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Home My WebLink About24-240 Resolution No. 24-240 RESOLUTION AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 AND FINAL WITH J.A. JOHNSON PAVING COMPANY FOR THE 2023 PARKING LOT AND ALLEY PROJECT (Bid No. 23-055) WHEREAS, the City of Elgin has heretofore entered into a contract J.A. Johnson Paving Company for the 2023 parking lot and alley project(Bid No. 23-055); and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 and Final attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that Richard G. Kozal,City Manager,be and is hereby authorized and directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: October 23, 2024 Adopted: October 23, 2024 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk :c.OF f�C °G `' City of Elgin Change Order ELGIN,ILLINOIS PROJECT: Elgin Project No.339759 CHANGE ORDER No. I AND FINAL CONTRACT: 2023 Parking Lots and Alleys(Bid No. 23-055) SCOPE: This change order adds charges for additional work performed at the request of the City and for cost additions and deletions due to variations in actual quantities supplied versus plan quantities. The additional work performed at the request of the City included: • AUP 001 —Additional pavement milling at Fire Station No. 2 north parking lot. Plans originally called for a partial removal of the existing hot-mix asphalt surface course. Upon field verifica- tion,which showed extensive cracking throughout the entire pavement structure, it was deter- mined that the best course of action was to fully remove all of the existing pavement down to the aggregate base course. • AUP 002—Considering the removal of the entire HMA pavement at Fire Station 2,HMA level- ing binder was requested at a depth of 2.5"to replace the pavement removed during milling op- erations. • AUP 003—Contaminated soils were discovered during testing at the Dexter Avenue retaining wall. These contaminated soils, deemed as Special Waste as per IDOT standard specifications, was fully removed from the project site and hauled to an approved landfill for disposal. Pay items and provisions for the removal of special waste was not included in the contract docu- ments. • AUP 004.1 —Patching in the east and southern parking areas at Fire Station No. 2 required a 2.5" HMA patch. A pay item for this class and thickness of patch was not included in the original contract documents. • AUP 006—The Contractor requested compensation to provide parking lot closure signs to the Unilever Parking lot. • AUP 011 &AUP 012—The concrete stairs at the Dexter Avenue retaining wall were originally called to be salvaged and to remain on the engineering plans. During construction, and upon re- moval of the existing retaining wall,it was found that the stairs lacked a suitable foundation and could not be salvaged during removal operations of the retaining wall. The AUP included costs to remove and replace those concrete stairs as well as to furnish and install new aluminum hand- railing that meets ADA requirements. • AUP 013—Construction extended into late fall of 2023, after paving operations had been sus- pended for the year by the Contractor. The Contractor provided a price to furnish and install cold patch along the newly constructed wall at Dexter Avenue for maintenance over the winter months. In the spring of 2024 and when paving operations resumed,the cold patch was removed and final HMA patching along the wall was completed by the Contractor. • AUP 007—Contractor removed and re-set wheel stops at parking stalls in Bluff City Cemetery. There were no pay items for this contracted work in the bid documents. • AUP 008—Contractor restriped parking stalls in Bluff City Cemetery. There were no pay items for this contracted work in the bid documents. • AUP 009—Frame and lid adjustments of utility structures within various roads at Bluff City Cemetery. There were no pay items for this contracted work in the bid documents. REASONS FOR CHANGE: This was a unit price Contract;therefore,the Contractor was paid based on the actual completed and measured quantity for each item installed; an additional pay item was added which was not part of the original contract. As this is the Final change order for this contract,unused pay item quantities are shown as deductions to the contract amount. In addition: • The circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed • Quantity balancing authorizations are typical for construction projects to pay only for those items actually constructed • The change is germane to the original contract as signed • The change order is in the best interests of the City of Elgin and authorized by law SUMMARY OF CHANGES IN CONTRACT AMOUNT: Contract is being amended as to cost for reasons stated above. ORIGINAL CONTRACT AMOUNT: BASE $273,439.21 ALTERNATE BID 1 $169,734.80 TOTAL $443,174.01 CHANGE ORDER No. 1 BASE BID Pay Item# Pay Item Description 1 Earth Excavation $2,321.28 2 Aggregate Base Course Type B ($4,896.00) 3 Aggregate Base Repair ($4,730.00) 4 Bituminous Materials(Tack Coat) $964.37 5 Hot-Mix Asphalt Surface Course Mix C N50 IL-9.5 $3,724.22 6 Hot-Mix Asphalt Surface Course Mix D N70 IL-9.5 ($26,219.72) 7 Hot-Mix Asphalt Surface Removal 1-1/2" ($2,397.41) 8 Hot-Mix Asphalt Surface Removal 2" ($3,051.38) 9 Hot-Mix Asphalt Surface Removal 2-1/2" $135.72 10 Hot-Mix Asphalt Surface Removal 4" ($63.98) 11 Class D Patch 4" $17,910.00 12 Reinforcement Bars $232.50 13 Aluminum Railing Type L $1,119.00 14 Concrete Structures(Retaining Wall) $7,593.31 18 Polyurea Pavement Marking Line 4" ($383.18) 20 HMA Surface Removal Variable Depth ($1,163.69) AUP 001 Additional Pavement Milling $21,765.00 AUP 002 HMA Level Binder $51,053.64 AUP 003 Non Special Waste $20,383.20 AUP 004.1 2.5"Class D Patching Fire Station NO. 2 $5,296.90 AUP 006 Unilever Parking Sign $300.00 AUP 011 Stairs Removal and Replacement $10,290.00 AUP 012 Handrail at Stairs $2,100.00 AUP 013 2"Cold Patch $4,235.00 Subtotal $106,518.78 ALTERNATE BID 1 Pay Item# Pay Item Description Al Aggregate Base Repair ($3,625.00) A5 Fiber Modified Asphalt Crack Seal $399.00 A6 Bituminous Materials(Tack Coat) ($41.05) A7 HMA Surface Course Mix C N50 IL-9.5 ($32,692.80) A8 Crack Routing(Pavement) $1,284.78 AUP 007 Remove Wheel Stops $230.00 AUP 008 Restripe 8 Parking Stalls $500.00 AUP 009 Frame and Lid Adjustments $4,900.00 Subtotal ($29,045.07) TOTAL FOR CHANGE ORDER NO. 1: ADD $77,473.71 PREVIOUS CHANGE ORDERS: NONE $0.00 TOTAL OF PREVIOUS CHANGE ORDERS: ADD $0.00 TOTAL REVISED CONTRACT AMOUNT: $520,647.72 The original amount of the contract with J.A. Johnson Paving Company. is$443,174.01. Change Order No. 1 will increase the original contract amount by a total of$77,473.71,that sum representing seven- teen-point five percent(17.5%)of the original contract amount. The new contract amount, inclusive of all change orders is$520,647.72. OTHER CONTRACT PROVISIONS: All other contract provisions remain the same. CHANGE ORDER No. 1 AND FINAL Agreed to this 23 day of October , 2024. Recommended by: Engineering Department By: Mike Pubentz Title: Public Services Director Date: September 27, 2024 Signature: G`� "445 Accepted by: J.A. Johnson Paving Company Party of the Second Part (Contractor) By: 6T2JcLA i'2 6 Title: AV- c..-S- 42.42/ Date: yQ3 Signs Approved by: CITY OF ELGIN Party of the First Part(Owner) By: Richard G. Kozal Title: City Manager Date: Octo , 2024 Signature: v