HomeMy WebLinkAbout24-3 Resolution No. 24-3
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH CINTAS CORPORATION NO.
2 FOR UNIFORM AND FACILITY SERVICE PRODUCT RENTALS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an Agreement on behalf of the City of Elgin with Cintas
Corporation No. 2, for uniform and facility service product rentals, a copy of which is attached
hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: January 10, 2024
Adopted: January 10, 2024
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
UNIFORM AND FACILITY SERVICE PRODUCTS RENTAL AGREEMENT
THIS AGREEMENT is hereby made and entered into this 10 day of January
2024, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as
"City")and Cintas Corporation No. 2. (hereinafter referred to as"Cintas").
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
contained herein,the sufficiency of which is hereby mutually acknowledged,the Parties hereto hereby
agree as follows:
I. RENTAL. The City shall rent from Cintas and Cintas shall provide the various
uniform items and facility service products as set forth in the Workplace Solutions Cooperative
Acceptance Agreement dated October 3, 2023, consisting of eight (8) pages including the location
listing and Addendum A, attached hereto and made a part hereof as Attachment A, and as provided
by the OMNIA Vendor Agreement referenced therein, incorporated herein by reference (the
"OMNIA Agreement").
2. TERMS. This Agreement shall be subject to the terms and conditions contained
herein and as provided by Attachment A, which is attached hereto and made a part hereof and the
OMINA Agreement. In the event of any conflict between any of the terms and provisions this
Agreement and either Attachment A or the OMINA Agreement,or any portion thereof,the terms and
provisions of this Agreement shall supersede and control. In the event of any conflict between
Attachment A and the OMINA Agreement, Attachment A shall supersede and control.
3. LAWNENUE. This Agreement is subject to and governed by the laws of the State
of Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising out of or
in connection with this Agreement shall be the Circuit Court of Kane County, Illinois. Cintas hereby
irrevocably consents to the jurisdiction of the Circuit Court of Kane County, Illinois for the
enforcement of any rights, the resolution of any disputes and/or for the purposes of any lawsuit
brought pursuant to this Agreement or the subject matter hereof; and Cintas agrees that service by
first class U.S.mail to Cintas Corporation location#3555100 26t Avenue,Rockford, IL 61109,Attn:
Brian Bryan Johnson Key Account Manager, shall constitute effective service. The Parties hereto
waive any rights to a jury.
4. NO MODIFICATION. There shall be no modification of this Agreement, except in
a writing instrument executed by both Parties with the same formalities as the original Agreement.
5. MERGER. This Agreement embodies the whole Agreement of the Parties. There
are no promises, terms, conditions or obligations other than those contained herein, and this
Agreement shall supersede all previous communications, representations or Agreements, either
verbal,written or implied between the Parties hereto.
6. INTEREST. Cintas hereby waives any and all claims or rights to interest on money
claimed to be due pursuant to this Agreement,and waives any and all such rights to interest to which
it may otherwise be entitled pursuant to law, including, but not limited to, pursuant to the Local
Government Prompt Payment Act(50 ILCS 505/1, et seq.), as amended, or the Illinois Interest Act
(815 ILCS 205/1,et seq.),as amended. The provisions of this paragraph shall survive any expiration,
completion and/or termination of this Agreement.
7. SEVERABILITY. The terms of this Agreement shall be severable. In the event any
of the terms or the provisions of this Agreement are deemed to be void or otherwise unenforceable
for any reason, the remainder of this Agreement shall remain in full force and effect.
8. COMPLIANCE WITH LAW. Notwithstanding any other provision of this
Agreement, it is expressly agreed and understood that in connection with the performance of this
Agreement,Cintas shall comply with all applicable federal, state, city and other requirements of law,
including, but not limited to, any applicable requirements regarding prevailing wages, minimum
wage, workplace safety, nondiscrimination and legal status of employees.
9. COUNTERPARTS AND EXECUTION. This Agreement may be executed in
counterparts, each of which shall be an original and all of which shall constitute one and the same
Agreement. This Agreement may be executed electronically, and any signed copy of this Agreement
transmitted by facsimile machine,email,or other electronic means shall be treated in all manners and
respects as an original document. The signature of any party on a copy of this Agreement transmitted
by facsimile machine, email, or other electronic means shall be considered for these purposes an
original signature and shall have the same legal effect as an original signature.
10. PAYMENT. The City shall pay to Cintas for the rental of the various uniform items
and facility service products the unit rental prices as set forth in Attachment A hereto within thirty
(30) days of delivery and the City's receipt of an invoice. The City of Elgin is tax exempt
governmental entity. Notwithstanding the foregoing, or anything to the contrary in this Agreement,
the total payments by the City to Cintas in any calendar year during the term of this Agreement shall
not exceed the total amount of$100,000 in any calendar year.
11. LIMITATION OF DAMAGES. In no event shall City be liable for any monetary
damages in excess of the unit rental prices contemplated by this Agreement. In no event shall City
be liable for any consequential, special or punitive damages, or any damages resulting from loss of
profit.
12. TERM. This Agreement shall be effective as of the date of execution hereof by the
parties hereto and shall continue for a term of sixty (60) months. Notwithstanding the foregoing, or
anything to the contrary in this Agreement, the City may terminate this Agreement at any time for
any reason or no reason upon sixty(60)days written notice to Cintas.
13. INDEMNIFICATION. To the fullest extent permitted by law, Cintas agrees to and
shall indemnify, and hold harmless the City, its officers, employees, boards and commissions from
and against any and all claims, suits,judgments, costs, attorney's fees, damages or any and all other
relief or liability arising out of or resulting from or through or alleged to arise out of any acts or
negligent acts or omissions of Cintas or Cintas' officers, employees,agents or subcontractors in the
performance of this Agreement, including but not limited to, all goods delivered or services or work
performed hereunder. In the event of any action against the City, its officers, employees, agents,
boards or commissions covered by the foregoing duty to indemnify and hold harmless, such action
shall be defended by legal counsel of the City's choosing.
14. WARRANTY. All applicable warranties, including but not limited to any and all
applicable manufacturer's warranties, warranties of merchantability, and warranties of fitness for a
2
particular purpose, are included as part of this Agreement, and shall apply to all goods, accessories,
components, and services to the benefit of the City.
15. RELATIONSHIP BETWEEN THE PARTIES. This Agreement shall not be
construed so as to create a joint venture, partnership, employment or other agency relationship
between the Parties hereto.
16. WAIVER. Neither party hereto shall be responsible for any consequential, indirect,
punitive or incidental damages for any reason whatsoever. Any delay or failure to enforce any rights
by either party arising out of or pursuant to this Agreement shall not constitute, and shall not be
construed as, a waiver of any such rights.
17. LIMITATION OF ACTIONS. The Parties hereto agree that any action by Cintas
arising out of this Agreement must be filed within one year of the date the alleged cause of action
arose or the same will be time-barred.
18. TIME IS OF THE ESSENCE. Time is of the essence of this Agreement.
19. NONDISCRIMINATION. Cintas will not discriminate against any employee or
applicant for employment because of race,color,religion,sex, national origin,age,ancestry,order of
protection status, familial status, marital status, physical or mental disability, military status, sexual
orientation, or unfavorable discharge from military service which would not interfere with the
efficient performance of the job in question. Cintas will take affirmative action to comply with the
provisions of Elgin Municipal Code Section 5.02.040 and will require any subcontractor to submit to
the City a written commitment to comply with those provisions. Cintas will distribute copies of this
commitment to all persons who participate in recruitment, screening, referral and selection of job
applicants, prospective job applicants, and subcontractors.
20. APPROPRIATIONS. The fiscal year of the City is the 12 month period ending
December 31. The obligations of the city under any contract for any fiscal year are subject to and
contingent upon the appropriation of funds sufficient to discharge the obligations which accrue in that
fiscal year and authorization to spend such funds for the purposes of the contract. If, for any fiscal
year during the term of this Agreement, sufficient funds for the discharge of the City's obligations
under the Agreement are not appropriated and authorized, then this Agreement shall terminate as of
the last day of the preceding fiscal year, or when such appropriated and authorized funds are
exhausted,whichever is later, without liability to the City for damages,penalties or other charges on
account of such termination.
The persons signing this Agreement certifies that s/he has been authorized by Cintas to commit Cintas
contractually and has been authorized to execute this Agreement on its behalf.
IN WITNESS WHEREOF,the Parties have hereto set their hands the day and year first above written.
CINTAS CORPORATION NO. 2 CI LGIN
, Z1(/*
Print ame ichard G. Kozal, City Manager
3
nature A tcyt!
4,1114
Title 'ity Clerk
I.cgal Dcpt\Agreement\Cintas-Purchase Agr-I 1-9-23 docx
4
ATTACHMENT A
Workplace Solutions CiNrAS�
Cooperative Acceptance Agreement READY FOR THE WORKDAY'
Location 1: 355
Contract 9:210421473
Customer 8:
Main Corporate Code—13897 GPO1211011196 MLA1211011348 Date: 101312023
Customer/Participating Agency City of Elgin ("Customer') Phone: 847 931 5979
Address:150 dexter court City;Elgin State:IL jig; 60120
UNIFORM PRODUCT RENTAL PRICING:
ITEM a DESCRIPTION STANDARD ITEM UNIT PRICE LOSS/DAMAGE
REPLACE.VALUE
Please see Addendum'A' []Yes Cl No
El Yes CI No -
El yes ❑No
1.3 yes ❑No
❑Yes ❑No
CI Yes ❑No
Spam for eddftfoml entries prodded on page 5
This Workplace Solutions Cooperative Acceptance Agreement(this'Acceptance Agreement')is effective as of the date of execution for a term of
60 months from the date of installation or renewal jthe
Standard Name Emblem $ ea I Standard Agency Emblem S ea
Custom Agency Emblem S ea I Embroidery S ea
Uniform Advantage Item: S ea per week
Premium Uniform Advantage Item: S ea per week
Emblem Advantage Item: S as per week
Prop Advantage Item: _S ea per week
Minimum Char_g!e S35 per delivery or 50%of initial invoice(the greater of the two).
Make-up Charge S per garment — - -
Non-Standard/Special Cut Garment(i.e..non-standard,non-etodced unusually small or large sizes,unusually
short or long sleeve or length.etc.)premium S per garment
Seasonal Sleeve Change 1$ per garment
Under no circumstances will Cintas accept textiles bearing free liquid.Shop towels may not be used to clean up of or solvent spills.
Artwork Charge for Logo Mat I$
Payment Terms:Net 30
Customer agrees to have employees measured by a Cintas representative using garment'size samples"
Sae Change or Cintas TruFit.A charge of S per garment will be assessed for employee's size changed
within 4 weeks of installation.
Other
WORKPLACE SERVICES PRODUCTS PRICING:
ITEM rr DESCRIPTION I RENTAL FREQ. ' INVENTORY UNIT PRICE
Please see Addendum'A
Span for addtderel amines prodded on page 5
Automatic Lost Replacement Charge Item: - %of inventory S _ ea
Automatic Lost Replacement Charge Item: %of inventory S ea
CHECKBOX INITIAL S DATE
Initial and check box if Unilease.All Garments will be deaned by customer. ■
Initial and check box if receiving Linen Service.Company will take periodic physical inventories of items
in possession or under control.
Initial and check box if receiving direct embroidery.If service is discontinued for any employee or
Customer deletes any of the garments direct embroidery for any reason,or terminates this Acceptance ElAgreement for any reason or fails to renew this Acceptance Agreement,Customer will purchase
all direct embroidered garments at the time they are removed from service at the then current
replacement values.(See Section 6 of Cintas General Service Terms Section).
Cintas Representative Initials: ea- Customer Initials: Page 1 of 6
Rev 8 4.23
PLEASE READ THESE TERMS CAREFULLY. BY SIGNING THIS ACCEPTANCE AGREEMENT,YOU ACKNOWLEDGE
THAT YOU HAVE READ,AND THAT YOU UNDERSTAND AND AGREE TO BE BOUND BY,THESE TERMS.
OMNIA PARTICIPATING PUBLIC AGENCIES TERMS
1. Participating Public Agencies.Cintar Corporation No.2("Cintas")agrees to extend the same terms,conditions,and covenants agreed to under the OMNIA Vendor
Agreement executed between Cintas and University of Nebraska(the"Master Agreement')to other government agencies("Participating Public Agencies")that,in
their discretion,desire to access the Master Agreement in accordance with all terms and conditions contained herein or attached hereto.Each Participating Public
Agency will be exclusively responsible and deal directly with Cintas on matters relating to length of agreement,ordering,delivery,inspection,acceptance,invoicing,
and payment for products and services in accordance with the terms and conditions of the Master Agreement.By executing this Acceptance Agreement,the Customer
identified on Page 1 herein agrees to be bound by the terms and conditions set forth in the Master Agreement as a Participating Public Agency and the terms and
conditions set forth in this Acceptance Agreement.Master Agreement available at https://www.ornniapartners.com/publicsector.
2. Dispute Resolution—Arbitration and Gass Waiver.This provision shall take precedence over and supersede any contrary or conflicting provision in the Master Agreement.
a. Arbitration Notice.Customer agrees to the maximum extent permitted by law that any dispute,controversy,or claim arising out of or relating to this Acceptance
Agreement(including its enforcement,performance,breach,arhitrability,or interpretation)or to the products or services provided hereunder will be submitted
to and resolved by final and binding individual arbitration.ARBITRATION MEANS THAT AN ARBITRATOR,AND NOT A JUDGE OR A JURY,WILL DECIDE THE
DISPUTE,CONTROVERSY.OR CLAIM.BY ACCEPTING THESE TERMS,YOU AND CINTAS ARE EACH EXPRESSLY WAIVING THE RIGHT TO A TRIAL BY JURY
AND TO PURSUE OR PARTICIPATE IN ANY CLASS ACTION,COLLECTIVE ACTION,OR REPRESENTATIVE CLAIMS OR PROCEEDINGS EITHER IN ARBITRATION
OR IN ANY COURT.To the extent a class or collective action or representative claim or proceeding may not be waived,you agree to stay any such actions,claims,
and proceedings until after all actions,claims,and proceedings subject to arbitration are fully resolved.
b. Arbitration Procedures.Any arbitration between Customer and Cintas will be governed by the Commercial Dispute Resolution Procedures and the Supplementary
Procedures for Consumer Related Disputes(collectively,"AAA Rules")of the American Arbitration Association("AAA"),as modified by this Acceptance
Agreement,and will be administered by the AAA.The AAA Rules and filing forms are available online at www.adr.org,by calling the AAA at 1.800-778.7879,or
by contacting Cintas Any arbitration hearings will take place in the state in which Customer is located;provided,however,that if the claim is for S10.000 or less,
Customer may choose for the arbitration instead to conducted:(i)solely on the basis of documents submitted to the arbitrator;or(ii)through a telephonic hearing.
The arbitrator must issue a reasoned written decision sufficient to explain the essential findings and conclusions on which the decision and award,if any,are based
c. Fees.Arbitration fees will be assessed consistent with the AAA Rules.
d. No Class Actions in Arbitration or In Any Court,No Jury Trial.CUSTOMER AND CINTAS AGREE THAT.TO THE MAXIMUM EXTENT PERMITTED BY
LAW.EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN THEIR INDIVIDUAL CAPACITIES AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY
PURPORTED CLASS OR REPRESENTATIVE PROCEEDING,WHETHER IN ARBITRATION OR IN ANY COURT.FURTHER,UNLESS BOTH CUSTOMER AND CINTAS
AGREE OTHERWISE,AN ARBITRATOR OR JUDGE MAY NOT CONSOLIDATE MORE THAN ONE PARTICIPATING PUBLIC AGENCY'S CLAIMS AND MAY NOT
OTHERWISE PRESIDE OVER ANY FORM OF A REPRESENTATIVE OR CLASS PROCEEDING.
FOR THE AVOIDANCE OF DOUBT,CUSTOMER AND CINTAS AGREE TO RESOLVE ANY DISPUTE ON AN INDIVIDUAL,NON-REPRESENTATIVE,NON-CLASS
BASIS IN ARBITRATION,BUT IF FOR ANY REASON SUCH DISPUTE PROCEEDS IN COURT,CUSTOMER AND CINTAS AGREE TO WAIVE ANY RIGHT TO HAVE
THE DISPUTE PROCEED AS A CLASS ACTION OR IN ANY REPRESENTATIVE CAPACITY WHATSOEVER. IF THE DISPUTE PROCEEDS IN COURT,CUSTOMER
AND CINTAS AGREE TO WAIVE ANY RIGHT TO A TRIAL BY JURY.
e. Enforceability.If the requirement to submit any and all disputes,controversies,and claims to binding arbitration is found to be unenforceable or contrary to
applicable law,the dispute,controversy or claim will be resolved in accordance with,and governed by,the laws of the State in which the Participating Pubic
Agency exists.
f. Severability.If any section or provision of this U 2,Dispute Resolution—Arbitration and Class Waiver,is found to be unenforceable or invalid,the parties will
substitute an enforceable provision that,to the maximum extent possible under applicable law,preserves the original intentions of the parties,and the remainder
will be given full force arid effect.
3. Dispute Resolution—Timing of invoice challenges:Requests for an invoice adjustment or challenges to invoice amounts must be received by Cintas within 60 days of
Customer's receipt of the contested invoice,or any billing dispute is waived. Notification to Cintas of a request for an invoice adjustment must be made in writing and
must include the invoice numher,disputed amount,and the reason for the disputed charge.
4. In the event of any conflict between this Acceptance Agreement and the Master Agreement,the Master Agreement shall prevail,except to the extent this Acceptance
Agreement specifically provides that it is superseding a provision in the Master Agreement.
CINTAS GENERAL SERVICE TERMS SECTION
1. Prices Customer agrees to rent from Cintas,and Cintas agrees to provide to Customer,the merchandise,inventory and services at the prices listed in the Master
Agreement and/or outlined above There will be is minimum charge of thirty-five dollars(S35.00)or S0%of initial invoice(whichever is greater)per delivery for each
Customer location required to purchase its rental services from Cintas as set forth in this Acceptance Agreement.
2. Buyback of Non-Standard Garments Customer has ordered from Company a garment rental service requiring garments that may not be standard to Company's
normal rental product line or include direct embroidery or an unusual emblem placement.Non-standard items will also include standard garments that have been
embroidered.Those non-standard products will be designated as such trader Garment Descnption in the Uniform Product Rental Pricing Charts).In the event the
Customer deletes a non-standard product,alters the design of the non-standard product,fails to renew the Agreement,or terminates the Agreement in whole or in
part for any reason,the Customer agrees to buy back all remaining non-standard products allocated to Customer that the Company has in service and out of service at
the then current Loss/Damage Replacement Values.
3. Garments'Lack of Flame Retardant or Add Resistant Features Unless specified otherwise in writing by Cintas,the garments supplied under this Acceptance
Agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features.They are not designed for use in areas of
flammability risk or where contact with hazardous materials is possible.Flame resistant and acid resistant garments are available horn Cintas upon request.Customer
warrants that none of the employees for whom garments are supplied pursuant to this Acceptance Agreement require flame retardant or acid resistant clothing.
4. Logo Mats In the event that Customer decides to delete any mat bearing the Customer's logo(Logo Mat)from the rental program,changes the design of the Logo
Mats,terminates this Acceptance Agreement for any reason or fails to renew this Acceptance Agreement,the Customer will purchase at the time of deletion,design
change or termination,all remaining Logo mats that Cintas has in service and out of service held in inventory at the then current Loss/Damage Replacement Value.
5. Adding Employees Additional employees and merchandise may be added to this Acceptance Agreement at any time upon written or oral request by the Customer to
Cintas.Any such additional employees or merchandise shall automatically become a part of and subject to the terms of this Acceptance Agreement.If such employees
are employed at a Customer location that is then participating under this Acceptance Agreement,the Customer shall pay Cintas the one-time preparation fee
indicated on the Master Agreement and/or outlined above Customer shall not pay Cintas arty one-time preparation fee(or garments for employees included in the
initial installation of a Customer location. !here will be a one-time charge for name and/or company emblems when employees are added to the program in garments
requiring emblems.
6. Emblem Guarantee If Customer has requested that Cintas supply emblems designed exclusively for Customer featuring Customer's logo or other specific identification
(hereinafter"Customer Emblems").Cintas will maintain a sufficient quantity of Customer Emblems in inventory to provide for Customer's needs and maintain a low cost
per emblem through quantity purchases.
In the event Customer decides to discontinue the use of Customer Emblems,changes the design of the Customer Emblems,terminates this Acceptance Agreement
for any reason or fails to renew this Acceptance Agreement.the Customer will purchase at the time of deletion,design change,termination or expiration,all remaining
Customer Emblems that Cintas allocated to Customer at the price indicated on the Master Agreement and i'or outlined above of this Acceptance Agreement.In no
event shall the number of Customer Emblems allocated to Customer exceed the greater of(a)twelve(12)months'volume for each unique Customer Emblem or(b)a
quantity agreed to by Cintas and Customer and noted on the Master Agreement and/or outlined above
7. Terminating Employees Subject to the provisions of this Acceptance Agreement,the weekly rental charge attributable to any individual leaving the employ of the
Customer,or on a temporary leave of absence of three(3)weeks or more,shall be terminated upon oral or written notice by the Customer to Cintas but only after all
garments issued to that individual,Or value of same at the then current Loss/Damage Replacement Values,are returned to Cintas.
8. Replacement In the event any merchandise is lost,stolen or is not returned to Cintas,or is destroyed or damaged by fire,welding damage,acid,paint,ink,chemicals,
neglect or otherwise,the Customer agrees to pay for said merchandise at the then current Loss/Damage Replacement Values.
9. Additional Customer Locations.Notwithstanding anything to the contrary contained herein,there will be a minimum term equal to the greater of thirty-six(36)months
or tine remainder of the Term for any individual Customer location added after the date of this Acceptance Agreement.
Cintas Representative Initials Customer Initials: Page 2 ul 6
Rev.8 4 23
10.Additional Items:Additional Customer employees,products and services may be added to this Acceptance Agreement and shall automatically become a part of and
subject to the terms hereof and all of its provisions If this Acceptance Agreement is terminated early for convenience,the parties agree that the damages sustained by
Cintas will be substantial and difficult to ascertain.Therefor*,if this Acceptance Agreement is terminated by Customer prior to the applicable expiration date for any
reason other than documented quality of service reasons which are not cured,or terminated by Cintas for non-payment by Customer at any lime Customer will pay to
Cintas.as termination charges and not as a penalty based upon the following schedule:
- If this Acceptance Agreement is cancelled for convenience in the first twelve months of the term,Customer shall pay as termination charges equal to 52 weeks of
rental service.
- If this Acceptance Agreement is cancelled for convenience in months thirteen(13)through twenty-four(24)of the term,Customer shall pay as termination charges
equal to thirty-nine(39)weeks of rental service.
- If this Acceptance Agreement is cancelled for convenience in months twenty-five(25)through thirty-six(36)of the term,Customer shall pay as termination charges
equal to twenty-six 126)weeks of rental service.
- If this Acceptance Agreement is cancelled for convenience after forty-eight(48)months of service,Customer shall pay as termination charges of thirteen(13)weeks
of rental service.
- Customer shall also be responsible to return all of the merchandise allocated to such Customer locations terminating this Acceptance Agreement at the then
current Loss/Damage Replacement Values and for any unpaid charges on Cu:.torner's account prior to termination.
11. Federal Funds.In no event will Cintas act as a subcontractor under a U.S.federal prime contractor or a subrecipient under a U S.federal grant or cooperative
agreement.
12.Customer Funding Source.Customer must select the appropriate response below:
Is Customer a United States federal government agency or instrumentality,or will Customer pay for the goods and services ordered under this Acceptance Agreement
with any United States government funds?
❑Yes ❑No
(If Yes,Customer must provide any applicable U.S.government flowdown terms and conditions,which will only be binding on Cintas if attached hereto and agreed to
by Cintas prior to execution of this Acceptance Agreement).
13.Additional Terms.Customer must select the appropriate response below:
Does Customer require any additional terms and conditions to be incorporated into this Acceptance Agreement,or Is Customer accepting this Acceptance Agreement
without additional terms?
❑Yes,additional terms required ❑No additional terms needed
(If yes,Customer must provide any applicable additional terms and conditions,which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to
execution of this Acceptance Agreement).
14.I authorize Cintas to verify my credit on Credit.net and/or by contacting the parties provided.I am authorized to sign on behalf of this company.In addition,I authorize
Cintas to open a new account on behalf of the company and deliver the products or services listed above at the agreed upon pricing and delivery terms
Cintas Location tt: 35 S' Customer Signature:
B : w Ca Print Name:
Title: Print Title:
Accepted-GM: Email:
Cintas Matrix Account 0 Yes 0 No Customer Contact:
Cintas MAM Partners: Customer Contact Email:
Cintas Representative Initials: 8t- Customer Initials: Page 3 of 6
Rev 8423
Accounts Payable Contactd WM'
Billing Information READY FOR THE WORKDAY'
How should the Business Name read on the invoice? City of Elgin
Do you have other sites/locations within your company that are set up for billing with Cintas? ®YES ❑NO ❑ UNSURE
Are you Tax Exempt? fl YES ❑NO If Yes,where can I get a copy of your tax-exempt form? Attached
PAYER INFORMATION:This section covers the address where the person who pays the bills is and their contact information.
Account Payable Contact Name: See attached
Account Payable Contact Phone#:
Account Payable Email:
Payer Street Address:
City: ST/PROV: ZIP/PC:
We will use the Payer address above as the address that is used for credit reference/credit check if it is different from service address.
BILL-TO INFORMATION:This section covers where the bill will be mailed/sent to.
❑Same as Payer OR 121 Same as Sold-To See attached
Bill-To Street Address:
City: ST/PROV: ZIP/PC:
WE CAN CUSTOMIZE HOW YOU RECEIVE YOUR BILL FOR PAYMENT PROCESSING
Invoice Delivery(choose one): ❑ Leave at Site and Email liCEmail Only ❑Physically Mail 0 Leave at site after service
Do invoices require a purchase order? 0 YES Pi NO If yes,please provide PO#
Will the same PO need to appear on each invoke? ❑YES 121NO Is there an expiration date? N/A
PAYMENT TERMS:Net 30 Standard
PAYMENT OPTIONS
EjCheck
❑ACH/EFT-We will have our ACH/EFT team contact the AP contact above with ACH/EFT payment details
❑Credit Card-We will have our Payment Center contact the AP Contact above for credit card details
Unless noted below,your AP contact above will be automatically registered to manage your Cintas account online with myCintas
Billing.myCintas allows you to conveniently access your account anytime using your computer,tablet,or mobile device!
Do not send information about Online Bill Pay(US Only)
Cintas Representative Initials: Ef Customer Initials: Page 4 nf 6
R.v.8423
UNIFORM PRODUCT RENTAL PRICING (cont.):
Continued from page 1
ITEM U DESCRIPTION STANDARD ITEM UNIT PRICE LOSS/DAMAGE
REPLACE.VALUE
❑Yes CI No
O Yes 0 No
0 Yes O No
- O Yes ❑No
0 Yes 0 No
❑Yes ❑No
CI Yes ONo
-- ------ - - -- CI Yes 0 No
❑Yes El No
❑Yes ❑No
❑Yes ❑No
El yes ONo
CI Yes DN9
El Yes ONo
El Yes ONo
❑Yes ❑No
O Yes 0No
O Yes 0No
El Yes ❑No
❑Yes ❑No
0 Yes 0 No
❑Yes ONo
❑Yes ❑No —_
❑Yes O No
0 Yes ❑No
❑Yes D No
WORKPLACE SERVICES PRODUCTS PRICING (cont.):
Continued from page 1
ITEM u DESCRIPTION RENTAL FREO. INVENTORY UNIT PRICE
Cintas Representative Initials: Customer Initials: f'age 5 of 6
Roy.a 4.23
LOCATION LISTING
ACCOUNT NUMBER ACCOUNT NAME ADDRESS CITY STATE ZIP
14917186 CITY OF ELGIN 709 SPORTS WAY DR ELGIN IL 60123
14922411 CITY OF ELGIN 375 W RIVER RD ELGIN IL 60123
14922190 CITY OF ELGIN 1020 WING ST ELGIN IL 60123
14922084 CITY OF ELGIN 200 E.CHICAGO-PARK GARAG ELGIN IL 60123
14922379 CITY OF ELGIN 1900 HOLMES RD ELGIN IL 60123
14922443 CITY OF ELGIN 1900 HOLMES RD ELGIN IL 60123
14922463 CITY OF ELGIN 1900 HOLMES RD ELGIN IL 60123
14922477 CITY OF ELGIN 1900 HOLMES RD ELGIN IL 60123
14922249 CITY OF ELGIN 1900 HOLMES RD ELGIN IL 60123
14922030 CITY OF ELGIN 1900 HOLMES RD ELGIN IL 60123
14921887 CITY OF ELGIN 701 HIAWATHA CT ELGIN IL 60120
14921404 CITY OF ELGIN 225 FULTON ST ELGIN IL 60120
14921360 CITY OF ELGIN 95 SYMPHONY WAY ELGIN IL 60120
14921115 CITY OF ELGIN METER SHOP 2 SLADE AVE ELGIN IL 60120
14921235 CITY OF ELGIN METER SHOP 2 SLADE AVE ELGIN IL 60120
LOCATION LISTING
Cintas Representative Initials: err Customer Initials: Page 6 of 6
Rev.R 473
ADDENDUM"A"
GARMENT ITEMS
RENTAL
Item# Description Weekly
X175 QUILTED VEST $0.682
X270 CARGO PANT $0.785
X340 COTTON WORK PANTS $0.370
X370 CARGO SHORTS $0.722
X381 CARHARTT 5 PKT JN $0.830
X382 CARHARTT CARP 1N $0.830
X383 CARHARTT PANT $0.747
X492 DENIM LEE JEANS WASH $0.340
X677 PERMA LINED JKT $0.912
X74307 RELAXED FIT JEAN $0.407
X74308 PANT-DENIM CARGO WOR $0.410
X74309 JEANS/MENS/DUCK $0.804
X82325 OVERALL BIB NAVY INS $1.294
X82517 CUFF BUTCHER COAT $0.589
X912 COVERALL $0.270
X935 COMFORT SHIRT $0.180
X945 COMFORT PANT $0.210
X970 HIP LENGTH JKT $0.440
FACILITY SERVICE PRODUCTS
RENTAL
Item# Description Weekly EOW Monthly
X10184 3X5 ACTIVE SCRAPER $4.320 $6.480 $9.720
X10189 3X5 XTRAC MAT ONYX $7.128 $10.692 $16.038
X10192 4X6 XTRAC MAT ONYX $7.992 $11.988 $17.982
X10202 3X10 XTRAC MAT ONYX $9.288 $13.932 $20.898
X2161 SM SHOP TWL-WHT $0.206 $0.308 $0.463
X2166 NEW WHITE SHOP TOWEL $0.213 $0.320 $0.481
X2590 36"DUST MOP $2.246 $3.370 $5.054
X2650 WET MOP LARGE $2.246 $3.953 $5.929
X7418 SAFEWASHER MOBILE SVC $31.500 $0 000 $0.000
X84035 3X10 BLACK MAT $3.290 $4.935 $7.403
X84435 4X6 BLACK MAT $2.130 $3.195 $4.793