HomeMy WebLinkAbout24-120 Resolution No. 24-120
RESOLUTION
AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 2 WITH CLAUSS BROTHERS
INC. FOR THE JACK COOK PARK SYNTHETIC TURF SURFACING
(Bid No. 23-037A)
WHEREAS, the City of Elgin has heretofore entered into a contract Clauss Brothers, Inc.
for the Jack Cook Park synthetic turf surfacing(Bid No. 23-037A); and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 2 attached hereto.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Richard G.Kozal,City Manager,be and is hereby authorized and directed
to execute Change Order No. 2, a copy of which is attached hereto and made a part hereof by
reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: April 24, 2024
Adopted: April 24, 2024
Vote: Yeas: 8 Nays: 1
Attest:
s/Kimberly Dewis
Kimberly Dewis,City Clerk
City/ of Elgin -- -- - Change Order
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, PROJECT:Jack Cook Park Final Phase
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CHANGE ORDER No.2
CONTRACT:Bid 23-037A
SCOPE:It is necessary to change vendors for the synthetic turf surfacing at the playground structure to
utilize the vendor identified by staff as offering the safest product which is not constructed with any per-
and/or polyfluoroalkyl substances(PFAS).
REASONS FOR CHANGE:This change is germane to the original contract as signed.The synthetic
turf vendor is the only vendor supplying this PFAS free surfacing and is the City Council recommended
playground surfacing vendor. The circumstances said to necessitate this change were not reasonably
foreseeable at the time the contract was signed.
This change order is in the best interest of the City of Elgin and authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: This contract is being increased by
$14,055.This will allow for the preferred vendor to be utilized for the playground surfacing.
ORIGINAL CONTRACT AMOUNT: $4,273,520
CHANGE ORDER No. 2
Vendor Change for Playground Surface $14,055
TOTAL FOR CHANGE ORDER NO. 2 ADD $14,055
PREVIOUS CHANGE ORDER(S):
CHANGE ORDER NO.1 $4,410
TOTAL OF PREVIOUS CHANGE ORDERS: ADD $4,410.00
TOTAL REVISED CONTRACT AMOUNT: $4,291,985
The original amount of the contract with Clauss Brothers Inc.,is$4,273,520. Change Order No. 2 and
Change Order I totaling$4,410 will increase the original contract amount by a total of$18,465 which
represents a 0.4%increase of the original contract amount.The new contract amount,inclusive of all
change orders is$4,291,985.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
• CHANGE ORDER No. 2
Agreed to this 24 day of April _,20 24 .
Recommended by:
Parks and Recreation Department
By:_ _ Maria Cumpata
Title: Director
Date: March 28.2024
Signature: - MAK;� ►► .lG�t �'
Accepted by:
[INSERT NAME OF CONTRACTOR]
Party of the Second Part(Contractor)
By: Peter A. Stevenson/Clauss Brothers Inc._
Title: President
Date: March 28 4
Si
Approved hy:
CITY OF ELGIN
Party of the First Part(Owner)
By: Richard GG.Koza.l — --- — --- -
Title: Cif Manager_ — -
Date: April
Signature: -
Legal DoptlAgrecmenttClauss Brothars-Change Older#2 Bid 23-037A-Jack Cook Park-Clean-4-12-24.docx