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HomeMy WebLinkAbout25-0203 Elias Cortes, Banda Los SebastianesSERVICE AGREEMENT THIS SERVICE AGREEMENT ("Agreement") is hereby made and entered into this _3rd day of Februarys 2025, by and between the City of Elgin, an Illinois home rule municipal corporation (hereinafter "City") and Elias Cortes_ (hereinafter "ARTIST"). NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged, the parties hereto hereby agree as follows: I. SERVICES. The City shall purchase, and ARTIST shall perform, the agreed upon performance services as set forth herein, in accordance with the price, terms, and conditions contained herein (hereinafter the "Services"). a. Date of Services. September 13, 2025 ("Performance Date"). b. Cost of Services. The City shall pay ARTIST a total amount of forty-five thousand dollars ($45,000.00) for the performance of the Services (hereinafter "Cost of Services"), payable to ARTIST. The City will pay twenty-two thousand, five hundred dollars ($22,500) at the time of contract execution. The City will pay the ARTIST the remaining twenty-two thousand, five hundred dollars ($22,500) on the Performance Date after ARTIST satisfactorily completes the Services in accordance with the Scope of Services. c. Location of Services. ARTIST will perform the Services at the below -described I events taking place at Festival Park, 132 South Grove Avenue, Elgin, Illinois (collectively the "Event"). d. Time of Service TBDDandd ll be provided to thST performance eartistno less than 4 weeks before the e to be 60 minutes in total. Actual performance time event. e. Descrintion of Services. a. ARTIST will secure the band known as "Banda Los Sebastianes" to perform the following Services: i. ARTIST shall supply the band known as "Banda Los Sebastianes" to perform, a 60 minute performance including all necessary costuming. ARTIST will provide a full band for the performance. ii. ARTIST will schedule and execute all travel and accommodations for the band, performers, and staff: a total of 17 musicians and 7 additional people. The accommodations including travel and lodging details will be shared with the City no less than 5 weeks before the event. a. Sound and Setup i. City will provide necessary technical equipment required to complete the services as listed above as outlined in the agreed upon technical rider. 1. Technical rider or backline changes received within 30 days of I Performance Date will be charged back to artist. ii. City will provide a l0x10 tent, 6' table, and 2 chairs for a merchandise tent. iii. City will provide meal vouchers for use during the event hours. iv. City will provide a suitable backstage area. v. City will provide a sound check time with technical staff before event start. vi. City will provide a line check time 30 minutes before Performance Time b. Marketing materials i. ARTIST will provide all necessary promotional assets to the city for marketing purposes. ii. ARTIST will assist in social media and online marketing efforts for the event, but the CITY will retain ownership of the event on social media platforms. c. Other Conditions iii. In the event that City has paid any monies to ARTIST under this Agreement and ARTIST is unable to perform due to sickness, accident, riots, strikes, inclement weather or other forces majeure, ARTIST agrees to perform at an event of City's choosing within nine (9) months, on or before May 10, 2025, under similar terms and conditions as those specified in this Agreement. Should ARTIST be unable to perform at such a subsequent date for any reason, ARTIST shall return all monies by City under this Agreement to City within thirty (30) days of learning of such inability. iv. City agrees to take all necessary and prudent measures, as permitted by law, to ensure the safety and security of ARTIST during the event. City further agrees to take reasonable precautions against loss or damage to ARTIST's property while such property is on the venue premises and within City's sole possession and control. v. City agrees to provide to ARTIST at the Event meals, water and a private or semi -private backstage area equipped with portable lavatory or bathroom. vi. Members of unions or guilds, including leaders, agree to accept sole responsibility for complying with the rules and regulations of their membership in relation to this Agreement. 2. LAW/VENUE. This agreement is subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this agreement shall be the Circuit Court of Kane County, Illinois. ARTIST hereby irrevocably consents to the jurisdiction of the Circuit Court of Kane County, Illinois for the enforcement of any rights, the resolution of any disputes and/or for the purposes of any lawsuit brought pursuant to this agreement or the subject matter hereof; and ARTIST agrees that service by first class U.S. mail to 6043 North Milwaukee Avenue, Chicago, Illinois 60646 shall constitute 2 effective service. Both parties hereto waive any rights to a jury. 3. NO MODIFICATION. There shall be no modification of this Agreement, except in writing and executed by both parties hereto with the same formalities as the original agreement. 4. MERGER. This Agreement embodies the whole agreement of the parties. There are no promises, terms, conditions, or obligations other than those contained herein, and this agreement shall supersede all previous communications, representations, or agreements, either verbal, written or implied between the parties hereto. 5. INTEREST. ARTIST hereby waives any and all claims or rights to interest on money claimed to be due pursuant to this Agreement, and waives any and all such rights to interest to which it may otherwise be entitled pursuant to law, including, but not limited to, pursuant to the Local Government Prompt Payment Act (50 ILCS 50511, et seq.), as amended, or the Illinois Interest Act (815 ILCS 205/1, et seq.), as amended. The provisions of this paragraph shall survive any expiration, completion and/or termination of this Agreement. 6. SEVIERARMITY. The terms of this Agreement shall be severable. In the event any of the terms or the provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect. 7. COMPLIANCE WITH LAW. Notwithstanding any other provision of this Agreement, it is expressly agreed and understood that in connection with the performance of this Agreement, ARTIST shall comply with all applicable federal, state, city, and other requirements of law, including, but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing, ARTIST hereby certifies, represents, and warrants to the City that all of ARTIST's employees and/or agents who will be providing Services with respect to this Agreement shall be legally authorized to work in the United States. ARTIST shall also, at its expense, secure all permits and licenses, pay all charges and fees, and give all notices -necessary and incident to the due and lawful prosecution of the Services to be provided for in this Agreement. The City shall have the right to audit any records in the possession or control of ARTIST to determine ARTIST's compliance with the provisions of this section. In the event the City proceeds with such an audit, ARTIST shall make available to the City ARTIST's relevant records at no cost to the City. ARTIST shall pay any and all costs associated with any such audit. 8. COUNTERPARTS AND EXECUTION. This Agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute one and the same agreement. This Agreement may be executed electronically, and any signed copy of this Agreement transmitted by facsimile machine or email shall be treated in all manners and respects as an original document. The signature of any party on a copy of this Agreement transmitted by facsimile machine or email shall be considered for these purposes an on signature and shall have the same legal effect as an original signature. 9. i I ITATION OF DAMAGE - In no event shall City be liable for any monetary damages in excess of the Cost of Services contemplated by this Agreement. In no event shall City be liable for any consequential, special, or punitive damages, or any damages resulting from loss of profit. 3 10. INDF,MNIFICATION. To the fullest extent permitted by law, ARTIST agrees to and shall indemnify, defend, and hold harmless the City, its officers, employees, boards and commissions from and against any and all claims, suits, judgments, costs, attorney's fees, damages or any and all other relief or liability arising out of or resulting from or through or alleged to arise out of any acts or negligent acts or omissions of ARTIST or ARTIST's officers, employees, agents or subcontractors in the performance of this Agreement, including but not limited to, all services or work performed hereunder. In the event of any action against the City, its officers, employees, agents, boards, or commissions covered by the foregoing duty to indemnify, defend, and hold harmless, such action shall be defended by legal counsel of the City's choosing. 11. INSURANCE. ARTIST will provide, pay for, and maintain in effect, as necessary, during the term of this Agreement, worker's compensation insurance in amounts required under the laws of the State of Illinois. At the request of the City, ARTIST will provide to the City certificates of insurance regarding the insurance required in this paragraph. 12. TERMINATION. Notwithstanding any other provision hereof, the City may terminate this Agreement in the event of inclement weather, sickness, injury, accidents, fire, earthquake, flood, explosion, strike, riot, war, terrorism, or similar legitimate event beyond the City's reasonable control, in the City's sole discretion. In the event this Agreement is so terminated, ARTIST shall be paid for expenses actually incurred by ARTIST prior to termination, except that such reimbursement shall not in any event exceed the total amount of the Cost of Services set forth in subparagraph Lb herein. Additionally, in the event the Agreement is so terminated, ARTIST shall immediately cease the expenditure of any funds previously paid to ARTIST by the City or incurring any additional expenses under this Agreement, and shall refund to the City any unearned or unexpended funds. 13. RFI ,ATIONS TIP RFTWEEN THE PARTIES. This Agreement shall not be construed so as to create a joint venture, partnership, employment, or other agency relationship between the parties hereto. 14. WAIVE$. Unless otherwise provided herein neither parry hereto shall be responsible for any consequential, indirect, punitive, or incidental damages for any reason whatsoever. Any delay or failure to enforce any rights by either party arising out of or pursuant to this Agreement shall not constitute, and shall not be construed as, a waiver of any such rights. 15. 1 IMITATION OF ACTIONS. ARTIST shall not be entitled to, and hereby waives, any and all rights that it might have to file suit or bring any cause of action or claim for damages against the City of Elgin and/or its affiliates, officers, employees, agents, attorneys, boards, and commissions of any nature whatsoever and in whatsoever forum after two (2) years from the date of this Agreement. 16. NO OTHER AGREEMENT This Agreement is the only agreement between the parties hereto regarding the subject matter hereof. There are no other agreements, either oral, written, or implied, between the parties hereto regarding the subject matter hereof. This Agreement may only be altered or modified by written instrument signed by both parties. 17 TIMF IS OF THE ESSENCE. Time is of the essence of this Agreement. C! 18. AUTHORIZATION. The person signing this Agreement certifies that s/he has been authorized by ARTIST to commit the ARTIST contractually and has been authorized to exeeute this Agreement on its behalf. IN WITNESS WHEREOF, the parties have hereto set their hands the day and year first above written. [Elias Cortes] Elias Cortes Printed Name Signature Booking Manager Title CITY OF ELGIN Richard G. Kozal, City Manager Attest: City Clerk Attachment A Rider Requests for "Banda Los Sebastianes:" • One mic each = 3 trombones / 3 trumpets / 3 clarinets / 1 Tuba / 2 Alto Horn / 2 voices / 1 bass drum / 1 snare and timbale set • 18 total mics 5 studio monitor speakers 3 in the front 2 in the back • All instruments will be provided by the band. • Private backstage area with security. • Snacks including water and beer. • Meal vouchers for use during the event. • Any additional requests will be sent in line with the timeline above.