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Home My WebLink About23-37 Resolution No. 23-37 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT TO JOB ORDER CONTRACT AGREEMENT WITH F.H. PASCHEN, S.N. NIELSEN &ASSOCIATES, LLC RELATING TO CERTAIN REPAIRS AND REPLACEMENT OF PAVERS AT THE ELGIN CITY HALL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with F.H. Paschen, S.N. Nielsen&Associates, LLC, relating to certain repairs and replacement of pavers at the Elgin City Hall, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: March 8, 2023 Adopted: March 8, 2023 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk AMENDMENT TO JOB ORDER CONTRACT AGREEMENT This Amendment Agreement is made and entered into this 8th day of March , 2023, by and between the City of Elgin, an Illinois Municipal Corporation (herein called "City") and F.H. Paschen, S.N. Nielsen &Associates, LLC, an Illinois limited liability company (herein called "Contractor"). WHEREAS, the City and the Contractor have previously entered into a Job Order Contract Agreement dated July 13, 2022, relating to certain repairs and replacement of pavers at the Elgin City Hall as specified therein (herein the"Original Agreement"); and WHEREAS, during the removal of existing pavers significant damage to the steel and concrete walls below the paver level was discovered; and WHEREAS, the City has determined that it is in the best interest of the City to amend the Original Agreement to add work relating to the repair of damaged steel and concrete walls below the paver level; and WHEREAS, the additional work to be authorized pursuant to this Amendment Agreement has been resubmitted for pricing pursuant to the job order contract pricing process in the same manner for which the Original Agreement was priced and procured; and WHEREAS, the circumstances said to necessitate the change in performance as provided by this Amendment Agreement were not reasonably foreseeable at the time the Original Agreement was signed; and WHEREAS, the changes provided in this Amendment Agreement to the Original Agreement are germane to the Original Agreement as signed; and WHEREAS, this Amendment Agreement is in the best interest of the City of Elgin and is authorized by law. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the mutual promises and covenants contained in the Original Agreement the sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. The foregoing recitals are incorporated into this Amendment Agreement in their entirety. 2. Article 1 of the Original Agreement and the referenced Contractor's Job Order Contract Proposal therein are hereby amended by adding thereto Contractor's City Hall Paver Replacement Change Order Request ##001 proposal dated February 6, 2023, consisting of six (6)pages, attached hereto as Attachment A-1. 3. Article 4 providing for a contract price is amended by increasing the existing contract price provided for therein of$87,407.10 by the amount of$128,636.91, resulting in a new total contract price of$216,044.01. 4. That except as specifically amended herein pursuant to this Amendment Agreement, the Original Agreement shall remain in full force and effect. 5. That in the event of any conflict between the terms of this Amendment Agreement, and the terms of the Original Agreement, the terms of this Amendment Agreement shall supersede and control. IN WITNESS WHEREOF, the City and Contractor have signed this Amendment Agreement to be effective on March 8 , 2023. CONTRACT( CIT ty of Elgin By: �M 11C� By: Richard G. Kozal Title: y!('C. ?(-a 1 dek-- Title: City Manager Address for giving notices: Address for giving notices: F.H. Paschen, S.N.Nielsen&Associates,LLC City of Elgin 5515 N. East River Road 150 Dexter Court Chicago, Illinois 60656 Elgin, Illinois 60120 Attn: Project Manager Attn: Richard Hoke FEIN # 3 - If Yq3 *ATE T:.. City Clerk Legal Dept\Agreement\Paschen Amend Agr-City Hall Pavers-2-13-23.docx 2 Attachment A-1 �rlmp February 6,2023 City of Elgin 45 Symphony Way Elgin, IL, 60120 Attn: Rich Hoke RE: City of Elgin—City Hall Paver Replacement Change Order Request#001 Dear Mr. Hoke, F.H.Paschen has visited the project site with the City of Elgin and agreed to the following scope of work. We are pleased to present the following scope of work for your review. Scone of Work • Remove and dispose of the existing concrete system as required. • Furnish and install new air entrained,fiber meshed,4000 psi concrete as required. • Furnish and install all ADA mats as required. • Furnish and install all concrete sealant and control joints as required. • Remove and dispose of all pavers,insulation,and metal flashing as required. • Perform all power washing of wall membranes as required. • Furnish and install all new primer as required. • Furnish and install all new wall membranes as required. • Furnish and install all new metal flashing as required. • Remove and dispose of all corroded exterior steel as required. • Furnish and install all new stainless-steel plates as required. • Perform all welding in place,with welds ground smooth as required. • Furnish and install all high zinc primer for metal as required. Clarifications • This proposal excludes a payment and performance bond. • This proposal excludes any overtime or premium time.Work is assumed to take place during normal working hours. • This proposal excludes any unforeseen conditions that may arise. • This proposal excludes any permits/permit fees. • This proposal excludes any landscape restoration. • This proposal excludes any electrical work. • This proposal excludes the removal and disposal of any hazardous material. • This proposal includes only the following line items described in the above scope. F.H.PASCHEN,S.N.NIELSEN&ASSOCIATES LLC F.H. PASCHEN 5515 N. East River Road,Chicago,IL 60656 p.773.444.3474 f.773.693.0064 1 www.fhpaschen.com Please review this information at your earliest possible convenience and advise us as to how you wish to proceed. All required documents will be submitted at your request. If you have any questions or concerns,please do not hesitate to call. City of Elgin Date Dave WAwt 2/6/2023 F.H.Paschen, S.N.Nielsen&Associates,LLC Date FOR OFFICIAL USE ONLY F lop Estimate Details Labor-Material-Equipment Leo Wright N F.H.Paschen 0000-NCPA-Base Term-1 210 3/2 01 8 to 11/3012022 FJ'L i' rl,SJU.Nielsen Elgin City Hall Paver Replacement-NCPA 2022-5158604241 Estimator:Leo Wright Elgin City Hall Paver Replacement Change Order Division Summary(MF04) 01-General Requirements $13 134.00 26-Electrical 02-Usting Conditions $4,407.00 27-Communications 03-Concrete $284.50 28-Electronic Safety and Security 04-Masonry $4,308.00 31-Earthwork 05-Metals 32-Exterior Improvements $4,124.00 D6-Wood,Plastics,and Composites 33-Utilities 07-Thermal and Moisture Protection $16,640.16 34-Transportation 08-Openings 35-Waterway and Marine Transportation 09-Finishes 41-Material Processing and Handling Equipment 10-Specialties 44-Pollution Control Equipment 11-Equipment 46-Water and Wastewater Equipment 12-Furnishings 48-Electric Power Generation 13-Special Construction Altemate $64,389.23 14-Conveying Equipment Trades 21-Fire Suppression Assemblies 22-Plumbing FMR 23-Heating.Ventilating,and Air-Conditioning(HVAC) MF04 Total(Without totalling components) $107,296.83 25-Integrated Automation Totalling Components Priced Line Items $107,286.83 NCPA-Regular Hours (-6.00D0%) $(6,437.21) RSMsans NORTH SUBURBAN,IL CCI 202202,125.90% $27,787.29 Material,Labor,and Equipment Tofals(No Totalling Components) Priced/Non-Priced Material: $9,901.60 Total Priced Items: 23 $107,286.83 Labor: $36,044.20 Total Non-Priced Items: 0 $0.00 O.OD% Equipment: $1,140.30 Other: $60,200.73 23 $107,286.83 Laborhours: 281.50 Green Line Items:l $3.360.00 Grand Total $128,636.91 FOR OFFICIAL USE ONLY Printed 6 FEB 2023 11:36AM v2.645 Page 1 of 4 Elgin City Hall Paver Replacement-NCPA 2022-5158604241 FOR OFFICIAL USE ONLY Estimate Details Estimator:Leo Wright Elgin City Hall Paver Replacement Change Order Item Description UM Crew Quantity Material Labor Equipment Unit Cost Total 01-General Requirements 1 01-21-53-50-0800-L Cost adjustment factors,dust protection,add to Costs 130.000.0000 0 00 2 00 0.00 2.0000% $2.600.00 construction costs for particular job requirements, minimum Dust protecOon cost for concrete and roof patching.This coat contains containment for listed work on this project. 2 01-21-53-50-1750-L Cost adjustment factors,protection of existing Costs 130.000.0000 0.00 7.00 0.00 7.0000% $9,100.00 work,add to construction costs for particular job requirements,maximum Cost protection for exiting work and co-curmet work happening on this project to protecilon building sturcutre and landscape. 3 01-54-36-50-1200 Mobilization or demobilization,delivery charge for Ea. A-03A 6.0000 0.00 186.20 52.80 $239.00 $1,434.00 small equipment,placed in rear of,or towed by pickup truck Mobilization and demoblizabon for subcontractor crews and equipment. 01-General Requirements Total 0.00 12,817.20 316.80 $13,134.00 02-Existing Conditions 4 02-41-13-17-5900 Demolish,remove pavement&curb,sidewalk, S.F. B39 430.0000 0.00 4.95 0.45 $5.40 $2,322.00 concrete,rod reinforced,6-thick,with hand held air equipment,excludes hauling Remove and dispose of existing sidewalk 5 02-41-19-19-0725 Selective demolition,rubbish handling,dumpster, Week 1.0000 625.00 0.00 0.00 $625.00 $625.00 20 C.Y.,5 ton capacity,weekly rental,includes one dump per week,cost to be added to demolition cost Dumpater for concrete rubbish and contruction debris 6 02-41-19-19-2040 Selective demolition,rubbish handling,0'-100' C.Y. 2 CLAB 20.0000 0.00 73.00 0.00 $73.00 $1.460.00 haul,load,haul,dump and return,hand carried, cost to be added to demolition cost Rubbish handling for concrete construction debris 02-Exlsting Conditions Total 625.00 3,588.50 193.50 $4r407.00 03-Concrete 7 03-05-13-20-0220 Concrete admixture,air entraining agent,0.7 to 1.5 Gal. 3.0000 40.00 0.00 0.00 $40.00 $120.00 oz.per bag,5 gallon pail,includes material only Air entraining admixture for concrete pouring. 8 03-05-13-20-1640 Concrete surface treatment,sealer,hardener and Gal. 3.0000 37.50 0.00 0.00 $37.50 $112.50 dustproofer,solvent-based,250 SF/Gal,5 gallon pail,includes material only Material cost for v-seal 102 Sealer. 9 03-15.16-20-0160 Control joint,concrete floor slab,sawcul in green L.F. C-27 50.0000 0.07 0.85 0.12 $1.04 $52.00 concrete,2'depth Perform sawcuts for control joint FOR OFFICIAL USE ONLY Printed 6 FEB 2023 11:36AM v2.645 Page 2 of 4 Elgin City Hall Paver Replacement-NCPA 2022-5158604241 FOR OFFICIAL USE ONLY Estimate Details Estimator: Leo Wright Elgin City Hall Paver Replacement Change Order 03-Concrete Item Description UM Crew Quantity Material Labor Equipment Unit Cost Total 03-Concrete Total 236.00 42.50 6.00 SM50 04-Masonry 10 04-01-20-52-0270 Cleaning masonry,light restoration,average soil, S.F. D-01 1,200.0000 0.25 3.34 0.00 $3.59 $4,308.00 biological staining,by chemical,low pressure wash,brush and rinse,excludes scaffolding Clean all surfaces as required for new wall membrane to be installed. 04-Masonry Total 300.00 4,008.00 0.00 $4,308.00 07-Thermal and Moisture Protection 11 07-11-13-10-0400 Bituminous asphalt coating,for foundation,below S.F. 1 ROFC 1,200.0000 0.50 1.42 0.00 $1.92 $2,304.00 grade,sprayed on,2 coat Provide hot tar as required to install new roofing membrane as required. 12 07-21-13-10-0400 Wall insulation,rigid,fiberglass,unfaced,2"thick, S.F. 1 CARP 1,200.0000 1.96 0.84 0.00 $2.80 $3,360.00 R8.7,3#/CF Repave and replace insulation for new wall emmebanre to be Install as required. 13 07-52-16-10-1900 SBS modified bituminous membrane,granular S.F. G-01 1.200.0000 0.80 3.68 0.52 $5.00 $6,000.00 surface flashing,150 mils Furnish and install new wall membrane as required 14 0752-16-10-2010 SBS modified bituminous membrane,elastomeric S.F. 1 ROFC 1,200.0000 0.20 0.27 0.00 $0.47 $564.00 asphalt primer Line item includes all prep required to install all tar primer as required. 15 07-71-26-10-1500 Regal,counter flashing for stainless steel,.020" L.F. 1 SHEE 210.0000 9.08 5.77 0.00 $14.85 $3.118.50 thick,12 wide Furnish and install new stainless steel counter flashing as required 16 07-91-23-10-M2 Pre-formed joint seals,backer rod,polyethylene, L.F. 1 BRIC 210.00M 0.18 1.60 0.00 $1.78 $373.80 1/2"dia Furnish and install new backer rod as required with flashing 17 07-92-13-20-0125 Joint sealants,caulking and sealants,bulk acrylic L.F. 1 BRIC 210.0000 1.36 3.02 0.00 $4.38 $919.80 latex,3/4"x 3/4',in place Provide all roofing joint sealants at all penetrations,flashirgs,and any other openings as required for water fight system 07-Thermal and Moisture Protection Total 6,382.20 9,633.90 624.00 $16,640.10 32-Exterior Improvements 18 32-MIO-10-0400 Sidewalks,driveways,and patios,sidewalk, S.F. B-24 430.0000 4.40 4.00 0.00 $8.40 $3,612.00 concrete,cast4n-place with 6 x 6-W 1.4 x W 1.4 mesh,broomed finish,3,000 psi,6"thick,excludes base Furnish and install new 4000 psi concrete sidewalk with mesh and broom finish 19 32-17-26-10-0100 Pavement,tactile warning tiles S.F. S.F. 2 CLAB 16.0000 29.15 2.85 0.00 $32.00 $512.00 Furnish and install ADA Warning mate in concrete. FOR OFFICIAL USE ONLY Printed 6 FEB 202311:36AM v2.645 Page 3 of 4 Elgin City Hall Paver Replacement-NCPA 2022-5158604241 FOR OFFICIAL USE ONLY Estimate Details Estimator: Leo Wright Elgin City Hall Paver Replacement Change Order 32-Exterior Improvements Item Description UM Crew Quantity Material Labor Equipment Unit Cost Total 8*2=16.00 _ 32-Exterlor Improvements Total 2,358.40 1,765.60 0.00 $41moo Alternate 20 05-00-00-00-0001 Column covers,16 ga Type 304 stainless steel, Ea. 2 SSWK 1.0ow 0.00 0.00 0.00 $60,200.73 $60.200.73 round,2 halves with 2 vertical joints,no horizontal joint,12"diam up to 12'high,shop fabricated,#4 brushed finish,excl structural steel,light ga.metal framing,misc.metals,sealant Material,labor and equipment cost to furnish and install new stainless steel plate located at the north and South walls of East and West alcove's of Elgin City hall.Remove and replace Section of correded flat wall exterior steel and furnish and install new 114"304 stainless steel plates,welded in place,and primed with high Zinc primer.-Direct Sub Cost 21 07-71-26-10-1500 Demo-Reglet,counter flashing for stainless steel, L.F. 1 SHEE 210.0000 0.00 5.77 0.00 $5.77 $1,211.70 .020"thick,12 wide Demolish and dispose of existing stainless steel counter fleshing as required 22 07-76-16-10-1300 R&R-Roof pavers and supports,support Ea. 1 CLAB 250.0000 0.00 1.28 0.00 $1.28 $320.00 pedestal,top cap Remove and replace of exisitng pavers as required. 23 SKWK SKWK Crew-2023-RSMeans Standard Books Daily C-01 1.0000 0.00 2,656.80 0.00 $2.656.80 $2,656.80 O&P Labor crew,for one(1)day to install V-Sealer 102 Sealer over new concrete as required. Altemate Total 0.00 4,188.50 0.00 $64,389.23 Estimate Grand Total 126,636.91 FOR OFFICIAL USE ONLY Printed 6 FEB 2023 11:36AM v2.645 Page 4 of 4 Elgin City Hall Paver Replacement-NCPA 2022-5158604241