HomeMy WebLinkAbout24-100 Resolution No. 24-100
RESOLUTION
AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH
INQUEST CONSULTING, LLC FOR DIVERSITY, EQUITY, AND INCLUSION
CONSULTING SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS,that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute a Professional Services Agreement on behalf of the City
of Elgin with inQUEST Consulting, LLC, for diversity, equity, and inclusion consulting services,
a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: April 10, 2024
Adopted: April 10, 2024
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this _loth_ day
of _April , 2024, by and between the CITY OF ELGIN, an Illinois
municipal corporation (hereinafter referred to as "CITY") and inQUEST Consulting, LLC, an
Illinois limited liability company, (hereinafter referred to as"CONSULTANT").
WHEREAS, the CITY has previously engaged the CONSULTANT to furnish certain
professional services in connection with fostering diversity, equity and inclusion in the CITY's
workplace pursuant to two previous agreements between the CITY and the CONSULTANT dated
January 27, 2021, and March 23, 2022, respectively (hereinafter referred to as the "Prior
Agreements"); and
WHEREAS, the CITY desires to further engage the CONSULTANT to furnish certain
additional professional services in connection with diversity,equity and inclusion in the workplace
(hereinafter referred to as the"PROJECT'); and
WHEREAS, the CONSULTANT represents that it has the necessary expertise and
experience to furnish such services upon the terms and conditions set forth herein below;
NOW, THEREFORE, it is hereby agreed by and between the CITY and the
CONSULTANT that the CITY does hereby retain the CONSULTANT for and in consideration of
the mutual promises and covenants contained herein, the sufficiency of which is hereby
acknowledged,to perform the services relating to the PROJECT as described herein,subject to the
following terms and conditions and stipulations:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Assistant City
Manager of the CITY,herein after referred to as the "DIRECTOR."
B. The CONSULTANT shall provide diversity, equity and inclusion consultant
services for the PROJECT.
C. A detailed Scope of Services for the PROJECT is set forth in CONSULTANT'S
proposal entitled "DEI Consulting: Initial Strategy and Assessment Support, a
Proposal for the City of Elgin dated February 28,2024,"attached hereto and made
a part hereof as Attachment A.
D. This Agreement with the CONSULTANT is germane to the Prior Agreements with
the CONSULTANT with respect to the PROJECT as signed and this Agreement is
in the best interest of the CITY and authorized by law.
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2. SCHEDULE
CONSULTANT shall provide the services for the PROJECT according to a schedule as directed
by the CITY.
3. WORK PRODUCT
All work product prepared by the CONSULTANT pursuant hereto including, but not limited to,
reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the DIRECTOR;provided,however,that the CONSULTANT may retain copies of such
work product for its records. CONSULTANT's execution of this Agreement shall constitute
CONSULTANT's conveyance and assignment of all right, title and interest, including but not
limited to any copyright interest, by the CONSULTANT to the CITY of all such work product
prepared by the CONSULTANT pursuant to this Agreement.The CITY shall have the right either
on its own or through such other consultants as determined by the CITY to utilize and/or amend
such work product. Any such amendment to such work product shall be at the sole risk of the
CITY. Such work product is not intended or represented to be suitable for reuse by the CITY on
any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of
the CITY without liability or legal exposure to the CONSULTANT. Notwithstanding the
foregoing, CONSULTANT retains exclusive rights to any and all intellectual capital such as
methodologies, know-how, models, proprietary tools and processes now possessed or
subsequently developed by CONSULTANT; provided, however, that City shall have full and
exclusive ownership of any and all materials provided by CONSULTANT to the CITY for the
CITY's use and in relation to training materials which have been purchased by the CITY which
are specific to the CITY.
4. PAYMENTS TO THE CONSULTANT
A. For services provided by the CONSULTANT the CONSULTANT shall be paid at
the hourly rates and fees set forth in Attachment A with the total fees not to exceed
$200,000 regardless of any actual costs incurred by CONSULTANT or work
performed by the CONSULTANT unless substantial modifications to the scope of
work are authorized in writing pursuant to an amendment to this Agreement
approved and executed by the parties.
B. Out of pocket expenses for the PROJECT are included within the total not to exceed
amount of$200,000 provided for in subparagraph A above.
C. The CITY shall make periodic payments to the CONSULTANT based upon work
actually performed within thirty(30)days after receipt and approval of invoice.
D. Payment by credit card will incur a three percent(3%)processing fee.
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5. INVOICES
The CONSULTANT shall maintain records showing actual time devoted and cost incurred. The
CONSULTANT shall permit the authorized representative of the CITY to inspect and audit all
data and records of the CONSULTANT for work done under this Agreement. The
CONSULTANT shall make these records available at reasonable times during the Agreement
period and for one(1)year after termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY or CONSULTANT may terminate this
Agreement at any time upon fifteen(15) days prior written notice to the other party. In the event
that this Agreement is so terminated, the CONSULTANT shall be paid for services actually
performed and incurred prior to termination. The CITY shall not be liable for any expenses or
other costs for reimbursement purposes.
7. CANCELLATION POLICY AND SPECIAL FEES
The CITY may, at its sole option, upon twenty-one (21) days' prior written notice (including
written notice provide by electronic mail):
• Cancel any session without an assessed fee.
• Reschedule any session, in which event the CONSULTANT and the CITY shall work
together in good faith to identify a date and time to host the rescheduled session within
a mutually agreed upon timeframe.
For sessions cancelled within the 21-day notice period, the CITY and the CONSULTANT agree
that a fifty percent (50%)cancellation fee will be assessed on sessions that are cancelled and not
rescheduled within ninety(90)days of the scheduled session.
Onsite training that is four (4) hours or less will be billed at five-eighths (5/8) of the
CONSULTANTS's daily rate,and onsite training that is more than four(4)hours will be billed at
one full day. Sessions starting before 7:00 a.m. or after 5:00 p.m. will be billed at a twenty-five
percent(25%)premium.
8. TERM
This Agreement shall become effective as of the date the CONSULTANT is given a notice to
proceed and, unless terminated for cause or pursuant to Paragraph 6, shall be deemed concluded
on the date the CITY determines that all of the CONSULTANT's work under this Agreement is
completed. A determination of completion shall not constitute a waiver of any rights or claims
which the CITY may have or thereafter acquire with respect to any term or provision of this
Agreement.
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9. NOTICE OF CLAIM
If the CONSULTANT wishes to make a claim for additional compensation as a result of action
taken by the CITY, the CONSULTANT shall give written notice of its claim within fifteen (15)
days after occurrence of such action. No claim for additional compensation shall be valid unless
so made. Any changes in the CONSULTANT's fee shall be valid only to the extent that such
changes are agreed to in pursuant to a written amendment to this Agreement approved and
executed by the CITY and the CONSULTANT. Regardless of the decision of the DIRECTOR
relative to a claim submitted by the CONSULTANT, all work required under this Agreement as
determined by the DIRECTOR shall proceed without interruption.
10. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall be
deemed to constitute a default, and the other party has the right to seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if
either party,by reason of any default, fails within fifteen(15)days after notice thereof by the other
party to comply with the conditions of the Agreement, the other party may terminate this
Agreement. Notwithstanding the foregoing, or anything else to the contrary in this Agreement,
with the sole exception of an action to recover the monies the CITY has agreed to pay to the
CONSULTANT pursuant to Paragraph 4 hereof, no action shall be commenced by the
CONSULTANT against the CITY for monetary damages.CONSULTANT hereby further waives
any and all claims or rights to interest on money claimed to be due pursuant to this Agreement,
and waives any and all such rights to interest which it claims it may otherwise be entitled pursuant
to law, including,but not limited to, the Local Government Prompt Payment Act(50 ILCS 501/1,
et seq.),as amended,or the Illinois Interest Act(815 ILCS 205/1,et seq.),as amended.The parties
hereto further agree that any action by the CONSULTANT arising out of this Agreement must be
filed within one year of the date the alleged cause of action arose or the same will be time-barred.
The provisions of this paragraph shall survive any expiration, completion and/or termination of
this Agreement.
11. NO PERSONAL LIABILITY
No official,director,officer, agent or employee of the CITY or CONSULTANT shall be charged
personally or held contractually liable under any term or provision of this Agreement or because
of their execution, approval or attempted execution of this Agreement.
12. NONDISCRIMINATION/AFFIRMATIVE ACTION
CONSULTANT will not discriminate against any employee or applicant for employment because
of race,color,religion,sex,national origin,age,ancestry,order of protection status,familial status,
marital status, physical or mental disability, military status, sexual orientation, or unfavorable
discharge from military service which would not interfere with the efficient performance of the
job in question. CONSULTANT shall take affirmative action to comply with the provisions of
Elgin Municipal Code Section 5.02.040 and will require any subcontractor to submit to the City a
written commitment to comply with those provisions. CONSULTANT shall distribute copies of
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this commitment to all persons who participate in recruitment, screening,referral and selection of
job applicants and prospective subcontractors. CONSULTANT agrees that the provisions of
Section 5.02.040 of the Elgin Municipal Code, 1976, as amended, are hereby incorporated by
reference, as if set out verbatim.
No person shall be denied or subjected to discrimination in receipt of the benefit of any services
or activities made possible by or resulting from this Agreement on the grounds of race, color,
religion,sex,national origin,age,ancestry,order of protection status,familial status,marital status,
physical or mental disability, military status, sexual orientation, or unfavorable discharge from
military service. Any violation of this paragraph shall be considered a violation of a material
provision of this Agreement and shall be grounds for cancellation, termination or suspension, in
whole or in part,of the Agreement by the CITY.
13. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and the
assigns of the parties hereto; provided, however, that no assignment shall be made without the
prior written consent of the CITY.
14. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other
provisions of this Agreement and the CONSULTANT shall remain liable to the CITY with respect
to each and every item, condition and other provision hereof to the same extent that the
CONSULTANT would have been obligated if it had done the work itself and no assignment,
delegation or subcontract had been made.CONSULTANT reserves the right to use subcontractors
and will notify the CITY in advance.
15. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership,joint venture,employment or
other agency relationship between the parties hereto.
16. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable,all other portions of this Agreement shall remain in full force and effect.
17. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe the
scope of intent of any provision of this Agreement, nor shall they be construed to affect in any
manner the terms and provisions hereof or the interpretation or construction thereof.
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18. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the subject
matter hereof and may not be changed, modified, discharged or extended except by written
amendment duly executed by the parties. Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in writing herein or in a duly executed
amendment hereof,or change order as herein provided.
19. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance with,
the laws of the State of Illinois.Venue for the resolution of any disputes or the enforcement of any
rights pursuant to this Agreement shall be in the Circuit Court of Kane County,Illinois. inQUEST
hereby irrevocably consents to the jurisdiction of the Circuit Court of Kane County,Illinois for the
enforcement of any rights, the resolution of any disputes and/or for the purposes of any lawsuit
brought pursuant to this agreement or the subject matter hereof; and inQUEST agrees that service
by first class U.S. mail to Scott Hoesman, 180 N. Stetson Avenue, Suite 3510, Chicago, Illinois
60601 shall constitute effective service. Both parties hereto waive any rights to a jury.
20. NEWS RELEASES
The CONSULTANT may not issue any news releases without prior approval from the
DIRECTOR,nor will the CONSULTANT make public proposals developed under this Agreement
without prior written approval from the DIRECTOR prior to said documentation becoming matters
of public record.
21. COOPERATION WITH OTHER CONSULTANTS
The CONSULTANT shall cooperate with any other consultants in the CITY's employ or any work
associated with the PROJECT.
22. INTERFERENCE WITH PUBLIC CONTRACTING
The CONSULTANT certifies hereby that it is not barred from bidding on this contract as a result
of a violation of 720 ILCS 5/33E et seq.or any similar state or federal statute regarding bid rigging.
23. SEXUAL HARASSMENT •
As a condition of this contract,the CONSULTANT shall have written sexual harassment policies
that include, at a minimum,the following information:
a. the illegality of sexual harassment;
b. the definition of sexual harassment under state law;
c. a description of sexual harassment,utilizing examples;
d. the vendor's internal complaint process including penalties;
e. the legal recourse,investigative and complaint process available through the Illinois
Department of Human Rights,and the Illinois Human Rights Commission;
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f. directions on how to contact the department and commission;
g. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of such policies shall be provided by CONSULTANT to the Department of Human Rights
upon request pursuant to 775 ILCS 5/2-105, as amended.
24. WRITTEN COMMUNICATIONS
All recommendations and other communications by the CONSULTANT to the DIRECTOR and
to other participants which may affect cost or time of completion, shall be made or confirmed in
writing. The DIRECTOR may also require other recommendations and communications by the
CONSULTANT be made or confirmed in writing.
25. NOTICES
All notices,reports and documents required under this Agreement shall be in writing and shal I be
mailed by First Class Mail,postage prepaid,addressed as follows:
a. As to the CITY:
Karina Nava
Assistant City Manager
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
b. As to the CONSULTANT:
David Stone
Executive Partner
inQUEST Consulting, LLC
Two Prudential Plaza,Suite 3510
Chicago,Illinois 60601
26. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this AGREEMENT it is expressly agreed and understood
that in connection with the performance of this AGREEMENT that the CONSULTANT shall
comply with all applicable federal, state, city and other requirements of law, including, but not
limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace
safety and legal status of employees. Without limiting the foregoing, CONSULTANT hereby
certifies,represents and warrants to the CITY that all CONSULTANT's employees and/or agents
who will be providing products and/or services with respect to this AGREEMENT shall be legally
authorized to work in the United States.CONSULTANT shall also at its expense secure all permits
and licenses, pay all charges and fees and give all notices necessary and incident to the due and
lawful prosecution of the work, and/or the products and/or services to be provided for in this
AGREEMENT. The CITY shall have the right to audit any records in the possession or control of
the CONSULTANT to determine CONSULTANT's compliance with the provisions of this
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paragraph. In the event the CITY proceeds with such an audit the CONSULTANT shall make
available to the CITY the CONSULTANT's relevant records at no cost to the CITY. CITY shall
pay any and all costs associated with any such audit.
27. CONFIDENTIAL INFORMATION
Each party agrees that it will not disclose to any third parties any confidential or proprietary
information obtained during the course of our work about the business of the other party, except
as required by law, or reasonably necessary to perform the services under this agreement. This
does not apply to information that is or becomes publicly available through no fault of the other
party. Notwithstanding anything to the contrary herein, the CITY'S good faith compliance with
the provisions of the Illinois Freedom of Information Act (5 ILCS 140/1, et seq.) shall not be
construed as,and shall not constitute a breach of this Agreement.
28. EXECUTION
This agreement may be executed in counterparts, each of which shall be an original and all of
which shall constitute one and the same agreement. For the purposes of executing this agreement,
any signed copy of this agreement transmitted by fax machine or e-mail shall be treated in all
manners and respects as an original document. The signature of any party on a copy of this
agreement transmitted by fax machine or e-mail shall be considered for these purposes as an
original signature and shall have the same legal effect as an original signature. Any such faxed or
e-mailed copy of this agreement shall be considered to have the same binding legal effect as an
original document. At the request of either party any fax or e-mail copy of this agreement shall be
re-executed by the parties in an original form.No party to this agreement shall raise the use of fax
machine or e-mail as a defense to this agreement and shall forever waive such defense.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this agreement
effective as of the date and year first written above.
INQUEST CONSULTING, LLC CITY OF ELGIN
BY By: ‘07
Name/Print: David Stone Richard G. Kozal,City Manager
Title: Executive Partner
Attest:
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City Clerk
Legal DeptMAgreementlinQUEST-Consulting Agr-4-1-24.docx
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in QUEST
DEI Consulting:
Strategy Implementation Support
A Proposal for the City of Elgin
February 28, 2024
1
Understanding Your Needs
Building on the work we have partnered on since 2021, including the cultural assessment and development
of a DEI Strategy with the City of Elgin DEI Council in 2023, we understand the City of Elgin is looking for
further support to implement the DEI Strategy.
The objectives of this work are to:
• Support the DEI Council and City leadership in implementing the DEI Strategy, including the support
and onboarding of a DEI and Culture Director.
• Facilitate learning experiences with employees of the City of Elgin.
We want to thank you for once again considering inQUEST in your partner selection process. We deeply
appreciate and value the trust that we have built with the City of Elgin,and we believe that inQUEST is
uniquely positioned to support you in this important work.
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Statement of Work
An Outline of Estimated Fees
Given that the evolution of this initiative will likely be an organic, holistic and highly collaborative process,
our work together will be based upon a time and materials agreement. We've outlined the likely known
deliverables and associated fee estimates for this engagement.
SERVICES/DELIVERABLES TIMING ESTIMATED FEES
I. Learning Experiences—develop and deliver learning sessions for 160—180 $162,800-
a. All Employee—Community Building and Foundation Session hours $171,200
• Design—design session incorporating findings from cultural
assessment,and City of Elgin DEI definitions;design handouts 10- 15 $4,200 -
and reference material. hours $6,300
• Delivery—2-hour sessions for up to 100 employees co-
facilitated;2 to 3 sessions per day;$8,100/day
5 days $40,500
b. Leader Training—Consciously Inclusive Leader
• Design-design session including unique scenarios,client 20-25 $8,400-
review sessions,and material preparation. hours $10,500
• Delivery—3-hour sessions for up to 25 leaders; co-facilitated;
2 sessions per day; $8,100/day. 5 days $40,500
c. Individual Contributor—Working with Respect
• Design-design session including unique scenarios,client 15 -20 $6,300-
review sessions, and material preparation. hours $8,400
• Delivery—3-hour sessions for up to 25 participants;co-
facilitate first two days,then solo facilitation; 2 sessions per 11 days $44,500
day; assumes 700 employees. $8,100/day for co-facilitated
d. City Council—
• Design -design session including any interviews with Council 20-25 hours $8,400-
members and developing content, review,and preparation $10,500
with DEI Council.
• Delivery—Up to 3-hour session; co-facilitated with Executive 1 session $10,000
Partner.
II. Strategy Implementation Support—support leadership and the DEI
Council to implement the DEI Strategy. 30 50 $12,600—
hours $21,000
To accomplish this,we anticipate some or all of the following activities:
a. DEI Role—support hiring of DEI role including support for City
Manager in selection, support sourcing, and contributing to
onboarding.
b. DEI Council—facilitating discussions within with the DEI Council to
build alignment on actions and timing, plan for implementation of
strategic plan.
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SERVICES/DELIVERABLES TIMING ESTIMATED FEES
C. HR and Talent—support for HR team in DEI related talent work
including review of policies with a DEI lens, support of employee
engagement survey, etc.
d. Infrastructure—build connections and clarity across DEI
connected roles within the City of Elgin such as HR, Community
Engagement, and the leadership team by facilitating discussions
to clarify roles and how to support each other and DEI efforts.
e. Communication and messaging—support public and internal
campaigns to highlight DEI efforts by creating a high-level
communication plan for initial communications, contribute to
longer term planning, provide DEI perspective and expertise to
drafts.
Note: Pricing assumes ten working sessions with the City of Elgin with
2 consultants, including preparation and follow up and 10 additional
hours working time to review job description,source candidates,etc.
III. General Thought Partnership and Consulting
a. Up to 15 hours of general consulting, advising or other support Up to 15 $0 $7,650
with senior or executive level resource. hours
TOTAL ESTIMATED FEES* $175,400 -$199,850*
*Fees include a 10% Not-For-Profit discount.
Cancellation and special fees
City of Elgin may, at its sole option, upon twenty-one days' prior written notice (email shall suffice):
• Cancel any session without an accessed fee.
• Reschedule any session. In which event, Consultant and City shall work together in good faith to
identify a time to host the rescheduled session within a mutually agreed upon timeframe.
For sessions cancelled within the 21-day notice period, the City of Elgin and inQUEST agree that a 50%
cancellation fee will be assessed on sessions that are cancelled and not rescheduled within 90 days of the
scheduled session.
Onsite training that is 4 hours or less will be billed at 5/8 of our daily rate and over 4 hours will be billed at
one full day. Sessions starting before 7am or after 5pm will be billed at a 25% premium.
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in UEST
Minority Supplier Designation
inQUEST is a certified LGBTBE (Lesbian, Gay, Bisexual,Transgendered Business Enterprise)as endorsed by
the NGLCC(National LGBT Chamber of Commerce). As such,your organization may allow inQUEST spend to
be tracked directly as a part of your supplier diversity program. Please visit www.nglcc.org if you require
further information.
Certificate Number: NGLCC10335
nglccm
National LGBT
Chamber of Commerce
Professional Services Arrangement
Your inQUESi I earls
We are professionals with more than just decades of experience. We are dedicated and committed to
helping our clients achieve exceptional business outcomes by leveraging diversity and fostering equity and
inclusion in their workplace.
For this phase of the work your project team will include the inQUEST team members you have come to
know and trust:
• Tricia Dupilka— Engagement Lead—Day-to-day contact responsible for managing the project
including ensuring the right resources are engaged, impeccable execution, ensuring the right
resources are engaged and delivering a large portion of the work.
• David Stone—Executive Lead—Provide thought leadership, executive level support and facilitation,
and project oversight.
• Pari Karim—Thought partner and facilitator of sessions.
Other resources may be brought in to support specific aspects of the work such as data analysis or focus
group facilitation.
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David Stone For me,Diversity,Equity and Inclusion is
grounded in the hard work of deeply
David is an Executive Partner at inQUEST. understanding ourselves and one
David collaborates with inQUEST clients as a thought leader,project manager,and another and using this knowledge to
master facilitator.His vast experience as an attorney,HR consultant, mediator,trainer, enhance processes and structures within
and facilitator enables clients to engage authentically,align strategically,and move organizations. Through this work,we are
forward purposefully with significant business results. able to strengthen our relationships,our
As a subject matter expert on specific dimensions of diversity,including race, gender, workplaces,and our communities—
generations,and sexual orientation,David's current work is focused on diversity and enabling us to play a part in creating a
inclusion,executive leadership and management,employee engagement,and more just and equitable world.
conflict resolution.
In addition to his unique professional perspective,David is sought after for
workshops and dialogue sessions most often for his engaging style that emphasizes 4 david@inquestconsulting.com
empathy and intellectual rigor,coupled with a good amount of levity and humor.
He has the recognition of being the 2007 Trainer of the Year for his work with the
Center for Conflict Resolution in Chicago,where he also founded and served as the
executive vice-president of Chicago Jewish Day School.
David graduated summa cum laude with o B.A.in American Studies from Brandeis
University and his 1.D.from Columbia tow School,where he was a Harlan Fiske Stone
Scholar.
in�, u EST About inQUEST
inQUEST partners with organizations to harness diversity and create inclusive cultures
that ignite innovation and drive results.Visit inquestconsulting.com
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Pari Karim "DEI to me is about our humanity-how
we intentionally or accidentally create
Part is a Senior-level Consultant at inQUEST. cultures around us.DEl helps us
understand how we can engage in
purposeful ways to create deeper
For over a decade Pan Karim has helped corporate,non-profit, connections and leverage our
government,and academic clients manage and resolve conflict in the individuality in ways that strengthen our
workplace and beyond.
teams,communities,and organizations."
Pari is an experienced facilitator,trainer,mediator,and speaker known
for her engaging and relatable approach to learning.She is committed to V pari@inquestconsulting.com
the idea that learning comes through experiencing and interacting.Her
current focus is creating more sustainable workplace cultures through
the exploration and development of diversity and inclusion, Pari is an expert in:
communication,and feedback competencies.Pari's approach to
instructional design focuses on creating opportunities for practical
application and collaborative learning. i Training and Facilitation
Part is very active as a mediator and trainer at the Center for Conflict
Resolution in Chicago,where she has been a volunteer since 2008. + Conflict Resolution
Pori graduated from Chicago-Kent College of tow in 2010,earning her + Organizational Mediation
1.D.with a certificate in labor and Employment low.Additionally,she
earned a Bachelor of Arts Degree in History from the University of Texas + Performance Learning
at Austin in 2006.
` About inQJCST
In /1/U E S T We're building inclusive cultures for a world in constant change—helping
individuals,teams and organizations think,lead and interact inclusively.
4111111.— Doing DU Darer-entry inquestconsulting.cont
in ► VEST
Terms and Conditions
INFORMATION PRO v''' '
inQUEST will assume that all information,assumptions, representations and data that you supply are
accurate and complete. We are not responsible for the independent verification of required information.
Problems with information quality and/or delays in providing such information may result in a delay in the
project delivery date or additional fees.
f I(;r nr WORK PRODUCT
The work product provided to you under this agreement by inQUEST employees is intended solely for the
use of your internal management and is not intended to be used by outside parties without our prior
consent. inQUEST will add your organization's name to our client list upon completion of this project.
INTEl LECTUAI CAPIT1
inQUEST retains exclusive rights to the intellectual capital such as methodologies, know-how, models,
proprietary tools, processes and any graphic or digitized representation of these now possessed, or
subsequently developed, by inQUEST.
CONFIDENTIAL INFORMATION
Each party agrees that it will not disclose to any third parties any confidential or proprietary information
obtained during the course of our work about the business of the other party,except as required by law,or
reasonably necessary to perform the services under this agreement. This does not apply to information that
is or becomes publicly available through no fault of the other party.
CANCLLLAI ION POLIO'
All sessions are to be scheduled in a timely and reasonable manner. There will be no fee for any session
cancellations and/or changes that occur prior to 30 days of the scheduled session. A 50%cancellation fee
will be assessed on those sessions that are cancelled and/or rescheduled between 15 and 29 days of the
scheduled session. A 100%cancellation fee will be assessed on those sessions that are cancelled and/or
rescheduled between 0 and 14 days of the scheduled session.
TERMINATION AI:U i�iili?IFICATION
Either party may terminate this engagement at any time with 30 days' written notice. In the event of
termination of this agreement, you will be billed for services performed and out-of-pocket expenses
incurred by inQUEST though the date of the termination.
The terms of this engagement may only be amended by the written agreement of both parties.
in UEST
EXPENSES AND INVOICIN(
Out-of-pocket expenses for this project,such as travel(airfare, hotel,ground transportation, parking,tolls,
mileage, etc.), materials reproduction or other related services will be billed at actual cost on a monthly
basis.
Service fees and out-of-pocket expenses will be billed monthly within the first 10 business days of the next
month.
Payment of our invoices is due within 30 days of receipt or may be subject to a 10% late payment penalty.
Payment by credit card will incur a 3% processing fee.
This engagement letter represents the entire agreement between City of Elgin and inQUEST Consulting LLC
with respect to this engagement and the terms of our relationship. It supersedes all other oral and written
representations, understandings or agreements relating to this engagement. Please indicate your
acceptance of this agreement by signing in the space provided below and returning a copy of this
engagement letter to us.
Sincerely,
David Stone
Executive Partner
inQUEST Consulting, E.LC
AGREED AND ACCEPTED BY:
INQUEST CONSULTING CITY OF ELGIN
Signature: Signature:
Name: Name:
1 itle: Title:
Date Date:
/�``
in ` ) UEST
inQUEST
Two Prudential Plaza
180 N. Stetson Street, Suite 3510
Chicago, IL 60601
c 312.330.1449
o 312.268.5831
tricia@inquestconsulting.com
4www.inuestconsuitin .com