION
The ENGINEER will not discriminate against any employer or applicant for employment because
of race,color,religion,sex,national origin,age,ancestry,order of protection status,familial status,
marital status, physical or mental disability, military status, sexual orientation, or unfavorable
discharge from military service which would not interfere with the efficient performance of the
job in question. ENGINEER shall take affirmative action to comply with the provisions of Elgin
Municipal Code Section 5.02.040 and will require any subcontractor to submit to the CITY a
written commitment to comply with those provisions. ENGINEER shall distribute copies of this
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commitment to all persons who participate in recruitment, screening, referral and selection of job
applicants and prospective subcontractors. ENGINEER agrees that the provisions of Section
5.02.040 of the Elgin Municipal Code, 1976, as amended, is hereby incorporated by reference, as
if set out verbatim.
No person shall be denied or subjected to discrimination in receipt of the benefit of any services
or activities made possible by or resulting from this Agreement on the grounds of race, color,
religion,sex,national origin,age,ancestry,order of protection status,familial status,marital status,
physical or mental disability, military status, sexual orientation, or unfavorable discharge from
military service.
Any violation of this paragraph shall be considered a violation of a material provision of this
Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part,
of the Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and the
assigns of the parties hereto; provided, however, that no assignment shall be made without the
prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other
provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to
each and every item,condition and other provision hereof to the same extent that the ENGINEER
would have been obligated if it had done the work itself and no assignment, delegation or
subcontract had been made. Any proposed subcontractor shall require the CITY's advanced
written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership,joint venture,employment or
other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any section, sub-section,phrase,clause or other provision of
this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all
other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several sections of this Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to define, limit or describe the scope of intent of
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any provision of this Agreement,nor shall they be construed to affect in any manner the terms and
provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the subject
matter hereof and may not be changed, modified, discharged or extended except by written
amendment duly executed by the parties. Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in writing herein or in a duly executed
amendment hereof,or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance with
the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any
rights pursuant to this Agreement shall be in the Circuit Court of Kane County,Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the DIRECTOR,
nor will the ENGINEER make public proposals developed under this Agreement without prior
written approval from the DIRECTOR prior to said documentation becoming matters of public
record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work
associated with the PROJECT. Notwithstanding the foregoing, in no event shall ENGINEER be
responsible for quality assurance of the work of such other consultants or subcontractors,nor shall
ENGINEER be liable for any errors or omissions in such work.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a
violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies that
include,at a minimum,the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
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D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights,and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights upon
request(775 ILCS 5/2-105).
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance Abuse
Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy shall be
provided to the DIRECTOR prior to the entry into and execution of this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR and to
other participants which may affect cost or time of completion, shall be made or confirmed in
writing. The DIRECTOR may also require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
28. NOTICES
All notices,reports and documents required under this Agreement shall be in writing and shall be
mailed by First Class Mail,postage prepaid,addressed as follows:
A. As to CITY: B. As to ENGINEER:
ATTN: T.Joe Johnson
350 N. Orleans St. Suite 8000N
City of Elgin Chicago, IL 60654
150 Dexter Court
Elgin, Illinois 60120-5555
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and understood that
in connection with the performance of this Agreement that the ENGINEER shall comply with all
applicable Federal, State, City and other requirements of law, including, but not limited to, any
applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal
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status of employees. Without limiting the foregoing, ENGINEER hereby certifies,represents and
warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing
products and/or services with respect to this Agreement shall be legally authorized to work in the
United States. ENGINEER shall also at its expense secure all permits and licenses,pay all charges
and fees and give all notices necessary and incident to the due and lawful prosecution of the work,
and/or the products and/or services to be provided for in this Agreement. The CITY shall have the
right to audit any records in the possession or control of the ENGINEER to determine
ENGINEER'S compliance with the provisions of this section. In the event the CITY proceeds
with such an audit the ENGINEER shall make available to the CITY the ENGINEER'S relevant
records at no cost to the CITY. ENGINEER shall pay any and all costs associated with any such
audit.
30. COUNTERPARTS AND EXECUTION
This Agreement may be executed in counterparts, each of which shall be an original and all of
which shall constitute one and the same agreement. This Agreement may be executed
electronically,and any signed copy of this Agreement transmitted by facsimile machine or email
shall be treated in all manners and respects as an original document. The signature of any party
on a copy of this Agreement transmitted by facsimile machine or email shall be considered for
these purposes an original signature and shall have the same legal effect as an original signature.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
Agreement effective as of the date and year first written above.
FOR THE CI • FOR THE ENGINEER:
By
City Manager Name/Prin T.Joe J nson
Title: Vice residen
Att st•
City erk
Legal Dept Agreement\ENGINEERING AGREEMENT-FORM-clean-8-10-22 docx
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ATTACHMENT A
SCOPE OF SERVICES
Stantec Consulting Services Inc.
350 North Orleans Street,Suite 8000N
Stantec Chicago IL 60654-1610
September 12, 2025
Project/File: City of Elgin Water Distribution System Mapping
City of Elgin
Attn: Ms. Nora Bertram, PE
150 Dexter Court
Elgin, Illinois 60120
Dear Ms. Bertram,
Reference: City of Elgin Water Distribution System Mapping
Stantec Consulting Services Inc. (Stantec) is pleased to submit this proposal in response to the City of Elgin's
(City) request for engineering services for water distribution modeling and mapping. In this proposal, Stantec
has prepared the following scope of work, schedule, and budget for these services in response to the City's
email dated July 7, 2025.
Project Understanding
In partnership with Engineering Enterprises, Inc. (EEI) and as part of the City's ongoing master planning
initiatives, Stantec has updated the Water Distribution System hydraulic model using InfoWater Pro software.
This model, last revised in March 2024 as part of the City's Comprehensive Water Master Plan Update, is a
key tool for evaluating system performance under various operating conditions and supports both regulatory
compliance and infrastructure planning.
This proposal outlines Stantec's support in developing three (3) maps to assist the City in completing the
Illinois Environmental Protection Agency(IEPA) Schedule B form for proposed watermain extensions. These
maps are intended to serve as a planning resource, helping the City better understand existing constraints
and opportunities within the water distribution system, specifically related to pressure and fire flow. It is
important to note that these maps are not intended to replace detailed hydraulic analyses required to evaluate
the impacts of proposed watermain extensions. Instead, they are tools to help guide planning and decision-
making.
The hydraulic modeling will be limited to the existing water distribution system and will not include any
proposed watermain extensions. The maps will illustrate:
• The theoretical maximum capacity of the existing system while maintaining a minimum residual
pressure of 20 psi.
• The ability of the existing system to maintain normal working pressures of 35 psi and a minimum of
20 psi under all flow conditions.
September 12,2025
Page 2 of 6
Reference: City of Elgin Water Distribution System Mapping
• The expected operational pressure ranges on the boundaries/connection points of proposed
watermain extensions.
These deliverables will be based on the most current hydraulic model and demand data. from March 2024
and updated during the City of Elgin Master Planning efforts, and provide clear, visual, and tabular data to
support the City's permitting and planning efforts.
Scope of Services
The following tasks will be performed to support the City's request:
• Task 1 —Water Distribution Modeling and Mapping
• Task 2—Project Management
1.1 Task 1 - Water Distribution Modeling and Mapping
1.1.1 Hydraulic Model Analysis
Stantec will utilize the updated City of Elgin Water Distribution System hydraulic model to simulate the
following three (3) scenarios.
• Maximum Day Steady State (SS) + Fire Flow conditions to determine the available flow at 20 psi
residual pressure.
• Average Day Extended Period Simulation (EPS) Demand to assess the maximum pressure range,
assuming all elevated tanks start at 90%full and a typical distribution of pumps are on
• Maximum Day EPS Demand to assess the minimum pressure range under peak demand, assuming
all elevated tanks start at 90%full and a typical distribution of pumps are on.
This task includes internal Quality Assurance and Quality Control (QA/QC)for each modeling scenario.
1.1.2 Develop Maps and Tables
Using the results from the three scenarios, Stantec will develop three (3) maps and corresponding tables
• Map 1 —Available Fire Flow at 20 psi Residual Pressure
This map will display the theoretical available flow at each node under maximum day plus fire flow
conditions and include a tabular summary of the results.
September 12,2025
Page 3 of 6
Reference: City of Elgin Water Distribution System Mapping
• Map 2— Maximum Pressure Ranges: Average Day Demand
This map will illustrate the range of maximum pressures throughout the system under average day
conditions and include a tabular summary of the results.
• Map 3— Minimum Pressure Ranges: Maximum Day Demand
This map will illustrate the range of minimum pressures under maximum day demand conditions and
include a tabular summary of the results.
This task includes internal QA/QC for each map.
1.1.3 Technical Memorandum
Stantec will compile the maps and accompanying tables into a brief technical memorandum summarizing the
modeling analysis and results. A draft of the technical memorandum will be submitted electronically in
Portable Document Format (PDF) to City Staff for review and comment. This task includes one (1) virtual
meeting with City Staff and EEI to review the draft technical memorandum, gather feedback, and discuss any
necessary revisions. Following the meeting. Stantec will incorporate the City's comments and finalize the
technical memorandum. The final technical memorandum PDF will then be submitted to the City
electronically.
This task includes internal QA/QC for the draft and final versions of the Technical Memorandum.
Task 1 Deliverables
The following deliverables will be provided to the City electronically.
• Draft Technical Memorandum, including Maps 1 —3 and corresponding tables (PDF)
• Final Technical Memorandum, including Maps 1 —3 and corresponding tables (PDF)
Task 1 Meetings
One (1) meeting with City Staff, EEI, and Stantec held virtually to review the draft deliverables, gather
feedback. and discuss any necessary revisions. Up to two (2) Stantec team members will be in attendance.
1.2 Task 2 — Project Management
Up to six(6) hours are allocated to the Stantec Project Manager to coordinate with the City. set up the project,
and prepare an invoice for this work.
September 12,2025
Page 4 of 6
Reference: City of Elgin Water Distribution System Mapping
Assumptions and Exclusions
The scope of services and level of effort presented in this proposal are based on the following assumptions:
• The most recent version of the City's Water Distribution System hydraulic model (using InfoWater
Pro software and last revised in March of 2024)will be used for all analyses. The modeling will reflect
current system conditions only and will not include proposed developments or watermain extensions.
• The hydraulic modeling analyses are based on system conditions from 2023-2024. This scope
does not account for updates or modifications to the water distribution system that may have occurred
since that time, such as the completion of capital improvement projects. Therefore,the resulting maps
should be used as a planning tool only and should not serve as the sole source of information for
permitting decisions. Site-specific hydraulic evaluations are still required to assess the serviceability
of proposed watermain extensions and their potential impacts on the existing distribution system
• All deliverables will be provided to the City electronically in PDF. Printing and delivery of hard copy
materials are not included in this scope or fee.
• All meetings associated with this project will be conducted virtually.
September 12.2025
Page 5 of 6
Reference: City of Elgin Water Distribution System Mapping
Schedule
The project is expected to have a 40-day duration after the work authorization is received, as detailed below
in Table 1. Changes in project scope may delay the overall project schedule.
Table 1. Project Schedule
Task Expected Start Date
Task 1 —Water Distribution Modeling and Mapping Week of September 29, 2025
Task 1 1 Hydraulic Model Analysis Week of September 29, 2025
Task 1 2 Develop Maps and Tables Week of October 6, 2025
Task 1.3 Technical Memorandum Week of October 6, 2025
Draft Deliverables to City Week of October 20, 2025
Meeting to Discuss Deliverables Week of October 27, 2025
Final Deliverables to City Week of November 3, 2025
September 12,2025
Page 6 of 6
Reference: City of Elgin Water Distribution System Mapping
Basis for Compensation
Stantec proposes completing the Scope of Services outlined herein for a total fee of$27,048. The following
Table 2 presents a breakdown of the project costs.
Table 2.Basis for Compensation
Task Fee
Task 1 —Water Distribution Modeling and Mapping $25,746.00
Task 2—Project Management $1,302.00
Total Project: $27,048.00
Stantec proposes to perform this work on a time and material basis. The estimated total fee will not be
exceeded without prior authorization by the City. Charges for the services outlined in this proposal are
based on Stantec's hourly billing classifications, as defined in Attachment A—Rate Table.
Sincerely,
Stantec Consulting Services Inc.
u C:101'..-R__id_CGI: .
T.J John • PE,PMP Kelsey attone PE,CFM
Vice esident Project Manager
Phone:(312)83 -3117 Phone:(312)831-3033
joe.johnson@stantec.com kelsey.gattone@stantec.com
Attachments.Attachment A—Rate Table
® Stantec
ATTACHMENT A — 2025 Billing Rate Table
City of Elgin Water Distribution System Mapping
Project Role Hourly Rate
Project Manager $217
Geographic Information System (GIS) Analyst $190 - $217
Hydraulic Modeler $217
QA/QC $280
NOTE:The Rate Table is subject to escalation. At a minimum, effective each January 1, Stantec's charges
for Services shall escalate by the most current Consumer Price Index for All Urban Consumers (CPI-U)
year-over-year percentage increase, not seasonally adjusted, for the preceding July, as published by the
U.S. Bureau of Labor Statistics plus 1.0%.
ATTACHMENT B
PROJECT SCHEDULE
ATTACHMENT B - Schedule
City of Elgin Water Distribution System Mapping
Client: City of Elgin
PM: Kelsey Gattone
o N. v 7, 8
Task Duration — o 0 0 0
Code Task Name Start Date End Date (days) Net Working Day
LO LO LO
N N N N N
O O O O O
N N N N N
1 Water Distribution Modeling and Mapping 2025-09-29 2025-11-08 40 29
1.1 Hydraulic Model Analysis 2025-09-29 2025-11-08 40 29
1.2 Develop Maps and Tables 2025-10-06 2025-11-08 33 24
1.3 Technical Memorandum 2025-10-06 2025-11-08 33 24
1.3.1 Draft Deliverables to City 2025-10-20 2025-10-25 5 5 Illimnill1.3.2 Meeting to Discuss Deliverables 2025-10-27 2025-11-01 5 51.3.3 Final Deliverables to City 2025-11-03 2025-11-08 5 52 Project Management 2025-09-29 2025-11-08 40 30