HomeMy WebLinkAbout24-234 Resolution No. 24-234
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH RUBINO ENGINEERING, INC.
FOR PROFESSIONAL SERVICES IN CONNECTION WITH CONSTRUCTION
MATERIALS TESTING AND INSPECTION SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Rubino
Engineering, Inc., for professional services in connection with construction materials testing and
inspection services, a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: October 9, 2024
Adopted: October 9, 2024
Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 9th day of October ,2024,
by and between the CITY OF ELGIN, an Illinois municipal corporation(hereinafter referred to as
"CITY") and RUBINO ENGINEERING, INC., an Illinois corporation (hereinafter referred to as
"ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with CONSTRUCTION MATERIALS TESTING AND INSPECTION
SERVICES (hereinafter referred to as the"PROJECT"); and
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER
that the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is hereby acknowledged to act for and
represent it in the engineering matters involved in the PROJECT as described herein, subject to
the following terms and conditions and stipulations,to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Parks
and Recreation of the CITY, herein after referred to as the"DIRECTOR."
B. The ENGINEER shall furnish professional engineering services for the Project,
including but not limited to earthwork testing, inspection of footing subgrade,
concrete testing of footings and floor slab, masonry testing, testing of bituminous
paving and exterior concrete, and observations of bolting. Scope of Services:
C. A detailed Scope of Services for the PROJECT to be provided by the ENGINEER
is attached hereto as Attachment A and incorporated into this Agreement by this
reference.
2. PROGRESS REPORTS
A. A detailed project schedule for the PROJECT is included as Attachment B,attached hereto
and incorporated into this Agreement by this reference. Progress will be recorded on the
project schedule and submitted monthly as a component of the Status Report described in
section 2.B below.
B. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to
the project schedule. A brief narrative will be provided identifying progress,
fmdings and outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including, but not limited to,
reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the DIRECTOR; provided, however, that the ENGINEER may retain copies of such
work product for its records. ENGINEER'S execution of this Agreement shall constitute
ENGINEER'S conveyance and assignment of all right,title and interest, including but not limited
to any copyright interest, by the ENGINEER to the CITY of all such work product prepared by
the ENGINEER pursuant to this Agreement. The CITY shall have the right either on its own or
through such other engineers as determined by the CITY to utilize and/or amend such work
product. Any such amendment to such work product shall be at the sole risk of the CITY. Such
work product is not intended or represented to be suitable for reuse by the CITY on any extension
to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY
without liability or legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER
A. For services provided the ENGINEER shall be paid at the contract rates outlined in
the Schedule of Construction Materials Testing Services and Fees, attached hereto
as Attachment C and incorporated herein by this reference, for personnel employed
on this PROJECT. The total fee to be paid ENGINEER under this Agreement shall
not exceed $77,312.03, regardless of the actual costs incurred by the ENGINEER
unless substantial modifications to the scope of the work are authorized in writing
by the DIRECTOR and approved by way of written amendment to this Agreement
executed by the parties.
B. For outside services provided by other firms or subconsultants,the CITY shall pay
the ENGINEER the invoiced fee to the ENGINEER, plus 10%. The cost of any
such outside services is included within the total not-to-exceed amount of
$77,312.03 provided for in Section 4.A above.
C. The cost of any reimbursable expenses that may be incurred by ENGINEER under
this Agreement is included within the total not-to-exceed amount of$77,312.03
provided for in Section 4.A above.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within thirty(30)days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in Attachment A,
and full payments for each task shall not be made until the task is completed and
accepted by the DIRECTOR.
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports(2.B above)will be included with all payment requests.
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B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY
to inspect and audit all data and records of the ENGINEER for work done under
this Agreement. The ENGINEER shall make these records available at reasonable
times during the Agreement period, and for a year after termination of this
Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any time
upon fifteen(15)days prior written notice to the ENGINEER. In the event that this Agreement is
so terminated, the ENGINEER shall be paid for services actually performed and reimbursable
expenses actually incurred prior to termination, except that reimbursement shall not exceed the
task amounts set forth under Section 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed
and, unless terminated for cause or pursuant to Section 6, shall be deemed concluded on the date
the CITY determines that all of the ENGINEER's work under this Agreement is completed. A
determination of completion shall not constitute a waiver of any rights or claims which the CITY
may have or thereafter acquire with respect to any term or provision of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action taken
by the CITY,the ENGINEER shall give written notice of his claim within 15 days after occurrence
of such action. No claim for additional compensation shall be valid unless so made. Any changes
in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing
signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative
to a claim submitted by the ENGINEER, all work required under this Agreement as determined
by the DIRECTOR shall proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall be
deemed to constitute a default, and the other party has the right to seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if
either party,by reason of any default,fails within fifteen(15)days after notice thereof by the other
party to comply with the conditions of the Agreement, the other party may terminate this
Agreement. Notwithstanding the foregoing, or anything else to the contrary in this Agreement,
with the sole exception of an action to recover the monies the CITY has agreed to pay to the
ENGINEER pursuant to section 4 hereof, no action shall be commenced by the ENGINEER
against the CITY for monetary damages. ENGINEER hereby further waives any and all claims or
rights to interest on money claimed to be due pursuant to this Agreement, and waives any and all
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such rights to interest which it claims it may otherwise be entitled pursuant to law, including, but
not limited to, the Local Government Prompt Payment Act(50 ILCS 501/1, et seq.), as amended,
or the Illinois Interest Act(815 ILCS 205/1,et seq.),as amended. The parties hereto further agree
that any action by the ENGINEER arising out of this Agreement must be filed within one year of
the date the alleged cause of action arose or the same will be time-barred. The provisions of this
section shall survive any expiration,completion and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and hold
harmless the CITY,its officers,employees,agents,boards and commissions from and against any
and all claims, suits,judgments, costs, attorneys fees, damages or other relief, including but not
limited to workers compensation claims, in any way resulting from or arising out of negligent
actions or omissions of the ENGINEER in connection herewith,including negligence or omissions
of employees or agents of the ENGINEER arising out of the performance of this Agreement. In
the event of any action against the CITY, its officers, employees, agents,boards or commissions,
covered by the foregoing duty to indemnify, defend and hold harmless such action shall be
defended by legal counsel of the CITY's choosing. The provisions of this section shall survive any
expiration and/or termination of this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of their execution,
approval or attempted execution of this Agreement.
12. INSURANCE
The ENGINEER shall provide, maintain and pay for during the term of this Agreement the
following types and amounts of insurance:
A. Comprehensive Liability. A policy of comprehensive general liability insurance
with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000
aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty(30)days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled"Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. There shall be no endorsement
or modification of this insurance to make it excess over other available insurance,
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alternatively,if the insurance states that it is excess or prorated,it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of
not less than$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional
Liability Insurance Covering claims resulting from error, omissions or negligent
acts with a combined single limit of not less than $1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be modified or terminated without thirty
(30)days prior written notice to the DIRECTOR.
13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCESt
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety precautions and
programs in connection with the construction, unless specifically identified in the Scope of
Services.
14. NONDISCRIMINATION/AFFIRMATIVE ACTION
The ENGINEER will not discriminate against any employee or applicant for employment because
of race,color,religion,sex,national origin,age,ancestry,order of protection status,familial status,
marital status, physical or mental disability, military status, sexual orientation, or unfavorable
discharge from military service which would not interfere with the efficient performance of the
job in question. ENGINEER shall take affirmative action to comply with the provisions of Elgin
Municipal Code Section 5.02.040 and will require any subcontractor to submit to the CITY a
written commitment to comply with those provisions. ENGINEER shall distribute copies of this
commitment to all persons who participate in recruitment, screening,referral and selection of job
applicants and prospective subcontractors. ENGINEER agrees that the provisions of Section
5.02.040 of the Elgin Municipal Code, 1976,as amended, is hereby incorporated by reference, as
if set out verbatim.
No person shall be denied or subjected to discrimination in receipt of the benefit of any services
or activities made possible by or resulting from this Agreement on the grounds of race, color,
religion,sex,national origin,age,ancestry,order of protection status,familial status,marital status,
physical or mental disability, military status, sexual orientation, or unfavorable discharge from
military service.
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Any violation of this paragraph shall be considered a violation of a material provision of this
Agreement and shall be grounds for cancellation,termination or suspension, in whole or in part,
of the Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and the
assigns of the parties hereto; provided, however, that no assignment shall be made without the
prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other
provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to
each and every item,condition and other provision hereof to the same extent that the ENGINEER
would have been obligated if it had done the work itself and no assignment, delegation or
subcontract had been made. Any proposed subcontractor shall require the CITY's advanced
written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership,joint venture, employment or
other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agree that, if any section, sub-section, phrase, clause or other provision of
this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all
other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several sections of this Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to define, limit or describe the scope of intent of
any provision of this Agreement,nor shall they be construed to affect in any manner the terms and
provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitute the entire Agreement of the parties on the subject
matter hereof and may not be changed, modified, discharged or extended except by written
amendment duly executed by the parties. Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in writing herein or in a duly executed
amendment hereof,or change order as herein provided.
21. APPLICABLE LAW
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This Agreement shall be deemed to have been made in,and shall be construed in accordance with,
the laws of the State of Illinois.Venue for the resolution of any disputes or the enforcement of any
rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the DIRECTOR,
nor will the ENGINEER make public proposals developed under this Agreement without prior
written approval from the DIRECTOR prior to said documentation becoming matters of public
record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ for any work
associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a
violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies that
include, at a minimum,the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights,and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights upon
request(775 ILCS 5/2-105).
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26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance Abuse
Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy shall be
provided to the DIRECTOR prior to the entry into and execution of this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR and to
other participants which may affect cost or time of completion, shall be made or confirmed in
writing. The DIRECTOR may also require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
28. NOTICES
All notices,reports and documents required under this Agreement shall be in writing and shall be
mailed by First Class Mail,postage prepaid,addressed as follows:
A. As to CITY: B. As to ENGINEER:
Maria Cumpata Rubino Engineering
Parks and Recreation Director Michelle Lipinski
City of Elgin 425 Shepard Dr
150 Dexter Court Elgin, IL 60123
Elgin, Illinois 60120-5555
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement,it is expressly agreed and understood that
in connection with the performance of this Agreement that the ENGINEER shall comply with all
applicable Federal, State, City and other requirements of law, including, but not limited to, any
applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal
status of employees. Without limiting the foregoing, ENGINEER hereby certifies,represents and
warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing
products and/or services with respect to this Agreement shall be legally authorized to work in the
United States. ENGINEER shall also at its expense secure all permits and licenses,pay all charges
and fees and give all notices necessary and incident to the due and lawful prosecution of the work,
and/or the products and/or services to be provided for in this Agreement. The CITY shall have the
right to audit any records in the possession or control of the ENGINEER to determine
ENGINEER'S compliance with the provisions of this section. In the event the CITY proceeds
with such an audit the ENGINEER shall make available to the CITY the ENGINEER'S relevant
records at no cost to the CITY. ENGINEER shall pay any and all costs associated with any such
audit.
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30. COUNTERPARTS AND EXECUTION
This Agreement may be executed in counterparts, each of which shall be an original and all of
which shall constitute one and the same agreement. This Agreement may be executed
electronically,and any signed copy of this Agreement transmitted by facsimile machine,email,or
other electronic means shall be treated in all manners and respects as an original document. The
signature of any party on a copy of this Agreement transmitted by facsimile machine, email, or
other electronic means shall be considered for these purposes an original signature and shall have
the same legal effect as an original signature.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
Agreement effective as of the date and year first written above.
FOR THE Y: FOR THE ENGINEER: Rubino Engineering, Inc.
By7 601 B • _ .
City Manager Name/Print: ichelle i
Title: President yA test•
City Clerk L i Ale( 4
Legal Dept\Agreement\Rubmo Engineering Agr-Material Testing-10-3-24.docx
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ATTACHMENT A
SCOPE OF SERVICES
ATTACHMENT A
rubrno
ENGINEERING INC. PROPOSAL
September 13, 2024
To: Maria Cumpata Re: Construction Materials Testing Services
City of Elgin City of Elgin Sports Complex Expansion
100 Symphony Way
Elgin, IL 60120
P: 847-931-6129 Proposal No. Q24.207a REV1
Via email: maria.cumoata(&elginil.gov
Dear Ms. Cumpata,
Rubino Engineering, Inc. is pleased to submit the following proposal to provide construction materials
testing and inspection services for the above-referenced project.
PROJECT UNDERSTANDING
Rubino Engineering, Inc. has been requested by the City of Elgin to provide construction material testing
and inspection services for the Elgin Sports Complex Expansion project and the following outlines our
understanding of the requested scope of services:
Documents Received
• Plans and specifications received from Maria Cumpata of the City of Elgin on August 7, 2024.
• Site Plan Volume 1 —"2024-0411 Elgin Sports Complex-Vol 1 —IFB"prepared by SmithGroup,
dated April 11, 2024.
• Site Plan Volume 2—"2024-0411 Elgin Sports Complex-Vol 2—IFB"prepared by SmithGroup,
dated April 11, 2024.
• Project Manual Volume 1 — "20240411-Elgin Sports Complex Expansion-Project Manual-
Volume 1 of2-IFB"
• Project Manual Volume 2 — "20240411-Elgin Sports Complex Expansion-Project Manual-
Volume2of2-IFB"
• Bid Addenda:
o "Add01-Bid 24-032 Elgin Sports Complex Expansion.pdf'
o "Add02-Bid 24-032 Elgin Sports Complex Expansion.pdf'
o "Add03-Bid 24-032 Elgin Sports Complex Expansion.pdf'
o "Add04-Bid 24-032 Elgin Sports Complex Expansion.pdf'
o "Add05-Bid 24-032 Elgin Sports Complex Expansion.pdf'
o "Add06-Bid 24-032 Elgin Sports Complex Expansion.pdf'
o "Add07-Bid 24-032 Elgin Sports Complex Expansion.pdf'
o "Add08-Bid 24-032 Elgin Sports Complex Expansion.pdf'
o "Add09-Bid 24-032 Elgin Sports Complex Expansion.pdf'
o "Add10-Bid 24-032 Elgin Sports Complex Expansion.pdf'
General Scope of Services
EARTHWORK TESTING
• Field testing of on-site and borrow soil material
o Compaction by the nuclear method, footing inspections and proof-rolls
o Please call Rubino ONE WEEK PRIOR to Compaction testing so that Rubino can obtain
samples to run a proctor before we are due on-site for testing.
• Laboratory testing of on-site and borrow soil material
o Standard proctor ASTM D698 or Modified proctor ASTM D1557
o Sieve Analysis (Granular Material) or Hydrometer and Atterberg Limit Determination
(Soil)
• Subgrade/ Subbase stone proof roll — (3) synthetic turf fields and park drives in addition to
parking, building pads and playground.
• Utility Trench Backfill
Rubino Engineering,Inc.•425 Shepard Drive•Elgin,IL 60123•(847)931-1555•(847)931-1560 fax
City of Elgin Sports Complex Expansion—Construction Material Testing September 13,2(124
Rubino Proposal No.Q24.207a REV I
o Laboratory testing—Washed Sieve Analysis and Standard Proctor
c Field compaction testing by the nuclear method
INSPECTION OF FOOTING SUBGRADE
• Field testing of bottom of footing subgrade excavation
• Unconfined compressive strength testing/ penetrometer testing
• If a geotechnical report is not available, results of penetrometer testing will be submitted
as informational (no pass or fail)
CONCRETE TESTING—FOOTINGS AND FLOOR SLAB
• Field testing of uncured concrete and inspection of reinforcing steel
o Slump, air, temperature, and casting of cylinders
o Laboratory testing of cured concrete—compressive strength
o Floor Flatness Testing
MASONRY TESTING
• Document the placement of and cast specimens for grout and mortar.
o Laboratory compressive strength tests on cured mortar and grout samples
BITUMINOUS PAVING AND EXTERIOR CONCRETE
• Field testing of hot mix asphalt(HMA) —density by the nuclear method
• Field testing of uncured concrete and inspection of reinforcing steel
o Slump, air, temperature, and casting of cylinders
• Laboratory testing of cured concrete—compressive strength
BOLTING OBSERVATIONS
• Documentation of bolts being in "snug-tight' condition
Extras
• Re-inspection for failed tests
• Work areas not ready for inspection at the time scheduled
• Delays by the contractor
• Cancellations
• Overtime
• Any services not described and listed above
Rubino Engineering, Inc. proposes to provide experienced, technical personnel to perform the requested
testing in general accordance with the client-provided project specifications. If any of the above information
is incorrect, please notify us or change it on the signed copy of the proposal.
FEES
The work will be accomplished on a unit price basis in accordance with the Rubino Engineering, Inc.
Schedule of Services and Fees,and will be performed pursuant to the attached General Conditions. Copies
of our Schedule of Services and Fees and General Conditions are enclosed herewith and incorporated into
this proposal_
Rubino Engineering, Inc.'s fees will be determined by the actual amount of technical time expended for this
project and the amount of laboratory testing performed by the client's request. The fees charged under this
agreement are subject to change 6 months from the date of the proposal.
Rubino Engineering, Inc. will proceed with the planned work only after receiving a signed copy of this
proposal. Please complete the attached Project Data Sheet before returning the proposal to enable your
file to be properly established.
Rubino Engineering,Inc Page 2 at A'
City of Elgin Sports Complex Ezponsion-Construction Material Testing September 13,.1)24
Rubino Proposal No.Q24 207a REV I
ESTIMATE OF SERVICES 8 FEES-PREVAILING WAGE RATES
Description Quantity Unit Rate Total
EARTHWORK TESTING-Proofrol,Compaction,Utility Trench Bac kfil
Engineering Technician(MT-2) 88 @ $108.00 per hour $ 9,504.00
Specimen Pick Up 2 @ $182.50 per trip $ 365.00
ASTM D698-AASHTO T99(Standard Proctor) 1 @ $267.00 each $ 267.00
Technician Mobilization with Equipment 22 @ $242.50 per trip $ 5,335.00
Engineering: Report Review,Consult.Meetings,Admin 22 @ $135 00 per hour $ 2,970.00
INSPECTION OF FOOTING SUBGRADE
Engineering Technician(MT-2) 18 @ $108.00 per hour $ 1,944.00
Technician Mobilization with Equipment 3 @ $242.50 per hour $ 727.50
Engineering:Report Review,Consult,Meetings,Admin 3 i $135.00 2.er hour $ 405.00
CONCRETE TESTING-1 FOUNDATION I FLOOR SLAB
Engineering Technician(MT-1) 24 @ $105.00 per hour $ 2,520.00
Concrete Test Cylinders for building 30 @ $ 17.50 each $ 525.00
Cylinder Pick Up 6 @ $182 50 per hour $ 1,095.00
Technician Mobiliaetionwith Equipment 6 @ $242.50 per trip $ 1,455-00
Engineering: Report Review,Consult,Meetings,Admin 6 @ $135.00 Per hour $ 810.00
MASONRY TESTING
Engineering Technician(MT-2) 4 @ $108.00 per hour $ 432.00
Grout Specimens 4 @ $ 17.50 per cube $ 70.00
Mortar Cylinders 6 @ $ 17.50 each $ 105.00
Specimen/Cylinder Pick Up @ $182.50 per trip $ 182.50
Technician Mobilization with Equipment 1 @ $242.50 per trip $ 242.50
Engineering: Report Review,Consult,Meetings,Admin 1 $135.00 per hour $ 135.00
BITUMINOUS PAVING AND EXTERIOR CONCRETE
Engineering Technician(MT-1) 70 @ $105.00 per hour $ 7,350.00
Concrete Test Cylinders 30 @ $ 17.50 each $ 525.00
Cylinder Pick Up 5 @ $182.50 per trip $ 912.50
Technician Mobilization with Equipment 14 @ $242.50 per trip $ 3,395.00
Engineering: Report Review,Consult,Meetings,Admin 14 @ $135.00 Per hour $ 1,890.00
STRUCTURAL STEEL
Structural Steel Inspector(MT-2) 12 @ $123.00 per hour $ 1,476.00
Technician Mobilization with Equipment 2 @ $242.50 per trip $ 485.00
Engineering: Report Review,Consult,Meetings,Admin 2 $135.00 Per hour $ 270.00
SUMMARY-BASE BID+Alternates
EARTHWORK TESTING-Proofroll,Compaction,Utility Trench Backfill $ 18,441.00
INSPECTION OF FOOTING SUBGRADE $ 3,076.50
CONCRETE TESTING-FOUNDATION/FLOOR SLAB $ 6,405.00
MASONRY TESTING $ 1,167.00
BITUMINOUS PAVING AND EXTERIOR CONCRETE $ 14,072.50
STRUCTURAL STEEL $ 2,231 00
Alt#1 $ 4,718.50
Alt#2 $ 4,718.50
AJt#3 $ 7,193.00
Alt#4 $ 5,399.00
Alt#5 $ 6,208.50
5%Contin2encyfor Overtime or Scheduling Adlustments: $ 3,681.53
TOTAL ESTIMATED BUDGET: $ 77,312.03
Rubino Engineering,Inc. Page 3 of
City of Elgin Sports Complex Expansion-('instruction Material Testing September i3,2024
Rubino Proposal No.Q24.2U7a REVI
Rubino Engineering,Inc.
Schedule of Construction Materials Testing Services&Fees through December 31,2024(Illinois Prevailing Wage)
LABORATORY TESTING SERVICES
Compression testing of concrete,mortar and grout specimens by ASTM procedures Per Cylinder $ 17 50
ASTM D698-AASHTO T99(Standard Proctor) Each $ 267.00
ASTM D1557-AASHTO T180(Modified Proctor) Each $ 311.50
Asphalt
Maximum Theoretical Specific Gravity Each S 155.75
Bulk Specific Gravity Each $ 133-50
Ign;tbn Oven Test I Reflux Extraction•Sieve Analysis Each $ 178.00
Core Densities Each $ 44 50
Sample preparation for the above tests Each $ 55 00
Cylinder Pick Up/Sample Pick Up(not including vehicle charge) Per Hour $ 105 00
MATERIAL TESTER-1-Field inspection of uncured concrete and asphalt
Per Hour $ 105.00
Per Hour Overtime(before/am,after 3pm and Saturdays) $ 157.50
Per Hour Overtime Sundays and Holidays $ 210.0D
MATERIAL TESTER-2-Field inspection of masonry,soil,reinforcing steel,formwork,cured
concrete
Per Hour $ 108.00
Per Hour Overtime(before lam,after 3pm and Saturdays) $ 162.00
Per Hour Overtime Sundays and Holidays $ 216.00
EQUIPMENT CHARGES
Technician fbbitizatonwthEqurpmer' Per Day $ 242.50
Vehicle Charge-Round Trip Per Day $ 50.00
Nuclear Density Gauge Per Day $ 35.00
Steel Testing Equipment Charge Per Day $ 55.00
DCP Equipment Per Day $ 22.00
ENGINEERING SERVICES
Pnncipat Engineer Per Hour $ 185 00
Project Engineer/Mtinager Per Hour $ 135.00
REMARKS
1) All fees and services are provided in accordance with the attached Rubino Engineering, Inc. General Conditions.
2) Unit prices/rates are in effect for 6 months from the date of this proposal and are subject to change without notice thereafter if not noted
above.
Overtime rates are applicable for services performed in excess of 8 hours per day Monday through Friday.before 7:00 AM or after 2:00 PM.
3) and for all hours worked on Saturdays, Sundays and holidays.The overtime rate is 1.5 times the applicable hourly rate. Sundays and
holidays are double time.
4) All rates are billed on a portal-to-portal basis
5) Standby time due to delays beyond our control will be charged at the applicable hourly rate as an extra to the contract.
6) Transportation and per diem are charged at the applicable rates per trip.
7) Rates involving mileage(including transportation.mobilization,vehicle and trip charges)are subject to change based upon increases in the
national average gasoline price.
8) A minimum charge of 4 hours applies to field testing and observation services up to 4 hours. Over 4 hours a minimum of 8 hours applies.
Time calculated portal to portal and includes equipment loading,travel,and report preparation.
9) Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the services are
to be performed.Services cancelled without advance and/or inadequate notice will be assessed a minimum 4-hour charge.
10) For all Rubino Engineering,Inc.services,a project managemenUengineering review charge will be billed for all reports issued for the
scheduling/supervision of personnel and the evaluation/review of data and reports.
11) The minimum billing increment for time is a half hour.
12) A project set-up charge of a minimum of two hours applies to all projects.
13) Professional Services rates are exclusive of expert deposition or testimony time.
This proposal is based on Rubino Engineering, Inc.being scheduled on an on-call basis and letters of certification will not be provided
14) unless Rubino Engineering,Inc.is notified in advance and Rubino Engineering,Inc.is scheduled for full time inspection and testing of the
area or item to be certified.
15) If special inspections are required by the city where the construction is to take place,it must be brought to the attention of Rubino
Engineering.Inc.prior to the start of construction as additional charges w Il apply.
16) Prevailing wage fees are subject to change based on the Illinois Department of Labor
17) Services and fees not listed on this schedule may be quoted on request.
Rubino Engineering,Inc Page 6 of 8
ATTACHMENT B
PROJECT SCHEDULE
ATTACHMENT B
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ATTACHMENT C
SERVICES FEE SCHEDULE
ATTACHMENT C
City of Elgin Sports Complex Expansion-Construction Material Testing September 13,2024
Rubino Proposal No.Q24 207a REV I
ESTIMATE OF SERVICES&FEES-PREVAILING WAGE RATES
Description Quantity Unit Rate Total
EARTHWORK TESTING-Proofroll,Compaction,Utility Trench Backfill
Engineering Technician(MT-2) 88 @ $108.00 per hour $ 9,504.00
Specimen Pick Up 2 @ $182.50 per trip $ 365.00
ASTM D698-AASHTO T99(Standard Proctor) 1 @ $267.00 each $ 267.00
Technician Mobilization with Equipment 22 @ $242.50 per trip $ 5,335.00
Engineering: Report Review,Consult,Meetings,Admin 22 a_ $135.00 per hour $ 2,970.00
INSPECTION OF FOOTING SUBGRADE
Engineering Technician(MT-2) 18 @ $108.00 per hour $ 1,944.00
Technician Mobilization with Equipment 3 @ $242.50 per hour $ 727.50
Engineering:Report Review,Consult,Meetings,Admin 3 $135.00 Per hour $ 405.00
CONCRETE TESTING-FOUNDATION I FLOOR SLAB
Engineering Technician(MT-1) 24 @ $105.00 per hour $ 2,520.00
Concrete Test Cylinders for building 30 @ $ 17.50 each $ 525.00
Cylinder Pick Up 6 @ $182.50 per hour $ 1,095.00
Technician Mobilization with Equipment 6 @ $242.50 per trip $ 1,455 00
Engineering: Report Review.Consult.Meetings,Admin 6 t $135.00 per hour $ 810.00
MASONRY TESTING
Engineering Technician(MT-2) 4 @ $108.00 per hour $ 432.00
Grout Specimens 4 @ $ 17.50 per cube $ 70.00
Mortar Cylinders 6 @ $ 17.50 each $ 105.00
Specimen/Cylinder Pick Up 1 @ $182.50 per trip $ 182.50
Technician Mobilization with Equipment 1 @ $242.50 per trip $ 242.50
Engineering: Report Review,Consult,Meetings,Admin 1 2 $135.00 per hour $ 135 00
BITUMINOUS PAVING AND EXTERIOR CONCRETE
Engineering Technician(MT-1) 70 @ $105.00 per hour $ 7,350.00
Concrete Test Cylinders 30 @ $ 17.50 each $ 525.00
Cylinder Pick Up 5 @ $182.50 per trip $ 912.50
Technician Mobilization with Equipment 14 @ $242.50 per trip $ 3,395.00
Engineering: Report Review,Consult,Meetings,Admin 14 tc $135.00 per hour $ 1,890.00
STRUCTURAL STEEL
Structural Steel Inspector(MT-2) 12 @ $123.00 per hour $ 1,476.00
Technician Mobilization with Equipment 2 @ $242.50 per trip $ 485.00
Engineering: Report Review,Consult,Meetings,Admin 2 2: $135.00 per hour $ 270.00
SUMMARY-BASE BID+Alternates
EARTHWORK TESTING-Proofroll,Compaction,Utility Trench Backfill $ 18,441.00
INSPECTION OF FOOTING SUBGRADE $ 3,076.50
CONCRETE TESTING-FOUNDATION/FLOOR SLAB $ 6,405.00
MASONRY TESTING $ 1,167.00
BITUMINOUS PAVING AND EXTERIOR CONCRETE $ 14,072 50
STRUCTURAL STEEL $ 2,231.00
Alt#1 $ 4,718.50
Alt#2 $ 4,718.50
Alt#3 $ 7,193.00
Alt#4 $ 5,399.00
Alt#5 $ 6,208.50
5%Contin2ency for Overtime or Scheduling Adjustments: $ 3,681.53
TOTAL ESTIMATED BUDGET: $ 77,312.03
Rubino Engineering,Inc. Page 3 of
City of Elgin Sports Complex Expansion—Construction Material Testing September 13.202-1
Rubino Proposal No.Q24.207a REV!
Rubino Engineering,Inc.
Schedule of Construction Materials Testing Services&Fees through December 31,2024(Illinois Prevailing Wage)
LABORATORY TESTING SERVICES
Compression testing of concrete,mortar and grout specimens by ASTM procedures Per Cylinder $ 17 50
ASTM D698-AASHTO T99(Standard Proctor) Each $ 267.00
ASTM D1557-AASHTO T180(Modified Proctor) Each $ 311.50
Asphalt
Maximum Theoretical Specific Gravity Each $ 155 75
Bulk Specific Gravity Each $ 133.50
Ignition Oven Test/Reflux Extraction+Sieve Analysis Each $ 178 00
Core Densities Each $ 44 50
Sample preparation for the above tests Each $ 55 00
Cylinder Pick Up/Sample Pick Up(not including vehicle charge) Per Hour $ 105 00
MATERIAL TESTER-1-Field inspection of uncured concrete and asphalt.
Per Hour $ 105 00
Per Hour Overtime(before 7am after 3pm and Saturdays) $ 157.50
Per Hour Overtime Sundays and Holidays $ 210.00
MATERIAL TESTER-2-Field inspection of masonry,soil,reetlorcing steel.forme ork,cured
concrete.
Per Hour $ 108 00
Per Hour Overtime(before 7am,after 3pm and Saturdays) $ 162 00
Per Hour Overtime Sundays and Holidays $ 216.00
EQUIPMENT CHARGES
Technician Mobilization with Equipment Per Day $ 242.50
Vehicle Charge-Round Trip Per Day $ 50.00
Nuclear Density Gauge Per Day $ 35 00
Steel Testing Equipment Charge Per Day $ 55.00
DCP Equipment Per Day $ 22.00
ENGINEERING SERVICES
Pnncipal Engineer Per Hour $ 185.00
Project Engineer/Manager Per Hour $ 135 00
REMARKS
1) All fees and services are provided in accordance with the attached Rubino Engineering, Inc.General Conditions.
2) Unit prices/rates are in effect for 6 months from the date of this proposal and are subject to change without notice thereafter if not noted
above.
Overtime rates are applicable for services performed in excess of 8 hours per day Monday through Friday,before 7.00 AM or after 2:00 PM,
3) and for all hours worked on Saturdays,Sundays and holidays.The overtime rate is 1.5 times the applicable hourly rate. Sundays and
holidays are double time.
4) All rates are billed on a portal-to-portal basis
5) Standby time due to delays beyond our control will be charged at the applicable hourly rate as an extra to the contract.
6) Transportation and per diem are charged at the applicable rates per trip
7) Rates involving mileage(including transportation,mobilization,vehicle and trip charges)are subject to change based upon increases in the
national average gasoline price.
8) A minimum charge of 4 hours applies to field testing and observation services up to 4 hours. Over 4 hours a minimum of 8 hours applies
Time calculated portal to portal and includes equipment loading,travel,and report preparation.
9) Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the services are
to be performed.Services cancelled without advance and/or inadequate notice will be assessed a minimum 4-hour charge
10) For all Rubino Engineering.Inc.services,a project management/engineering review charge will be billed for all reports issued for the
scheduling/supervision of personnel and the evaluation/review of data and reports
11) The minimum billing increment for time is a half hour.
12) A project set-up charge of a minimum of two hours applies to all projects.
13) Professional Services rates are exclusive of expert deposition or testimony time.
This proposal is based on Rubino Engineering, Inc.being scheduled on an on-call basis and letters of certification will not be provided
14) unless Rubino Engineering,Inc. is notified in advance and Rubino Engineering,Inc.is scheduled for full time inspection and testing of the
area or item to be certified.
15) If special inspections are required by the city where the construction is to take place,it must be brought to the attention of Rubino
Engineering,Inc.prior to the start of construction as additional charges will apply
16) Prevailing wage fees are subject to change based on the Illinois Department of Labor
17) Services and fees not listed on this schedule may be quoted on request.
Rubino Engineering,Inc Page 6 of'8