HomeMy WebLinkAbout24-272 Resolution No. 24-272
RESOLUTION
RATIFYING THE ACCEPTANCE OF A GRANT FROM THE STATE OF ILLINOIS,
DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY AND RATIFYING
THE EXECUTION OF A GRANT AGREEMENT RELATING THERETO IN CONNECTION
WITH THE IMPLEMENTATION OF LEAD SERVICE LINE REPLACEMENTS WITHIN
THE MUNICIPAL BOUNDARIES OF THE CITY OF ELGIN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that it accepts a grant from the State of Illinois, Department of Commerce and Economic
Opportunity in the amount of $1,500,000 and hereby ratifies and approves David J. Kaptain,
Mayor, accepting such grant on behalf of the City of Elgin.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that it hereby ratifies and approves the execution of a Grant Agreement on behalf of
the City of Elgin by David J. Kaptain, Mayor, with the State of Illinois, Department of Commerce
and Economic Opportunity in connection with the implementation of lead service line
replacements within the municipal boundaries of the City of Elgin, a copy of which is attached
hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: December 4, 2024
Adopted: December 4, 2024
Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
Illinois
x Department of Commerce
•
& Economic Opportunity
JB Pritzker,Governor
September 20,2024
David Kaptain
Mayor
City of Elgin
150 DEXTER CT
Elgin, IL 60120-5527
Dear Mr. Kaptain,
The Department of Commerce and Economic Opportunity(the Department)would like to welcome you to our
community of grantees and congratulate you on your grant award(24-203215).
The Department administers a wide range of economic and workforce development programs, services and
initiatives designed to create and retain high quality jobs and build strong communities. The Department
leads the Illinois economic development process in partnership with businesses, local governments, workers
and families.
When administering grant programs, the Department follows guidance from the Grant Accountability and
Transparency Act (GATA) (44 III. Admin. Code Part 7000) and federal uniform guidance (2CFR 200 Uniform
Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards).
To ensure your organization achieves its goals and objectives and remains in compliance with the grant terms,
we have provided a few helpful resources and tips to get you started:
1. Read and understand your grant agreement.The grant agreement outlines grant requirements and
programmatic deliverables.
2. Frequent our Grantee Resource Site to review tutorials on the grant process (go to
www.illinois.gov/dceo,click on Grant Opportunities and Grantee Resource Site).
3. Maintain your organization's profile on the Illinois GATA Grantee Portal at grants.illinois.gov/portal
(i.e. confirm organization and contact information, monitor pre-qualification status, make indirect
cost elections and comply with audit requirements).
4. Keep all relevant grant-related documents during the required record retention period. This includes
receipts and proof of payment for all grant expenditures, such as, invoices, proposals, contracts,
procurement bids, statements of work, bank statements, copies of check and ACH/Wire Transfer
documentation. (Please refer to your grant agreement for the record retention period).
5. If your organization expends over $300,000 in state or federal grant funds during its fiscal year, a
financial statement or single audit may be required. Please note, this expense may not be covered
with grant funds.
If you have any questions or concerns,please contact your grant manager.
Sincerely,
t(itkut4-
Kristin A. Richards
Director
217.782.7500 Springfield 312.814.7179 Chicago dceo.illinois gov
Agreement No.24-203215
1
GRANT AGREEMENT
BETWEEN
THE STATE OF ILLINOIS,DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY
AND
City of Elgin
The parties to this Grant Agreement(Agreement)are the State of Illinois(State), acting through the undersigned
agency(Grantor)and City of Elgin (Grantee)(collectively,the"Parties"and individually,a"Party").The Agreement,
consisting of the signature page,the parts listed below,and any additional exhibits or attachments referenced in
this Agreement,constitute the entire agreement between the Parties. No promises,terms,or conditions not
recited, incorporated or referenced herein, including prior agreements or oral discussions,are binding upon either
Grantee or Grantor.
PART ONE—The Uniform Terms
Article I Definitions
Article II Award Information
Article III Grantee Certifications and Representations
Article IV Payment Requirements
Article V Scope of Award Activities/Purpose of Award
Article VI Budget
Article VII Allowable Costs
Article VIII Lobbying
Article IX Maintenance and Accessibility of Records; Monitoring
Article X Financial Reporting Requirements
Article XI Performance Reporting Requirements
Article XII Audit Requirements
Article XIII Termination;Suspension;Non-compliance
Article XIV Subcontracts/Subawards
Article XV Notice of Change
Article XVI Structural Reorganization and Reconstitution of Board Membership
Article XVII Conflict of Interest
Article XVIII Equipment or Property
Article XIX Promotional Materials; Prior Notification
Article XX Insurance
Article XXI Lawsuits and Indemnification
Article XXII Miscellaneous
Exhibit A Project Description
Exhibit B Deliverables or Milestones
Exhibit C Contact Information
Exhibit D Performance Measures and Standards
Exhibit E Specific Conditions
PART TWO— Grantor-Specific Terms
PART THREE—Project-Specific Terms
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Page 1 of 42
Agreement No.24-203215
The Parties or their duly authorized representatives hereby execute this Agreement.
ILLINOIS DEPARTMENT OF COMMERCE AND CITY OF ELGIN
ECONOMIC OPPORTUNITY
Digitally signed by Kristin
Kristin A. Richards by A.Richards by Kenneth D.
Kenneth D.Allen, Allen,Program
Program Accounting Accounting Manager
Manager Date:2024.09.2713:22:43 '
By: 05'00' By:
Signature of Kristin A. Richards, Director Signature of Authori Repp4entative
Date: Date: /5 Q9. Q
Printed Name: David Kaptain
By:
Signature of Designee Printed Title: Mayor
Date: Email: mayor@cityofelgin.org
Printed Name:
Printed Title: _
Designee
By: By:
Signature of Second Grantor Approver,if applicable Signature of Second Grantee Approver,if applicable
Date: Date:
Printed Name: Printed Name:
Printed Title: Printed Title:
Second Grantor Approver Second Grantee Approver
(optional at Grantee's discretion)
By:
Signature of Third Grantor Approver,if applicable
Date:
Printed Name:
Printed Title:
Third Grantor Approver
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Page 2 of 42
Agreement No.24-203215
PART ONE—THE UNIFORM TERMS
ARTICLE I
DEFINITIONS
1.1. Definitions.Capitalized words and phrases used in this Agreement have the meanings stated in 2
CFR 200.1 unless otherwise stated below.
"Allowable Costs"has the same meaning as in 44 III.Admin.Code 7000.30.
"Award"has the same meaning as in 44 III.Admin.Code 7000.30.
"Budget"has the same meaning as in 44 III.Admin.Code 7000.30.
"Catalog of State Financial Assistance"or"CSFA"has the same meaning as in 44 III.Admin.Code 7000.30.
"Close-out Report"means a report from the Grantee allowing Grantor to determine whether all
applicable administrative actions and required work have been completed,and therefore closeout actions can
commence.
"Conflict of Interest"has the same meaning as in 44 III.Admin.Code 7000.30.
"Cooperative Research and Development Agreement"has the same meaning as in 15 USC 3710a.
"Direct Costs"has the same meaning as in 44 III.Admin.Code 7000.30.
"Financial Assistance"has the same meaning as in 44 III.Admin.Code 7000.30.
"GATU"has the same meaning as in 44 III.Admin.Code 7000.30.
"Grant Agreement"has the same meaning as in 44 Ill.Admin.Code 7000.30.
"Grantee Compliance Enforcement System"has the same meaning as in 44 III.Admin.Code 7000.30.
"Grant Funds"means the Financial Assistance made available to Grantee through this Agreement.
"Grantee Portal"has the same meaning as in 44 III.Admin.Code 7000.30.
"Indirect Costs"has the same meaning as in 44 III.Admin.Code 7000.30.
"Indirect Cost Rate"means a device for determining in a reasonable manner the proportion of Indirect
Costs each Program should bear.It is a ratio(expressed as a percentage)of the Indirect Costs to a Direct Cost base.
If reimbursement of Indirect Costs is allowable under an Award,Grantor will not reimburse those Indirect Costs
unless Grantee has established an Indirect Cost Rate covering the applicable activities and period of time,unless
Indirect Costs are reimbursed at a fixed rate.
"Indirect Cost Rate Proposal"has the same meaning as in 44 III.Admin.Code 7000.30.
"Obligations"has the same meaning as in 44 III.Admin.Code 7000.30.
"Period of Performance"has the same meaning as in 44 III.Admin.Code 7000.30.
"Prior Approval"has the same meaning as in 44 III.Admin.Code 7000.30.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Page 3 of 42
Agreement No.24-203215
"Profit"means an entity's total revenue less its operating expenses,interest paid,depreciation,and taxes.
"Profit"is synonymous with the term"net revenue."
"Program"means the services to be provided pursuant to this Agreement. "Program"is used
interchangeably with"Project."
"Program Costs"means all Allowable Costs incurred by Grantee and the value of the contributions made
by third parties in accomplishing the objectives of the Award during the Term of this Agreement.
"Related Parties" has the meaning set forth in Financial Accounting Standards Board(FASB)Accounting
Standards Codification(ASC)850-10-20.
"SAM"has the same meaning as in 44 III.Admin.Code 7000.30.
"State-issued Award"means the assistance that a grantee receives directly from a State agency. The
funding source of the State-issued Award can be federal pass-through,State or a combination thereof."State-
issued Award"does not include the following:
• contracts issued pursuant to the Illinois Procurement Code that a State agency uses to buy goods or
services from a contractor or a contract to operate State government-owned,contractor-operated
facilities;
• agreements that meet the definition of"contract"under 2 CFR 200.1 and 2 CFR 200.331,which a State
agency uses to procure goods or services but are exempt from the Illinois Procurement Code due to an
exemption listed under 30 ILCS 500/1-10,or pursuant to a disaster proclamation,executive order,or any
other exemption permitted by law;
• amounts received for services rendered to an individual;
• Cooperative Research and Development Agreements;
• an agreement that provides only direct cash assistance to an individual;
• a subsidy;
• a loan;
• a loan guarantee;or
• insurance.
"Illinois Stop Payment List"has the same meaning as in 44 III.Admin.Code 7000.30.
"Unallowable Cost"has the same meaning as in 44 III.Admin.Code 7000.30.
"Unique Entity Identifier"or"UEI"has the same meaning as in 44 III.Admin.Code 7000.30.
ARTICLE II
AWARD INFORMATION
2.1. Term.This Agreement is effective on 09/01/2024 and expires on 06/30/2025(the Term),unless
terminated pursuant to this Agreement.
2.2. Amount of Agreement.Grant Funds must not exceed$1,500,000.00,of which$0.00 are federal
funds.Grantee accepts Grantor's payment as specified in this ARTICLE.
2.3. Payment.Payment will be made as follows(see additional payment requirements in ARTICLE IV;
additional payment provisions specific to this Award may be included in PART TWO or PART THREE):
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Page 4 of 42
Agreement No.24-203215
The Award amount listed in Paragraph 2.2 is not a guarantee of payment,and Grantee's receipt of Grant Funds is
contingent upon all terms and conditions of this Agreement.
Reimbursement
Payments to the Grantee are subject to the Grantee's submission and certification of eligible costs and
any documentation as required by the Grantor. Payment shall be initiated upon the Grantor's approval of
eligible costs and cash amount requested for reimbursement of those costs.
2.4. Award Identification Numbers. If applicable,the Federal Award Identification Number(FAIN)is
N/A,the federal awarding agency is N/A,and the Federal Award date is N/A. If applicable,the Assistance Listing
Program Title is N/A and Assistance Listing Number is N/A. The Catalog of State Financial Assistance(CSFA)
Number is 420-00-2725 and the CSFA Name is Provision of services to the named lined GRF&/or FIF source. If
applicable,the State Award Identification Number(SAIN)is 2725-53214.
ARTICLE III
GRANTEE CERTIFICATIONS AND REPRESENTATIONS
3.1. Registration Certification. Grantee certifies that: (i)it is registered with SAM and
NX1VYN6MFXU9 is Grantee's correct UEI;(ii)it is in good standing with the Illinois Secretary of State,if applicable;
and(iii)Grantee has successfully completed the annual registration and prequalification through the Grantee
Portal.
Grantee must remain current with these registrations and requirements.If Grantee's status with regard to
any of these requirements changes,or the certifications made in and information provided in the uniform grant
application changes,Grantee must notify Grantor in accordance with ARTICLE XV.
3.2. Tax Identification Certification.Grantee certifies that:366005862 is Grantee's correct federal
employer identification number(FEIN)or Social Security Number.Grantee further certifies,if applicable: (a)that
Grantee is not subject to backup withholding because(i)Grantee is exempt from backup withholding,or(ii)
Grantee has not been notified by the Internal Revenue Service(IRS)that Grantee is subject to backup withholding
as a result of a failure to report all interest or dividends,or(iii)the IRS has notified Grantee that Grantee is no
longer subject to backup withholding;and(b)Grantee is a U.S.citizen or other U.S.person. Grantee is doing
business as a(check one):
Individual Pharmacy-Non Corporate
Sole Proprietorship Pharmacy/Funeral Home/Cemetery Corp.
Partnership Tax Exempt
Corporation(includes Not For Profit) Limited Liability Company(select applicable tax
Medical Corporation classification)
X Governmental Unit P=partnership
Estate or Trust C=corporation
If Grantee has not received a payment from the State of Illinois in the last two years,Grantee must submit
a W-9 tax form with this Agreement.
3.3. Compliance with Uniform Grant Rules. Grantee certifies that it must adhere to the applicable
Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards,which are
published in Title 2, Part 200 of the Code of Federal Regulations(2 CFR Part 200)and are incorporated herein by
reference. 44 III.Admin.Code 7000.40(c)(1)(A). The requirements of 2 CFR Part 200 apply to the Grant Funds
awarded through this Agreement,regardless of whether the original source of the funds is State or federal,unless
an exception is noted in federal or State statutes or regulations. 30 ILCS 708/5(b).
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
3.4. Representations and Use of Funds.Grantee certifies under oath that(1)all representations made
in this Agreement are true and correct and(2)all Grant Funds awarded pursuant to this Agreement must be used
only for the purpose(s)described herein.Grantee acknowledges that the Award is made solely upon this
certification and that any false statements,misrepresentations,or material omissions will be the basis for
immediate termination of this Agreement and repayment of all Grant Funds.
3.5. Specific Certifications.Grantee is responsible for compliance with the enumerated certifications
in this Paragraph to the extent that the certifications apply to Grantee.
(a) Bribery.Grantee certifies that it has not been convicted of bribery or attempting to
bribe an officer or employee of the State of Illinois,nor made an admission of guilt of such conduct which
is a matter of record.
(b) Bid Rigging.Grantee certifies that it has not been barred from contracting with a unit of
State or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of
2012(720 ILCS 5/33E-3 or 720 ILCS 5/33E-4,respectively).
(c) Debt to State.Grantee certifies that neither it, nor its affiliate(s),is/are barred from
receiving an Award because Grantee,or its affiliate(s),is/are delinquent in the payment of any debt to the
State,unless Grantee,or its affiliate(s),has/have entered into a deferred payment plan to pay off the
debt.
(d) International Boycott.Grantee certifies that neither it nor any substantially owned
affiliated company is participating or will participate in an international boycott in violation of the
provision of the Anti-Boycott Act of 2018, Part II of the Export Control Reform Act of 2018(50 USC 4841
through 4843),and the anti-boycott provisions set forth in Part 760 of the federal Export Administration
Regulations(15 CFR Parts 730 through 774).
(e) Discriminatory Club Dues or Fees.Grantee certifies that it is not prohibited from
receiving an Award because it pays dues or fees on behalf of its employees or agents,or subsidizes or
otherwise reimburses employees or agents for payment of their dues or fees to any club which unlawfully
discriminates(775 ILCS 25/2).
(f) Pro-Children Act.Grantee certifies that it is in compliance with the Pro-Children Act of
2001 in that it prohibits smoking in any portion of its facility used for the provision of health,day care,
early childhood development services,education or library services to children under the age of eighteen
(18)(except such portions of the facilities which are used for inpatient substance abuse treatment)(20
USC 7181-7184).
(g) Drug-Free Workplace. If Grantee is not an individual,Grantee certifies it will provide a
drug free workplace pursuant to the Drug Free Workplace Act. 30 ILCS 580/3. If Grantee is an individual
and this Agreement is valued at more than$5,000,Grantee certifies it will not engage in the unlawful
manufacture,distribution,dispensation,possession,or use of a controlled substance during the
performance of the Agreement. 30 ILCS 580/4.Grantee further certifies that if it is a recipient of federal
pass-through funds,it is in compliance with the government-wide requirements for a drug-free workplace
as set forth in 41 USC 8103.
(h) Motor Voter Law.Grantee certifies that it is in full compliance with the terms and
provisions of the National Voter Registration Act of 1993(52 USC 20501 et seq.).
(i) Clean Air Act and Clean Water Act.Grantee certifies that it is in compliance with all
applicable standards,orders or regulations issued pursuant to the Clean Air Act(42 USC 7401 et seq.)and
the Federal Water Pollution Control Act,as amended(33 USC 1251 et seq.).
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Page 6 of 42
Agreement No.24-203215
(j) Debarment.Grantee certifies that it is not debarred,suspended,proposed for
debarment or permanent inclusion on the Illinois Stop Payment List,declared ineligible,or voluntarily
excluded from participation in this Agreement by any federal department or agency(2 CFR 200.205(a)),or
by the State(30 ILCS 708/25(6)(G)).
(k) Non-procurement Debarment and Suspension.Grantee certifies that it is in compliance
with Subpart C of 2 CFR Part 180 as supplemented by 2 CFR Part 376,Subpart C.
(I) Health Insurance Portability and Accountability Act.Grantee certifies that it is in
compliance with the Health Insurance Portability and Accountability Act of 1996(HIPAA)(Public Law No.
104-191,45 CFR Parts 160,162 and 164,and the Social Security Act,42 USC 1320d-2 through 1320d-7),in
that it may not use or disclose protected health information other than as permitted or required by law
and agrees to use appropriate safeguards to prevent use or disclosure of the protected health
information.Grantee must maintain,for a minimum of six(6)years,all protected health information.
(m) Criminal Convictions.Grantee certifies that:
(i) Neither it nor a managerial agent of Grantee(for non-governmental grantees only,
this includes any officer,director or partner of Grantee)has been convicted of a felony under the
Sarbanes-Oxley Act of 2002,nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953,
or that at least five(5)years have passed since the date of the conviction;and
(ii) It must disclose to Grantor all violations of criminal law involving fraud,bribery or
gratuity violations potentially affecting this Award.Failure to disclose may result in remedial
actions as stated in the Grant Accountability and Transparency Act.30 ILCS 708/40. Additionally,
if Grantee receives over$10 million in total federal Financial Assistance,during the period of this
Award,Grantee must maintain the currency of information reported to SAM regarding civil,
criminal or administrative proceedings as required by 2 CFR 200.113 and Appendix XII of 2 CFR
Part 200,and 30 ILCS 708/40.
(n) Federal Funding Accountability and Transparency Act of 2006(FFATA).Grantee
certifies that it is in compliance with the terms and requirements of 31 USC 6101 with respect to Federal
Awards greater than or equal to$30,000.A FFATA subaward report must be filed by the end of the month
following the month in which the award was made.
(o) Illinois Works Review Panel.For Awards made for public works projects,as defined in
the Illinois Works Jobs Program Act,Grantee certifies that it and any contractor(s)or subcontractor(s)that
performs work using funds from this Award,must,upon reasonable notice,appear before and respond to
requests for information from the Illinois Works Review Panel. 30 ILCS 559/20-25(d).
(p) Anti-Discrimination.Grantee certifies that its employees and subcontractors under
subcontract made pursuant to this Agreement,must comply with all applicable provisions of State and
federal laws and regulations pertaining to nondiscrimination,sexual harassment and equal employment
opportunity including,but not limited to: Illinois Human Rights Act(775 ILCS 5/1-101 et seq.),including,
without limitation,44 III.Admin.Code 750-Appendix A,which is incorporated herein; Public Works
Employment Discrimination Act(775 ILCS 10/1 et seq.);Civil Rights Act of 1964(as amended)(42 USC
2000a-2000h-6);Section 504 of the Rehabilitation Act of 1973(29 USC 794);Americans with Disabilities
Act of 1990(as amended)(42 USC 12101 et seq.);and the Age Discrimination Act of 1975(42 USC 6101 et
seq.).
(q) Internal Revenue Code and Illinois Income Tax Act.Grantee certifies that it complies
with all provisions of the federal Internal Revenue Code(26 USC 1),the Illinois Income Tax Act(35 ILCS 5),
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
and all regulations and rules promulgated thereunder,including withholding provisions and timely
deposits of employee taxes and unemployment insurance taxes.
ARTICLE IV
PAYMENT REQUIREMENTS
4.1. Availability of Appropriation;Sufficiency of Funds.This Agreement is contingent upon and
subject to the availability of sufficient funds.Grantor may terminate or suspend this Agreement,in whole or in
part,without penalty or further payment being required,if(i)sufficient funds for this Agreement have not been
appropriated or otherwise made available to Grantor by the State or the federal funding source,(ii)the Governor
or Grantor reserves funds,or(iii)the Governor or Grantor determines that funds will not or may not be available
for payment.Grantor must provide notice,in writing,to Grantee of any such funding failure and its election to
terminate or suspend this Agreement as soon as practicable.Any suspension or termination pursuant to this
Paragraph will be effective upon the date of the written notice unless otherwise indicated.
4.2. Pre-Award Costs. Pre-award costs are not permitted unless specifically authorized by Grantor in
Exhibit A.PART TWO or PART THREE of this Agreement. If they are authorized,pre-award costs must be charged
to the initial Budget Period of the Award,unless otherwise specified by Grantor.2 CFR 200.458.
4.3. Return of Grant Funds.Grantee must liquidate all Obligations incurred under the Award within
forty-five(45)days of the end of the Period of Performance,or in the case of capital improvement Awards,within
forty-five(45)days of the end of the time period the Grant Funds are available for expenditure or obligation,
unless Grantor permits a longer period in PART TWO OR PART THREE. Grantee must return to Grantor within
forty-five(45)days of the end of the applicable time period as set forth in this Paragraph all remaining Grant Funds
that are not expended or legally obligated.
4.4. Cash Management Improvement Act of 1990.Unless notified otherwise in PART TWO or PART
THREE.Grantee must manage federal funds received under this Agreement in accordance with the Cash
Management Improvement Act of 1990(31 USC 6501 et seq.)and any other applicable federal laws or regulations.
2 CFR 200.305;44 III.Admin.Code 7000.120.
4.5. Payments to Third Parties.Grantor will have no liability to Grantee when Grantor acts in good
faith to redirect all or a portion of any Grantee payment to a third party.Grantor will be deemed to have acted in
good faith when it is in possession of information that indicates Grantee authorized Grantor to intercept or
redirect payments to a third party or when so ordered by a court of competent jurisdiction.
4.6. Modifications to Estimated Amount.If the Agreement amount is established on an estimated
basis,then it may be increased by mutual agreement at any time during the Term.Grantor may decrease the
estimated amount of this Agreement at any time during the Term if(i)Grantor believes Grantee will not use the
funds during the Term,(ii)Grantor believes Grantee has used Grant Funds in a manner that was not authorized by
this Agreement,(iii)sufficient funds for this Agreement have not been appropriated or otherwise made available
to Grantor by the State or the federal funding source,(iv)the Governor or Grantor reserves funds,or(v)the
Governor or Grantor determines that funds will or may not be available for payment.Grantee will be notified,in
writing,of any adjustment of the estimated amount of this Agreement. In the event of such reduction,services
provided by Grantee under Exhibit A may be reduced accordingly. Grantor must pay Grantee for work
satisfactorily performed prior to the date of the notice regarding adjustment.2 CFR 200.308.
4.7. Interest.
(a) All interest earned on Grant Funds held by a Grantee will be treated in accordance with
2 CFR 200.305(b)(9),unless otherwise provided in PART TWO or PART THREE. Grantee must remit
annually any amount due in accordance with 2 CFR 200.305(b)(9)or to Grantor,as applicable.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
(b) Grant Funds must be placed in an insured account,whenever possible,that bears
interest,unless exempted under 2 CFR 200.305(b)(8).
4.8. Timely Billing Required.Grantee must submit any payment request to Grantor within fifteen(15)
days of the end of the quarter,unless another billing schedule is specified in ARTICLE II,PART TWO.or PART
THREE. Failure to submit such payment request timely will render the amounts billed Unallowable Costs which
Grantor cannot reimburse. In the event that Grantee is unable,for good cause,to submit its payment request
timely,Grantee shall timely notify Grantor and may request an extension of time to submit the payment request.
Grantor's approval of Grantee's request for an extension shall not be unreasonably withheld.
4.9. Certification.Pursuant to 2 CFR 200.415,each invoice and report submitted by Grantee(or
subrecipient)must contain the following certification by an official authorized to legally bind Grantee(or
subrecipient):
By signing this report[or payment request or both],I certify to the best of my
knowledge and belief that the report[or payment request]is true,complete,
and accurate;that the expenditures,disbursements and cash receipts are for
the purposes and objectives set forth in the terms and conditions of the State
or federal pass-through award;and that supporting documentation has been
submitted as required by the grant agreement.I acknowledge that approval for
any other expenditure described herein is considered conditional subject to
further review and verification in accordance with the monitoring and records
retention provisions of the grant agreement. I am aware that any false,
fictitious,or fraudulent information,or the omission of any material fact,may
subject me to criminal,civil or administrative penalties for fraud,false
statements,false claims or otherwise(U.S.Code Title 18,Section 1001 and Title
31,Sections 3729-3730 and 3801-3812;30 ILCS 708/120).
ARTICLE V
SCOPE OF AWARD ACTIVITIES/PURPOSE OF AWARD
5.1. Scope of Award Activities/Purpose of Award.Grantee must perform as described in this
Agreement,including as described in Exhibit A(Project Description),Exhibit B(Deliverables or Milestones),and
Exhibit D(Performance Measures and Standards),as applicable.Grantee must further comply with all terms and
conditions set forth in the Notice of State Award(44 III.Admin.Code 7000.360)which is incorporated herein by
reference. All Grantor-specific provisions and programmatic reporting required under this Agreement are
described in PART TWO(Grantor-Specific Terms). All Project-specific provisions and reporting required under this
Agreement are described in PART THREE(Project-Specific Terms).
5.2. Scope Revisions. Grantee must obtain Prior Approval from Grantor whenever a scope revision is
necessary for one or more of the reasons enumerated in 44 III.Admin.Code 7000.370(b)(2). All requests for scope
revisions that require Grantor approval must be signed by Grantee's authorized representative and submitted to
Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if
expended before Grantor gives written approval. 2 CFR 200.308.
5.3. Specific Conditions. If applicable,specific conditions required after a risk assessment are included
in Exhibit E. Grantee must adhere to the specific conditions listed therein.44 III.Admin.Code 7000.340(e).
ARTICLE VI
BUDGET
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
6.1. Budget.The Budget submitted by Grantee at application,or a revised Budget subsequently
submitted and approved by Grantor,is considered final and is incorporated herein by reference.
6.2. Budget Revisions.Grantee must obtain Prior Approval,whether mandated or discretionary,from
Grantor whenever a Budget revision is necessary for one or more of the reasons enumerated in 44 III.Admin.Code
7000.370(b).All requests for Budget revisions that require Grantor approval must be signed by Grantee's
authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision
is prohibited and will not be reimbursed if expended before Grantor gives written approval.
6.3. Notification.Within thirty(30)calendar days from the date of receipt of the request for Budget
revisions,Grantor will review the request and notify Grantee whether the Budget revision has been approved,
denied,or the date upon which a decision will be reached. 44 III.Admin.Code 7000.370(b)(7).
ARTICLE VII
ALLOWABLE COSTS
7.1. Allowability of Costs;Cost Allocation Methods.The allowability of costs and cost allocation
methods for work performed under this Agreement will be determined in accordance with 2 CFR Part 200 Subpart
E and Appendices III,IV,V,and VII.
7.2. Indirect Cost Rate Submission.
(a) All grantees,except for Local Education Agencies(as defined in 34 CFR 77.1),must make
an Indirect Cost Rate election in the Grantee Portal,even grantees that do not charge or expect to charge
Indirect Costs. 44 III.Admin.Code 7000.420(e).
(i) Waived and de minimis Indirect Cost Rate elections will remain in effect until
Grantee elects a different option.
(b) Grantee must submit an Indirect Cost Rate Proposal in accordance with federal and
State regulations,in a format prescribed by Grantor. For grantees who have never negotiated an Indirect
Cost Rate before,the Indirect Cost Rate Proposal must be submitted for approval no later than three
months after the effective date of the Award. For grantees who have previously negotiated an Indirect
Cost Rate,the Indirect Cost Rate Proposal must be submitted for approval within 180 days of Grantee's
fiscal year end,as dictated in the applicable appendices,such as:
(i) Appendix VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for state
and Local Governments and Indian Tribes,
(ii) Appendix III to 2 CFR Part 200 governs Indirect Cost Rate Proposals for public
and private institutions of higher education,
(iii) Appendix IV to 2 CFR Part 200 governs Indirect(F&A)Costs Identification and
Assignment,and Rate Determination for Nonprofit Organizations,and
(iv) Appendix V to 2 CFR Part 200 governs state/Local Governmentwide Central
Service Cost Allocation Plans.
(c) A grantee who has a current,applicable rate negotiated by a cognizant federal agency
must provide to Grantor a copy of its Indirect Cost Rate acceptance letter from the federal government
and a copy of all documentation regarding the allocation methodology for costs used to negotiate that
rate,e.g.,without limitation,the cost policy statement or disclosure narrative statement. Grantor will
accept that Indirect Cost Rate,up to any statutory,rule-based or programmatic limit.
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(d) A grantee who does not have a current negotiated rate,may elect to charge the de
minimis rate as set forth in 2 CFR 200.414(f),which may be used indefinitely. No documentation is
required to justify the de minimis Indirect Cost Rate.2 CFR 200.414(f).
7.3. Transfer of Costs.Cost transfers between Grants,whether as a means to compensate for cost
overruns or for other reasons,are unallowable. 2 CFR 200.451.
7.4. Commercial Organization Cost Principles.The federal cost principles and procedures for cost
analysis and the determination,negotiation and allowance of costs that apply to commercial organizations are set
forth in 48 CFR Part 31.
7.5. Financial Management Standards.The financial management systems of Grantee must meet the
following standards:
(a) Accounting System.Grantee organizations must have an accounting system that
provides accurate,current,and complete disclosure of all financial transactions related to each state-and
federally-funded Program.Accounting records must contain information pertaining to State and federal
pass-through awards,authorizations,Obligations,unobligated balances,assets,outlays,and income.
These records must be maintained on a current basis and balanced at least quarterly.Cash contributions
to the Program from third parties must be accounted for in the general ledger with other Grant Funds.
Third party in-kind(non-cash)contributions are not required to be recorded in the general ledger,but
must be under accounting control,possibly through the use of a memorandum ledger. To comply with 2
CFR 200.305(b)(7)(i)and 30 ILCS 708/97,Grantee must use reasonable efforts to ensure that funding
streams are delineated within Grantee's accounting system. 2 CFR 200.302.
(b) Source Documentation.Accounting records must be supported by such source
documentation as canceled checks,bank statements,invoices,paid bills,donor letters,time and
attendance records,activity reports,travel reports,contractual and consultant agreements,and
subaward documentation.All supporting documentation must be clearly identified with the Award and
general ledger accounts which are to be charged or credited.
(i) The documentation standards for salary charges to Grants are prescribed by 2
CFR 200.430,and in the cost principles applicable to the Grantee's organization.
(ii) If records do not meet the standards in 2 CFR 200.430,then Grantor may notify
Grantee in PART TWO, PART THREE or Exhibit E of the requirement to submit personnel activity
reports. 2 CFR 200.430(i)(8). Personnel activity reports must account on an after-the-fact basis
for one hundred percent(100%)of the employee's actual time,separately indicating the time
spent on the Award,other grants or projects,vacation or sick leave,and administrative time,if
applicable.The reports must be signed by the employee,approved by the appropriate official,
and coincide with a pay period.These time records must be used to record the distribution of
salary costs to the appropriate accounts no less frequently than quarterly.
(iii) Formal agreements with independent contractors,such as consultants,must
include a description of the services to be performed,the period of performance,the fee and
method of payment,an itemization of travel and other costs which are chargeable to the
agreement,and the signatures of both the contractor and an appropriate official of Grantee.
(iv) If third party in-kind(non-cash)contributions are used for Award purposes,the
valuation of these contributions must be supported with adequate documentation.
(c) Internal Control.Grantee must maintain effective control and accountability for all cash,
real and personal property,and other assets.Grantee must adequately safeguard all such property and
must provide assurance that it is used solely for authorized purposes.Grantee must also have systems in
place that provide reasonable assurance that the information is accurate,allowable,and compliant with
the terms and conditions of this Agreement. 2 CFR 200.303.
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(d) Budget Control.Grantee must maintain records of expenditures for each Award by the
cost categories of the approved Budget(including Indirect Costs that are charged to the Award),and
actual expenditures are to be compared with budgeted amounts at least quarterly.
(e) Cash Management.Requests for advance payment must be limited to Grantee's
immediate cash needs.Grantee must have written procedures to minimize the time elapsing between the
receipt and the disbursement of Grant Funds to avoid having excess funds on hand.2 CFR 200.305.
7.6. Profits.It is not permitted for any person or entity to earn a Profit from an Award.See,e.g.,2
CFR 200.400(g);see also 30 ILCS 708/60(a)(7).
7.7. Management of Program Income. Grantee is encouraged to earn income to defray Program
Costs where appropriate,subject to 2 CFR 200.307.
ARTICLE VIII
LOBBYING
8.1. Improper Influence.Grantee certifies that it will not use and has not used Grant Funds to
influence or attempt to influence an officer or employee of any government agency or a member or employee of
the State or federal legislature in connection with the awarding of any agreement,the making of any grant,the
making of any loan,the entering into of any cooperative agreement,or the extension,continuation,renewal,
amendment or modification of any agreement,grant,loan or cooperative agreement. Additionally,Grantee
certifies that it has filed the required certification under the Byrd Anti-Lobbying Amendment(31 USC 1352),if
applicable.
8.2. Federal Form LLL. If any federal funds,other than federally-appropriated funds,were paid or will
be paid to any person for influencing or attempting to influence any of the above persons in connection with this
Agreement,the undersigned must also complete and submit Federal Form LLL, Disclosure of Lobbying Activities
Form,in accordance with its instructions.
8.3. Lobbying Costs.Grantee certifies that it is in compliance with the restrictions on lobbying set
forth in 2 CFR 200.450. For any Indirect Costs associated with this Agreement,total lobbying costs must be
separately identified in the Program Budget,and thereafter treated as other Unallowable Costs.
8.4. Procurement Lobbying.Grantee warrants and certifies that it and,to the best of its knowledge,
its subrecipients have complied and will comply with Illinois Executive Order No. 1(2007)(EO 1-2007). EO 1-2007
generally prohibits grantees and subcontractors from hiring the then-serving Governor's family members to lobby
procurement activities of the State,or any other unit of government in Illinois including local governments,if that
procurement may result in a contract valued at over$25,000.This prohibition also applies to hiring for that same
purpose any former State employee who had procurement authority at any time during the one-year period
preceding the procurement lobbying activity.
8.5. Subawards.Grantee must include the language of this ARTICLE in the award documents for any
subawards made pursuant to this Award at all tiers.All subrecipients are also subject to certification and
disclosure. Pursuant to Appendix 11(1)to 2 CFR Part 200,Grantee must forward all disclosures by contractors
regarding this certification to Grantor.
8.6. Certification.This certification is a material representation of fact upon which reliance was
placed to enter into this transaction and is a prerequisite for this transaction,pursuant to 31 USC 1352.Any person
who fails to file the required certifications will be subject to a civil penalty of not less than$10,000,and not more
than$100,000,for each such failure.
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ARTICLE IX
MAINTENANCE AND ACCESSIBILITY OF RECORDS;MONITORING
9.1. Records Retention.Grantee must maintain for three(3)years from the date of submission of the
final expenditure report,adequate books,all financial records and,supporting documents,statistical records,and
all other records pertinent to this Award,adequate to comply with 2 CFR 200.334,unless a different retention
period is specified in 2 CFR 200.334, 44 III.Admin.Code 7000.430(a)and(b)or PART TWO or PART THREE. If any
litigation,claim or audit is started before the expiration of the retention period,the records must be retained until
all litigation,claims or audit exceptions involving the records have been resolved and final action taken.
9.2. Accessibility of Records.Grantee,in compliance with 2 CFR 200.337 and 44 III.Admin.Code
7000.430(f),must make books, records,related papers,supporting documentation and personnel relevant to this
Agreement available to authorized Grantor representatives,the Illinois Auditor General, Illinois Attorney General,
any Executive Inspector General,Grantor's Inspector General,federal authorities,any person identified in 2 CFR
200.337,and any other person as may be authorized by Grantor(including auditors),by the State of Illinois or by
federal statute. Grantee must cooperate fully in any such audit or inquiry.
9.3. Failure to Maintain Books and Records.Failure to maintain adequate books,records and
supporting documentation,as described in this ARTICLE,will result in the disallowance of costs for which there is
insufficient supporting documentation and also establishes a presumption in favor of the State for the recovery of
any Grant Funds paid by the State under this Agreement for which adequate books,records and supporting
documentation are not available to support disbursement.
9.4. Monitoring and Access to Information.Grantee must monitor its activities to assure compliance
with applicable state and federal requirements and to assure its performance expectations are being achieved.
Grantor will monitor the activities of Grantee to assure compliance with all requirements,including appropriate
programmatic rules,regulations,and guidelines that the Grantor promulgates or implements,and performance
expectations of the Award. Grantee must timely submit all financial and performance reports,and must supply,
upon Grantor's request,documents and information relevant to the Award. Grantor may make site visits as
warranted by Program needs. 2 CFR 200.329;200.332. Additional monitoring requirements may be in PART TWO
or PART THREE.
ARTICLE X
FINANCIAL REPORTING REQUIREMENTS
10.1. Required Periodic Financial Reports.Grantee must submit financial reports as requested and in
the format required by Grantor no later than the dues date(s)specified in PART TWO or PART THREE.Grantee
must submit quarterly reports with Grantor describing the expenditure(s)of the funds related thereto,unless
more frequent reporting is required by the Grantee due to the funding source or pursuant to specific award
conditions. 2 CFR 200.208. Any report required by 30 ILCS 708/125 may be detailed in PART TWO or PART THREE.
10.2. Financial Close-out Report.
(a) Grantee must submit a financial Close-out Report,in the format required by Grantor,by
the due date specified in PART TWO or PART THREE,which must be no later than sixty(60)calendar days
following the end of the Period of Performance for this Agreement or Agreement termination. The
format of this financial Close-out Report must follow a format prescribed by Grantor.2 CFR 200.344;44
III.Admin.Code 7000.440(b).
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(b) If an audit or review of Grantee occurs and results in adjustments after Grantee submits
a Close-out Report,Grantee must submit a new financial Close-out Report based on audit adjustments,
and immediately submit a refund to Grantor,if applicable. 2 CFR 200.345;44 III.Admin.Code 7000.450.
10.3. Effect of Failure to Comply.Failure to comply with the reporting requirements in this Agreement
may cause a delay or suspension of funding or require the return of improper payments or Unallowable Costs,and
will be considered a material breach of this Agreement. Grantee's failure to comply with ARTICLE X,ARTICLE XI,or
ARTICLE XVII will be considered prima facie evidence of a breach and may be admitted as such,without further
proof,into evidence in an administrative proceeding before Grantor,or in any other legal proceeding. Grantee
should refer to the State Grantee Compliance Enforcement System for policy and consequences for failure to
comply. 44 III.Admin.Code 7000.80.
ARTICLE XI
PERFORMANCE REPORTING REQUIREMENTS
11.1. Required Periodic Performance Reports.Grantee must submit performance reports as requested
and in the format required by Grantor no later than the due date(s)specified in PART TWO or PART THREE.44 III.
Admin.Code 7000.410.Grantee must report to Grantor on the performance measures listed in Exhibit D,PART
TWO or PART THREE at the intervals specified by Grantor,which must be no less frequent than annually and no
more frequent than quarterly,unless otherwise specified in PART TWO,PART THREE,or Exhibit E pursuant to
specific award conditions. For certain construction-related Awards,such reports may be exempted as identified in
PART TWO or PART THREE. 2 CFR 200.329.
11.2. Performance Close-out Report.Grantee must submit a performance Close-out Report,in the
format required by Grantor by the due date specified in PART TWO or PART THREE,which must be no later than
60 calendar days following the end of the Period of Performance or Agreement termination. 2 CFR 200.344;44 III.
Admin.Code 7000.440(b).
11.3. Content of Performance Reports. Pursuant to 2 CFR 200.329(b)and(c),all performance reports
must relate the financial data and accomplishments to the performance goals and objectives of this Award and
also include the following:a comparison of actual accomplishments to the objectives of the Award established for
the period;where the accomplishments can be quantified,a computation of the cost and demonstration of cost
effective practices(e.g.,through unit cost data);performance trend data and analysis if required;and reasons why
established goals were not met,if appropriate.Additional content and format guidelines for the performance
reports will be determined by Grantor contingent on the Award's statutory,regulatory and administrative
requirements,and are included in PART TWO or PART THREE of this Agreement.
ARTICLE XII
AUDIT REQUIREMENTS
12.1. Audits.Grantee is subject to the audit requirements contained in the Single Audit Act
Amendments of 1996(31 USC 7501-7507),Subpart F of 2 CFR Part 200,and the audit rules and policies set forth by
the Governor's Office of Management and Budget. 30 ILCS 708/65(c);44 III.Admin.Code 7000.90.
12.2. Consolidated Year-End Financial Reports(CYEFR).All grantees must complete and submit a
CYEFR through the Grantee Portal,except those exempted by federal or State statute or regulation,as set forth in
PART TWO or PART THREE. The CYEFR is a required schedule in Grantee's audit report if Grantee is required to
complete and submit an audit report as set forth herein.
(a) Grantee's CYEFR must cover the same period as the audited financial statements,if
required,and must be submitted in accordance with the audit schedule at 44 III.Admin.Code 7000.90. If
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Grantee is not required to complete audited financial statements,the CYEFR must cover Grantee's fiscal
year and must be submitted within 6 months of the Grantee's fiscal year-end.
(b) The CYEFR must include an in relation to opinion from the auditor of the financial
statements included in the audit.
(c) The CYEFR must follow a format prescribed by Grantor.
12.3. Entities That Are Not"For-Profit".
(a) This Paragraph applies to Grantees that are not"for-profit"entities.
(b) Single and Program-Specific Audits.If,during its fiscal year,Grantee expends at least the
threshold amount as set out in 2 CFR 200.501(a)in federal Awards(direct federal and federal pass-
through awards combined),Grantee must have a single audit or program-specific audit conducted for that
year as required by 2 CFR 200.501 and other applicable sections of Subpart F of 2 CFR Part 200. The audit
report packet must be completed as described in 2 CFR 200.512(single audit)or 2 CFR 200.507(program-
specific audit),44 III.Admin.Code 7000.90(h)(1)and the current GATA audit manual and submitted to the
Federal Audit Clearinghouse,as required by 2 CFR 200.512. The results of peer and external quality
control reviews,management letters issued by the auditors and their respective corrective action plans if
significant deficiencies or material weaknesses are identified,and the CYEFR(s)must be submitted to the
Grantee Portal at the same time the audit report packet is submitted to the Federal Audit Clearinghouse.
The due date of all required submissions set forth in this Paragraph is the earlier of(i)thirty(30)calendar
days after receipt of the auditor's report(s)or(ii)nine(9)months after the end of Grantee's audit period.
(c) Financial Statement Audit.If,during its fiscal year,Grantee expends less than the
threshold amount as set out in 2 CFR 200.501(a)in federal Awards,Grantee is subject to the following
audit requirements:
(i) If,during its fiscal year,Grantee expends at least the threshold amount as set
out in 44 III.Admin.Code 7000.90(c)(1)in State-issued Awards,Grantee must have a financial
statement audit conducted in accordance with the Generally Accepted Government Auditing
Standards(GAGAS). Grantee may be subject to additional requirements in PART TWO,PART
THREE or Exhibit E based on Grantee's risk profile.
(ii) If,during its fiscal year,Grantee expends less than the threshold amount as set
out in 44 III.Admin.Code 7000.90(c)(1)in State-issued Awards,but expends at least the
threshold amount as set out in 44 III.Admin.Code 7000.90(c)(2)in State-issued Awards,Grantee
must have a financial statement audit conducted in accordance with the Generally Accepted
Auditing Standards(GAAS).
(iii) If Grantee is a Local Education Agency(as defined in 34 CFR 77.1),Grantee
must have a financial statement audit conducted in accordance with GAGAS,as required by 23 III.
Admin.Code 100.110,regardless of the dollar amount of expenditures of State-issued Awards.
(iv) If Grantee does not meet the requirements in subsections 12.3(b)and 12.3(c)(i-
iii)but is required to have a financial statement audit conducted based on other regulatory
requirements,Grantee must submit those audits for review.
(v) Grantee must submit its financial statement audit report packet,as set forth in
44 III.Admin.Code 7000.90(h)(2)and the current GATA audit manual,to the Grantee Portal
within the earlier of(i)thirty(30)calendar days after receipt of the auditor's report(s)or(ii)six
(6)months after the end of Grantee's audit period.
12.4. "For-Profit" Entities.
(a) This Paragraph applies to Grantees that are"for-profit"entities.
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(b) Program-Specific Audit. If,during its fiscal year,Grantee expends at least the threshold
amount as set out in 2 CFR 200.501(a)in federal pass-through funds from State-issued Awards,Grantee
must have a program-specific audit conducted in accordance with 2 CFR 200.507.The auditor must audit
federal pass-through programs with federal pass-through Awards expended that,in the aggregate,cover
at least 50 percent(0.50)of total federal pass-through Awards expended. The audit report packet must
be completed as described in 2 CFR 200.507(program-specific audit),44 III.Admin.Code 7000.90 and the
current GATA audit manual,and must be submitted to the Grantee Portal. The due date of all required
submissions set forth in this Paragraph is the earlier of(i)thirty(30)calendar days after receipt of the
auditor's report(s)or(ii)nine(9)months after the end of Grantee's audit period.
(c) Financial Statement Audit.If,during its fiscal year,Grantee expends less than the
threshold amount as set out in 2 CFR 200.501(a)in federal pass-through funds from State-issued Awards,
Grantee must follow all of the audit requirements in Paragraphs 12.3(c)(i)-(v),above.
(d) Publicly-Traded Entities. If Grantee is a publicly-traded company,Grantee is not subject
to the single audit or program-specific audit requirements,but must submit its annual audit conducted in
accordance with its regulatory requirements.
12.5. Performance of Audits.For those organizations required to submit an independent audit report,
the audit must be conducted by the Illinois Auditor General(as required for certain governmental entities only),or
a Certified Public Accountant or Certified Public Accounting Firm licensed in the State of Illinois or in accordance
with Section 5.2 of the Illinois Public Accounting Act(225 ILCS 450/5.2). For all audits required to be performed
subject to GAGAS or Generally Accepted Auditing Standards,Grantee must request and maintain on file a copy of
the auditor's most recent peer review report and acceptance letter. Grantee must follow procedures prescribed
by Grantor for the preparation and submission of audit reports and any related documents.
12.6. Delinquent Reports.When audit reports or financial statements required under this ARTICLE are
prepared by the Illinois Auditor General, if they are not available by the above-specified due date,they must be
provided to Grantor within thirty(30)days of becoming available. Grantee should refer to the State Grantee
Compliance Enforcement System for the policy and consequences for late reporting.44 III.Admin.Code 7000.80.
ARTICLE XIII
TERMINATION;SUSPENSION;NON-COMPLIANCE
13.1. Termination.
(a) Either Party may terminate this Agreement,in whole or in part, upon thirty(30)
calendar days'prior written notice to the other Party.
(b) If terminated by the Grantee,Grantee must include the reasons for such termination,
the effective date,and,in the case of a partial termination,the portion to be terminated. If Grantor
determines in the case of a partial termination that the reduced or modified portion of the Award will not
accomplish the purposes for which the Award was made,Grantor may terminate the Agreement in its
entirety. 2 CFR 200.340(a)(4).
(c) This Agreement may be terminated, in whole or in part,by Grantor:
(I) Pursuant to a funding failure under Paragraph 4.1;
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(ii) If Grantee fails to comply with the terms and conditions of this or any Award,
application or proposal,including any applicable rules or regulations,or has made a false
representation in connection with the receipt of this or any Award;or
(iii) If the Award no longer effectuates the Program goals or agency priorities as set
forth in Exhibit A, PART TWO or PART THREE.
13.2. Suspension.Grantor may suspend this Agreement,in whole or in part,pursuant to a funding
failure under Paragraph 4.1 or if the Grantee fails to comply with terms and conditions of this or any Award. If
suspension is due to Grantee's failure to comply,Grantor may withhold further payment and prohibit Grantee
from incurring additional Obligations pending corrective action by Grantee or a decision to terminate this
Agreement by Grantor. Grantor may allow necessary and proper costs that Grantee could not reasonably avoid
during the period of suspension.
13.3. Non-compliance. If Grantee fails to comply with the U.S.Constitution,applicable statutes,
regulations or the terms and conditions of this or any Award,Grantor may impose additional conditions on
Grantee,as described in 2 CFR 200.208. If Grantor determines that non-compliance cannot be remedied by
imposing additional conditions,Grantor may take one or more of the actions described in 2 CFR 200.339. The
Parties must follow all Grantor policies and procedures regarding non-compliance,including,but not limited to,
the procedures set forth in the State Grantee Compliance Enforcement System. 44 III.Admin.Code 7000.80 and
7000.260.
13.4. Objection.If Grantor suspends or terminates this Agreement,in whole or in part,for cause,or
takes any other action in response to Grantee's non-compliance,Grantee may avail itself of any opportunities to
object and challenge such suspension,termination or other action by Grantor in accordance with any applicable
processes and procedures,including,but not limited to,the procedures set forth in the State Grantee Compliance
Enforcement System. 2 CFR 200.342;44 III.Admin.Code 7000.80 and 7000.260.
13.5. Effects of Suspension and Termination.
(a) Grantor may credit Grantee for allowable expenditures incurred in the performance of
authorized services under this Agreement prior to the effective date of a suspension or termination.
(b) Except as set forth in subparagraph(c),below,Grantee must not incur any costs or
Obligations that require the use of Grant Funds after the effective date of a suspension or termination,
and must cancel as many outstanding Obligations as possible.
(c) Costs to Grantee resulting from Obligations incurred by Grantee during a suspension or
after termination of the Agreement are not allowable unless Grantor expressly authorizes them in the
notice of suspension or termination or subsequently.However,Grantor may allow costs during a
suspension or after termination if:
(i) The costs result from Obligations properly incurred before the effective date of
suspension or termination,are not in anticipation of the suspension or termination,and the costs
would be allowable if the Agreement was not suspended or terminated prematurely. 2 CFR
200.343.
13.6. Close-out of Terminated Agreements.If this Agreement is terminated,in whole or in part,the
Parties must comply with all close-out and post-termination requirements of this Agreement. 2 CFR 200.340(d).
ARTICLE XIV
SUBCONTRACTS/SU BAWARDS
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14.1. Subcontracting/Subrecipients/Delegation.Grantee must not subcontract nor issue a subaward
for any portion of this Agreement nor delegate any duties hereunder without Prior Approval of Grantor.The
requirement for Prior Approval is satisfied if the subcontractor or subrecipient has been identified in the uniform
grant application,such as,without limitation,a Project description,and Grantor has approved.Grantee must
notify any potential subrecipient that the subrecipient must obtain and provide to the Grantee a Unique Entity
Identifier prior to receiving a subaward. 2 CFR 25.300.
14.2. Application of Terms. If Grantee enters into a subaward agreement with a subrecipient,Grantee
must notify the subrecipient of the applicable laws and regulations and terms and conditions of this Award by
attaching this Agreement to the subaward agreement.The terms of this Agreement apply to all subawards
authorized in accordance with Paragraph 14.1. 2 CFR 200.101(b)(2).
14.3. Liability as Guaranty.Grantee will be liable as guarantor for any Grant Funds it obligates to a
subrecipient or subcontractor pursuant to this ARTICLE in the event Grantor determines the funds were either
misspent or are being improperly held and the subrecipient or subcontractor is insolvent or otherwise fails to
return the funds. 2 CFR 200.345;30 ILCS 705/6;44 Ill.Admin.Code 7000.450(a).
ARTICLE XV
NOTICE OF CHANGE
15.1. Notice of Change.Grantee must notify Grantor if there is a change in Grantee's legal status,FEIN,
UEI,SAM registration status,Related Parties,senior management(for non-governmental grantees only)or
address. If the change is anticipated,Grantee must give thirty(30)days'prior written notice to Grantor.If the
change is unanticipated,Grantee must give notice as soon as practicable thereafter. Grantor reserves the right to
take any and all appropriate action as a result of such change(s).
15.2. Failure to Provide Notification.To the extent permitted by Illinois law(see Paragraph 21.2),
Grantee must hold harmless Grantor for any acts or omissions of Grantor resulting from Grantee's failure to notify
Grantor as required by Paragraph 15.1.
15.3. Notice of Impact.Grantee must notify Grantor in writing of any event,including, by not limited
to,becoming a party to litigation,an investigation,or transaction that may have a material impact on Grantee's
ability to perform under this Agreement.Grantee must provide notice to Grantor as soon as possible,but no later
than five(5)days after Grantee becomes aware that the event may have a material impact.
15.4. Effect of Failure to Provide Notice.Failure to provide the notice described in this ARTICLE is
grounds for termination of this Agreement and any costs incurred after the date notice should have been given
may be disallowed.
ARTICLE XVI
STRUCTURAL REORGANIZATION AND RECONSTITUTION OF BOARD MEMBERSHIP
16.1. Effect of Reorganization.This Agreement is made by and between Grantor and Grantee,as
Grantee is currently organized and constituted.Grantor does not agree to continue this Agreement,or any license
related thereto,should Grantee significantly reorganize or otherwise substantially change the character of its
corporate structure,business structure or governance structure.Grantee must give Grantor prior notice of any
such action or changes significantly affecting its overall structure or,for non-governmental grantees only,
management makeup(for example,a merger or a corporate restructuring),and must provide all reasonable
documentation necessary for Grantor to review the proposed transaction including financial records and corporate
and shareholder minutes of any corporation which may be involved.Grantor reserves the right to terminate the
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
Agreement based on whether the newly organized entity is able to carry out the requirements of the Award.This
ARTICLE does not require Grantee to report on minor changes in the makeup of its board membership or
governance structure,as applicable. Nevertheless,PART TWO or PART THREE may impose further restrictions.
Failure to comply with this ARTICLE constitutes a material breach of this Agreement.
ARTICLE XVII
CONFLICT OF INTEREST
17.1. Required Disclosures.Grantee must immediately disclose in writing any potential or actual
Conflict of Interest to Grantor. 2 CFR 200.113;30 ILCS 708/35.
17.2. Prohibited Payments.Payments made by Grantor under this Agreement must not be used by
Grantee to compensate,directly or indirectly,any person currently holding an elective office in this State including,
but not limited to,a seat in the General Assembly. In addition,where Grantee is not an instrumentality of the
State of Illinois,as described in this Paragraph,Grantee must request permission from Grantor to compensate,
directly or indirectly,any officer or any person employed by an office or agency of the State of Illinois. An
instrumentality of the State of Illinois includes,without limitation,State departments,agencies,boards,and State
universities. An instrumentality of the State of Illinois does not include,without limitation,units of Local
Government and related entities.
17.3. Request for Exemption.Grantee may request written approval from Grantor for an exemption
from Paragraph 17.2.Grantee acknowledges that Grantor is under no obligation to provide such exemption and
that Grantor may grant an such exemption subject to additional terms and conditions as Grantor may require.
ARTICLE XVIII
EQUIPMENT OR PROPERTY
18.1. Purchase of Equipment.For any equipment purchased in whole or in part with Grant Funds, if
Grantor determines that Grantee has not met the conditions of 2 CFR 200.439,the costs for such equipment will
be disallowed.Grantor must notify Grantee in writing that the purchase of equipment is disallowed.
18.2. Prohibition against Disposition/Encumbrance.Any equipment,material,or real property that
Grantee purchases or improves with Grant Funds must not be sold,transferred,encumbered(other than original
financing)or otherwise disposed of during the Award Term without Prior Approval of Grantor unless a longer
period is required in PART TWO or PART THREE and permitted by 2 CFR Part 200 Subpart D. Use or disposition of
real property acquired or improved using Grant Funds must comply with the requirements of 2 CFR 200.311. Real
property,equipment,and intangible property that are acquired or improved in whole or in part using Grant Funds
are subject to the provisions of 2 CFR 200.316. Grantor may require the Grantee to record liens or other
appropriate notices of record to indicate that personal or real property has been acquired or improved with this
Award and that use and disposition conditions apply to the property.
18.3. Equipment and Procurement.Grantee must comply with the uniform standards set forth in 2 CFR
200.310-200.316 governing the management and disposition of property,the cost of which was supported by
Grant Funds.Any waiver from such compliance must be granted by either the President's Office of Management
and Budget,the Governor's Office of Management and Budget,or both,depending on the source of the Grant
Funds used. Additionally,Grantee must comply with the standards set forth in 2 CFR 200.317-200.326 to establish
procedures to use Grant Funds for the procurement of supplies and other expendable property,equipment,real
property and other services.
18.4. Equipment Instructions.Grantee must obtain disposition instructions from Grantor when
equipment,purchased in whole or in part with Grant Funds,is no longer needed for their original purpose.
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Agreement No.24-203215
Notwithstanding anything to the contrary contained in this Agreement,Grantor may require transfer of any
equipment to Grantor or a third party for any reason,including,without limitation,if Grantor terminates the
Award or Grantee no longer conducts Award activities. Grantee must properly maintain,track,use,store and
insure the equipment according to applicable best practices,manufacturer's guidelines,federal and state laws or
rules,and Grantor requirements stated herein.
18.5. Domestic Preferences for Procurements.In accordance with 2 CFR 200.322,as appropriate and
to the extent consistent with law,Grantee must,to the greatest extent practicable under this Award,provide a
preference for the purchase,acquisition,or use of goods,products,or materials produced in the United States
(including but not limited to iron,aluminum,steel,cement,and other manufactured products).The requirements
of this Paragraph must be included in all subawards and in all contracts and purchase orders for work or products
under this Award.
ARTICLE XIX
PROMOTIONAL MATERIALS;PRIOR NOTIFICATION
19.1. Promotional and Written Materials.Use of Grant Funds for promotions is subject to the
prohibitions for advertising or public relations costs in 2 CFR 200.421(e). In the event that Grant Funds are used in
whole or in part to produce any written publications,announcements,reports,flyers,brochures or other written
materials,Grantee must obtain Prior Approval for the use of those funds(2 CFR 200.467)and must include in these
publications,announcements,reports,flyers,brochures and all other such material,the phrase"Funding provided
in whole or in part by the[Grantor)."2 CFR 200.467.Exceptions to this requirement must be requested,in writing,
from Grantor and will be considered authorized only upon written notice thereof to Grantee.
19.2. Prior Notification/Release of Information.Grantee must notify Grantor ten(10)days prior to
issuing public announcements or press releases concerning work performed pursuant to this Agreement,or
funded in whole or in part by this Agreement,and must cooperate with Grantor in joint or coordinated releases of
information.
ARTICLE XX
INSURANCE
20.1. Maintenance of Insurance.Grantee must maintain in full force and effect during the Term of this
Agreement casualty and bodily injury insurance,as well as insurance sufficient to cover the replacement cost of
any and all real or personal property,or both,purchased or,otherwise acquired,or improved in whole or in part,
with funds disbursed pursuant to this Agreement. 2 CFR 200.310. Additional insurance requirements may be
detailed in PART TWO or PART THREE.
20.2. Claims.If a claim is submitted for real or personal property,or both, purchased in whole with
funds from this Agreement and such claim results in the recovery of money,such money recovered must be
surrendered to Grantor.
ARTICLE XXI
LAWSUITS AND INDEMNIFICATION
21.1. Independent Contractor.Neither Grantee nor any employee or agent of Grantee acquires any
employment rights with Grantor by virtue of this Agreement.Grantee must provide the agreed services and
achieve the specified results free from the direction or control of Grantor as to the means and methods of
performance.Grantee must provide its own equipment and supplies necessary to conduct its business; provided,
however,that in the event,for its convenience or otherwise,Grantor makes any such equipment or supplies
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
available to Grantee,Grantee's use of such equipment or supplies provided by Grantor pursuant to this Agreement
is strictly limited to official Grantor or State of Illinois business and not for any other purpose,including any
personal benefit or gain.
21.2. Indemnification and Liability.
(a) Non-governmental entities.This subparagraph applies only if Grantee is a non-
governmental entity. Grantee must hold harmless Grantor against any and all liability,loss,damage,cost
or expenses,including attorneys'fees,arising from the intentional torts,negligence or breach of contract
of Grantee,with the exception of acts performed in conformance with an explicit,written directive of
Grantor. Indemnification by Grantor is governed by the State Employee Indemnification Act(5 ILCS
350/.01 et seq.)as interpreted by the Illinois Attorney General.Grantor makes no representation that
Grantee,an independent contractor,will qualify or be eligible for indemnification under said Act.
(b) Governmental entities.This subparagraph applies only if Grantee is a governmental unit
as designated in Paragraph 3.2. Neither Party shall be liable for actions chargeable to the other Party
under this Agreement including,but not limited to,the negligent acts and omissions of the other Party's
agents,employees or subcontractors in the performance of their duties as described under this
Agreement,unless such liability is imposed by law. This Agreement is not construed as seeking to enlarge
or diminish any obligation or duty owed by one Party against the other or against a third party.
ARTICLE XXII
MISCELLANEOUS
22.1. Gift Ban.Grantee is prohibited from giving gifts to State employees pursuant to the State
Officials and Employees Ethics Act(5 ILCS 430/10-10)and Illinois Executive Order 15-09.
22.2. Assignment Prohibited.This Agreement must not be sold,assigned,or transferred in any manner
by Grantee,to include an assignment of Grantee's rights to receive payment hereunder,and any actual or
attempted sale,assignment,or transfer by Grantee without the Prior Approval of Grantor in writing renders this
Agreement null,void and of no further effect.
22.3. Copies of Agreements upon Request.Grantee must,upon request by Grantor,provide Grantor
with copies of contracts or other agreements to which Grantee is a party with any other State agency.
22.4. Amendments.This Agreement may be modified or amended at any time during its Term by
mutual consent of the Parties,expressed in writing and signed by the Parties.
22.5. Severability.If any provision of this Agreement is declared invalid,its other provisions will remain
in effect.
22.6. No Waiver.The failure of either Party to assert any right or remedy pursuant to this Agreement
will not be construed as a waiver of either Party's right to assert such right or remedy at a later time or constitute a
course of business upon which either Party may rely for the purpose of denial of such a right or remedy.
22.7. Applicable Law;Claims.This Agreement and all subsequent amendments thereto,if any,are
governed and construed in accordance with the laws of the State of Illinois. Any claim against Grantor arising out
of this Agreement must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1 et seq. Grantor does
not waive sovereign immunity by entering into this Agreement.
22.8. Compliance with Law.Grantee is responsible for ensuring that Grantee's Obligations and services
hereunder are performed in compliance with all applicable federal and State laws,including,without limitation,
State of Illinois
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Agreement No.24-203215
federal regulations,State administrative rules,including but not limited to 44 III.Admin.Code Part 7000, laws and
rules which govern disclosure of confidential records or other information obtained by Grantee concerning persons
served under this Agreement,and any license requirements or professional certification provisions.
22.9. Compliance with Freedom of Information Act. Upon request,Grantee must make available to
Grantor all documents in its possession that Grantor deems necessary to comply with requests made under the
Freedom of Information Act.5 ILCS 140/7(2).
22.10. Precedence.
(a) Except as set forth in subparagraph(b),below,the following rules of precedence are
controlling for this Agreement: In the event there is a conflict between this Agreement and any of the
exhibits or attachments hereto,this Agreement controls. In the event there is a conflict between PART
ONE and PART TWO or PART THREE of this Agreement,PART ONE controls.In the event there is a conflict
between PART TWO and PART THREE of this Agreement,PART TWO controls.In the event there is a
conflict between this Agreement and relevant statute(s)or rule(s),the relevant statute(s)or rule(s)
controls.
(b) Notwithstanding the provisions in subparagraph(a),above, if a relevant federal or state
statute(s)or rule(s)requires an exception to this Agreement's provisions,or an exception to a
requirement in this Agreement is granted by GATU,such exceptions must be noted in PART TWO or PART
THREE,and in such cases,those requirements control.
22.11. Illinois Grant Funds Recovery Act.In the event of a conflict between the Illinois Grant Funds
Recovery Act and the Grant Accountability and Transparency Act,the provisions of the Grant Accountability and
Transparency Act control.30 ILCS 708/80.
22.12. Headings.Articles and other headings contained in this Agreement are for reference purposes
only and are not intended to define or limit the scope,extent or intent of this Agreement or any provision hereof.
22.13. Counterparts.This Agreement may be executed in one or more counterparts,each of which are
considered to be one and the same agreement,binding on all Parties hereto,notwithstanding that all Parties are
not signatories to the same counterpart.Duplicated signatures,signatures transmitted via facsimile,or signatures
contained in a Portable Document Format(PDF)document are deemed original for all purposes.
22.14. Attorney Fees and Costs. Unless prohibited by law,if Grantor prevails in any proceeding to
enforce the terms of this Agreement,including any administrative hearing pursuant to the Grant Funds Recovery
Act or the Grant Accountability and Transparency Act,Grantor has the right to recover reasonable attorneys'fees,
costs and expenses associated with such proceedings.
22.15. Continuing Responsibilities. The termination or expiration of this Agreement does not affect:(a)
the right of Grantor to disallow costs and recover funds based on a later audit or other review;(b)the obligation of
the Grantee to return any funds due as a result of later refunds,corrections or other transactions,including,
without limitation,final Indirect Cost Rate adjustments and those funds obligated pursuant to ARTICLE XIV;(c)the
CYEFR(s);(d)audit requirements established in 44 III.Admin.Code 7000.90 and ARTICLE XII;(e)property
management and disposition requirements established in 2 CFR 200.310 through 2 CFR 200.316 and ARTICLE XVIII;
or(f)records related requirements pursuant to ARTICLE IX. 44 III.Admin.Code 7000.440.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
EXHIBIT A
PROJECT DESCRIPTION
Grantee must complete the Award Activities described on this Exhibit A,the Deliverables and Milestones listed on
Exhibit B and the Performance Measures listed on Exhibit D within the term of this Agreement,as provided in
Paragraph 2.1,herein.
AUTHORITY: The Grantor is authorized to make this Award pursuant to 20 ILCS 605/605-55 and/or 20 ILCS
605/605-30.
The purpose of this authority is as follows:
To make and enter into contracts,including grants,as authorized pursuant to appropriations
by the General Assembly. and/or to use the State and federal programs,grants,and subsidies
that are available to assist in the discharge of the provisions of the Civil Administrative Code of
Illinois.
PROJECT DESCRIPTION:
The Grantee is a governmental entity providing services to the City of Elgin in Cook and Kane Counties.
Grant funds will be utilized for a portion of the costs,including any that are prior incurred,associated with the
implementation of lead service line replacements at various locations within the municipal boundaries of the City
of Elgin,Illinois.The Grantee will replace approximately 124 lead service lines,from water main to interior meter.
Private property access will be granted via temporary construction easements.Grant funds will be used to
purchase and install new water service connections and lines;and to remove and replace PCC sidewalk curb and
gutter, HMA pavement,and driveways.Grant funds will also be used to provide lead sampling,filters,site
restoration,and utility location.All other costs associated with the completion of the project will be paid via the
use of other funding sources.
Specifically,Grant funds will include a portion of the costs associated with the project as follows:
• Paving/Concrete/Masonry—to include costs associated with the purchase and installation of bondable
items such as:backfill, PCC sidewalks,curbs,gutters,driveways, hot-mix asphalt,and all other related
items.
• Excavation/Site Prep/Demo—to include costs associated with the removal and disposal of sidewalks,
driveways,streets,curbing,gutters,and all other related items.
• Plumbing—to include costs associated with the purchase and installation of bondable items such as:
water mains,saddles,piping,sewers,filters,connections,and all other related items.
• Other Construction Expenses—to include the purchase and construction costs associated with resident
coordination,utility location,traffic control,and site restoration and seeding.
The completion of this project will benefit the public by ensuring safe and clean potable water supply for residents.
The project is also a crucial step in complying with regulations pertaining to lead service lines and lead levels in
drinking water.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
EXHIBIT B
DELIVERABLES OR MILESTONES
To be stated on the initial submitted Periodic Performance Report(PPR),as directed by the Report Deliverable
Schedule,the Grantee will provide a detailed task list of projected deliverables,which must be approved by
Grantor. These tasks and associated due dates,and any subsequent revisions,shall be incorporated by reference
into this Agreement. These tasks will be used to measure performance throughout the life of the Award and can
be updated and reported on each PPR reporting due date.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
EXHIBIT C
CONTACT INFORMATION
CONTACTS FOR NOTIFICATION AND GRANT ADMINISTRATION:
Unless specified elsewhere,all notices required or desired to be sent by either Party must be sent to the persons
listed below.Grantee must notify Grantor of any changes in its contact information listed below within five(5)
business days from the effective date of the change,and Grantor must notify Grantee of any changes to its contact
information as soon as practicable. The Party making a change must send any changes in writing to the contact for
the other Party. No amendment to this Agreement is required if information in this Exhibit is changed.
FOR OFFICIAL GRANT NOTIFICATIONS
GRANTOR CONTACT GRANTEE CONTACT
Name: Kristin A. Richards Name: David Kaptain
Title: Director Title: Mayor
Address: 1011 S.2"d St. Address: 150 DEXTER CT
Springfield, IL 62704 Elgin,IL 60120-5527
GRANTEE PAYMENT ADDRESS
(If different than the address above)
Address: N/A
FOR GRANT ADMINISTRATION
GRANTOR CONTACT GRANTEE CONTACT
Name: Charles Apgar Name: Veronica Hall
Title: Grant Manager Title: Project Manager
Address: 1011 S.2"d St.
Springfield, IL 62704 Address: 150 DEXTER CT
Phone: 217-785-9980 Elgin,IL 60120-5527
TTY#: (800)785-6055 Phone: 640-466-6747
Email Charles.Apgar@Illinois.gov TTY#: N/A
Address: Email vhall@eeiweb.com
Address:
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Page 25 of 42
Agreement No.2d-203215
GRANTEE DESIGNEES
The following are designated as Authorized Designee(s)for the Grantee(See PART TWO,ARTICLE XXIII):
Authorized Designee: Richard Kozal
Authorized Designee Title: 6wisaHit City Manager
Authorized Designee Phone: 847-931-6100
Authorized Designee Email: kozal_r@cityofelgin.org
Authorized Designee Signature:
71
Authorized Signatory Approval: (X- -
Authorized Designee:
Authorized Designee Title:
Authorized Designee Phone:
Authorized Designee Email:
Authorized Designee Signature:
Authorized Signatory Approval:
Authorized Designee:
Authorized Designee Title:
Authorized Designee Phone:
Authorized Designee Email:
Authorized Designee Signature:
Authorized Signatory Approval:
GRANTOR CONTACT FOR AUDIT OR CONSOLIDATED YEAR-END FINANCIAL REPORTS QUESTIONS—AUDIT UNIT
Email: externalauditunit@illinois.gov
GRANTOR CONTACT FOR FINANCIAL CLOSEOUT QUESTIONS—PROGRAM ACCOUNTANT
Name: Lucy Tankoua
Email: lucy.tankoua@illinois.gov
Phone: 000-000-0000
Fax#: N/A
Address: IDCEO-ACCOUNTING OFFICE
1011 S 2ND ST
SPRINGFIELD IL 62704-3004
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Page 27 of 42
Agreement No.24-203215
EXHIBIT D
PERFORMANCE MEASURES AND STANDARDS
To be stated on the initial submitted Periodic Performance Report(PPR),as directed by the Report Deliverable
Schedule,the Grantee will incorporate project specific performance measures within the corresponding section of
the PPR. The project specific performance measures will encompass the following standardized performance
measures listed below.
o Did the deliverables specified in the task list submitted pursuant to Exhibit B lead to the
completion of the project described in Exhibit A?
o Given the total amount of Grant Funds available,does the percent currently drawn and
expended directly correlate to the percent of the completion of the project to date?
o At the time of Award closeout,has the Grantee fulfilled the public purpose of the project stated
in Exhibit A?
The Grantor reserves the right to deny any voucher request(s)at its discretion,based on lack of progress toward
meeting completion goals. If the Grantee fails to meet any of the performance measures/goals,and if deemed
appropriate at the discretion of the Grantor,the Grant Funds may be decreased by an amount proportionate to
the size of the shortfall,and/or the Grantee may be responsible for the return of the Grant Funds in the amount
specified by the Grantor. Grantor may initiate a grant modification(s)to de-obligate Grant Funds based on non-
performance. The Grantee will submit grant modification requests as necessary in a timely manner,including a
request to de-obligate Grant Funds in an amount that the Grantee determines will be unspent by the end of the
Grant Agreement Term.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
EXHIBIT E
SPECIFIC CONDITIONS
Grantor may remove(or reduce)a Specific Condition included in this Exhibit by providing written notice to the
Grantee,in accordance with established procedures for removing a Specific Condition.
There were no conditions resulting from the Internal Control Questionnaire(ICQ).
There were no conditions resulting from the Programmatic Risk Assessment.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
PART TWO—GRANTOR-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE,Grantor has the following additional requirements for its
Grantee:
ARTICLE XXIII
AUTHORIZED SIGNATORY
23.1. Authorized Signatory. In processing this Award and related documentation, Grantor will only
accept materials signed by the Authorized Signatory or Designee of this Agreement,as designated or prescribed in
the Grantee's signature block or on Exhibit C. If the Authorized Signatory chooses to assign a designee to sign or
submit materials required by this Agreement to Grantor,the Authorized Signatory must either send written notice
to Grantor indicating the name of the designee, or provide notice as set forth in Exhibit C. Without this notice,
Grantor will reject any materials signed or submitted on the Grantee's behalf by anyone other than the Authorized
Signatory.The Authorized Signatory must approve each Authorized Designee separately by signing as indicated on
Exhibit C or on the appropriate form provided by Grantor. If an Authorized Designee(s) appears on Exhibit C,the
Grantee should verify the information and indicate any changes as necessary. Signatures of both the Authorized
Signatory and the Authorized Designee are required in order for the Authorized Designee to have signature authority
under this Agreement.
ARTICLE XXIV
ADDITIONAL AUDIT PROVISIONS
24.1. Discretionary Audit. The Grantor may, at any time and in its sole discretion, require a program-
specific audit, or other audit, SAS 115/AU-C265 letters (Auditor's Communication of Internal Control Related
Matters)and SAS 114/AU-C260 letters(Auditor's Communication With Those Charged With Governance).
ARTICLE XXV
ADDITIONAL MONTORING PROVISIONS
25.1. Cooperation with Audits and Inquiries,Confidentiality.Pursuant to ARTICLE IX,above,the Grantee
is obligated to cooperate with the Grantor and other legal authorities in any audit or inquiry related to the Award.
The Grantor or any other governmental authority conducting an audit or inquiry may require the Grantee to keep
confidential any audit or inquiry and to limit internal disclosure of the audit or inquiry to those Grantee personnel
who are necessary to support the Grantee's response to the audit or inquiry.This confidentiality requirement does
not limit Grantee's right to discuss an audit or inquiry with its legal counsel. If a third party seeks to require the
Grantee, pursuant to any law, regulation, or legal process, to disclose an audit or inquiry that has been deemed
confidential by the Grantor or other governmental authority, the Grantee must promptly notify the entity that is
conducting the audit or inquiry of such effort so that the entity that is conducting the audit or inquiry may seek a
protective order, take other appropriate action, or waive compliance by the Grantee with the confidentiality
requirement.
ARTICLE XXVI
ADDITIONAL INTEREST PROVISIONS
26.1. Interest Earned on Grant Funds.Interest earned on Grant Funds in an amount up to$500 per year
may be retained by the Grantee for administrative expenses unless otherwise provided in PART THREE. Any
additional interest earned on Grant Funds above $500 per year must be returned to the Grantor pursuant to
Paragraphs 4.3 and 29.2 herein,or as otherwise instructed by the Grant Manager or as set forth in PART THREE.All
interest earned must be expended prior to Grant Funds. Any unspent Grant Funds or earned interest unspent must
be returned as Grant Funds to the Grantor as described in Paragraphs 4.3 and 29.2 herein. All interest earned on
Grant Funds must be accounted for and reported to the Grantor as provided in ARTICLE X herein. If applicable,the
Grantor will remit interest earned and returned by Grantee to the U.S. Department of Health and Human Services
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
Payment Management System through the process set forth at 2 CFR 200.305(b)(9),or as otherwise directed by the
federal awarding agency.The provisions of this Paragraph are inapplicable to the extent any statute,rule or program
requirement provides for different treatment of interest income.Any provision that deviates from this paragraph is
set forth in PART THREE.
ARTICLE XXVII
ADDITIONAL BUDGET PROVISIONS
27.1. Restrictions on Line Item Transfers.Unless set forth otherwise in PART THREE herein,Budget line
item transfers within the guidelines set forth in paragraph 6.2 herein,which would not ordinarily require approval
from Grantor, but vary more than ten percent (10%) of the current approved Budget line item amount, are
considered changes in the project scope and require Prior Approval from Grantor pursuant to 44 III. Admin. Code
7000.370(b).
ARTICLE XXVIII
ADDITIONAL REPRESENTATIONS AND WARRANTIES
28.1. Grantee Representations and Warranties. In connection with the execution and delivery of this
Agreement,the Grantee makes the following representations and warranties to Grantor:
(a) That it has no public or private interest,direct or indirect,and will not acquire,directly or
indirectly any such interest which does or may conflict in any manner with the performance of the Grantee's
services and obligations under this Agreement;
(b) That no member of any governing body or any officer, agent or employee of the State,
has a personal financial or economic interest directly in this Agreement, or any compensation to be paid
hereunder except as may be permitted by applicable statute,regulation or ordinance;
(c) That there is no action, suit or proceeding at law or in equity pending, nor to the best of
Grantee's knowledge, threatened, against or affecting the Grantee, before any court or before any
governmental or administrative agency, which will have a material adverse effect on the performance
required by this Agreement;
(d) That to the best of the Grantee's knowledge and belief,the Grantee,its principals and key
project personnel:
(i) Are not presently declared ineligible or voluntarily excluded from contracting with any
federal or State department or agency;
(ii) Have not,within a three(3)-year period preceding this Agreement,been convicted of any
felony;been convicted of a criminal offense in connection with obtaining,attempting to obtain,or
performing a public(federal,state,or local)transaction or contract under a public transaction;had
a civil judgment rendered against them for commission of fraud;been found in violation of federal
or state antitrust statutes; or been convicted of embezzlement, theft, larceny, forgery, bribery,
falsification or destruction of records,making a false statement,or receiving stolen property;
(iii) Are not presently indicted for,or otherwise criminally or civilly charged,by a government
entity(federal,state or local)with commission of any of the offenses enumerated in subparagraph
(ii)of this certification;and
(iv) Have not had, within a three (3)-year period preceding this Agreement, any judgment
rendered in an administrative,civil or criminal matter against the Grantee,or any entity associated
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No.24-203215
with its principals or key personnel, related to a grant issued by any federal or state agency or a
local government.
Any request for an exception to the provisions of this subparagraph (d) must be made in writing,
listing the name of the individual,home address,type of conviction and date of conviction;and
(e) Grantee certifies that it is not currently operating under, or subject to, any cease and
desist order,or subject to any informal or formal regulatory action,and,to the best of Grantee's knowledge,
that it is not currently the subject of any investigation by any state or federal regulatory,law enforcement
or legal authority.Should it become the subject of an investigation by any state or federal regulatory, law
enforcement or legal authority, Grantee shall promptly notify Grantor of any such investigation. Grantee
acknowledges that should it later be subject to a cease and desist order, Memorandum of Understanding,
or found in violation pursuant to any regulatory action or any court action or proceeding before any
administrative agency,that Grantor is authorized to declare Grantee out of compliance with this Agreement
and suspend or terminate the Agreement pursuant to ARTICLE XIII herein and any applicable rules.
ARTICLE XXIX
ADDITIONAL TERMINATION,SUSPENSION,BILLING SCHEDULE AND NON-COMPLIANCE PROVISIONS
29.1. Remedies for Non-Compliance. If Grantor suspends or terminates this Agreement pursuant to
ARTICLE XIII herein,Grantor may also elect any additional remedy allowed by law,including, but not limited to,one
or more of the following remedies:
(a) Direct the Grantee to refund some or all of the Grant Funds disbursed to it under this
Agreement;and
(b) Direct the Grantee to remit an amount equivalent to the "Net Salvage Value" of all
equipment or materials purchased with Grant Funds provided under this Agreement. For purposes of this
Agreement,"Net Salvage Value" is defined as the amount realized,or that the Parties agree is likely to be
realized from, the sale of equipment or materials purchased with Grant Funds provided under this
Agreement at its current fair market value,less selling expenses.
29.2. Grant Refunds.In accordance with the Illinois Grant Funds Recovery Act,30 ILCS 705/1 et seq.,the
Grantee must,within forty-five(45)days of the effective date of a termination of this Agreement,refund to Grantor,
any balance of Grant Funds not spent or not obligated as of that date.
29.3. Grant Funds Recovery Procedures. In the event that Grantor seeks to recover from Grantee Funds
received pursuant to this Award that: (i) Grantee cannot demonstrate were properly spent, or (ii) have not been
expended or legally obligated by the time of expiration or termination of this Award,the Parties agree to follow the
procedures set forth in the Illinois Grant Funds Recovery Act,30 ILCS 705/1 et seq.(GFRA),for the recovery of Grant
Funds,including the informal and formal hearing requirements. All remedies available in Section 6 of the GFRA will
apply to these proceedings. The Parties agree that Grantor's Administrative Hearing Rules(56 III.Admin.Code Part
2605)and/or any other applicable hearing rules shall govern these proceedings.
29.4. Grantee Responsibility. Grantee will be held responsible for the expenditure of all Grant Funds
received through this Award,whether expended by Grantee or a subrecipient or contractor of Grantee.Grantor may
seek any remedies against Grantee permitted pursuant to this Agreement and 2 CFR 200.339 for the action of a
subrecipient or contractor of Grantee that is not in compliance with the applicable statutes,regulations or the terms
and conditions of this Award.
29.5. Billing Schedule. In accordance with paragraph 4.8, herein Grantee must submit all payment
requests to Grantor within thirty(30)days of the end of the quarter, unless another billing schedule is specified in
PART THREE or Paragraph 2.3. Failure to submit such payment request timely will render the amounts billed an
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unallowable cost which Grantor cannot reimburse.In the event that Grantee is unable,for good cause,to submit its
payment request timely,Grantee must timely notify Grantor and may request an extension of time to submit the
payment request.Grantor's approval of Grantee's request for an extension cannot be unreasonably withheld. The
payment requirements of this Paragraph supersede those set forth in Paragraph 4.8.
ARTICLE XXX
ADDITIONAL MODIFICATION PROVISIONS
30.1. Modifications by Operation of Law.This Agreement is subject to such modifications as the Grantor
determines,in its sole discretion,may be required by changes in federal or State law or regulations applicable to this
Agreement. Grantor will initiate such modifications, and Grantee will be required to agree to the modification in
writing as a condition of continuing the Award.Any such required modification will be incorporated into and become
part of this Agreement as if fully set forth herein. The Grantor will timely notify the Grantee of any pending
implementation of or proposed amendment to any laws or regulations of which it has notice.
30.2. Discretionary Modifications. If either the Grantor or the Grantee wishes to modify the terms of
this Agreement other than as set forth in ARTICLES V and VI and Paragraphs 30.1 and 30.3, written notice of the
proposed modification must be given to the other Party.Modifications will only take effect when agreed to in writing
by both the Grantor and the Grantee. However, if the Grantor notifies the Grantee in writing of a proposed
modification, and the Grantee fails to respond to that notification, in writing, within thirty (30) days, the Grantor
may commence a process to suspend or terminate this Award.In making an objection to the proposed modification,
the Grantee must specify the reasons for the objection and the Grantor will consider those objections when
evaluating whether to follow through with the proposed modification.The Grantor's notice to the Grantee must
contain the Grantee name,Agreement number, Amendment number and purpose of the revision. If the Grantee
seeks any modification to the Agreement,the Grantee must submit a detailed narrative explaining why the Project
cannot be completed in accordance with the terms of the Agreement and how the requested modification will
ensure completion of the Grant Activities,Deliverables,Milestones and/or Performance Measures(Exhibits A,B and
D).
30.3. Unilateral Modifications. The Parties agree that Grantor may, in its sole discretion, unilaterally
modify this Agreement without prior approval of the Grantee when the modification is initiated by Grantor for the
sole purpose of increasing the Grantee's funding allocation as additional funds become available for the Award
during the program year covered by the Term of this Agreement.
30.4. Management Waiver. The Parties agree that the Grantor may issue a waiver of specific
requirements of this Agreement after the term of the Agreement has expired. These waivers are limited to non-
material changes to specific provisions that the Grantor determines are necessary to place the Grantee in
administrative compliance with the requirements of this Agreement.A management waiver issued after the Term
of the Agreement has expired will supersede the original requirements of this Agreement that would normally
require a modification of this Agreement to be executed.The Grantor will make no modifications of this Agreement
not agreed to prior to the expiration of the Agreement beyond what is specifically set forth in this Paragraph.
30.5. Term Extensions. The Grantee acknowledges that all Grant Funds must be expended or legally
obligated, and all Grant Activities, Deliverables, Milestones and Performance Measures(Exhibits A, B and D) must
be completed during the Term of the Agreement.Extensions of the Term will be granted only for good cause,subject
to the Grantor's discretion. Pursuant to the Grant Funds Recovery Act (30 ILCS 705/1 et seq.), no Award may be
extended in total beyond a two(2)-year period unless the Grant Funds are expended or legally obligated during that
initial two-year period, or unless Grant Funds are disbursed for reimbursement of costs previously incurred by the
Grantee.If Grantee requires an extension of the Award Term,Grantee should submit a written request to the Grant
Manager at least sixty(60)days prior to the end of the Award Term or extended Award Term,as applicable,stating
the reason for the extension. If Grantee provides reasonable extenuating circumstances, Grantee may request an
extension of the Award Term with less than sixty(60)days remaining.
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Agreement No.24-203215
ARTICLE XXXI
ADDITIONAL CONFLICT OF INTEREST PROVISIONS
31.1. Bonus or Commission Prohibited. The Grantee shall not pay any bonus or commission for the
purpose of obtaining the Grant Funds awarded under this Agreement.
ARTICLE XXXII
ADDITIONAL EQUIPMENT OR PROPERTY PROVISIONS
32.1. Equipment Management. The Grantee is responsible for replacing or repairing equipment and
materials purchased with Grant Funds that are lost, stolen, damaged, or destroyed.Any loss, damage or theft of
equipment and materials must be investigated and fully documented,and immediately reported to the Grantor and,
where appropriate,the appropriate law enforcement authorities.
32.2. Purchase of Real Property. If permitted by the Award Budget and scope of activities provided in
this Agreement, a Grantee may use the Grant Funds during the Award Term for the costs associated with the
purchase of real property(as defined by 2 CFR 200.1)either through the use of reimbursement or advanced funds
as permitted in Paragraph 2.3 of this Agreement for the following purposes and consistent with the Grantor's
bondability guidelines and 2 CFR 200:
(a) Cash payment of the entirety or a portion of the real property acquisition;
(b) Cash Payment of a down payment for the acquisition;
(c) Standard and commercially reasonable costs required to be paid at the acquisition closing(i.e.,
closing costs);or
(d) Payments to reduce the debt incurred by Grantee to purchase the real property.
32.3. Bonding Requirements. If Grant Funds through this Award are used for construction or facility
improvement projects that exceed the Simplified Acquisition Threshold,the Grantee must comply with the minimum
bonding requirements listed in 2 CFR 200.326(a)—(c). Grantor will not accept the Grantee's own bonding policy and
requirements.
32.4. Lien Requirements. Grantor may direct Grantee in writing to record a lien or notice of State or
federal interest on the property purchased or improved with Grant Funds. 2 CFR 200.316. If Grantor makes this
direction and the Grantee does not comply,the Grantor may:(a)record the lien or notice of State or federal interest
and reduce the amount of the Grant Funds by the cost of recording the lien or notice of State or federal interest,or
(b)suspend this Award until Grantee complies with Grantor's direction.
ARTICLE XXXII!
APPLICABLE STATUTES
To the extent applicable,Grantor and Grantee shall comply with the following:
33.1. Land Trust Beneficial Interest Disclosure Act(765 ILCS 405/2.1).No Grant Funds will be paid to any
trustee of a land trust,or any beneficiary or beneficiaries of a land trust,for any purpose relating to the land,which
is the subject of such trust, any interest in such land, improvements to such land or use of such land unless an
affidavit is first filed with the Grantor identifying each beneficiary of the land trust by name and address and defining
such interest therein.This affidavit must be filed with the Illinois Office of the Comptroller as an attachment to this
Agreement.
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33.2. Historic Preservation Act(20 ILCS 3420/1 et sea.).The Grantee will not expend Grant Funds under
this Agreement which result in the destruction, alteration, renovation, transfer or sale, or utilization of a historic
property, structure or structures, or in the introduction of visual, audible or atmospheric elements to a historic
property, structure or structures, which will result in the change in the character or use of any historic property,
except as approved by the Illinois Department of Natural Resources, Historic Preservation Division. The Grantee
must not expend Grant Funds under this Agreement for any project,activity,or program that can result in changes
in the character or use of historic property,if any historic property is located in the area of potential effects without
the approval of the Illinois Department of Natural Resources, Historic Preservation Division.20 ILCS 3420/3(f).
33.3. Victims'Economic Security and Safety Act(820 ILCS 180 et sea.).If the Grantee has one(1)or more
employees,it may not discharge or discriminate against an employee who is a victim of domestic or sexual violence,
or who has a family or household member who is a victim of domestic or sexual violence, for taking up to the
allowable amount of leave from work to address the domestic violence,pursuant to the Victims'Economic Security
and Safety Act. 820 ILCS 180/20(a)(2). The Grantee is not required to provide paid leave under the Victims'Economic
Security and Safety Act, but may not suspend group health plan benefits during the leave period. Any failure on
behalf of the Grantee to comply with all applicable provisions of the Victims' Economic Security and Safety Act, or
applicable rules and regulations promulgated thereunder,may result in a determination that the Grantee is ineligible
for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal
corporations, and this Agreement may be cancelled or voided in whole or in part, and such other sanctions or
penalties may be imposed or remedies invoked,as provided by statute or regulation.
33.4. Equal Pay Act of 2003(820 ILCS 112 et sea.). If the Grantee has one (1)or more employees, it is
prohibited by the Equal Pay Act of 2003 from: (a)discriminating between employees by paying unequal wages on
the basis of sex for doing the same or substantially similar work; (b)discriminating between employees by paying
wages to an African-American employee at a rate less than the rate at which the Grantee pays wages to another
employee who is not African-American for the same or substantially similar work; (c) remedying violations of the
Equal Pay Act of 2003 by reducing the wages of other employees or discriminating against any employee exercising
their rights under the Equal Pay Act of 2003; and(d)screening job applicants based on their current or prior wages
or salary histories, or requesting or requiring a wage or salary history from an individual as a condition of
employment or consideration for employment.Any failure on behalf of the Grantee to comply with all applicable
provisions of the Equal Pay Act of 2003,or applicable rules and regulations promulgated thereunder, may result in
a determination that the Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of
its political subdivisions or municipal corporations, and this Agreement may be cancelled or voided in whole or in
part, and such other sanctions or penalties may be imposed or remedies invoked, as provided by statute or
regulation.
33.5. Steel Products Procurement Act(30 ILCS 565/1 et sea.).The Grantee,if applicable,hereby certifies
that any steel products used or supplied in accordance with this Award for a public works project shall be
manufactured or produced in the United States per the requirements of the Steel Products Procurement Act (30
ILCS 565/1 et seq.).
33.6. Business Enterprise for Minorities, Women, and Persons with Disabilities Act and Illinois Human
Rights Act (30 ILCS 575/0.01; 775 ILCS 5/2-105).The Grantee acknowledges and hereby certifies compliance with
the provisions of the Business Enterprise for Minorities,Women, and Persons with Disabilities Act, and the equal
employment practices of Section 2-105 of the Illinois Human Rights Act for the provision of services which are directly
related to the Award activities to be performed under this Agreement.
33.7. Identity Protection Act(5 ILCS 179/1 et seq.) and Personal Information Protection Act(815 ILCS
530/1 et sea.). The Grantor is committed to protecting the privacy of its vendors, grantees and beneficiaries of
programs and services. At times, the Grantor will request social security numbers or other personal identifying
information. Federal and state laws, rules and regulations require the collection of this information for certain
purposes relating to employment and/or payments for goods and services, including, but not limited to, Awards.
The Grantor also collects confidential information for oversight and monitoring purposes.
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Agreement No.24-203215
Furnishing personal identity information,such as a social security number,is voluntary; however,failure to provide
required personal identity information may prevent an individual or organization from using the services/benefits
provided by the Grantor as a result of state or federal laws,rules and regulations.
To the extent the Grantee collects or maintains protected personal information as part of carrying out the Award
activities,the Grantee must maintain the confidentiality of the protected personal information in accordance with
applicable law and as set forth below.
(a) Personal Information Defined. As used herein, "Personal Information" shall have the
definition set forth in the Personal Information Protection Act,815 ILCS 530/5("PIPA").
(b) Protection of Personal Information. The Grantee must use at least reasonable care to
protect the confidentiality of Personal Information that is collected or maintained as part of the Award
activities and(i)not use any Personal Information for any purpose outside the scope of the Award activities
and (ii) except as otherwise authorized by the Grantor in writing, limit access to Personal Information to
those of its employees, contractors, and agents who need such access for purposes consistent with the
Award Activities. If Grantee provides any contractor or agent with access to Personal Information, it must
require the contractor or agent to comply with the provisions of this Paragraph.
(c) Security Assurances. Grantee represents and warrants that it has established and will
maintain safeguards against the loss and unauthorized access,acquisition, destruction, use, modification,
or disclosure of Personal Information and shall otherwise maintain the integrity of Personal Information in
its possession in accordance with any federal or state law privacy requirements, including PIPA. These
safeguards must be reasonably designed to (i) ensure the security and confidentiality of the Personal
Information, (ii) protect against any anticipated threats or hazards to the security or integrity of Personal
Information, and (iii) protect against unauthorized access to or use of Personal Information. Additionally,
Grantee will have in place policies, which provide for the secure disposal of documents and information
which contain Personal Information, including but not limited to shredding documents and establishing
internal controls over the authorized access to such information.815 ILCS 530/40.
(d) Breach Response.In the event of any unauthorized access to,unauthorized disclosure of,
loss of,damage to or inability to account for any Personal Information(a"Breach"),Grantee agrees that it
will promptly, at its own expense: (i) report such Breach to the Grantor by telephone with immediate
written confirmation sent by e-mail, describing in detail any accessed materials and identifying any
individual(s) who may have been involved in such Breach; (ii) take all actions necessary or reasonably
requested by the Grantor to stop, limit or minimize the Breach; (iii)restore and/or retrieve, as applicable,
and return all Personal Information that was lost,damaged,accessed,copied or removed;(iv)cooperate in
all reasonable respects to minimize the damage resulting from such Breach;(v)provide any notice to Illinois
residents as required by 815 ILCS 530/10, 815 ILCS 530/12 or applicable federal law, in consultation with
the Grantor;and(vi)cooperate in the preparation of any report related to the Breach that the Grantor may
need to present to any governmental body.
(e) Injunctive Relief.Grantee acknowledges that,in the event of a breach of this Paragraph,
Grantor will likely suffer irreparable damage that cannot be fully remedied by monetary damages.
Accordingly, in addition to any remedy which the Grantor may possess pursuant to applicable law, the
Grantor retains the right to seek and obtain injunctive relief against any such breach in any Illinois court of
competent jurisdiction.
(f) Compelled Access or Disclosure. The Grantee may disclose Personal Information if it is
compelled by law,regulation,or legal process to do so,provided the Grantee gives the Grantor at least ten
(10) days' prior notice of such compelled access or disclosure (to the extent legally permitted) and
reasonable assistance if the Grantor wishes to contest the access or disclosure.
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Agreement No.24-203215
ARTICLE XXXIV
ADDITIONAL MISCELLANEOUS PROVISIONS
34.1. Workers'Compensation Insurance,Social Security,Retirement and Health Insurance Benefits,and
Taxes. The Grantee must provide Workers' Compensation insurance where the same is required and accepts full
responsibility for the payment of unemployment insurance, premiums for Workers'Compensation,Social Security
and retirement and health insurance benefits, as well as all income tax deduction and any other taxes or payroll
deductions required by law for its employees who are performing services specified by this Agreement.
34.2. Required Notice. Grantee agrees to give prompt notice to the Grantor of any event that may
materially affect the performance required under this Agreement.Any notice or final decision by Grantor relating to
(a)a Termination or Suspension(ARTICLE XIII),(b)Modifications,Management Waivers or Term Extensions(ARTICLE
XXX)or(c)Assignments(Paragraph 22.2)must be executed by the Director of the Grantor or her or his authorized
designee.
ARTICLE XXXV
ADDITIONAL REQUIRED CERTIFICATIONS
The Grantee makes the following certifications as a condition of this Agreement.These certifications are
required by State statute and are in addition to any certifications required by any federal funding source as set forth
in this Agreement.Grantee's execution of this Agreement shall serve as its attestation that the certifications made
herein are true and correct.
35.1. Sexual Harassment.The Grantee certifies that it has written sexual harassment policies that must
include,at a minimum,the following information: (i)the illegality of sexual harassment; (ii)the definition of sexual
harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv)the Grantee's internal
complaint process including penalties;(v)the legal recourse,investigative and complaint process available through
the Department of Human Rights and the Human Rights Commission; (vi) directions on how to contact the
Department of Human Rights and the Human Rights Commission;and(vii)protection against retaliation as provided
by Sections 6-101 and 6-101.5 of the Illinois Human Rights Act. 775 ILCS 5/2-105(A)(4).A copy of the policies must
be provided to the Grantor upon request.
35.2. Federal,State and Local Laws;Tax Liabilities;State Agency Delinquencies.The Grantee is required
to comply with all federal, state and local laws, including but not limited to the filing of any and all applicable tax
returns.If Grantee is delinquent in filing and/or paying any federal,state and/or local taxes,the Grantor will disburse
Grant Funds only if the Grantee enters into an installment payment agreement with the applicable tax authority and
remains in good standing with that authority. Grantee is required to tender a copy of all relevant installment
payment agreements to the Grantor. In no event may Grantee utilize Grant Funds to discharge outstanding tax
liabilities or other debts owed to any governmental unit. The execution of this Agreement by the Grantee is its
certification that:(i)it is current as to the filing and payment of any federal,state and/or local taxes applicable to
Grantee; and (ii) it is not delinquent in its payment of moneys owed to any federal, state, or local unit of
government.
35.3. Lien Waivers. If applicable, the Grantee must monitor construction to assure that necessary
contractors' affidavits and waivers of mechanics liens are obtained prior to release of Grant Funds to contractors
and subcontractors.
35.4. Grant for the Construction of Fixed Works.Grantee certifies that all Projects for the construction
of fixed works which are financed in whole or in part with funds provided by this Agreement will be subject to the
Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. In the
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Agreement No.24-203215
construction of the Projects,Grantee must comply with the requirements of the Prevailing Wage Act including, but
not limited to: (a) paying the prevailing rate of wages required by the Illinois Department of Labor, or a court on
review,to all laborers,workers and mechanics performing work with Grant Funds provided through this Agreement,
(b) inserting into all contracts for such construction a stipulation to the effect that not less than the prevailing rate
of wages as applicable to the Project must be paid to all laborers,workers, and mechanics performing work under
this Award;and(c)requiring all bonds of contractors to include a provision as will guarantee the faithful performance
of the prevailing wage clause as provided by contract.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
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PART THREE—PROJECT-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE and Grantor-Specific Terms in PART TWO.Grantor has the
following additional requirements for this Project:
ARTICLE XXXVI
REPORT DELIVERABLE SCHEDULE
36.1. External Audit Reports. External Audit Reports may be required. Refer to ARTICLE XII of this
Agreement to determine whether you are required to submit an External Audit Report and the applicable due date.
36.2. Annual Financial Reports.Annual Financial Reports may be required. Refer to Paragraph 12.2 of
this Agreement to determine whether you are required to submit Annual Financial Reports.
36.3. Required Periodic Reports. Below is the required periodic reporting schedule for this Award.
October 2024
• Quarterly Periodic Financial Report(10/30/2024)-Covering Period of 09/01/2024-09/30/2024;Send To:
Grant Manager
• Quarterly Periodic Performance Report(10/30/2024)-Covering Period of 09/01/2024-09/30/2024;Send
To: Grant Manager
January 2025
• Quarterly Periodic Financial Report(01/30/2025)-Covering Period of 10/01/2024-12/31/2024;Send To:
Grant Manager
• Quarterly Periodic Performance Report(01/30/2025)-Covering Period of 10/01/2024-12/31/2024;Send
To: Grant Manager
April 2025
• Quarterly Periodic Financial Report(04/30/2025)-Covering Period of 01/01/2025-03/31/2025;Send To:
Grant Manager
• Quarterly Periodic Performance Report(04/30/2025)-Covering Period of 01/01/2025-03/31/2025;Send
To: Grant Manager
July 2025
• Quarterly Periodic Financial Report(07/30/2025)-Covering Period of 04/01/2025-06/30/2025;Send To:
Grant Manager
• Quarterly Periodic Performance Report(07/30/2025)-Covering Period of 04/01/2025-06/30/2025;Send
To: Grant Manager
August 2025
• End of grant Closeout Financial Report(08/14/2025)-Covering Period of 09/01/2024-06/30/2025;Send
To: Grant Manager
• End of grant Closeout Performance Report(08/14/2025)-Covering Period of 09/01/2024-06/30/2025;
Send To: Grant Manager
36.4. Changes to Reporting Schedule.Changes to the schedules for periodic reporting,the external
audit reports and the annual financial reports do not require a formal modification to this Agreement pursuant to
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Paragraph 22.4 and ARTICLE XXX,and may be changed unilaterally by the Grantor if necessitated by a change in
the project schedule or at the discretion of the Grantor.The Grantee may not modify the reporting deliverable
schedules in ARTICLES X,XI,XII and XXXVI unilaterally,and must obtain prior written approval from Grantor or the
Grant Accountability and Transparency Unit of the Governor's Office of Management and Budget,if applicable,to
change any reporting deadlines.
ARTICLE XXXVII
GRANT-SPECIFIC TERMS/CONDITIONS
37.1. Funding. If this Award is bond-funded, all expenditures shall be in accordance with all applicable
bondability guidelines.
37.2. Use of Real Property.Grantee shall use any real property acquired,constructed or improved with
Grant Funds pursuant to this Agreement to provide the programs and services specified herein for at least the Award
Term stated in Paragraph 2.1.Grantee shall comply with the real property use and disposition requirements set forth
in 2 CFR 200.311.
37.3. Projects Requiring External Sign-offs.
(1) Pursuant to applicable statute(s), this Award requires sign-off by the following State agency(ies).
The status of the sign-off is indicated as of the date the Award is sent to the Grantee for
execution:
AGENCY SIGN-OFF SIGN-OFF
RECEIVED OUTSTANDING
Illinois State Historic Preservation Office
Illinois Dept.of Agriculture
Illinois Dept.of Natural Resources
Illinois Environmental Protection Agency
X NONE APPLICABLE
While any external sign-off is outstanding,the provisions of Item(3),immediately below apply
with respect to the disbursement of funds under this Award.
NOTE: The fact that a sign-off has been received in no way relieves the Grantee of its
obligation to comply with any conditions or requirements conveyed by the applicable
agency(ies) in conjunction with the issuance of the sign-off for the project funded under this
Agreement.
(2) For projects subject to review by the Illinois Environmental Protection Agency(IEPA),the Grantee
must,prior to construction,obtain a construction permit or"authorization to construct"from the
IEPA pursuant to the provisions of the Environmental Protection Act,415 ILCS 5/1 et seq.
(3) External Sign-Off Provisions:
a.) The Project described in Exhibit A and funded under this Agreement is subject to review by
the external agency(ies) indicated in Item(1) immediately above. Grantee must comply with
requirements established by said agency(ies) relative to their respective reviews. Any
requirements communicated to the Grantor shall be incorporated into this Agreement as
follows: as an attachment to this Agreement (immediately following PART THREE) at the
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Agreement No.24-203215
time of the Agreement execution.The Grantee is contractually obligated to comply with such
requirements.
b.) Grantee is responsible for coordinating directly with the applicable external agency(ies)
relative to said reviews. Except as specifically provided below, the Grantor's obligation to
disburse funds under this Agreement is contingent upon notification by the applicable
agency(ies)that all requirements applicable to the project described in this Agreement have
been satisfied. Upon receipt of said notification, disbursement of the Grant Funds shall be
authorized in accordance with the provisions of Paragraph 2.3 herein.
c.) Prior to notification of compliance by the applicable external agency(ies), the Grantee may
request disbursement of funds only for the following purposes: administrative,contractual,
legal,engineering,or architectural costs incurred which are necessary to allow for compliance
by the Grantee of requirements established by the external agency(ies). FUNDS WILL NOT BE
DISBURSED FOR LAND ACQUISITION OR ANY TYPE OF CONSTRUCTION OR OTHER ACTIVITY
WHICH PHYSICALLY IMPACTS THE PROJECT SITE PRIOR TO RECEIPT BY THE GRANTOR OF THE
REQUIRED NOTIFICATION FROM ALL APPLICABLE AGENCIES.
d.) If external sign-offs are indicated in this paragraph 37.3, disbursement of Grant Funds
(whether advance or scheduled)are subject to the restrictions set forth by the External Sign-
Off Provisions of this paragraph 37.3. Upon receipt of all required sign-offs, the Grantor's
Accounting Division will be notified of authorization to disburse Grant Funds in accordance
with the disbursement method indicated herein.
37.4. Prevailing Wage Act Compliance. The work to be performed under this Agreement is subject to
the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). Grantee shall comply with all requirements of the Prevailing
Wage Act,including but not limited to:(a)inserting into all contracts for construction a stipulation to the effect that
not less than the prevailing rate of wages as applicable to the project shall be paid to all laborers, workers, and
mechanics performing work under the Award and requiring all bonds of contractors to include a provision as will
guarantee the faithful performance of such prevailing wage clause as provided by contract and (b) all required
reporting and documentation.
37.5. Compliance with Illinois Works Jobs Program Act. Grantee must comply with requirements in the
Illinois Works Jobs Program Act(30 ILCS 559/Art. 20). For Awards with an estimated total project cost of$500,000
or more,the Grantee will be required to comply with the Illinois Works Apprenticeship Initiative(30 ILCS 559/20-20
to 20-25)and all applicable administrative rules(see 14 III.Admin.Code Part 680).The"estimated total project cost"
is a good faith approximation of the costs of an entire project being paid for in whole or in part by appropriated
capital funds to construct a public work. Grantee must submit a Budget Supplement Form(available on the Grantor's
website)to the Grantor within ninety(90)days of the execution of this Award.The goal of the Illinois Apprenticeship
Initiative is that apprentices will perform either 10%of the total labor hours actually worked in each prevailing wage
classification or 10%of the estimated labor hours in each prevailing wage classification,whichever is less. Of this
goal, at least half of those apprenticeship hours shall be performed by graduates of the Illinois Works Pre-
apprenticeship Program, the Illinois Climate Works Pre-apprenticeship Program, or the Highway Construction
Careers Training Program.Grantee is permitted to seek from the Grantor a waiver or reduction of this goal in certain
circumstances pursuant to 30 ILCS 559/20-20(b). The Grantee must ensure compliance for the life of the entire
project,including during the term of the Award and after the Term ends,if applicable,and will be required to report
on and certify its compliance.
37.6. Compliance with Business Enterprise Program. If applicable to this Grant, Grantee acknowledges
that it is required to comply with the Business Enterprise Program for Minorities, Females, and Persons with
Disabilities Act("BEP")(30 ILCS 575/0.01 et seq.),which establishes a goal for contracting with businesses that have
been certified as owned and controlled by persons who are minority,female or who have disabilities.Grantee shall
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Page 41 of 42
Agreement No.24-203215
maintain compliance with the BEP Utilization Plan submitted in conjunction with the Agreement and shall comply
with all reporting requirements.
37.7. Compliance with the Employment of Illinois Workers on Public Works Act: In a period of
excessive unemployment rates,Grantees (1)constructing or building any public works or(2)cleaning-up and
disposing on-site of hazardous waste,and that clean-up or on-site disposal is funded or financed in whole or in part
with State funds or funds administered by the State,are required to employ at least 90%Illinois laborers on such
project.For projects involving clean-up and on-site disposal of hazardous waste,emergency response or
immediate removal activities are excluded.This requirement applies to all labor whether skilled,semi-skilled or
unskilled,whether manual or non-manual.A period of excessive unemployment rates is defined as any month
immediately following two consecutive calendar months during which the level of unemployment in the State of
Illinois has exceeded 5%as measured by the United States Bureau of Labor Statistics in its monthly publication of
employment and unemployment figures.Any public works project financed in whole or in part by federal funds
administered by the State of Illinois is covered under the provisions of this requirement,to the extent permitted by
any applicable federal law or regulation.(30 ILCS 570).Grantee may receive an exception from this requirement by
submitting a request and supporting documents certifying that Illinois laborers are either not available or are
incapable of performing the particular type of work involved.The certification must:(a)be submitted to the
agency within the first quarter of the Contract Term;(b)provide sufficient support that demonstrates the
exception is met;(c)be signed by an authorized signatory of the contractor;and(d)be approved by the agency.
37.8. Interest on Grant Funds for this Award. Because this Award may be subject to the Grantor's
bondability guidelines,Grantee must comply with the interest requirements contained in Paragraph 4.7 and is not
permitted to retain interest earned on Grant Funds,as stated in Paragraph 26.1,unless specifically notified by
Grantor that Grantee may do so.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Page 42 of 42
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
Agency: Illinois Department of Commerce and Economic Opportunity State FY: 2025
Grantee: City of Elgin DUNS Number: 10224772
NOFO Number: CSFA Number: Grant Number: 24-203215
CSFA Description:
Section A: State of Illinois Funds Summary Detail
Revenues
State of Illinois Grant Amount Requested $1,500,000.00
Budget Expenditure Categories
1. Personnel (200.430)
2. Fringe Benefits (200.431)
3.Travel (200.474)
4. Equipment (200.439)
5. Supplies (200.94)
6. Contractual/Subawards (200.318 and .92)
7. Consultant(200.459)
8. Construction $1,500,000.00
1219 PAVING/CONCRETE/MASONRY $133,469.82
1225 EXCAVATION/SITE PREP/DEMO $25,201.60
1229 PLUMBING $1,235,369.50
1233 OTHER CONSTRUCTION EXPENSES $105,959.08
9. Occupancy (200.465)
10. Research and Development(200.87)
11.Telecommunications
12.Training and Education (200.472)
13. Direct Administrative Costs(200.413)
14. Miscellaneous Costs
15. Grant Exclusive Line Item(s)
16. Total Direct Costs (add lines 1-15) $1,500,000.00 $1,500,000.00
17.Total Indirect Costs (200.414)
Rate:
Base:
18. Total Costs State Grant Funds(Lines 16 and 17) $1,500,000.00 $1,500,000.00
Grantee: City of Elgin NOFO Number: 0
Grant Number: 24-203215
SECTION A-Continued-Indirect Cost Rate Information
If your organization is requesting reimbursement for indirect costs on line 17 of the Budget Summary,please select one of the following options. If not reimbursement is
being requested please consult your program office regarding possible match requirements.
Your organization may not have a Federally Negotiated Cost Rate Agreement. Therefore,in order for your organization to be reimbursed for the Indirect Costs from the
State of Illinois your organziation must either:
a. Negotiate an Indirect Cost Rate with the State of Illinois'Indirect Cost Unit with guidance from you State Cognizant Agency on an annual basis;
b. Elect to use the de minimis rate of 10%modified for total direct costs(MTDC)which may be used indefinitely on State of Illinois awards;or
c. Use a Restricted Rate designated by programmatic or statutory policy(see Notice of Funding Opportunity or Restricted Rate Programs).
Select ONLY One:
1) ; 1 Our Organization receives direct Federal funding and currently has a Negotiated Indirect Cost Rate Agreement(NICRA)with our federal Cognizant Agency. A
copy of this agreement will be provided to the State of Illinois' Indirect Cost Unit for review and documentation before reimbursement is allowed. This NICRA
will be accepted by all State of Illinois agencies up to any statutory,rule-based or programmatic restrictions or limitations.
2a) [ ] Our Organizations currently has a Negotitated Indirect Cost Rate Agreement(NICRA)with the State of Illinois that will be accepted by all State of Illinois
agencies up to any statutory,rule-based or programmatic restrictions or limitations. Our Organization is required to submit a new Indirect Cost Rate Proposal
to the Indirect Cost Unit within 6 months after the close of each fiscal year pursuant to 2 CFR 200,Appendiz IV(c)(2)(c).
2b) ❑ Our Organization currently does not have a Negotiated Indirect Cost Rate Agreement(NICRA)with the State of Illinois. Our organization will submit our initial
Indirect Cost Rate Proposal(ICRP)immediately after our Organization is advised that the State award will be made no later than 3 months after the effective
date of the State award pursuant to 2 CFR 200 Appendix(C)(2)(b). The initial ICRP will be sent to the State of Illinois Indirect Cost unit.
3) fl Our Organization has never received a Negotiated Indirect Cost Rate Agreement from either the federal government or the State of Illinois and elects to charge
the de minimis rate of 10%modified total direct cost(MTDC)which may be used indefinitely on State of Illinois awards pursuant to 2 CRF 200.414(C)(4)(f)and
200.68.
4) (l For Restricted Rate Programs,our Organization is using a restricted indirect cost rate that:
E is included as a"Special Indirect Cost Rate"in the NICRA, pursuant
to 2 CFR 200 Appendix IV(5);or
E complies with other statutory policies. Rate: %
5) No reimbursement of Indirect Cost is being requested.
Basic Negotiated Indirect Cost Rate Information (Use only if option 1 or 2(a),above is selected.)
Period Covered By NICRA: From: To: Approving Federal or State Agency.
Grantee: City of Elgin NOFO Number: 0
Grant Number: 22-203664
By signing this report, I certify to the best of my knowledge and belief that the report is true,complete and accurate and that any
false,fictitious or fraudulent information or the omission of any material fact could result in the immediate termination of my grant
award(s).
Institution/Organization: N Of t/iti Institution/Organization: Cam! i O "679 (/i
Signature: / S Signature: c ) 4 R- // et.ctj4 -4.0•
Printed Name: D/h1 "1b J / iWT7iit) Printed Name: £r t, Ala 0ftr-kC.
Title: frif VOL Title: V !C)
Phone: 3 _LI-ti-Y Phone: 8 — 93/ ' a�
Date: Pe-?Aa25/‘ Date: 9 fid/aDol y
Note: The State Awarding Agency may change required signers based on the grantee's organizational structure. The required signers must have the
authority to enter into contractual agreements on the behalf of the organization.
Indirect Cost Rate: % The Distribution Base Is:
CERTIFICATION STATE OF ILLINOIS AGENCY:Commerce&Economic Opportunity
UNIFORM CAPITAL GRANT BUDGET TEMPLATE
Organization Name: CSFA Description: NOFO#
CSFA#: DUNS#and UEI#01-022-4772 NX1VYN6MFXU9 Fiscal Year(s):24
(2 CFR 200.415)
"By signing this report,I certify to the best of my knowledge and belief that the report is true,complete,and accurate and that any false,fictitious,or fraudulent information or the
omission of any material fact,could result in the immediate termination of my grant award(s).
City of Elgin City of Elgin
Institution/Organization Institution/Organization
—4/Z
Signature g store
Debra Narwocki David Kaptain
Name of Official Name of Official
Director of Finance Mayor
Title Title
Chief Financial Officer(or equivalent) Executive Director(or equivalent)
Date of Execution Date of Execution
Note:The State awarding agency may change required signers based on the grantee's organizational structure. The required
signers must have the authority to enter into contractual agreements on behalf of the organization.
0 • g
E LGIN
MEMORANDUM
THE CITY IN THE SUBURBS
To: Mayor and City Council Members
From: Richard G. Kozal, City Manager
Date: 4 December 2024
Re: Resolution Accepting Grant Award—Illinois Department of Commerce and
Economic Opportunity (DCEO) Grant in the Amount of $1.5 Million for Lead
Service Line Replacement
State Senator Cristina Castro secured state funding in the amount of $1.5 million for the city in
late spring 2023 for lead service removal (LSLR) construction work.
The grant is being administered by the Illinois Department of Commerce and Economic
Opportunity (DCEO) and has an expenditure deadline of 30 June 2024. This constrained
compliance period necessitated a reprioritization of existing LSLR planning and funding to
ensure the city will realize the full amount of the DCEO grant and not forego any of its additional
grant awards for LSLR construction work.
DCEO approved the city's compliance with the terms of the grant in September 2024 and notified
the city of its determination in October 2024.The 48-page grant award is attached for reference.
The attached resolution of the city council's acceptance of the $1.5 million DCEO grant award
establishes a public record of the city council's consent to accept the grant.
Attachment
c. Debra K. Nawrocki, Chief Financial Officer
Nora Betram,Water Director
Michael Pubentz, Public Services Director
Christopher J. Beck, Corporation Counsel