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HomeMy WebLinkAbout24-0227 Nicolas Ramos - State Line Elegante EntertainmentSERVICE AGREEMENT THIS SERVICE AGREEMENT ("Agreement") is hereby made and entered into this day of 2/27/2024 , 2024, by and between the City of Elgin, an Illinois home rule municipal corporation (hereinafter "City") and Nicolas Ramos dba State Line and Elegante Entertainment (hereinafter "AGENT"). NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged, the parties hereto hereby agree as follows: 1. SERVICES. The City shall purchase, and AGENT shall perform, the agreed upon services as set forth herein, in accordance with the price, terms, and conditions contained herein (hereinafter the "Services"). a. Date of Services. Services to be performed leading up to and for the performance date of September 14, 2024. ("Performance Date"). b. Cost of Services. The City shall pay AGENT a booking fee of Twenty Percent of total artist booking fee for La Fiesta de Elgin, as approved by the City, not to exceed Ten Thousand Dollars in total (20%, not exceed $10,000), (hereinafter "Cost of Services"), payable to AGENT. Deposits to be paid based on artist contract completion. All final payments due no later than on the Performance Date after AGENT satisfactorily completes the Services in accordance with the Scope of Services. c. Location of Services. AGENT will perform the Services in preparation for the Event, La Fiesta de Elgin, (collectively the "Event"). d. Time of Services. Artists to be booked by AGENT no less than 90 days before the Event takes place on Performance Date. e. Dessrinfion ofServices. For the Cost of Services AGENT will secure no less than 3 bands under the direction of the City in line with the Event. AGENT will negotiate rates in line with the budget provided by the City. AGENT will not enter into any agreements on behalf of the City. f. Other Conditions. In the event that City has paid any monies to AGENT under this Agreement and AGENT is unable to perform due to sickness, accident, riots, strikes, inclement weather or other forces majeure, AGENT agrees to perform at an event of City's choosing within nine (9) months, on or before May 10, 2025, under similar terms and conditions as those specified in this Agreement. Should AGENT be unable to perform at such a subsequent date for any reason, AGENT shall return all monies by City under this Agreement to City within thirty (30) days of learning of such inability. ii. City agrees to take all necessary and prudent measures, as permitted by law, to ensure the safety and security of AGENT during the event. City further agrees to take reasonable precautions against loss or damage to AGENT's property while such property is on the venue premises and within City's sole possession and control. iii. Members of unions or guilds, including leaders, agree to accept sole responsibility for complying with the rules and regulations of their membership in relation to this Agreement. 2. T.AW/VFNTLE. This agreement is subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this agreement shall be the Circuit Court of Kane County, Illinois. AGENT hereby irrevocably consents to the jurisdiction of the Circuit Court of Kane County, Illinois for the enforcement of any rights, the resolution of any disputes and/or for the purposes of any lawsuit brought pursuant to this agreement or the subject matter hereof; and AGENT agrees that service by first class U.S. mail to 6043 North Milwaukee Avenue, Chicago, Illinois 60646 shall constitute effective service. Both parties hereto waive any rights to a jury. 3. NO MODIFICATION. There shall be no modification of this Agreement, except in writing and executed by both parties hereto with the same formalities as the original agreement. 4. MERGER. This Agreement embodies the whole agreement of the parties. There are no promises, terms, conditions, or obligations other than those contained herein, and this agreement shall supersede all previous communications, representations, or agreements, either verbal, written or implied between the parties hereto. 5. INTEREST. AGENT hereby waives any and all claims or rights to interest on money claimed to be due pursuant to this Agreement, and waives any and all such rights to interest to which it may otherwise be entitled pursuant to law, including, but not limited to, pursuant to the Local Government Prompt Payment Act (50 ILCS 50511, etseq.), as amended, or the Illinois Interest Act (815 ILCS 205/1, et seq.), as amended. The provisions of this paragraph shall survive any expiration, completion and/or termination of this Agreement. 6. SF.VERARH,1TY. The terms of this Agreement shall be severable. In the event any of the terms or the provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect. 7. COMPLIANCE WITH LAW. Notwithstanding any other provision of this Agreement, it is expressly agreed and understood that in connection with the performance of this Agreement, AGENT shall comply with all applicable federal, state, city, and other requirements of law, including, but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing, AGENT hereby certifies, represents, and warrants to the City that all of AGENT's employees and/or agents who will be providing Services with respect to this Agreement shall be legally authorized to work in the United States. AGENT shall also, at its expense, secure all permits and licenses, pay all charges and fees, and give all notices necessary and incident to the due and lawful prosecution of 2 the Services to be provided for in this Agreement. The City shall have the right to audit any records in the possession or control of AGENT to determine AGENT's compliance with the provisions of this section. In the event the City proceeds with such an audit, AGENT shall make available to the City AGENT's relevant records at no cost to the City. AGENT shall pay any and all costs associated with any such audit. 8. COUNTERPARTS AND EXECUTION. This Agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute one and the same agreement. This Agreement may be executed electronically, and any signed copy of this Agreement transmitted by facsimile machine or email shall be treated in all manners and respects as an original document. The signature of any party on a copy of this Agreement transmitted by facsimile machine or email shall be considered for these purposes an original signature and shall have the same legal effect as an original signature. 9. LIMITATION OF DAMAGES. In no event shall City be liable for any monetary damages in excess of the Cost of Services contemplated by this Agreement. In no event shall City be liable for any consequential, special, or punitive damages, or any damages resulting from loss of profit. 10. INDEMNIFICATION. To the fullest extent permitted by law, AGENT agrees to and shall indemnify, defend, and hold harmless the City, its officers, employees, boards and commissions from and against any and all claims, suits, judgments, costs, attorney's fees, damages or any and all other relief or liability arising out of or resulting from or through or alleged to arise out of any acts or negligent acts or omissions of AGENT or AGENT's officers, employees, agents or subcontractors in the performance of this Agreement, including but not limited to, all services or work performed hereunder. In the event of any action against the City, its officers, employees, agents, boards, or commissions covered by the foregoing duty to indemnify, defend, and hold harmless, such action shall be defended by legal counsel of the City's choosing. 11. INSURANCE. AGENT will provide, pay for, and maintain in effect, as necessary, during the term of this Agreement, worker's compensation insurance in amounts required under the laws of the State of Illinois. At the request of the City, AGENT will provide to the City certificates of insurance regarding the insurance required in this paragraph. 12. TERMINATION. Notwithstanding any other provision hereof, the City may terminate this Agreement in the event of inclement weather, sickness, injury, accidents, fire, earthquake, flood, explosion, strike, riot, war, terrorism, or similar legitimate event beyond the City's reasonable control, in the City's sole discretion. In the event this Agreement is so terminated, AGENT shall be paid for expenses actually incurred by AGENT prior to termination, except that such reimbursement shall not in any event exceed the total amount of the Cost of Services set forth in subparagraph Lb herein. Additionally, in the event the Agreement is so terminated, AGENT shall immediately cease the expenditure of any funds previously paid to AGENT by the City or incurring any additional expenses under this Agreement, and shall refund to the City any unearned or unexpended funds. 13. RELATIONSMP BFTWERN THE PARTIES. This Agreement shall not be construed so as to create a joint venture, partnership, employment, or other agency relationship between the parties hereto. 3 14. WAIVER. Unless otherwise provided herein neither party hereto shall be responsible for any consequential, indirect, punitive, or incidental damages for any reason whatsoever. Any delay or failure to enforce any rights by either party arising out of or pursuant to this Agreement shall not constitute, and shall not be construed as, a waiver of any such rights. 15. LIMITATION OF ACTIONS. AGENT shall not be entitled to, and hereby waives, any and all rights that it might have to file suit or bring any cause of action or claim for damages against the City of Elgin and/or its affiliates, officers, employees, agents, attorneys, boards, and commissions of any nature whatsoever and in whatsoever forum after two (2) years from the date of this Agreement. 16. NO OTHER AGREEMENTS. This Agreement is the only agreement between the parties hereto regarding the subject matter hereof. There are no other agreements, either oral, written, or implied, between the parties hereto regarding the subject matter hereof. This Agreement may only be altered or modified by written instrument signed by both parties. 17. TVdE IS OF THE ESSENCE.. Time is of the essence of this Agreement. 18. AUTHORIZATION. The person signing this Agreement certifies that s/he has been authorized by AGENT to commit the AGENT contractually and has been authorized to execute this Agreement on its behalf. IN WITNESS WHEREOF, the parties have hereto set their hands the day and year first above written. NICOLAS RAMOS, dba STATE LINE AND ELEGANTE ENTERTAINMENT Nicolas Ramos Printed /Name Signature Promoter Title 4 CITY GIN Richard G. Kozal, City Manager Attest: City Clerk