HomeMy WebLinkAbout23-62 Resolution No. 23-62
RESOLUTION
AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 AND FINAL WITH VISU-
SEWER OF ILLINOIS, LLC FOR 2020 SEWER CLEANING AND LINING PROGRAM
(Bid No. 20-051)
WHEREAS, the City of Elgin has heretofore entered into a contract with Visu-Sewer of
Illinois, LLC. for 2020 Sewer Cleaning and Lining Project(Bid No. 20-051); and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Richard G.Kozal,City Manager,be and is hereby authorized and directed
to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part
hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: April 12, 2023
Adopted: April 12, 2023
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
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City of Elgin Change Order -
'{ ELGIN,ILLINOIS
PROJECT#409791
CHANGE ORDER No. 1 and Final
CONTRACT: Bid No. 20-051 —2020 Sewer Cleaning and Lining Program
SCOPE:
The 2020 Sewer Cleaning and Lining Program project objective was to clean and televise problematic
areas of the sanitary sewer system and then provide rehabilitation(lining, grouting, etc.)to address those
issues. The cleaning and televising phase would provide documentation of the existing sewer pipe condi-
tion along with pipe diameter,section length,and service lateral locations.Once all the sewer system areas
were cleaned and televised,the sewer sections were to be prioritized for lining within this project's avail-
able budget. This change order addresses additional sewer lining completed beyond the authorized con-
tract quantities.
REASONS FOR CHANGE:
The original contract value was based on quantities of sewer cleaning, televising, and lining determined
from City GIS. Reports provided by the Contractor during the cleaning and lining phase (first phase)
differed from these quantities,as is typical during the field work.Authorization of sewer segments to line
(second phase)was based on the Contractor-provided reports and quantities. Additionally,two alternative
lining sections were identified to be lined only if project budget remained after the priority sections were
completed.
Prior to the sewer lining phase, the Contractor completed additional pre-lining televising which found
section lengths greater than the original reports provided in the first phase. These new reports reflecting
the increased quantities were not provided until after the lining process was completed and were in excess
of the authorized amounts. The alternative lining sections were also completed by the Contractor without
authorization of available budget remaining.
The Contractor has acknowledged miscommunication in providing the missing reports along with their
crew advancing the alternative lining selection without authorization. In total the Contractor completed
additional televising and lining work in the amount of$93,636.97. All of the unauthorized sewer lining
sections completed were on the City's priority list to be completed either in this project contract or subse-
quent years. The Contractor has offered a discount on the completed work in the amount of$68,636.97.
The additional costs for the change order in the amount of$25,000 is for the additional televising and
lining completed.
The changes provided in this Change Order No. 1 and Final are germane to the original contract as signed
and this Change Order No. 1 and Final is in the best interest of the City of Elgin and authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
The additional cost is for the additional televising and lining that was completed.
ORIGINAL CONTRACT AMOUNT: $466,278.00
CHANGE ORDER NO. 1 and Final
Additional Televising&Lining Completed $93,636.97
Discount: Televising and Lining - $68,636.97
TOTAL FOR CHANGE ORDER NO. 1: ADD $25,000.00
PREVIOUS CHANGE ORDER(S):
Change Order No.N/A $0.00
TOTAL OF PREVIOUS CHANGE ORDERS: ADD $0.00
TOTAL REVISED CONTRACT AMOUNT: $491,278.00
The original amount of the contract with Visu-Sewer of Illinois, LLC. is$466,278.00. Change Order No.
1 and Final totaling $25,000.00 will increase the original contract amount by a total of$25,000.00, that
sum representing approximately five and thirty-six hundredths of a percent(5.362%)of the original con-
tract amount. The new contract amount, inclusive of all change orders is$491,278.00
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1 and Final
Agreed to this 12 day of April .2023.
Recommended by:
WATER DEPARTMENT
By: Mike Pubentz
Title: Interim Water Director
Date: 03/15/23
Signature:
Accepted by:
VISI-SEWER OF ILLINOIS,LLC.
Party of the Second Part (Contractor)
By: Keith Alexander
Title: President
Date:
Signature: C-,L kA �,E 0j—^
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Richard G. Kozal
Title: City Manager
Date: A 3
Signature: