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HomeMy WebLinkAbout24-64 Resolution No. 24-64 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH SEVEN HILLS TECHNOLOGY, LLC FOR PROFESSIONAL SERVICES IN CONNECTION WITH PORTAL AND MOBILE APPLICATION DEVELOPMENT AND SUPPORT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of • the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with Seven Hills Technology, LLC,for professional services in connection with portal and mobile application development and support, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: March 6, 2024 Adopted: March 6, 2024 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk ,6-Y PURCHASE AGREEMENT THIS AGREEMENT is hereby made and entered into this 6th_ day of March , 2024, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City") and Seven Hills Technology, LLC, an Ohio limited liability company authorized to do business in the State of Illinois(hereinafter referred to as"Seller"). NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged, the Parties hereto hereby agree as follows: I. PURCHASE. City shall purchase and Seller shall sell the goods and/or services to the City described in the three (3) page proposal prepared by Seller, dated January 5, 2024, attached hereto and made a part hereof as Attachment A. 2. TERMS. This Agreement shall be subject to the terms and conditions contained herein and as provided by Attachment A, which is attached hereto and made a part hereof. In the event of any conflict between any of the terms and provisions of this Agreement and Attachment A, the terms and provisions of this Agreement shall supersede and control. 3. TERMINATION. This Agreement shall become effective as of the date first set forth above and, unless terminated for cause or as provided for herein, shall terminate one year from such effective date. The foregoing notwithstanding, the City may terminate this Agreement at any time and for any reason upon thirty (30) days written notice to the Seller, without penalty or any further obligation hereunder. In the event the Agreement is so terminated, the Seller shall be paid for services actually performed prior to termination in accordance with Attachment A. 4. LAWNENUE. This Agreement is subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this Agreement shall be the Circuit Court of Kane County, Illinois. Seller hereby irrevocably consents to the jurisdiction of the Circuit Court of Kane County, Illinois for the enforcement of any rights, the resolution of any disputes and/or for the purposes of any lawsuit brought pursuant to this Agreement or the subject matter hereof; and Seller agrees that service by first class U.S. mail to Seven Hills Technology, LLC,470 Ashwood Drive, Blue Ash,OH,45241„ shall constitute effective service. The parties hereto waive any rights to a jury. 5. NO MODIFICATION. There shall be no modification of this Agreement,except in a writing instrument executed by both Parties with the same formalities as the original Agreement. 6. MERGER. This Agreement embodies the whole Agreement of the Parties. There are no promises, terms, conditions or obligations other than those contained herein, and this Agreement shall supersede all previous communications, representations or Agreements, either verbal, written or implied between the Parties hereto. 7. INTEREST. Seller hereby waives any and all claims or rights to interest on money claimed to be due pursuant to this Agreement, and waives any and all such rights to interest to 1 which it may otherwise be entitled pursuant to law, including, but not limited to, pursuant to the Local Government Prompt Payment Act (50 ILCS 505/1, et seq.), as amended, or the Illinois Interest Act(815 ILCS 205/1,et seq.),as amended. The provisions of this paragraph shall survive any expiration,completion and/or termination of this Agreement. 8. SEVERABILITY. The terms of this Agreement shall be severable. In the event any of the terms or the provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason,the remainder of this Agreement shall remain in ili I I force and effect. 9. COMPLIANCE WIT 11 LAW. Notwithstanding any other provision of this Agreement, it is expressly agreed and understood that in connection with the performance of this Agreement, Seller shall comply with all applicable federal, state, city and other requirements of law, including, but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety, nondiscrimination and legal status of employees. 10. COUNTERPARTS AND EXECUTION. This Agreement may be executed in counterparts,each of which shall be an original and all of which shall constitute one and the same Agreement. This Agreement may be executed electronically, and any signed copy of this Agreement transmitted by facsimile machine, email, or other electronic means shall be treated in all manners and respects as an original document. The signature of any party on a copy of this Agreement transmitted by facsimile machine,email,or other electronic means shall be considered for these purposes an original signature and shall have the same legal effect as an original signature. 11. PAYMENT. City shall pay the amount of$600.00 per month for a period of twelve (12) months for support services from the Seller. In addition, City shall pay $125 per hour for development services from the seller. Per Attachment A,such development services are estimated at thirty(30)hours per month, such that the monthly amount of development services is estimated to be $3,750 per month for a period of twelve (12) months. Unused or overused hours for development services may be carried into a following period upon verbal approval by both parties. The total amount to be paid to Seller under this Agreement is an amount not to exceed the total sum of Fifty-Two Thousand Two Hundred Dollars($52,200.00). The monthly amounts to be paid to Seller under this Agreement shall be paid within thirty (30) days of City's receipt of invoice from Seller. The City of Elgin is a tax-exempt governmental entity. 12. LIMITATION OF DAMAGES. In no event shall City be liable for any monetary damages in excess of the purchase price contemplated by this Agreement. In no event shall City be liable for any consequential, special or punitive damages, or any damages resulting from loss of profit. 13. INDEMNIFICATION. To the fullest extent permitted by law, Seller agrees to and shall indemnify,and hold harmless the City, its officers,employees,boards and commissions from and against any and all claims, suits,judgments, costs, attorney's fees, damages or any and all other relief or liability arising out of or resulting from or through or alleged to arise out of any acts or negligent acts or omissions of Seller or Seller's officers, employees, agents or subcontractors in the performance of this Agreement, including but not limited to, all goods 2 delivered or services or work performed hereunder. In the event of any action against the City, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify and hold harmless, such action shall be defended by legal counsel of the City's choosing. 14. WARRANTY. All applicable warranties, including but not limited to any and all applicable manufacturer's warranties, warranties of merchantability, and warranties of fitness for a particular purpose, are included as part of this Agreement, and shall apply to all goods, accessories, components, and services to the benefit of the City. 15. RELATIONSHIP BETWEEN THE PARTIES. This Agreement shall not be construed so as to create a joint venture, partnership, employment or other agency relationship between the Parties hereto. 16. WAIVER. Neither party hereto shall be responsible for any consequential, indirect, punitive or incidental damages for any reason whatsoever.Any delay or failure to enforce any rights by either party arising out of or pursuant to this Agreement shall not constitute,and shall not be construed as, a waiver of any such rights. 17. LIMITATION OF ACTIONS. The Parties hereto agree that any action by the Seller arising out of this Agreement must be filed within one year of the date the alleged cause of action arose or the same will be time-barred. 18. TIME IS OF THE ESSENCE. Time is of the essence of this Agreement. 19. NONDISCRIMINATION. The Seller will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, ancestry, order of protection status, familial status, marital status, physical or mental disability, military status,sexual orientation,or unfavorable discharge from military service which would not interfere with the efficient performance of the job in question. The Seller will take affirmative action to comply with the provisions of Elgin Municipal Code Section 5.02.040 and will require any subcontractor to submit to the City a written commitment to comply with those provisions. The Seller will distribute copies of this commitment to all persons who participate in recruitment, screening, referral and selection of job applicants, prospective job applicants, and subcontractors. The persons signing this Agreement certifies that s/he has been authorized by the Seller to commit the Seller contractually and has been authorized to execute this Agreement on its behalf. 3 IN WITNESS WHEREOF, the Parties have hereto set their hands the day and year first above written. SEVEN HILLS TECHNOLOGY, LLC CIT LGIN Brian Adams Print Name Richard G. Kozal, City Manage Brian Adana Attest: Signature Partner 4/aA Title City Clerk Legal Dept\Agreement\Seven Hills Technology Purchase Agr-Web Portal Support-2-21-24.docx 4 S V.LINIWHDV.L.LV iriT: Seven Hills technology City of Elgin Support Agreement 01.05.24 mpactful Technology, Hands-on Collaboration , Cnod People. Created by: Prepared for: Jordan Cole Aaron Cosentino Seven Hills Technology City of Elgin Scope What's Included • Application hosting • Standard business hours phone and email tech support • Server operating system patches • Bug fixes • Ongoing development • Proactive monitoring and alerting Since the City of Elgin has their own Azure Subscription, we will not be providing the hosting for the portal. However, the portal does utilize Elastic, for which Seven Hills Technology will provide hosting. For development services, the hours are allotted for work on the City of Elgin portal for items such as bug fixes, feature development, or pair programming with City of Elgin internal team. Additional development time can be added per month and will be billed at $125/hr. Page 2 of 3 Duration The duration of this Support Agreement will be 1 year from the effective date. Your investment Name Support $600.00 1 12 $7,200.00 Elastic Hosting and Service Fee- Flat Monthly Fee Development $125.00 30 12 $45,000.00 Bug fixes and portal development hours Total $52,200.00 Billing Details Invoicing is done once a month and the payment terms are NET 30. Unused or overused hours can be rolled into the following period following verbal approval by both parties. The expected monthly invoice amount is $4,350 Seven Hills Technology City of Elgin & w,( 4daaus 01 I 08 / 2024 Brian Adams Aaron Cosentino Page 3 of 3