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Home My WebLink About24-225 Resolution No. 24-225 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. 1 WITH ENGINEERING ENTERPRISES, INC. FOR SUPPLEMENTAL PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH RIVERSIDE AND AIRLITE WATER TREATMENT PLANTS ORTHOPHOSPHATE FEED SYSTEMS PROJECTS — CONSTRUCTION ENGINEERING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Amendment Agreement No. 1 on behalf of the City of Elgin with Engineering Enterprises, Inc., for supplemental professional engineering services in connection with Riverside and Airlite Water Treatment Plants orthophosphate feed systems projects—construction engineering, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: October 9, 2024 Adopted: October 9, 2024 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk AMENDMENT AGREEMENT NO. 1 THIS AMENDMENT AGREEMENT No. 1 is hereby made and entered into this day of October 9 ,2024,by and between the City of Elgin, Illinois,a municipal corporation (hereinafter referred to as the"City"),and Engineering Enterprises,Inc.,an Illinois corporation (hereinafter referred to as"Engineer"). WHEREAS, the City and Engineer hereto have previously entered into an agreement dated November 1,2023(hereinafter referred to as"ORIGINAL AGREEMENT"),wherein the City engaged the Engineer to furnish certain professional services in connection with the RIVERSIDE AND AIRLITE WATER TREATMENT PLANTS ORTHOPHOSPHATE FEED SYSTEMS PROJECTS—DESIGN ENGINEERING;and WHEREAS,the parties hereto have determined it to be in their best interest to amend the Original Agreement; and WHEREAS, the City has determined that the proposed scope of the Project should be modified to include Supplemental Professional Engineering Services for the RIVERSIDE AND AIRLITE WATER TREATMENT PLANTS ORTHOPHOSPHATE FEED SYSTEMS PROJECTS—CONSTRUCTION ENGINEERING;and WHEREAS, the Original Agreement provides for a maximum payment of$106,900.00; and WHEREAS, the parties hereto have determined and agree that the total maximum payment for the Supplemental Services described in this Amendment Agreement No. 1 shall be in the amount of$106,692.00; and WHEREAS, the changes contemplated by this Amendment Agreement No. 1 are germane to the Original Agreement as signed;and this Amendment Agreement No. 1 is in the best interests of City and is authorized by law. NOW, THEREFORE, for and in consideration of the mutual promises and covenants provided for herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged,the parties hereto agree as follows: 1. The above recitals are incorporated into and made a part of this agreement as if fully recited hereby. 2 That Section 1 of the Original Agreement is hereby amended by adding the following subparagraph D thereto to read as follows: "D. The Engineer shall also provide Supplemental Services for the Project which includes the Professional Engineering for the RIVERSIDE AND AIRLITE WATER TREATMENT PLANTS ORTHOPHOSPHATE FEED SYSTEMS PROJECTS in accordance with Attachment A-1 and Engineer shall furnish such Supplemental 1 Services for the Project as outlined and detailed in Attachment C-1," 3. That Section 2 of the Original Agreement is hereby amended by adding the following to the end of Subparagraph B: "B. Engineer shall provide the Supplemental Services provided for in Amendment Agreement No. I in accordance with the schedule outlined herein and detailed in Attachment B-I." 4. That Section 4 of the Original Agreement is hereby amended by adding the following subparagraph D, subparagraph E and Payment Schedule for Supplemental Services to read as follows: "D. For services described in Attachments A-1 and C-1, Engineer shall be paid a fixed fee (lump sum) of $106,692.00 for the services to be provided pursuant to this Amendment Agreement No. 1. regardless of the actual time or actual costs incurred by the Engineer unless substantial modifications and scope of work are authorized in writing by the City and approved pursuant to a further written amendment to this Agreement.The total fees to be paid to the Engineer pursuant to the Original Agreement and Amendment Agreement No. 1 now total $213,592.00. The detailed basis of the additional fee associated with Amendment Agreement No. 1 is included in Attachment C-1 and is based on hourly rates of personnel utilized. The attached Standard Schedule of Charges dated January 2024 will be utilized for this Project attached hereto as Attachment D." "E. The City shall make periodic payments to the Engineer for services described in Attachments A-1 and C-1 based upon actual progress within 30 days after receipt and approval of invoice. Said periodic payments to the Engineer shall not exceed the amount shown in the following schedule,and full payments for each task shall not be made until the task is completed and accepted by the Director." Payment Schedule for Supplemental Services ESTIMATED ESTIMATED% ESTIMATED VALUE OF INVOICE DATE WORK COMPLETE INVOICE VALUE COMPLETE (CUMULATIVE) 11/15/2024 2.00% $2,134 $2,134 12/15/2024 10.00% $10,669 $12,803 1/15/2025 10.00% $10,669 $23,472 2/15/2025 15.00% $16,004 $39,476 3/15/2025 15.00% $16,004 $55,480 4/15/2025 15.00% $16,004 $71,484 5/15/2025 15.00% $16,004 $87,487 6/15/2025 8.00% $8,535 $96,023 2 7/15/2025 5.00% $5,335 $101,357 8/15/2025 5.00% $5,335 $106,692 Total 100% $ 106,692 b That except as amended in this Amendment Agreement No. 1 the Original Agreement shall remain in full force and effect. 7. That in the event of any conflict between the terms of the Original Agreement, and the provisions in this Amendment Agreement No. 1, the provisions of this Amendment Agreement No. I shall control. IN WITNESS WHEREOF,the undersigned have entered into and executed this Amendment Agreement as of the date and year first written above. CITY OF CONSULTANT " l By: l < By:_ u/. �i¢Q-l4ta_r_ City Manager Its Chief Executive Officer A test• City Cle Legal Dept\Agreement\EEI Amend Agr 1-Corrosion Control System-Redlined-9-25-24.docx 3 ATTACHMENT A-1 SCOPE OF SERVICES RIVERSIDE AND AIRLITE WATER TREATMENT PLANTS ORTHOPHOSPHATE FEED SYSTEMS PROJECTS CONSTRUCTION ENGINEERING City of Elgin, IL The City of Elgin has been performing a Corrosion Control Study to understand options for reducing lead concentrations in the water distribution system. As part of this study, an Optimal Corrosion Control Treatment (OCCT) recommendation was submitted to the IEPA. This OCCT recommendation included feeding Orthophosphate at each of the City's two water treatment plants. The City would like to implement Orthophosphate feed systems at their Riverside and Airlite Water Treatment Plants as soon as possible to begin the process of reducing lead concentrations in the water distribution system. The scope will include equipment and processes to receive, store, and inject at least 3.0 ppm of Orthophosphate into the treated water leaving each of the two water treatment plants. EEI's proposed scope for construction engineering services is as follows: CONSTRUCTION ENGINEERING: 3.1 Project Management and Administration • General Coordination with City • Monthly Status Update Reports and Earned Value Reports to City • Budget and Schedule Tracking and Management 3.2 Pre-Construction and Construction Progress Meetings (Maximum of 8) • Prepare for, Attend. and Facilitate the Preconstruction Meeting and Up to Seven (7) Construction Progress Meetings Including Preparation of Meeting Minutes 3.3 Shop Drawing. O&M Manuals, and Warranty Reviews 3.4 Pay Application Reviews (Maximum of 10) and Change Orders (Maximum of 2) 3.5 Coordination with City and Contractor 3.6 Construction Observation (Part-Time) and Documentation 3.7 Project Closeout, Punchlists, and As-Built Drawings Electrical, Plumbing. HVAC, and Structural design and construction engineering will be provided by EEI's subconsultants. ASSUMPTIONS The above scope of services assumes the following: • Local Funding Utilized — No Debt Service Coordination EXCLUSIONS The above scope of services excludes the following: • Attendance at City Council Meetings • Construction Staking • Geotechnical Engineering and CCDD Analysis • Obtain IEPA Operations Permit • Stormwater Pollution Prevention Plan — Stormwater Best Management Practices During Construction Will Be Utilized in Accordance with County Requirements ENGINEERING ENTERPRISES,INC. G Pubbe Elgen202TEG220E Wtps Cbemcal feed Systems Moe6cabonslProject MymPPSA,CmstrucEon Enyoeenny802 EG2208 Frei Eng Attachment A I Cant Eng Scc CONSULTING ENGINEERS • Detailed Review of Certified Payroll • Shop Drawing Reviews Beyond One Resubmittal for Each Shop Drawing — There Are Provisions in the Project Manual for the Contractor to Reimburse the Engineer for Expenses Related to Each Additional Resubmittal • Fees from City's Systems Integrator for Design/Construction of Controls System Modifications ADDITIONAL SERVICES The above scope summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope, shall be considered outside the scope of the agreement and will be billed in accordance with EEI's current Standard Schedule of Charges. No such additional services shall be performed unless authorized pursuant to a written amendment to this Agreement entered into and executed by the parties. ENGINEERING ENTERPRISES,INC. G-P„ns<'.Eign02022,EG220DWIPsChen Feed Systems 1.1oatcsnare'ProfectMgn+PSA.ConstruceonEnvneenng'02 E6220$Fr*Ergnn�meraai-ConstEngS." CONSULTING ENGINEERS ATTACHMENT B-1: ESTIMATED SCHEDULE CLIENT PROJECT NUMBER City of Elgin EG2208 PROJECT TITLE _ DATE PREPARED Emill'Imminiiii Riverside and AirliteWTPsOrtho•hos•hate Feed S stems Pro"ects-Construction En.ineerin• ■ r TASK DESCRIPTIONMielammi 2025 11.1 OCT NOV DEC JAN FEB MAR APR MAY JUNE JULY AUG SEPT 0::I NOV DEC •N TRUCTION ENGINEE-N MEM•roect•ana•ementan. ••ministration 1111= 011•1111.111111MINI♦IMIIIINIMIIMIll ®Pre-Con and Construction Pr..ress Meetin•s Max.of 8 ___--=111 .111.M11=IIMIEMIMENIE ®Sho•Drawin•,O&M Manuals,and Warran Reviews _ __ __ MEMIONIMI� MILE Pa •••lication Reviews Max.of 10 and Chan•e Orders Max.2 IIMMEMIIIIIIIMMIIMINIMMIIII =11111111. 111=1IMMEI ®Coordination with C' and ontractor IIIMMII♦MMIIMIIIIIIMIIIIMIMIIIMEMMIIII111110 • onstruction Observation -art- ime and Documentation -_ - __ IMII_ MIMMMII OW 52 Wheeler Road Sugar Grove,IL 60554 Tel:630.466.6700 Fax:630.466.6701 www.eeiweb.com ATTACHMENT C-1: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES immimmmimmiiimmimiiimMUNINIIIIIIIIImilINIIII CLIENT Ci of El.in PROJECT TITLE PREPARED BY Riverside and Airlite Water Treatment Plants Ortho•hos•hate Feed S stems Pro ects-Construction En.ineerin• KEP TASK ROLE PIC PM SPE 1 PE CAD— ADMIN NO. TASK DESCRIPTION --------I HOURS COST RATE $246 S210 S186 $168 $164 S70 CONSTRUCTION ENGINEERING 3.1 Project Management and Administration 6 12 - - - - 18 S 3,996 3.2 Pre-Con and Construction Progress Meetings(Max.of 8) 8 32 - 32 - - 72 $ 14,064 3.3 Shop Drawing,O&M Manuals,and Warranty Reviews - 24 8 40 - - 72 S 13,248 3.4 Pay Application Reviews(Max.of 10)and Change Orders(Max.2) - 16 - 30 , - 4 50 S 8.680 3.5 Coordination with City and Contractor 8 36 - 36 - - 80 S 15,576 3.6 Construction Observation(Part-Time)and Documentation - 24 - 140 - - 164 S 28.560 3.7 Project Closeout, Punchlists.and As-Built Drawings 2 12 - 24 16 - 54 S 9.668 Construction Engineering Subtotal: 24 156 8 302 16 4 - 510 $ 93,792 PROJECT TOTAL: I 24 I 156 I 8 I 302 I 16 I 4 I -II 510 I 93,792 Notes: DIRECT EXPENSES Printing S 100 Mileage S 800 MEP Construction Engineering S 7.000 Structural Construction Engineering S 5.000 DIRECT EXPENSES= $ 12,900 LABOR SUMMARY EEI Labor Expenses= S 93,792 TOTAL LABOR EXPENSES $ 93,792 TOTAL COSTS $ 106,692 41 52 Wheeler Road.Sugar Grove. IL 50554 Tel:630.466.6700 Fax:630.466.6701 www.eeiweb.com *IF Engineering Enterprises, Inc. STANDARD SCHEDULE OF CHARGES—JANUARY 1, 2024 EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $246.00 Principal E-3 $241.00 Senior Project Manager E-2 $234.00 Project Manager E-1 $210.00 Senior Project Engineer/Surveyor II P-6 $200.00 Senior Project Engineer/Surveyor I P-5 $186.00 Project Engineer/Surveyor P-4 $168.00 Senior Engineer/Surveyor P-3 $155.00 Engineer/Surveyor P-2 $140.00 Associate Engineer/Surveyor P-1 $127.00 Senior Project Technician II T-6 $175.00 Senior Project Technician I T-5 $164.00 Project Technician T-4 $153.00 Senior Technician T-3 $140.00 Technician T-2 $127.00 Associate Technician T-1 $111.00 GIS Technician II G-2 $125.00 GIS Technician I G-1 $114.00 Engineering/Land Surveying Intern I-1 $ 82.00 Executive Administrative Assistant A-4 $ 77.00 Administrative Assistant A-3 $ 72.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 20.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 225.00 Expert Testimony $ 275.00 52 Wheeler Road • Sugar Grove, IL 60554 • Tel:630.466.6700 • Fax: 630.466.6701 • www.eeiweb.com