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Home My WebLink About23-38 Resolution No. 23-38 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT TO JOB ORDER CONTRACT AGREEMENT WITH F.H. PASCHEN, S.N.NIELSEN&ASSOCIATES, LLC RELATING TO CERTAIN REPAIRS AND REPLACEMENT OF PAVERS AND ROOFING AT THE CITY'S HEMMENS THEATRE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with F.H. Paschen, S.N. Nielsen&Associates, LLC,relating to certain repairs and replacement of pavers and roofing at the City's Hemmens Theatre, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: March 8, 2023 Adopted: March 8, 2023 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk AMENDMENT TO JOB ORDER CONTRACT AGREEMENT This Amendment Agreement is made and entered into this 8th day of March , 2023, by and between the City of Elgin, an Illinois Municipal Corporation (herein called "City") and F.H. Paschen, S.N. Nielsen &Associates, LLC, an Illinois limited liability company (herein called "Contractor"). WHEREAS, the City and the Contractor have previously entered into a Job Order Contract Agreement dated July 13,2022,relating to certain repairs and replacement at the City's Hemmens Theatre, including the repair and replacement of pavers and roofing as specified therein (herein the "Original Agreement"); and WHEREAS,during the removal of existing pavers on the eastside of the Hemmens Theatre building significant damage to the steel and concrete walls below the paver level was discovered; and WHEREAS,during investigations of the roofing it was found that the main area of the roof was in better condition then expected and needs less work than originally anticipated; and WHEREAS, the City has determined that it is in the best interest of the City to amend the Original Agreement to add work relating to the repair of damaged steel and concrete walls below the paver level and to reduce the scope of the roof repairs; and WHEREAS, the circumstances said to necessitate the change in performance as provided by this Amendment Agreement were not reasonably foreseeable at the time the Original Agreement was signed; and WHEREAS, the changes provided in this Amendment Agreement to the Original Agreement are germane to the Original Agreement as signed; and WHEREAS, this Amendment Agreement is in the best interest of the City of Elgin and is authorized by law. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the mutual promises and covenants contained in the Original Agreement the sufficiency of which is hereby acknowledged, the parties hereto agree as follows: i. The foregoing recitals are incorporated into this Amendment Agreement in their entirety. 2. Article 1 of the Original Agreement and the referenced Contractor's Job Order Contract Proposal therein are hereby amended by adding thereto Contractor's Change Order Request #001 proposal dated February 6, 2023, consisting of five (5) pages, attached hereto as Attachment A-1. 3. Article 4 providing for a contract price is amended by increasing the existing contract price provided for therein of$1,252,330.21, by the amount of$13,704.66, resulting in a new total contract price of$1,266,034.87. 4. That except as specifically amended herein pursuant to this Amendment Agreement, the Original Agreement shall remain in full force and effect. 5. That in the event of any conflict between the terms of this Amendment Agreement,and the terms of the Original Agreement,the terms of this Amendment Agreement shall supersede and control. IN WITNESS WHEREOF, the City and Contractor have signed this Amendment Agreement to be effective on March 8 ,2023. CONTRACTOR: Cl : of Elgin By: ' S{�� 5� , U[�i By: Richard G. Kozal _ J Title: V1(,C FN-S I Gll iJ Title: City Manager Address for giving notices: Address for giving notices: F.H.Paschen,S.N.Nielsen&Associates,LLC City of Elgin 5515 N. East River Road 150 Dexter Court Chicago, Illinois 60656 Elgin, Illinois 60120 Attn: Project Manager Attn: Richard Hoke FEIN # 36-y51RN43 !LATTES /U� /a/ ity Clerk Legal DepMpeementTaschen Amend Agr-1 lenuncns Pavers-2-13-23.docx 2 Attachment A-1 �r P February 6, 2023 City of Elgin 45 Symphony Way Elgin, IL, 60120 Attn: Rich Hoke RE: City of Elgin —Elgin Hemmens Theatre Roof& Pavers Change Order Request#001 Dear Mr. Hoke, F.H.Paschen has visited the project site with the City of Elgin and agreed to the following scope of work. We are pleased to present the following scope of work for your review. Scone of Work • Remove and dispose of all corroded exterior steel as required. • Furnish and install all new stainless-steel plates as required. • Perform all welding in place,with welds ground smooth as required. • Furnish and install all high zinc primer for metal as required. • Demolish and dispose of fifteen non-functioning wall lights boxes. • Prepare and patch all non-functioning wall lights boxes that were removed. • Provided Credits for Roofing work not required. Clarifications • This proposal excludes any overtime or premium time.Work is assumed to take place during normal working hours. • This proposal excludes any unforeseen conditions that may arise. • This proposal excludes any permits/permit fees. • This proposal excludes any landscape restoration. • This proposal excludes any electrical work. • This proposal excludes any winter conditions. • This proposal excludes the removal and disposal of any hazardous material. • This proposal excludes any abatement. • This proposal excludes any environmental testing. • This proposal includes only the following line items described in the above scope. F.H.PASCHEN,S.N.NIELSEN&ASSOCIATES LLC F.H. PASCHEN 5515 N. East River Road,Chicago,IL 60656 p.773.444.3474 f.773.693.0064 1 www.fhpaschen.com Please review this information at your earliest possible convenience and advise us as to how you wish to proceed. All required documents will be submitted at your request. If you have any questions or concerns,please do not hesitate to call. City of Elgin Date ?Dane ; aar 2/6/2023 F.H.Paschen, S.N.Nielsen&Associates,LLC Date FOR OFFICIAL USE ONLY Estimate Details Labor-Material-Equipment Leo Wright N F.H.Paschen 0000-NCPA-Base Term-12/03/2018 to 11/30/2022 FK IPascimn,S.N.11iiciselt Elgin Hemmens Theatre Pavers&Roofing-NCPA 2022-3640998166 Estimator:Leo Wright Elgin Hemmens Theatre Roof&Pavers Change Order Division Summary(MF04) 01-General Requirements $7 585.00 26-Electrical 02-Existing Conditions 27-Communications 03-Concrete 28-Electronic Safety and Security 04-Masonry 31-Earthwork 05-Metals 32-Exterior Improvements 06-Wood Plastics and Composites 33-Utilities 07-Thermal and Moisture Protection 90,875.00) 34-Transportation 08-Openings 35-Waterway and Marine Transportation 09-Finishes 41-Material Processing and Handling Equipment 10-Specialties 44-Pollution Control Equipment 11-Equipment 46-Water and Wastewater Equipment 12-Furnishings 48-Electric Power Generation 13-Special Construction Alternate $94,720.07 14-Conveying Equipment Trades _ 21-Fire Suppression Assemblies 22-Plumbing FMR 23-Heating Ventilating,and Air-Conditioning(HVAC) MF04 Total(Without totalling wmponeots) $11AW.07 25-Integrated Automation Totalling Components Priced Line Items 511430.07 NCPA-Regular Hours (6.0000%) $(685.80) RSMeans NORTH SUBURBAN,It.CC1202202,125.90% 2,960.39 Material,Labor,and Equipment Totals(No Totalling Components) Priced/Non-Priced Material: $(2jg 2.50) Total Priced Items: 11 $11,430.07 Labor: 39,168.40 Total Not-Priced Items: 0 $0.00 0.00% Equipment: 5.52,6.30 Other: 5,877.2 11 $11,430.07 Laborhours: (547.17) Green Line Items:l $(1,850.00) Grand Total $13,704.66 FOR OFFICIAL USE ONLY Printed 6 FEB 2023 4:56PM v2.645 Page 1 of 3 Elgin Hemmens Theatre Pavers&Roofing-NCPA 2022-3640998166 FOR OFFICIAL USE ONLY Estimate Details Estimator:Jack Reinert Elgin Hemmens Theatre Roof&Pavers Change Order Item Description UM Crew Quantity Material Labor Equipment Unit Cost Total 01-General Requirements 1 01-21-53-50-1750-L Cost adjustment factors,protection of existing Costs 94,700.0000 0.00 7.00 0.00 7.0000% $6,629.00 work,add to construction costs for particular job requirements,maximum Proteciton to existing building structure and on-going steel and wall patching work for project. 86000r8700=94,700.00 2 01-54-3650-1200 Mobilization or demobilization,delivery charge for Ea. A-03A 4.0000 0.00 186.20 5280 $239.00 $956.00 small equipment,placed in rear of,or towed by pickup truck MobibJation and demobilization of subcontractor crews and equipment. 01-General Requirements Total 0.00 7,373.80 211.20 $7,585.00 07-Thermal and Moisture Protection 3 07-11-13-10-0400 Bituminous asphalt coating,for foundation,below S.F. 1 ROFC 5,750.0000 0.50 1.42 0.00 $1.92 $(12,960.00) grade,sprayed on,2 coat Install hot tar as required to install all roofing 4 07-22-16-10-1968 Roof deck insulation,extruded polystyrene,60 psi B.F. 1 ROFC -1,000.0000 1.46 0.39 0.00 $1.85 $(1,850.00) compressive strength,fastening excluded Furnish and install Rigid 60PSI insulation as required. 5 0752-16-10-0750 SBS modified bituminous membrane,granule S.F. G-01 5,750.0000 2.49 2.33 0.33 $5.15 $(34,762.50) surface cap sheet,polyester reinforced,150 to 160 mils Install SBS Modified cap sheet set over existing roofing system 6 0752-16-10-1900 SBS modified bituminous membrane,granular S.F. G-01 -0,750.0000 0.80 3.68 0.52 $5.00 $(33,750.00) surface flashing,150 mils Install Ganular wall membrane set as required. 7 0752-16-10-2010 SBS modified bituminous membrane,elastomeric S.F. 1 ROFC -6,750.0000 0.20 0.27 0.00 $0.47 $(3,172.50) asphalt primer Line item includes all prep required to install all tar primer on the roof 8 07-92-13-20-0125 Joint sealants,caulking and sealants,bulk acrylic L.F. 1 BRIC -1,000.0000 1.36 3.02 0.00 $4.38 $(4,380.00) latex,3/4"x 3/4",in place Provide all roofing joint sealant at all penetrations,flashings,and any other openings as required to ensure a watertight system 07-Thermal and Moisture Protection Total (29.752.50) (55.385.00) (5,737.50) $(90,875.00) Alternate 9 05-00-00-00-0001 Steel plate,1/4"T,warehouse price,no shop Ea E-18 1.0000 0.00 0.00 0.00 $85,877.27 $85,877.27 fabrication,welded in place Labor and equipment to remove and replace High section of oorrored flat wall extelor steel along side of building.New material will be 1/4'304 Stainless steel.weld in place.ground smooth.six additional stainless-steel plates cut to fir around vertical I-beams columns,welded in place to create seamless transtions.-Direct Sub Cost 10 PAV PAV-2023-RSMeans Standard Books Bare Cost Daily C-01 -1.0000 0.00 1,784.40 0.00 $1,784.40 $(1,784.40) Labor crew and equipment for directing paver repairs performed at North and of Hemmens FOR OFFICIAL USE ONLY Printed 6 FEB 2023 4:56PM v2.645 Page 2 of 3 Elgin Hemmens Theatre Pavers&Roofing-NCPA 2022-3640998166 FOR OFFICIAL USE ONLY Estimate Details Estimator:Jack Reinert Elgin Hemmens Theatre Roof&Pavers Change Order Altemate Item Description UM Crew Quantity Material Labor Equipment Unit Cost Total 11 SKWK SKWK-2023-RSMeans Standard Books 08P Daily C-01 4.0000 0.00 2,656.80 0.00 $2,656.80 $10,627.20 Labor seer b remove wall lights and patch openings.This Includes dmso boxes,propere openings,and patching openings as required. Alternate Total 0.00 8,842.80 0.00 $94,720.07 Estimate Grand Total 13,704.66 FOR OFFICIAL USE ONLY Printed 6 FEB 2023 4:56PM v2.645 Page 3 of 3 Elgin Hemmens Theatre Pavers&Roofing-NCPA 2022-3640998166