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HomeMy WebLinkAbout24-81 Resolution No. 24-81 RESOLUTION AUTHORIZING THE PURCHASE OF SLACK FOR BUSINESS MESSAGING SYSTEM FROM SALESFORCE, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to purchase Slack for business messaging system from Salesforce, Inc. for the total amount of $200,196.33 pursuant to quotation number Q-08169167, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: March 6, 2024 Adopted: March 6, 2024 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk Salesforce,Inc. ORDER FORM for City of Elgin(IL) Salesforce Tower Offer Valid Through:3/1/2024 salesforce 415 Mission Street,3rd Floor Proposed by:Patricia Tueller San Francisco,CA 94105 Email:ptueller@salesforce.com United States Quote Number:Q-08169167 ORDER FORM Address Information Bill To: Ship To: 150 Dexter Cowl 150 Dexter Court Elgin Elgin IL,60120 IL,60120 US-United States US-United States Billing Company Name:City of Elgin(IL) Billing Phone:111-111-1111 Billing Contact Name:Aaron Cosentino Billing Fax: Billing Email Address:cosentino_a@cityofelgin.org Billing Language:English Terms and Conditions Contract Number:03714272 Payment Method:Wire Transfer Contract Start Date':12/20/2023 Payment Terms:Net 30 Contract End Date':12/19/2024 Billing Method:Email Billing Frequency:Annual True-Up Schedule:Calendar Annually Services Order Order Order Term Monthly/ Services Start Date' End Date' (months)' Unit Price" Quantity Total Price Slack Enterprise Select 3/1/2024 12/19/2024 9.63 USD 14.20 500 USD 68,373.00 Slack Enterprise Grid 3/1/2024 12/19/2024 9.63 USD 22.72 285 USD 62,356.18 Slack Enterprise Key Management 3/1/2024 12/19/2024 9.63 USD 3.55 285 USD 9,743.15 Slack-Accelerated Launch USD 59,724.00 1 USD 59,724.00 Total:USD 200,196.33 'If this Order Form is executed and/or returned to Salesforce by Customer after the Order Start Date above,Salesforce may adjust the Order Start Date and Order End Date,without increasing the Total Price,based on the date Salesforce activates the products and provided that the total term length does not change.Following activation,any adjustments to such Order Start Date and Order End Date may be confirmed by logging into Your Account,by reference to an order confirmation sent by Salesforce,and/or by contacting customer support."The Monthly/Unit Price shown above has been rounded to two decimal places for display purposes.As many as eight decimal places may be present in the actual price.The totals for this order were calculated using the actual price,rather than the Monthly/Unit Price displayed above,and are the true and binding totals for this order, provided that any taxes shown herein are estimated.Any taxes are the responsibility of Customer.This is not an invoice. 1/5 Usage Details By Account Usage Type Start Date End Date Quantity Overage Rate True Up Rate Grid Active Users 3/1/2024 12/19/2024 285 N/A USD 22.7200000000 Slack Enterprise Key Management 3/1/2024 12/19/2024 285 N/A USD 3.5500000000 By Tenant ID Usage Type Start Date End Date Tenant ID Quantity Overage Rate True Up Rate Active Users 3/1/2024 12/19/2024 T4H0SB963 500 N/A USD 14.2000000000 Overage fees are billable monthly,in arrears Quote Special Terms Unless otherwise provided in the applicable Agreement,any increase in subscription pricing for the first renewal term will not exceed 5% over the then-current subscription pricing,provided that(a)Customer renews its entire then-current subscription volume under this Order Form combined with any associated add-on Order Forms,and(b)the first renewal term is the same duration as the Order Term of this Order Form or one year(whichever is longer).Thereafter,any increase in subscription and support pricing will be in accordance with SFDC's pricing and policies in effect at the time of the renewal or as otherwise agreed to by the parties.Notwithstanding the foregoing, any consumption-based Services which are subject to a rate card as set forth in the product terms for the applicable Services and any support or resource-based Services are not subject to any price increase limitations. Notwithstanding anything to the contrary,subscriptions purchased pursuant to this Order Form shall not automatically renew,and therefore shall terminate on the applicable Order End Date above unless Customer enters into a new Order Form with Salesforce,on or before that Order End Date,for the relevant product(s). Slack True-up:The User Threshold represents the amount of users for which Customer is invoiced.The initial User Threshold is the initial quantity of users ordered in the Order Form.Salesforce may invoice Customer for additional users,on a prorated basis,if and when the User Threshold increases.The User Threshold will increase whenever there is an increase in the quantity of users ordered;by way of example,(1)where an Order Form includes multiple Order Terms,the quantity of users may increase in later Order Terms,or(2)if Customer executes an add-on Order Form.The User Threshold may increase by true-up.If the quantity of active users exceeds the then-current User Threshold the day before any Annual True-Up Date,Salesforce may invoice Customer for the number of excess users and the User Threshold shall be increased by such number going forward.Guidance regarding how Annual True-Up Dates for an Order Term are determined can be found in the Documentation made available at:https://sfdc.co/b9iTDl.The User Threshold may also increase at the beginning of a renewal term.Unless otherwise set forth in a signed renewal Order Form,the User Threshold for renewal shall be the greater of:(a)the User Threshold as of the Order End Date for the expiring Order Term;or(b)the quantity of active users 45 days prior to such Order End Date. 2/5 Product Special Terms Search,Learning,and Artificial Intelligence Customer acknowledges that Salesforce,including Slack,may use de-identified Customer Data with that of other customers for the purpose of improving and training services and features Customer may access,and Customer instructs SFDC to process its Customer Data for such purpose.Neither Customer Data,nor Customer,will be identifiable as a result of such use.Customer retains all ownership of its Customer Data and SFDC retains all ownership in and to aggregated machine teaming results. Slack EKM Implementation Guide In order to access Stack Enterprise Key Management,Customer must first complete the set up process described in the Documentation available at:https://slack.com/resources/slack-for-admins/slack-enterprise-key-management-implementation-guide 3/5 Identified Workspaces Primary Workspace cityofelginil.slack.com-T4H0SB963 a b2aad 7473a2465685852.slack.com "if Customer identified a workspace for migration on a prior Order Form,that workspace need not be listed again. Purchase Order Information Is a Purchase Order(PO)required for the purchase or payment of the products on this Order Form?(Customer to complete) [ ]No [ ] Yes-Please complete below PO Number: PO Amount: Upon signature by Customer and submission to Salesforce,this Order Form shall become legally binding unless this Order Form is rejected by Salesforce for any of the following reasons:(1)the signatory below does not have the authority to bind Customer to this Order Form.(2)changes have been made to this Order Form(other than completion of the purchase order information and the signature block),or(3)the requested purchase order information or signature is incomplete or does not match our records or the rest of this Order Form.Subscriptions are non-cancelable before their Order End Date.This Order Form is governed by the terms of the Salesforce MSA found at https://www.salesforce.com/company/msa.jsp. unless(i)Customer has a written MSA executed by Salesforce for such Services as referenced in the Documentation,in which case such written Salesforce MSA will govern or(ii)otherwise set forth herein.Additional information related to the Services may be found in the Documentation al https://sfdc.co/ptd.For the avoidance of doubt,the applicable MSA takes precedence over the Documentation. 4l5 Customer:City of Elgin(IL) Signature Name Richard G.Kozal Business Title City Manager Date March 6,2024 Confidential and proprietary.©Copyright 2000-2022 Salesforce,Inc.All rights reserved. 5/5