HomeMy WebLinkAbout24-182 Resolution No. 24-182
RESOLUTION
AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 AND FINAL WITH
ALLIANCE CONTRACTORS, INC. FOR THE 2024 BRIDGE REHABILITATION PROJECT
(BID NO. 23-036A)
WHEREAS, the City of Elgin has heretofore entered into a contract with Alliance
Contractors, Inc. for the 2024 bridge rehabilitation project(Bid No. 23-036A); and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Richard G. Kozal,City Manager,be and is hereby authorized and directed
to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part
hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: August 14, 2024
Adopted: August 14, 2024
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
OF fCi_
City of Elgin Change Order
ELGIN, ILLINOIS
PROJECT: Elgin Project No. 339996
CHANGE ORDER No. 1 AND FINAL
CONTRACT: 2024 Bridge Rehabilitation Project Rebid (Bid No. 23-036A)
SCOPE: This change order adds charges for additional work performed at the request of the City and
for cost additions and deletions due to variations in actual quantities supplied versus planned quantities.
The additional work performed at the request of the City included the following:
• Additional Deck slab repair work completed on the Highland Avenue Bridge, the Chicago Street
Bridge, and the Big Timber Road Bridge over Tyler Creek to account for additional areas of the
deck slab that had further deteriorated from the time that the project plans and quantities had
been formed.
• The additional quantities related to site restoration at the Damisch Road Cattle Crossing Aban-
donment project location, which included increases to pavement patching, roadside embankment,
and landscape restoration quantities, due to the site conditions following the structure abandon-
ment work.
• Additional quantities related to the culvert removal and replacement at the Oakdale Drive and
Quail Lane project location, which included increases to stone riprap and trench backfill quanti-
ties. In order to provide improved drainage conditions at the subject project area, during con-
struction it was determined that variances from the project plan would be made, resulting in
quantity increases.
• The repair of an additional traffic barrier terminal end section due to its previously existing state
of disrepair and proximity to other project improvements.
• The painting of the entirety of the interior of the bridge at the Bowes Creek Boulevard over
ICRR project location to ensure continuity in color throughout.
• The creation and installation of traffic control signage to notify the motoring public of roadway
closures at the Damisch Road Cattle Crossing and Oakdale Drive and Quail Lane Culvert project
locations before and during construction operations. This work item was not included in the orig-
inal contract pay items and was submitted to the City by the contractor in the form of an Agreed
Unit Price (AUP) quotation.
REASONS FOR CHANGE: This was a unit price Contract; therefore, the Contractor was paid based
on the actual completed and measured quantity for each item installed; an additional pay item was added
which was not part of the original contract. As this is the Final change order for this contract, unused
pay item quantities are shown as deductions to the contract amount. In addition:
• The circumstances said to necessitate the change in performance were not reasonably foreseeable
at the time the contract was signed
• Quantity balancing authorizations are typical for construction projects to pay only for those items
actually constructed
• The change is germane to the original contract as signed
• The change order is in the best interests of the City of Elgin and authorized by law
SUMMARY OF CHANGES IN CONTRACT AMOUNT: Contract is being amended as to cost for
reasons stated above.
ORIGINAL CONTRACT AMOUNT: $519,827.08
CHANGE ORDER No. 1
Pay Item# Pay Item Description
1 Bridge Deck Concrete Sealer ($1,046.60)
2 Bridge Deck Washing ($228.90)
4 Concrete Removal ($225.00)
5 Deck Slab Repair(Partial) $76,685.00
6 Erosion Control Blanket $723.00
8 Furnished Excavation ($2,547.00)
9 Paint Concrete $7,132.00
10 Pavement Patching, Type III, 12" ($14,805.00)
11 Pavement Patching, Type IV, 12" $27,777.00
13 Pipe Culverts,Class A,Type 1 36" ($760.00)
14 Pipe Culverts To Be Cleaned, 84" $170.00
15 Porous Granular Embankment $313.50
18 Remove Drift (S 196.00)
20 Repair Traffic Barrier Terminal End Section $3,090.00
22 Seeding, Special $723.00
23 Stone Riprap Class A4 $6,352.50
24 Structural Repair of Concrete (Depth=/< 5 Inches) ($6,000.60)
26 Topsoil, Furnish and Place, 4" $1,909.50
29 Traffic Control and Protection, Standard 701501 (S 1,500.00)
34 Trench Backfill $682.50
38 AUP#1 —Temporary Information Signing $2,284.80
TOTAL FOR CHANGE ORDER NO. 1: ADD $100,533.70
PREVIOUS CHANGE ORDER(S): NONE $0.00
TOTAL OF PREVIOUS CHANGE ORDERS: ADD $0.00
TOTAL REVISED CONTRACT AMOUNT: $620,360.78
The original amount of the contract with Alliance Contractors, Inc. is $519,827.08. Change Order No. 1
will increase the original contract amount by a total of$100,533.70, that sum representing nineteen point
three percent (19.3%) of the original contract amount. The new contract amount, inclusive of all change
orders is $620,360.78.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1 AND FINAL
Agreed to this 14 day of August , 2024.
Recommended by:
Engineering Department
By: Mike Pubentz, P.E.
Title: Public Services Director
Date: It/411445
Signature: 8/1/2024
Accepted by:
Alliance Contractors, Inc.
Party of the Second Part (Contractor)
By: Dawn Thibadeau
Title: Vice President
Date: 8/1/2024
Signature: _s„ id.".4,._4' L
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Richard G. Kozal
Title: City Manager
Date: August , 24
Signature:
Legal Dept\Agreement`Change Order No 1-2024 Bridge Rehab Pr ect-Clean-7-25-24.doc.docx