HomeMy WebLinkAbout24-246 Resolution No. 24-246
RESOLUTION
AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 AND FINAL WITH F.H.
PASCHEN FOR PUBLIC WORKS FLEET DIVISION EPDXY FLOOR REPLACEMENT
JOB ORDER CONTRACT
WHEREAS,the City of Elgin has heretofore entered into a contract F.H. Paschen for public
works fleet division epoxy floor replacement job order contract; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS,that Richard G.Kozal,City Manager,be and is hereby authorized and directed
to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part
hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: November 6, 2024
Adopted: November 6, 2024
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
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`� Change Order
City of Elgin
ELGIN,ILLINOIS
PROJECT M00214
CHANGE ORDER No. 1 AND FINAL
CONTRACT: Public Works Fleet Division Epoxy Floor Replacement—Job Order Contract
SCOPE: Apply necessary additional epoxy priming to mitigate moisture found in the concrete.
REASONS FOR CHANGE: When the fleet floor was prepped for the new epoxy flooring per the
original contract,high moisture levels were discovered in the concrete. This change order allows for the
addition of a necessary moisture control epoxy primer. This additional step is necessary to maintain the
warranty of the new coating. The circumstances said to necessitate the change in performance were not
reasonably foreseeable at the time the contract was signed. The change is germane to the original con-
tract as signed. The change order is in the best interests of the City of Elgin and authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
ORIGINAL CONTRACT AMOUNT: $271,000.25
CHANGE ORDER NO. 1 and Final:
Furnish and apply(1)coat of Sika 1620—a moisture vapor
control epoxy primer to floor prior to epoxy flooring as detailed
in the attached JOC proposal ADD $62,200.00
TOTAL FOR CHANGE ORDER NO. 1 and Final ADD $62,200.00
TOTAL REVISED CONTRACT AMOUNT: $333,200.25
The original amount of the contract with F.H. Paschen is$271,000.25. Change Order No. 1 and Final
will increase the original contract amount by a total of$62,200.00,that sum represents 22.95%of the
original contract amount. The new contract amount,inclusive of all change orders,is$333,200.25
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1 AND FINAL
Agreed to this 6 day of November, 2024
Recommended by:
Building Maintenance Department
By: Glen Dettman
Title: Interim Building Maintenance Superintendent
Date: /opAv
Signature:
Accepted by:
F.H.Paschen
Party of the Second Part(Contractor)
By: Josh Curran
Title: Vice President
Date: 10/10/24
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Signature: Ds.:2024.10.10123 A47-0700
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Richard Kozal
Title: Ci
Date:
Signature: November 6,2024
Legal Dept\AgreemcnttChange Order No I and Final-I-FH Paschen-Epoxy Floor-PW Fleet Div-Clean-10.9-24.doc
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September 25, 2024
City of Elgin
151 Douglas Avenue
Elgin, IL 60120
Attn: Glen Dettman
RE: Elgin Public Works Epoxy—Change Order Request#001 Moisture Prime Coat
Dear Mr. Dettman,
F.H. Paschen has visited the project site with City of Elgin and agreed to the following scope of work. We are
pleased to present the following scope of work for your review.
Scope of Work
• Furnish and apply(1)coat of Sika 1620-a moisture vapor control epoxy primer to floor prior to epoxy
flooring.
The budgeted cost to furnish and install the above referenced work is Sixty-Two Thousand Two Hundred
Dollars,$62,200.00
Clarifications
• This proposal includes using the National Cooperative Purchasing Alliance(NCPA)Agreement,Contract
#04-27 and includes the associated fees.
• This proposal excludes permit fees.
• This proposal excludes the removal and disposal of any hazardous material.
• This proposal excludes any unforeseen conditions that may arise.
• This proposal excludes any overtime or premium time,proposal is based on normal work hours.
• This proposal excludes any payment and performance bonds.
• This proposal excludes any winter conditions.
• This proposal excludes sales tax.
• This proposal excludes any site restoration.
• This proposal excludes any repair,replacement,or re-location of piping underground.
• This proposal excludes any furniture movement.
• This proposal includes only the following items described in the above scope.
F.H.PASCHEN,S.N.NIELSEN&ASSOCIATES LLC
F.H. PASCHEN 5515 N.East River Road,Chicago, IL 60656
p.773.444 3474 f.773.693.0064 I www.thpaschen.com
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Please review this information at your earliest possible convenience and advise us as to how you wish to proceed.
All required documents will be submitted at your request. If you have any questions or concerns,please do not
hesitate to call.
City of Elgin Date
Dawtel Dual 09/25/2024
F.H.Paschen,S.N.Nielsen&Associates,LLC Date