HomeMy WebLinkAbout23-35 Resolution No. 23-35
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH HAMPTON, LENZINI AND
RENWICK, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE
DUNDEE AVENUE/CENTER STREET/VILLA STREET IMPROVEMENT PHASE I
PRELIMINARY ENGINEERING SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS,that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with
Hampton, Lenzini and Renwick, Inc., for professional services in connection with the Dundee
Avenue/Center Street/Villa Street Improvement Phase I preliminary engineering services, a copy
of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: March 8, 2023
Adopted: March 8,2023
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 8th day of March ,20 23 ,by and
between the CITY OF ELGIN,an Illinois municipal corporation(hereinafter referred to as"CITY")
and Hampton,Lenzini and Renwick,Inc., an Illinois(hereinafter referred to as"ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with Dundee Avenue/Center Street/Villa Street Improvement Phase I
Preliminary Engineering Services(hereinafter referred to as the PROJECT); and
WHEREAS,the ENGINEER represents that it is in compliance with Illinois Statutes relating
to professional registration of individuals and has the necessary expertise and experience to furnish
such services upon the terms and conditions set forth herein below.
NOW,THEREFORE,it is hereby agreed by and between the CITY and the ENGINEER that
the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and
covenants contained herein,the sufficiency of which is hereby acknowledged to act for and represent
it in the engineering matters involved in the PROJECT as described herein,subject to the following
terms and conditions and stipulations,to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Public
Works of the CITY,herein after referred to as the"DIRECTOR".
B. The project will develop the preliminary engineering, including environmental
clearances, and Project Development Report, and roadway design that allows
efficient construction, minimizes environmental impacts and makes the most
efficient use of available funding.
C. A detailed Scope of Services for the PROJECT is attached hereto as Attachment A,
and incorporated into this Agreement by this reference.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
B. A detailed project schedule for the PROJECT is included as Attachment B,attached
hereto, and incorporated into this Agreement by this reference. Progress will be
recorded on the project schedule and submitted monthly as a component of the Status
Report described in C below.
C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to the
project schedule.A brief narrative will be provided identifying progress,findings and
outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including,but not limited to,reports,
plans, designs, calculations, work drawings, studies, photographs, models and recommendations
shall be the property of the CITY and shall be delivered to the CITY upon request of the
DIRECTOR;provided,however,that the ENGINEER may retain copies of such work product for its
records. ENGINEER'S execution of this Agreement shall constitute ENGINEER'S conveyance and
assignment of all right,title and interest, including but not limited to any copyright interest,by the
ENGINEER to the CITY of all such work product prepared by the ENGINEER pursuant to this
Agreement. The CITY shall have the right either on its own or through such other engineers as
determined by the CITY to utilize and/or amend such work product. Any such amendment to such
work product shall be at the sole risk of the CITY. Such work product is not intended or represented
to be suitable for reuse by the CITY on any extension to the PROJECT or on any other project,and
such reuse shall be at the sole risk of the CITY without liability or legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A. For services provided the ENGINEER shall be paid at the rate of 1.0 times the direct
hourly rate of personnel employed on this PROJECT,with the total fee not to exceed
$356,533.00 as detailed in Attachment C regardless of the actual costs incurred by
the ENGINEER unless substantial modifications to the scope of the work are
authorized in writing by the DIRECTOR, and approved by way of written
amendment to this Agreement executed by the parties.
B. For outside services provided by other firms or subconsultants,the CITY shall pay
the ENGINEER the invoiced fee to the ENGINEER,plus 0.00%. The cost of any
such outside services is included within the total not-to-exceed amount of
$356,533.00 provided for in Section 4A above.
C. Other fees such as mileage,printing costs,project maps,and public meeting exhibits
are reimbursable expenses. The cost of any such reimbursable expenses is included
within the total not-to-exceed amount of$356,533.00 provided for in Section 4A
above.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the DIRECTOR.
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Date Estimated Estimate Estimated Invoice Estimated Value
Invoice Percent Value of Completed
Percent Complete Work
April 1,2023 5% 5% $17,827 $17,827
May 1,2023 5% 10% $17,827 $35,654
June 1,2023 10% 20% $35,653 $71,307
July 1,2023 10% 30% $35,653 $106,960
August 1,2023 15% 45% $53,480 $160,440
September 1,2023 15% 60% $53,480 $213,920
October 1,2023 15% 750 $53,480 $267,400
November 1, 2023 15% 90% $53,480 $320,880
December 1,2023 10% 100% 1 $35,653 $356,533
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports(2C above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make these records available at reasonable times
during the Agreement period, and for a year after termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any time
upon fifteen(15)days prior written notice to the ENGINEER.In the event that this Agreement is so
terminated,the ENGINEER shall be paid for services actually performed and reimbursable expenses
actually incurred prior to termination,except that reimbursement shall not exceed the task amounts
set forth under section 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed
and,unless terminated for cause or pursuant to section 6,shall be deemed concluded on the date the
CITY determines that all of the ENGINEER's work under this Agreement is completed. A
determination of completion shall not constitute a waiver of any rights or claims which the CITY
may have or thereafter acquire with respect to any term or provision of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action taken by
the CITY,the ENGINEER shall give written notice of his claim within 15 days after occurrence of
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such action. No claim for additional compensation shall be valid unless so made. Any changes in
the ENGINEER's fee shall be valid only to the extent that such changes are included in writing
signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative to a
claim submitted by the ENGINEER,all work required under this Agreement as determined by the
DIRECTOR shall proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall be
deemed to constitute a default, and the other party has the right to seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach;and,in addition,if either
party,by reason of any default,fails within fifteen(15)days after notice thereof by the other party to
comply with the conditions of the Agreement, the other party may terminate this Agreement.
Notwithstanding the foregoing, or anything else to the contrary in this Agreement, with the sole
exception of an action to recover the monies the CITY has agreed to pay to the ENGINEER pursuant
to section 4 hereof,no action shall be commenced by the ENGINEER against the CITY for monetary
damages. ENGINEER hereby further waives any and all claims or rights to interest on money
claimed to be due pursuant to this Agreement,and waives any and all such rights to interest which it
claims it may otherwise be entitled pursuant to law, including, but not limited to, the Local
Government Prompt Payment Act(50 ILCS 50111,et seq.),as amended,or the Illinois Interest Act
(815 ILCS 205/1, et seq.), as amended. The parties hereto further agree that any action by the
ENGINEER arising out of this Agreement must be filed within one year of the date the alleged cause
of action arose or the same will be time-barred. The provisions of this section shall survive any
expiration, completion and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and hold
harmless the CITY, its officers, employees, agents,boards and commissions from and against any
and all claims, suits,judgments, costs, attorneys fees, damages or other relief, including but not
limited to workers compensation claims,in any way resulting from or arising out of negligent actions
or omissions of the ENGINEER in connection herewith, including negligence or omissions of
employees or agents of the ENGINEER arising out of the performance of this Agreement. In the
event of any action against the CITY, its officers, employees, agents, boards or commissions,
covered by the foregoing duty to indemnify,defend and hold harmless such action shall be defended
by legal counsel of the CITY's choosing. The provisions of this section shall survive any expiration
and/or termination of this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of their execution,
approval or attempted execution of this Agreement.
12. INSURANCE
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The ENGINEER shall provide,maintain and pay for during the term of this Agreement the following
types and amounts of insurance:
A. Comprehensive Liability. A policy of comprehensive general liability insurance
with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000
aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance naming
the CITY as additional insured. The policy shall not be modified or terminated
without thirty(30)days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled"Indemnification' shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or
self-insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance,
alternatively,if the insurance states that it is excess or prorated,it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned,non-owned and hired motor vehicles with limits of not
less than$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability
Insurance Covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $1,000,000 per occurrence. A Certificate of
Insurance shall be submitted to the DIRECTOR as evidence of insurance protection.
The policy shall not be modified or terminated without thirty(30)days prior written
notice to the DIRECTOR.
13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety precautions and
programs in connection with the construction,unless specifically identified in the Scope of Services.
14. NONDISCRIMINATION/AFFIRMATIVE ACTION
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The ENGINEER will not discriminate against any employer or applicant for employment because of
race, color, religion, sex, national origin, age, ancestry, order of protection status, familial status,
marital status, physical or mental disability, military status, sexual orientation, or unfavorable
discharge from military service which would not interfere with the efficient performance of the job in
question. ENGINEER shall take affirmative action to comply with the provisions of Elgin
Municipal Code Section 5.02.040 and will require any subcontractor to submit to the CITY a written
commitment to comply with those provisions. ENGINEER shall distribute copies of this
commitment to all persons who participate in recruitment, screening, referral and selection of job
applicants and prospective subcontractors. ENGINEER agrees that the provisions of Section
5.02.040 of the Elgin Municipal Code, 1976,as amended,is hereby incorporated by reference,as if
set out verbatim.
No person shall be denied or subjected to discrimination in receipt of the benefit of any services or
activities made possible by or resulting from this Agreement on the grounds of race,color,religion,
sex,national origin,age,ancestry,order of protection status,familial status,marital status,physical
or mental disability, military status, sexual orientation, or unfavorable discharge from military
service.
Any violation of this paragraph shall be considered a violation of a material provision of this
Agreement and shall be grounds for cancellation,termination or suspension,in whole or in part,of
the Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and the
assigns of the parties hereto;provided,however,that no assignment shall be made without the prior
written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other
provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to
each and every item,condition and other provision hereof to the same extent that the ENGINEER
would have been obligated if it had done the work itself and no assignment, delegation or
subcontract had been made. Any proposed subcontractor shall require the CITY's advanced written
approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership,joint venture, employment or
other agency relationship between the parties hereto.
18. SEVERABILITY
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The parties intend and agreed that, if any section, sub-section,phrase,clause or other provision of
this Agreement,or any portion thereof,shall be held to be void or otherwise unenforceable,all other
portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several sections of this Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to define, limit or describe the scope of intent of
any provision of this Agreement,nor shall they be construed to affect in any manner the terms and
provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the subject
matter hereof and may not be changed, modified, discharged or extended except by written
amendment duly executed by the parties. Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in writing herein or in a duly executed
amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance with the
laws of the State of Illinois.Venue for the resolution of any disputes or the enforcement of any rights
pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the DIRECTOR,nor
will the ENGINEER make public proposals developed under this Agreement without prior written
approval from the DIRECTOR prior to said documentation becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work
associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a
violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies that
include, at a minimum,the following information:
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A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse,investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights upon
request(775 ILCS 5/2-105).
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance Abuse
Prevention Public Works Project Act at 820 MCS 265/1 et seq. A copy of such policy shall be
provided to the DIRECTOR prior to the entry into and execution of this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR and to other
participants which may affect cost or time of completion,shall be made or confirmed in writing. The
DIRECTOR may also require other recommendations and communications by the ENGINEER be
made or confirmed in writing.
28. NOTICES
All notices,reports and documents required under this Agreement shall be in writing and shall be
mailed by First Class Mail,postage prepaid, addressed as follows:
A. As to CITY: B. As to ENGINEER:
Mike Pubentz,P.E. Randall G.Newkirk,P.E.
Public Works Director Corporate Secretary
City of Elgin Hampton,Lenzini and Renwick,Inc.
150 Dexter Court 380 Shepard Drive
Elgin,Illinois 60120-5555 Elgin,IL 60123
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29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and understood that in
connection with the performance of this Agreement that the ENGINEER shall comply with all
applicable Federal, State, City and other requirements of law, including, but not limited to, any
applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal
status of employees. Without limiting the foregoing,ENGINEER hereby certifies,represents and
warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing products
and/or services with respect to this Agreement shall be legally authorized to work in the United
States. ENGINEER shall also at its expense secure all permits and licenses,pay all charges and fees
and give all notices necessary and incident to the due and lawful prosecution of the work,and/or the
products and/or services to be provided for in this Agreement. The CITY shall have the right to
audit any records in the possession or control of the ENGINEER to determine ENGINEER'S
compliance with the provisions of this section. In the event the CITY proceeds with such an audit
the ENGINEER shall make available to the CITY the ENGINEER'S relevant records at no cost to
the CITY. ENGINEER shall pay any and all costs associated with any such audit.
30. COUNTERPARTS AND EXECUTION
This Agreement may be executed in counterparts,each of which shall be an original and all of which
shall constitute one and the same agreement. This Agreement may be executed electronically,and
any signed copy of this Agreement transmitted by facsimile machine or email shall be treated in all
manners and respects as an original document. The signature of any party on a copy of this
Agreement transmitted by facsimile machine or email shall be considered for these purposes an
original signature and shall have the same legal effect as an original signature.
IN WITNESS WHEREOF,the parties hereto have entered into and executed this Agreement
effective as of the date and year first written above.
FOR THE CITY: FOR THE ENGINEER:
By By:
City ana er
Name/Print. Amy McSwane
Title: Corporate Treasurer
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City Clerk
Legal Dept\Agreement\ENGINEERING AGREEMENT-FORM-clean-8-10-22.doex
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Attachment A
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City of Elgin
Dundee Ave.—Center St.—Villa Street Improvement
Phase I Engineering
Scope of Work
The City of Elgin intends to reconstruct and/or resuface Dundee Avenue, Center Street and Villa Street from south
of Summit Street to Gifford Street. The purpose of the project is to improve the deteriorated pavement of the
routes and improve overall safety of the section and the intersections. The project will develop the preliminary
engineering, including environmental clearances, and Project Development Report, and roadway design that
allows efficient construction, minimizes environmental impacts and makes the most efficient use of available
funding.
PHASE
Task 1 —Data Collection and Project Start-up
HLR will conduct a visual survey of the site through a site visit. Project photos documenting the existing
conditions and possible environmental issues will be taken. HLR will review and analyze the project-related
data and records provided by the City of Elgin, including the crash data and utility plans.A design-level JULIE
locate will be done to determine the utilities in the area; these utility companies will be contacted for more
information.
Task 2—Field Survey
HLR will conduct a topographic survey of the project limits including from Summit Street to Gifford Street. We
will also include cross sections both within and beyond the right-of-way at 100-foot increments and at critical
locations. The survey will extend 10 feet beyond the right-of-way in each direction in order to evaluate various
cross sections. The survey will exend 100 feet on side streets. Pavement, centerline, shoulder, landscape
items, as well as utilities which will include complete manhole inspections, will be included in the survey.
The survey data will be in IL State Plane Coordinates East Zone NAD 83, and NAVD 88 vertical datum. We
will establish accurate horizontal control points and benchmarks for use in construction.
Right-of-way/Boundary Survey:
The right-of-way survey will include locating necessary property corners to establish boundaries for any areas
needed for temporary access easements or permanent easements.
Plot Survey Data:
We will plot field data collected in this task in MicroStation CAD format and prepare base plan sheets for the
design of roadway improvements.
Task 3—Environmental Surveys&Coordination
Wetland Screening and Report
HLR will conduct a map review of the project. The following maps and documents will be reviewed prior to
conducting the field investigation:
Hampton, Lenzini and Renwick, Inc.
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• U.S. Geological Survey Topographic Maps
• National Wetlands Inventory Maps
• Kane County ADID Wetland Maps
• USDA Soil Survey
• Hydric Soils of the United States
• Regulatory Flood Map
• Kane-DuPage Soil and Water Conservation District Farm Service Agency Aerials
It appears from a cursory map review that there are no wetlands mapped in the project area. A wetland
screening letter report will be prepared summarizing the findings of the screening. Maps reviewed will be
included in the report along with photographs.
Agency Coordination
During early coordination, HLR will submit the Environmental Survey Request (ESR) to obtain the latest
natural resource information from various regulatory agencies, both federal and state. This information will
be critical for the permitting phase and will be requested through correspondence. An informational ECOCAT
was completed and no endangered species were identified. A Section 7 consultation for federally listed
threatened and endangered species as required by the USFWS will be completed by HLR,this is required for
the USACE permit.
Tree Survey and Memorandum
A Certified Arborist will conduct a tree survey of all trees 3 inches and greater within the project limits. All
trees will be tied with ribbons and numbered accordingly to be surveyed by others. We will identify all trees
by type, diameter, health and structure. During the tree survey we will evaluate potential bat habitat. The
finding of the tree survey will be summarized in a tree memorandum.
Preliminary Environmental Site Assessment(PESA) Report
This scope includes completing a Preliminary Environmental Site Assessment. The PESA will be prepared
using historical and geological information. The specific methods used to conduct the assessment are
contained in 1) ASTM Standards E1527-13, 2) A Manual for Conducting Preliminary Environmental Site
Assessments for Illinois Department of Transportation Highway Projects (Erdmann et al., 2012), 3) Special
Wastes Procedures for Local Highway Improvements (IDOT Local Roads Manual, July 22, 2004), and 4)
"IDOT Bureau of Design and Environment Manual (BDE Manual), Section 27-3.03 (b), October 2015). The
PESA will include a database search, review of historical records, an on-site evaluation, and review of other
project conditions that may give us insight into the existing environmental conditions along the route.
Once the review has been completed, a written report will be completed and submitted as documentation to
the on-site analysis. This report will accompany various site photographs, maps, and the above referenced
documentation, which will be utilized to assist the project evaluation and any applicable recommendations.
Hampton, Lenzini and Renwick, Inc.
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Preliminary Environmental Site Assessment Update
The Preliminary Environmental Site Assessment (PESA) is valid for a period of 6 months, we may need to
update the initial PESA completed for this project. This will include ordering the environmental database
record, conducting a site visit and completing a written PESA update as an addendum to the original report.
Task 4—Geotechnical Analysis
Twenty soil borings and pavement cores will be completed by our subconsultant, Rubino Engineering to
determine the pavement and subbase depth and condition. A detailed scope of work by Rubino is attached.
Rubino anticipates the need to conduct the borings on the pavement, which will require temporary lane
closures and traffic control. HLR's work efforts will include coordination of Midwest's work with the
requirements of the project and review of the results of the borings.
Task 5—Hydraulic & Drainage Design
A drainage analysis of the improvement areas will be performed. The existing drainage conditions will be
examined to determine the drainage patterns, the means of drainage, and outlet locations. The analysis will
look to identify areas with drainage problems through the use of survey data, field investigations and any
provided first hand reports.
HLR will evaluate the existing storm sewer system for conveyance adequacies or areas where pipe size
increases may be necessary/effective. Evaluation will be based on Bulletin 75 rainfall data, average
coefficient of runoff(C value), and Time of Concentrations for each tributary area. Evaluation will be for the
trunk manholes and main line storm sewer within the project limits.
An analysis of the proposed system will be made using the same procedures as above. It is anticipated that
improvements to the proposed system will be limited and isolated to locations with identified problems or
where changes may offer significant improvements to the overall system, if applicable.
The improvement area will be analyzed for opportunities to provide stormwater mitigation/water quality best
management practices (BMPs). These improvements are beneficial and necessary to offset increases in the
impervious area. Because the roadway improvements are often located in dense residential areas, the
opportunities to provide these BMPs may be limited.
A stormwater memorandum will be prepared that summarizes the results of the drainage analysis, existing
and proposed storm sewer modeling and the stormwater mitigation /water quality BMPs that are proposed
as part of these improvements.
Task 6—Preliminary Design Studies
Traffic counts will be completed at the 10 intersections noted in the TranSystems scope of work, including
either a 13-hour or 24-hour count at each intersection (as noted). TranSystems will complete the traffic
analysis for the project; see the detailed scope of work attached.
HLR will prepare a Memorandum of Geometric Findings/Alternatives Study for the Dundee— Center—Villa
roadway from Summit to Gifford Street . Several cross section alternatives will be evalulated and included in
the study. The final alternative design will be shown on plan and profile sheet exhibits, typical sections, cross
sections and Intersection Design Studies in the PDR. HLR will prepare a maintenance-of-traffic plan. An
engineer's opinion of probable cost for construction of the recommended improvement will be completed. A
Hampton, Lenzini and Renwick, Inc.
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preliminary estimate of cost will be prepared for each improvement alternate to be considered in the
development of the preferred alternate. Possible proposed detour routes, if needed, will be coordinated with
the appropriate local agencies.
We will also analyze the crash data for the most recent 5-years to determine any necessary safety
improvements at the intersections within the project limits as well as within the segments. Data will be
collected from the Elgin Police Department.
Intersection Design Study(IDS)
TranSystems will prepare the necessary Intersection Design Studies (IDS) using the traffic counts and 2050
projections calculated for the project. A detailed scope of work from TranSystems is attached.
Task 7—Project Development Report
HLR will prepare a Project Development Report(PDR)presenting the project's engineering and environmental
analyses, design considerations and recommendations. The PDR will be prepared in the current IDOT BLR
format and will include an estimate of cost for the recommended improvement, along with exhibits and
documentation required to obtain design approval by IDOT.
Task 8—Public Involvement
We will prepare for and attend a public information meeting to provide details about the proposed improvement
to area residents and businesses. We will prepare post cards inviting the public to the meeting, advertise in
the local newspaper, and provide exhibits during the meeting.. Exhibits will include the following:
- Aerial strip maps - Bike and pedestrian exhibits
Project location maps - Existing and proposed cross section exhibits
Crash exhibits (if needed) - Right-of-way acquisition
Comments from the meeting will be compiled and a summary written and distributed to all participants. Either
a newsletter or response letters will be prepared summarizing the comments received at the meeting.
Task 9—Meetings
HLR will prepare for, attend and write meeting minutes for a project kick-off meeting with City staff that will
cover project schedule and submittal milestones. We will coordinate project activities with the City on an
ongoing basis via phone, email and personal meetings. Following an initial kick-off meeting with City staff,
HLR will meet to review and discuss analysis of intersection design alternates,to review plans for the preferred
alternate, and to review the PDR and plan package before submittal to IDOT. HLR also anticipates an FHWA
coordination meeting at IDOT and meetings with property owners and local organizations.
Proiect Administration & Management/Coordination/QC/QA
HLR will complete in-house management of manpower and coordinate the design and plan development. A
kick-off meeting will be conducted with City staff and HLR staff to determine milestone schedule, submittal
requirements and project scope. The work includes the time for project-related progress reports, invoicing
and filing.
Hampton, Lenzini and Renwick, Inc.
11191ht
Ba Civil Engineers • Structural Engineers • Land Surveyors • Environmental Specialists
www.hlrengineering.com
HLR will conduct independent QA/QC reviews to ensure that the final design and contract plans meet the
approval of the City of DeKalb and the policy guidelines of IDOT. QA/QC will be completed by Amy
McSwane for the Phase I documents.
Attachment B
Hampton, Lenzini and Renwick, Inc.
�
�� 19 Civil Engineers • Structural Engineers • Land Surveyors • Environmental Specialists
r
www.hlrengineering.com
Project Schedule
Notice To Proceed................................................................................................March 1, 2023
Kickoff Meeting, Field Surveys, ESR.......................................................................March, 2023
Coordinate With Regulatory Agencies...................................................June-December, 2020
Develop project design...........................................................................April-November, 2023
Submit Project Development Report(PDR)for review.........................................October, 2023
FHWA/IDOT Coordination Meeting .................................................................November, 2023
Public Information Meeting...............................................................................November, 2023
Submit Final PDR for approval.........................................................................December, 2023
DesignApproval....................................................................................................January, 2024
Prefinal Plan Submittal ...............................................................................................April, 2025
Submit Final Plans For Approval...............................................................................June, 2025
Final CE and Local Agency Agreement to IDOT........................................................ July, 2025
ROW Certified.........................................................................................................August, 2025
Construction Letting.........................................................................................September, 2025
Attachment C
HILR CITY OF ELGIN
PHASE 1 ENGINEERING
DUNDEE -CENTER-VILLA STREETS
2023 DETAILED COST BREAKDOWN
Employee Classification
Task Description E6 E5 E3 E2 E1 T3 T2 T1 S1R E3V E2V Al Direct Costs Hours Fee
1. SURVEY • LAND ACQUISITION
Project Administration I 6 I 6 $ 1,230.00
Research I I 0 $ -
0 $ -
Control/Level Circuit I 56 I 56 $ 6,720.00
Topographic/Route Survey I 10 18 I 28 $ 3,160.00
Scan Data Processing I 60 I 60 $ 6,900.00
Manhole Inspection I 24 50 I 74 $ 8,400.00
BoundaryiRight of Way DeterminatieR 0 $ -
Drafting/Plat Preparation I 24 I 24 $ 3,000.00
Legal Deser+pt+enS I - __ I 0 $ -
Review QC/QA I 6 I 6 $ 1,230.00
Right of Way Staking o $ -
Appfaisal I I 0 $ -
Review Appraisal I I 0 $ -
NegatiatiORS o $
2. PHASE I DESIGN ENGINEERING SERVICES
Data Collection(GIS,Utility Plans,Construction Plans,Field Visit) I 8 16 I 24 $ 4,040.00
Geotechnical Borings(5 ft.depth at 500'C-C) I 1 $ 24,950.00 I 1 $ 25,135.00
Prepare ESR and WIEs I 4 8 20 I 32 $ 4,400.00
Se 1) I I 0 $ -
Crash Analysis I 4 40 I 44 $ 6,020.00
Traffic Analysis(work done by TranSystems;traffic counts by HLR) 4 16 $ 38,468.00 20 $ 40,888.00
Prepare Intersection Design Study(analysis work done by TranSystems) 4 $ 46,292.00 I 4 $ 47,112.00
Prepare Geometric Study(TranSystems Tech.Support) I $ 8,378.00 I 0 $ 8,378.00
Memorandum of Geometric Findings/Alternatives Study I 8 42 60 60 I 170 $ 23,500.00
Plan and Profile I 8 8 40 I 56 $ 7,760.00
Typical Sections I 2 8 I 10 $ 1,650.00
1/12/2023 1 of 3
CITY OF ELGIN
PHASE 1 ENGINEERING
DUNDEE -CENTER-VILLA STREETS
2023 DETAILED COST BREAKDOWN
Employee Classification
Task Description E6 E5 E3 E2 El T3 T2 T1 S1R ENV ENV Al Direct Costs Hours Fee
Cross Sections I 8 32 I 40 $ 6,240.00
Right-of-Way Requirements I 4 8 I 12 $ 2,020.00
Traffic Management Plan(including Detour Exhibit) I 4 16 I 20 $ 3,300.00
Prepare Stormwater Report
Review Existing Drainage Patterns I 14 44 30 I 88 $ 14,910.00
Evaluate Existing Outlets I 12 I 12 $ 2,220.00
Proposed Drainage Conditions&Hydraulic Models I 16 48 40 I 104 $ 17,360.00
Determine Detention/BMPs to Mitigate Added Impervious I 20 I 20 $ 3,700.00
Prepare Stormwater Memorandum I 8 16 I 24 $ 4,600.00
0 $ -
0 $ -
0 $ -
Prepare Phase I Design Report I I 0 $ -
Cost Estimate I 2 32 I 34 $ 5,490.00
Draft Report I 6 34 50 4 I 94 $ 13,390.00
Final Report based on comments I 2 14 16 6 I 38 $ 5,200.00
PERMITTING4.
Wetland Screening and Memorandum I 4 1 20 I 25 $ 3,275.00
Wetland Repe# i i 0 $
Wetiand Mitigation 0 $
0 $Memo, -
andiGF 114PAI I 0 $
0 $ -
0 $ -
Tree Survey I 6 2 40 I 48 $ 6,300.00
0 $ -
0 $ -
D'epaFe'EPA N9tiGe of Intent I I 0 $
0 $
0 $ -
0 $ -
PrepaFe ICDA Water Treatme t OF Wastewater Treatment DeFn;" I I 0 $
1/12/2023 2 of 3
CITY OF ELGIN
H1LR PHASE 1 ENGINEERING
DUNDEE -CENTER-VILLA STREETS
2023 DETAILED COST BREAKDOWN
Employee Classification
Task Description E6 ES E3 E2 E1 T3 T2 T1 S1R E3V E2V Al Direct Costs Hours Fee
0 $
0 $
0 $
0 $
0 $ -
Prepare a Preliminary Environmental Site Analysis(PESA) I 80 10 12 $ 900.00 I 102 $ 14,650.00
Prepare a Preliminary Environmental Site Analysis(PESA)Update I 30 3 4 $ 200.00 I 37 $ 5,175.00
6. COORDINATION AND CONSULTATION
Prepare and Attend Kick-off Meeting I 2 3 I 5 $ 890.00
Prepare and Attend Coordination Meeting I 2 6 I 8 $ 1,370.00
Prepare Monthly Status Report to Client I 6 I 6 $ 1,230.00
Prepare Quarterly STP Report I 6 I 6 $ 1,230.00
PFepare) I 0 $
Prepare and attend property owner/local organizations meetings(3 I 6 12 18 $ 3,150.00
meetings) I
Prepare and attend status meetings(2 meetings) I 4 6 10 $ 1,780.00
Public Meeting I I 0 $ -
Compile list of property owners within corridor I 6 I 6 $ 780.00
Prepare Notification Letters,Postcards,and Newspaper I 6 $ 500.00 I 6 $ 1,280.00
Advertisements(2 notices in newspaper)
Prepare Exhibits I 8 40 20 $ 1,000.00 I 68 $ 11,180.00
0 $ -
Attend Public Meeting 1 6 6 6 I 18 $ 3,300.00
Prepare Summary of Public Meeting I 4 I 4 $ 740.00
Assemble and Prepare Response to Comments I 16 I 16 $ 2,080.00
Request for Information I 4 I 4 $ 740.00
QUALITY ASSURANCE AND PROJECT - •
Quality Assurance and Quality Control I 28 24 I 52 $ 10,180.00
Project Administration I 50 I 50 $ 9,250.00
Total 126 281 267 374 100 32 147 50 124 19 60 10 $120,688.00 1590 $ 356,533.00
1/12/2023 3 of 3
Systems TranSystems
® ' 1475 East Woodfield Road
Suite 600
Schaumburg, IL 60173
Tel 847.605.9600
www.transystems.com
Exhibit A-TranSystems Scope of Services
City of Elgin
Dundee Avenue,Center Street,Villa Street Corridor Improvements
Scope of Services
January 10,2023
This document summarizes the traffic analysis tasks under TranSystems'scope to support the Phase 1
engineering for this project.This project will provide preliminary engineering for improvements along
Dundee Avenue/Center Street/Villa Street corridor from Gifford Street to Summit Street (1.1 miles).The
project is expected to include resurfacing, reconstruction and upgrades to traffic control devices(traffic
signals, signs and pavement markings)to improve traffic operations,safety and access, and
accommodations for pedestrians and bicyclists. A road diet alternative to convert the 4-lane segments
of this corridor to a 3-lane roadway is also expected to be evaluated.
The estimated effort under TranSystems' scope of work for this Phase 1 Preliminary Engineering is
described below:
1. Data Collection& Review
a. Coordinate with prime consultant (HLR)on data needs and identifying traffic count
locations and durations. Intersection turning movement counts with vehicle
classification and pedestrians/bicyclists on crosswalks at the following locations are
anticipated to be collected under HLR's scope:
i. Villa St&Gifford St*
ii. Villa St& Prairie St
iii. Villa St/Center St&Chicago St* (24-hr)
iv. Center St & Highland Ave*
v. Center St & Division St*
vi. Center St/Dundee Ave& Dexter Ave
vii. Dundee Ave&Symphony Way
viii. Dundee Ave& Park St*
ix. Dundee Ave& Kimball St* (24-hr)
x. Dundee Ave&Ann St
* Existing traffic signal location
Traffic counts for 8-12 hrs recommended at unsignalized intersections to enable
signal warrant analyses.
b. Obtain and review existing signal timings for traffic signals within the study area.
c. Review available existing conditions files (i.e. topo survey, ROW and utility files)
provided by HLR or the City.
Page 1 of 3
Systems
d. Review data and studies developed by HLR to aid in the formulation of design
alternatives.These are expected to include:
i. Compiled 5-yr crash data and safety study
ii. Bicycle and pedestrian assessment
iii. Parking assessment(if provided)
2. Traffic Analyses
a. Traffic counts will be compared to 2019 traffic volumes available from IDOT's public
database to confirm that traffic volumes in the study area have recovered to pre-Covid
conditions and are representative of normal traffic demand. If counts are significantly
lower than 2019 traffic volumes,they will be calibrated to pre-Covid data to ensure that
traffic demand is not being under-estimated.
b. Design Year Traffic Projections:TranSystems will coordinate with Chicago Metropolitan
Agency for Planning(CMAP)to obtain projections of traffic growth based on the ON TO
2050 traffic model. Design hour traffic volumes for weekday AM and PM peaks will be
developed for turning movements at each of the intersections listed in Task 1.Traffic
volumes will be balanced where warranted.
c. Traffic Analyses and Synchro traffic models (AM and PM Peaks)will be developed for
each intersection listed above,for the following conditions:
i. Existing Conditions
ii. Design Year(2050)Traffic with No-Build Conditions (No change to roadway lane
configurations and traffic control)
iii. Design Year(2050)Traffic with proposed lane configuration under Alternative 1
iv. Design Year(2050)Traffic with proposed lane configuration under Alternative 2.
d. Develop red-time queue calculations for the preferred alternatives at signalized
intersections to support intersection design studies.
e. Conduct signal warrant analysis per MUTCD guidelines at unsignalized intersections for
existing (4 locations).
f. Coordinate with HLR to develop design alternatives based on the results of the traffic
analyses,safety studies, pedestrian/bicycle accommodations,and other impacts.
g. Results of the traffic analyses will be presented in the form of a technical memorandum,
exhibits and associated appendices.
3. Intersection Design Study(IDS)
a. IDS plan sheets are expected to be developed for the following intersections:
L Villa St/Center St &Chicago St
ii. Center St &Highland Ave
iii. Center St&Division St
iv. Dundee Ave& Park St
v. Dundee Ave& Kimball St
IDS sheets are not expected to be completed for any other intersections.
b. IDS sheets will include plan view,traffic projections, results of the design year capacity
analysis, and AutoTURN analysis. ADA ramp design is not included in the scope of
services and will be completed in Phase II.
Page 2 of 3
. Systems
4. Technical Support&Coordination
a. Public Involvement: Prepare exhibits related to the traffic analyses completed under
TranSystems'scope. It is not anticipated that TranSystems'staff will attend the public
information meeting.
b. Agency Coordination, Reviews and Meetings:Attend virtual or in-person meetings with
the City and IDOT. Review,dispose, and address comments received from the City and
IDOT.Assumed (2)two meetings.
c. Project Management:This task will include preparing and submitting monthly progress
reports, preparing and monitoring the project schedule and updating the schedule
periodically as tasks or project scheduling change, as well as perform scope of work
reviews, resource planning,contract administration, and invoicing.
Assumptions and Exclusions:
The foregoing outlines TS's understanding of the Scope of Services required for the successful completion
of Phase I engineering services for this project. The following tasks or items were deemed unnecessary
for this project,were excluded from the Scope,and would be considered as additional services if required
by any other agency for the successful completion of the project.
• It is assumed that the intersection of Dundee Ave&Summit St is included under a separate
contract.At the north project limits, preliminary design will be developed to match the
preferred design alternative developed by the adjacent contract at this intersection. Data
collection and analyses for this intersection is not included.
• The following items and tasks are not included under this scope:
o Site visits and field observations
o Development of concept plans,typical sections and exhibits for the design alternatives.
o Transportation Management Plans(TMP)or work zone mobility assessments.
o Evaluation of pedestrian, bicycle and transit modes,outside of their impacts on the
vehicular traffic analysis.
o It is assumed that existing profile will be maintained under this project. Profile sheets
are not expected be developed under the IDS at any location.
o ADA design and plans are not included in the scope of services and will be completed
during Phase II.
Page 3 of 3
City of Elgin
Dundee Avenue,Center Street,Villa Street Corridor Improvements
Hours Summary
Tuesday,January 10,2023
Work Hours
El E2 E3 E4 E5 -otal
1. Data Collection&Review 22 9 5 8 0 0 22
a. Coordinate with prime consultant(HLR)on data needs and identifying traffic count locations and durations.Intersection turning movement counts with vehicle 4 4 -
classification and pedestrians/bicyclists on crosswalks at the following locations are anticipated to be collected under HLR's scope:
b. Obtain and review existing signal timings for traffic signals within the study area. 4 1 3
C. Collect and review topo survey,ROW and utility files(provided by HLR). 6 4 2
d. Review data and studies developed by HLR to aid in the formulation of design alternatives.These are expected to include: 8 4 4
0
2. Traffic Analyses 210 136 36 38 0 0 210
a. Traffic counts will be compared to 2019 traffic volumes available from IDOT's public database to confirm that traffic volumes in the study area have recovered to 24 16 4 4 2 1
pre-Covid conditions and are representative of normal traffic demand.If counts are significantly lower than 2019 traffic volumes,they will be calibrated to pre-Covid
data to ensure that traffic demand is not being under-estimated.
b. Design Year Traffic Projections:TranSystems will coordinate with Chicago Metropolitan Agency for Planning(CMAP)to obtain projections of traffic growth based 20 12 4 4 20
on the ONTO 2050 traffic model. Design hour traffic volumes for weekday AM and PM peaks will be developed for turning movements at each of the intersections
listed in Task 1.Traffic volumes will be balanced where warranted.
C. Traffic Analyses and Synchro traffic models(AM and PM Peaks)will be developed for each intersection listed above,for the following conditions: 0
i. Existing Conditions 48 32 8 8 48
ii. Design Year(2050)Traffic with No-Build Conditions(No change to roadway lane configurations and traffic control) 12 8 2 2 12
iii. Design Year(2050)Traffic with proposed lane configuration under Alternative 1 24 16 4 4 24
iv. Design Year(2050)Traffic with proposed lane configuration under Alternative 2. 20 12 4 4 20
d. Develop red-time queue calculations for the preferred alternatives at signalized intersections to support intersection design studies. 10 8 2 10
e. Conduct signal warrant analysis per MUTCD guidelines at unsignalized intersections for existing(4 locations). 16 12 2 2 16
f. Coordinate with HLR to develop design alternatives based on the results of the traffic analyses,safety studies,pedestrian/bicycle accommodations,and other 4 4 -
impacts.
g. Results of the traffic analyses will be presented in the form of a technical memorandum and associated appendices. 32 20 8 4 32
0
3. Intersection DesignStu (IDS) 300 200 50 50 0 0 300
a. IDS plan sheets are expected to be developed for the following intersections: 300 200 50 50 300
i. Villa St/Center St&Chicago St 0
ii. Center St&Highland Ave 0
iii. Center St&Division St 0
iv. Dundee Ave&Park St
V. Dundee Ave&Kimball St 0
IDS sheets are not expected to be completed for any other intersections. 0
b. IDS sheets will include plan view,traffic projections,results of the design year capacity analysis,and AutoTURN analysis.ADA ramp design is not included. 0
0
4. PM,Technical Support&Coordination 44 10 0 34 0 0 44
a. Public Involvement:Prepare exhibits related to the traffic analyses completed under TranSystems'scope and present the results at public meetings,as needed. 8 4 4 8
b. Agency Coordination.Reviews and Meetings:Attend virtual or in-person meetings with the City and IDOT.Review,dispose and address comments received from 12 6 6 12
the City and IDOT.
b. Project Management 24 24 7.4
576 355 91 130 0 0 576
Illinois Department COST ESTIMATE OF CONSULTANT SERVICES(CECS)WORKSHEET
of Transportation
FIXED RAISE
Local Public Agency County Section Number
City of Elgin I I Kane County
Prime Consultant(Firm) Name Prepared By Date
1/10/2023
Consultant/Subconsultant Name Job Number
TranSystems Corporation
Note: This is name of the consultant the CECS is being completed
for. This name appears at the top of each tab.
Remarks
The attached fee estimate covers TranSystems'tasks for Villa Street Corridor Phase 1 study, as described in the attached scope
document.
PAYROLL ESCALATION TABLE
CONTRACT TERM �4/1/2023
MONTHS OVERHEAD RATE 149.49%
START DATE COMPLEXITY FACTOR
RAISE DATE %OF RAISE 2.00%
END DATE 12/31/2024
ESCALATION PER YEAR
%of
Year First Date Last Date Months Contract
0 1/1/2023 4/1/2023 3 12.50%
1 4/2/2023 4/1/2024 12 51.00%
2 4/2/2024 1/1/2025 9 39.02%
BLR 05514(Rev.05/27/22)
Printed 1/10/2023 12:55 PM The total escalation = 2.52% ESCALATION
Page 1 of 6
Local Public Agency County Section Number
lCity of Elgin Kane Count
Consultant / Subconsultant Name Job Number
TranSystems Corporation
PAYROLL RATES
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE
MAXIMUM PAYROLL RATEI 78.00
ESCALATION FACTORI 2.52%
IDOT
CLASSIFICATION PAYROLL RATES CALCULATED RATE
ON FILE
Engineer 5 E5 $78.00 $78.00
Engineer 4 E4 $77.58 $78.00
Engineer 3(E3) $71.26 $73.05
Engineer 2 E2 $60.44 $61.96
Engineer 1 E1 $47.00 $48.18
Planner 5 P5) $78.00 $78.00
Planner 4 P4) $69.92 $71.68
Planner 3 P3) 8.151 $49.36
Planner 2 P2 $52.31 $53.63
Architect 4 AR4 $75.11 $77.00
Architect 3 AR3 $59.70 $61.20
Architect 2 AR2 $44.13 $45.24
Architect 1 AR1 $34.14 $35.00
Analyst 2(AN2) 35.001 $35.88
Business Consultant 2(BC2) $73.64 $75.49
Environmental Scientist 4 SC4 $78.00 $78.00
Industry Specialist 4 IS4 $78.00 $78.00
Industry Specialist 3(IS3) $63.21 $64.80
Construction Services 5 CS5 $78.00 $78.00
Construction Services 4 CS4) 57.471 $58.92
Construction Services 3 CS3 $48.691 9.91
Construction Services 2 CS2 $34.24 $35.10
Construction Services 1 CS1) $35.38 $36.27
Technician 3 T3 $41.14 $42.17
Technician 1 T1 $20.75 $21.27
Administrative 3 A3 $51.66 $52.96
Administrative 2 A2 $34.351 $35.21
BLR 05514(Rev. 05/27/22)
Printed 1/10/2023 12:55 PM RATES
Page 2 of 6
Local Public Agency County Section Number
City of Elgin Kane County
Consultant/Subconsultant Name Job Number
TranSystems Corporation
SUBCONSULTANTS
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS)WORKSHEET
Contribution to Prime
NAME Direct Labor Total Consultant
Total 0.00 0.00
NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on
this sheet.
BLR 05514(Rev.05/27/22)
Printed 1/10/2023 12:55 PM SUBS
Page 3 of 6
Local Public Agency County Section Number
City of Elgin Kane County
Consultant/Subconsultant Name Job Number
TranSystems Corporation
DIRECT COSTS WORKSHEET
List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project.
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES(CECS)WORKSHEET
CONTRACT
ITEM ALLOWABLE QUANTITY RATE TOTAL
Lodging Actual Cost $0.00
(per GOVERNOR'S TRAVEL CONTROL BOARD) (Up to state rate maximum
Lodging Taxes and Fees Actual Cost $0.00
(per GOVERNOR'S TRAVEL CONTROL BOARD
Air Fare Coach rate,actual cost,requires minimum two weeks' $0.00
notice,with prior IDOT approval
Vehicle Mileage Up to state rate maximum 100 $0.63 $62.50
(per GOVERNOR'S TRAVEL CONTROL BOARD
Vehicle Owned or Leased $32.50/half day(4 hours or less)or$65/full day $0.00
Vehicle Rental Actual Cost(Up to$55/day) $0.00
Tolls Actual Cost $0.00
Parking Actual Cost $0.00
Overtime Premium portion(Submit supporting documentation) $0.00
Shift Differential Actual Cost(Based on firm's policy) $0.00
Overnight Delivery/Postage/Courier Service Actual Cost(Submit supporting documentation) $0.00
Copies of Deliverables/Mylars(In-house) Actual Cost(Submit supporting documentation) $0.00
Copies of Deliverables/Mylars(Outside) Actual Cost(Submit supporting documentation) $0.00
Project Specific Insurance Actual Cost $0.00
Monuments(Permanent) Actual Cost $0.00
Photo Processing Actual Cost $0.00
2-Way Radio(Survey or Phase III Only) Actual Cost $0.00
Telephone Usage(Traffic System Monitoring Only) Actual Cost $0.00
CADD Actual Cost(Max$15/hour) $0.00
Web Site Actual Cost(Submit supporting documentation) $0.00
Advertisements Actual Cost(Submit supporting documentation) $0.00
Public Meeting Facility Rental Actual Cost(Submit supporting documentation) $0.00
Public Meeting Exhibits/Renderings&Equipment Actual Cost(Submit supporting documentation) $0.00
Recording Fees Actual Cost $0.00
Transcriptions(specific to project) Actual Cost $0.00
Courthouse Fees Actual Cost $0.00
Storm Sewer Cleaning and Televising Actual Cost(Requires 2-3 quotes with IDOT approval) $0.00
Traffic Control and Protection Actual Cost(Requires 2-3 quotes with IDOT approval) $0.00
Aerial Photography and Mapping Actual Cost(Requires 2-3 quotes with IDOT approval) $0.00
Utliity Exploratory Trenching Actual Cost(Requires 2-3 quotes with IDOT approval) $0.00
Testing of Soil Samples Actual Cost $0.00
Lab Services Actual Cost(Provide breakdown of each cost) $0.00
Equipment and/or Specialized Equipment Rental Actual Cost(Requires 2-3 quotes with IDOT approval) $0.00
$0.00
$0.00
$0.00
$0.00
TOTAL DIRECT COSTS: $62.50
(Rev. 7/22)
Printed 1/10/2023 12:55 PM DIRECT COSTS
Page 4 of 6
Local Public Agency County Section Number
lCity of Elgin Kane Count
Consultant / Subconsultant Name Job Number
TranSystems Corporation
COST ESTIMATE WORKSHEET
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
OVERHEAD RATEI 149.49% COMPLEXITY FACTOR�O
TASK STAFF HOURS PAYROLL OVERHEAD& DIRECT COSTS FIXED FEE SERVICES BY TOTAL %OF GRAND
FRINGE BENEFITS OTHERS TOTAL
Data Collection & Review 22 1,328 1,985 $62.50 438 3,814 4.18%
Traffic Analyses 210 11,559 17,280 3,815 32,654 35.83%
Intersection Design Studies 300 16,387 24,497 5,408 46,292 50.79%
PM, Technical Support& Coordination 44 2,966 4,433 979 8,378 9.19%
Subconsultant DL 0
TOTALS 5761 32,240 1 48,1951 631 10,640 91,1381 100.00%
80,435 BLR 05514 (Rev. 05/27/22)
Printed 1/10/2023 12:55 PM COST EST
Page 5 of 6
Local Public Agency County Section Number
City of Elgin I Kane County
Consultant / Subconsultant Name Job Number
TranSystems Corporation
AVERAGE HOURLY PROJECT RATES
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
SHEET 1 OF 1
PM,Technical Support&
PAYROLL AVG TOTAL PROJ.RATES Data Collection&Review Traffic Analyses Intersection Design Studies Coordination
HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Engineer 5(E5) 78.00 0.0
Engineer 4(E4) 78.00 0.0
Engineer 3(E3) 73.05 130.0 22.57% 16.49 8 36.36% 1 26.56 38 1 18.10% 13.22 1 50 16.67% 12.18 34 77.27% 56.45
Engineer 2(E2) 61.96 91.0 15.80% 9.79 5 22.73% 14.08 36 17.14% 10.62 50 16.67% 10.33
Engineer 1 (E1) 48.18 355.0 61.63% 29.70 9 40.91% 19.71 136 64.76% 31.20 200 66.67% 32.12 10 22.73% 10.95
Planner 5(P5) 78.00 0.0
Planner 4(P4) 71.68 0.0
Planner 3(133) 49.36 0.0
Planner 2(P2) 53.63 0.0
Architect 4(AR4) 77.00 0.0
Architect 3(AR3) 61.20 0.0
Architect 2(AR2) 45.24 0.0
Architect 1 (AR1) 35.00 0.0
Analyst 2(AN2) 35.88 0.0
Technician 1 (T1) 21.27 0.0
Administrative 3(A3) 52.96 0.0
Administrative 2(A2) 35.21 0.0
TOTALS 1 576.0 100% $55.97 22.0 100.00% $60.36 210.0 100% $55.04 300.0 100% $54.62 44.0 100% $67.40 0.0 0% 1 $0.00
Printed 1/10/2023 12:55 PM BLR 05514 (Rev. 05/27/22)
Page 6 of 6 AVG 1
rubmnn
ENGINEERING INC.
December 13, 2022
To: Amy McSwane Re: Proposal - Geotechnical Exploration
Hampton Lenzini and Renwick, Inc. Proposed Dundee Avenue
380 Shepard Drive Elgin, Illinois
Elgin, IL
P: 847.697.6700 Proposal No. Q22.594g
Via email: amcswane(a)hlreng.com
Dear Ms. McSwane,
Rubino Engineering, Inc. (Rubino) is pleased to submit the following proposal to provide
geotechnical engineering services for the above referenced project. Rubino received a request
for proposal from Amy McSwane of Hampton Lenzini and Renwick, Inc. via email on December
1, 2022.
PROJECT UNDERSTANDING
Rubino understands that Hampton Lenzini and Renwick, Inc. has requested that Rubino provide
pavement cores and soil borings along Dundee Avenue in Elgin, IL. HLR plans to submit this to
IDOT and has requested Rubino complete an RGR to IDOT specifications.
Information received:
• RFP email from Amy McSwane of Hampton Lenzini and Renwick, Inc. on December 1,
2022.
• Drawing—"Project Location Dundee Center Villa 210775", Hampton Lenzini and Renwick,
Inc. on December 1, 2022.
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Rubino Engineering,Inc. •425 Shepard Drive• Elgin,IL 60123• 847-931-1555• 847-931-1560(Fax)
Proposed Highland Ave and Lyle Are Roundabout in Elgin,Illinois December 13,2022
Rubino Proposal No.Q22.594g Page 2 of 12
Field Services Scope of Services Summary
Additional Scope discussion can be found in subsequent pages of this proposal
Client Notification Needed prior to Please notify Rubino if this is needed upon project
mobilization authorization
Site Access Local Roadways
Soil Sampling Method Proposed Track-mounted Geoprobe Drill Rig &Core Machine
Traffic Control Needs Attenuator Truck or Lane Closure-Single Lane
Boring Location Plan See below for aerial/KMZ
Soil Sampling SPT-2'h ft to 10 feet
Backfill Needs Cuttings, excess spoils remain on site
Patching Cold Patch
Groundwater Readings During drilling and upon auger removal
Shallow Boring Depths
To obtain data to evaluate subsurface conditions within the proposed development/construction
areas. Rubino proposes the drilling scope of work as detailed below:
NUMBER OF NUMBER OFDEPTH SPT
SHALLOW CORES WITH (FEET LOCATION SAMPLING SOIL CLASSIFICATION
BORINGS PAVEMENT BEG*) INTERVALS METHOD
THICKNESS
20 20 10 Dundee 2 'h ft to IDH
Avenue 10 ft
200 Total Lineal Feet
Should any of the information on which this proposal has been based, including as described
above, be inconsistent with the planned construction, Rubino requests to be contacted
immediately in order to make any necessary changes to this proposal and scope of work.
SCOPE OF SERVICES DISCUSSION
The following sections outline the scope of services developed based on the information provided
by the client and the information listed above in order to provide a geotechnical exploration the
planned project. The exploration will be performed in general accordance with both the requested
proposal information and Rubino's current understanding of the project.
Site Access
Based on current site topography, surface conditions, and project discussions, Rubino anticipates
that the project site will be accessible to track-mounted Geoprobe drilling equipment or DCP
testing with hand auger sampling and/or pick-up truck.
Traffic Control
Rubino anticipates that traffic control will be necessary along Dundee Avenue. Rubino will
subcontract a traffic control company to provide an attenuator truck or a single lane closure.
Rubino Engineering,Inc.
Proposed Highland Ave and Lyle Ave Roundabout in Elgin,Illinois December 13,2022
Rubino Proposal No.Q22.594g Page 3 of 12
Boring Locations
The approximate proposed boring locations are shown below. Rubino recommends that the
borings be located and surveyed for elevation by others prior to drilling. If the borings cannot be
surveyed, Rubino will locate the borings in the field by measuring distances from known, fixed
site features.
t
r 1
r
SPT - Soil Sampling
Soil sampling will include split-barrel samples (ASTM D 1586) or thin-walled tube samples on
cohesive soils (ASTM D 1587) at 2 '/2 -foot intervals to a depth of 10 feet.
Completion of Borings
Upon completion of drilling,the borings will be backfilled with soil cuttings and capped with similar
existing material/asphalt cold patch. Some damage to ground surface may result from the drilling
operations near the work areas and along ingress/egress pathways. Rubino will attempt to
minimize such damage, but no restoration other than backfilling the soil test borings is included.
It should be noted that over time, some settlement may occur in the bore hole. If Rubino is
requested to return to the site for the purpose of filling any bore holes that may have settled,
additional time and material charges may apply.
Geotechnical Laboratory Testing
The soil samples obtained during the field exploration program will be transported to the
laboratory for classification and a limited number of laboratory tests. The nature and extent of the
laboratory testing program is at the discretion of Rubino Engineering, Inc. and will depend upon
the subsurface conditions encountered during drilling.
Laboratory testing will be performed in accordance with ASTM procedures and may include
examination of selected samples to evaluate the soils' index properties and relative strength
characteristics.
Rubino Engineering,Inc.
Proposed Highland Ave and Lyle Ave Roundabout in Elgin,Illinois December 13,2022
Rubino Proposal No.Q22.594g Page 4 of 12
Based on the proposed quantity of soil borings, anticipated depths, and project type, a list of the
anticipated laboratory tests are summarized below.
LABORATORY TEST ESTIMATED SAMPLE TYPE
QUANTITY
Atterberg Limits 7 Split spoon, bulk, or Shelby Tube
Hydrometer 7 Split Spoon
Natural Moisture Content 80 Shelby Tube, Cohesive Samples
Organic Content 2 Split spoon, bulk, or Shelby Tube
ROADWAY GEO REPORT (RGR)
Upon completion of field and laboratory work, Rubino will prepare a roadway geotechnical
engineering report (RGR) using the collected data. The report will include the following per the
IDOT Geotechnical Manual:
• Cover Sheet and Table of Contents
• Project Description, Location and Scope
• Geology and Pedology
• Field Exploration
• General Subgrade Conditions
• Special Conditions, if applicable
• Construction Monitoring
• Appendices(Supporting Documentation): location map, boring plan and soil profile, boring
logs, laboratory test results, SSR Charts, photographs
An electronic copy of the report will be provided. The report will be addressed to Hampton Lenzini
and Renwick, Inc..
PROJECT SCHEDULE
Rubino proposes to initiate work on this project within 5 working days after receiving written
authorization to proceed and we will follow the schedule below in order to complete the project:
Task Number of Working Days
Utility clearance and rig mobilization 10— 15
Field work including site layout and drilling 5
Laboratory Testing 10 — 15
Preparation of the Geotechnical Report 15 —20
Project schedules can be affected by weather conditions and changes in scope. If the report
needs to be delivered by a specific day, please notify us as soon as possible. Preliminary verbal
recommendations can be made to appropriate parties upon completion of the field investigation
and laboratory testing. Rubino will need to receive a signed copy of this proposal intact prior to
mobilizing the drill rig.
Rubino Engineering,Inc.
Proposed Highland Ave and Lyle Ave Roundabout in Elgin,Illinois December 13,2022
Rubino Proposal No.Q22.594g Page 5 of 12
UTILITY LOCATE
Rubino will coordinate contacting the Utility "One-Call" for public utility clearance prior to the start
of drilling activities. It is Rubino's experience that this service does not mark the locations of
privately owned utilities.
FEES
Rubino proposes to charge the fee for performance of the outlined scope of services on a lump-
sum basis. Based on the scope of services outlined above, the lump-sum fee will be:
Boring Layout/ Utility/ PM $ 550.00 Lump sum
Subsurface Drill Rig Mobilization, Drilling, and Geologist/Soil $8,500.00 Lump sum
Exploration Scientist
Pavement Cores $4,400.00 Lump sum
Traffic Control Flaggers or Attenuator Truck $ 7,000.00 Total
Lab Geotechnical Lab Tests as described above $2,000.00 Lump sum
Reporting Preparation of the Geotechnical Report $2,500.00 Lump sum
$24,950.00 Grand Total
Please see the attached fee schedule for additional unit rates for services requested after issuing
the geotechnical report (drawing /spec review, scope or site layout change, etc.).
Scope Limitations
Project services do not include a site evaluation to determine the presence or absence of
wetlands, hazardous substances, or toxic materials.
Rock coring is not included in the scope of this exploration, therefore,the character and continuity
of refusal materials, if encountered, can be determined only with a more comprehensive scope of
services. Therefore, the borings will be advanced to the depths referenced above, or to refusal,
whichever is shallower.
Boring, sampling and testing requirements are a function of the subsurface conditions
encountered. The proposed lump-sum fee is based on the existence of adequate bearing
materials being encountered within the proposed boring depths. Should conditions be
encountered which require a deepening of borings or additional investigation, Rubino will notify
you to discuss modifying the outlined scope of services. Additional work beyond the lump-sum
fee will not be performed without your prior authorization.
AUTHORIZATION
If this proposal is acceptable to you, Rubino will perform the work in accordance with the attached
General Conditions that are incorporated into and made a part of this proposal. Please sign below
as notice to proceed and return one copy of this proposal intact to our office. Rubino will proceed
with the work upon receipt of authorization.
Rubino Engineering,Inc.
Proposed Highland Ave and Lyle Ave Roundabout in Elgin.Illinois December 13,2022
Rubino Proposal No.Q22.594g Page 6 of 12
Rubino appreciates the opportunity to offer our services for this project and we look forward to
working with your company. Please contact Rubino with questions pertaining to this proposal or
requests for additional services.
Respectfully submitted,
RUBINO ENGINEERING, INC.
'V'
Michelle A. Lipinski, PE Anthony . Tomaras
President Project Manager
AN RUBINO ENGINEERING,INC.IS:
IDOT PREQUALIFIED
IDOT D: 00 . •
MAL/file
Attachments: Proposal Acceptance and Data Sheet
Schedule of Services and Fees
General Conditions
**This is an electronic copy. Hard Copies of this proposal are available upon request.
Rubino Engineering,Inc.
Proposed Highland Ave and Lyle Ave Roundabout in Elgin,Illinois December 13,2022
Rubino Proposal No.Q22.594g Page 7 of 12
PROPOSAL ACCEPTANCE:
AGREED TO, THIS DAY OF , 202_.
BY (please print):
TITLE:
COMPANY:
SIGNATURE:
PROJECT INFORMATION:
1. Project Name:
2. Project Location:
3. Your Job No: Purchase Order No.:
4. Project Manager: Telephone No.:
5. Site Contact: Telephone No.:
6. Number and Distribution of Reports:
( ) Copies To: ( ) Copies To:
Attn: Attn:
Email: Email:
( ) Copies To: ( ) Copies To:
Attn: Attn:
Email: Email:
7. Invoicing Address:
Attn:
Email:
8. Other Pertinent Information Or Previous Subsurface Information Available:
Rubino Engineering,Inc.
Proposed Highland Ave and Lyle Ave Roundabout in Elgin,Illinois December 13,2022
Rubino Proposal No.Q22.594g Page 8 of 12
Rubino Engineering, Inc.
2022 Schedule of Geotechnical Services&Fees
ENGINEERING
Professional and Technical Services for site evaluation,field supervision, analysis of test
data and engineering recommendations and consultation:
Principal Engineer Per Hour $ 185.00
Project Engineer/Manager Per Hour $ 125.00
Engineering Field Technician/Field Engineer/Field Geologist Per Hour $ 95.00
Administrative Assistant Per Hour $ 65.00
SUBSURFACE EXPLORATION
Mobilization and moving of truck-mounted drilling equipment and crew (50-mile radius) Per Trip $ 650.00
All-Terrain Vehicle(ATV)Usage Surcharge Per Day $ 195.00
Boring Layout-Two-man crew(2 hour minimum) Per Hour $ 166.00
Hourly Rate Drilling Per Hour $ 375.00
Thin Wall Tubes(ASTM D-1587) Each $ 50.00
LABORATORY TESTING
Moisture Content Test/Visual Classification Each $ 7.00
Atterberg Limits Determination(LL, PL) Each $ 65.00
Combined Hydrometer&Sieve Analysis Each $ 130.00
Sieve Analysis(washed) Each $ 85.00
Unconfined Compression Test,Tube Sample Each $ 35.00
Unconfined Compression Test,with Stress-Strain Curve Each $ 85.00
Density Determination Each $ 15.00
Specific Gravity Determination Each $ 65.00
Organic Content Determination Test(loss on ignition) Each $ 25.00
ASTM D698-AASHTO T99(Standard Proctor) Each $ 225.00
ASTM D1557-AASHTO T180(Modified Proctor) Each $ 275.00
One-Dimensional Consolidation Test(ASTM D-2435) Each $ 750.00
pH Testing Each $ 15.00
Triaxial Testing(TXC-CIU)3-Point Envelope Each $ 1,300.00
Rubino Engineering,Inc.
Proposed Highland Ave and Lyle Ave Roundabout in Elgin,Illinois December 13,2022
Rubino Proposal No.Q22.594g Page 9 of 12
FEE REMARKS
1) .
2) Unit prices/rates are in effect for 12 months from the date of this proposal and are subject to change without notice thereafter.
Overtime rates are applicable for services performed in excess of 8 hours per day Monday through Friday, before 8:00 AM or
3) after 5:00 PM, and for all hours worked on Saturdays,Sundays and holidays.The overtime rate is 1.5 times the applicable hourly
rate.
4) All rates are billed on a portal-to-portal basis.
5) Standby time due to delays beyond Rubino's control will be charged at the applicable hourly rate.
6) Transportation and per diem are charged at the applicable rates.
7) Rates involving mileage(including transportation, mobilization, vehicle and trip charges)are subject to change based upon
increases in the national average gasoline price.
8) A minimum charge of 4 hours applies to field testing and observation services.
Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the
9) services are to be performed.Services cancelled without advance and/or inadequate notice will be assessed a minimum charge
of 4 hours.
10) For all Rubino services,a project management/engineering review charge will be billed for all reports issued for the
scheduling/supervision of personnel and the evaluation/review of data and reports.
11) The minimum billing increment for time is a half hour.
12) A project set-up charge of a minimum of two hours applies to all projects.
13) Professional services rates are exclusive of expert deposition or testimony time.
14) Drilling and field service rates are based on OSHA Level D personnel protection.
15) For sites where drilling is to occur that are not readily accessible to a truck mounted drill rig, rates for rig mobility, site clearing,
crew stand-by time, etc.will be charged as applicable.
16) If applicable the prevailing wage fees charged under this agreement will be adjusted if there is any change in the applicable
prevailing wage rate established by the Illinois Department of Labor.
17) Services and fees not listed on this schedule may be quoted on request.
Rubino Engineering,Inc.
Proposed Highland Ave and Lyle Ave Roundabout in Elgin,Rlinois December 13,2022
Rubino Proposal No.Q22.594g Page 10 of12
Client*:1171517 RUBINEW
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this certificate does not confer my rights to the certificate holder In lieu of such entloesemen4s).
PRODUCER ,; Laurie Cloninger
USI ins Srvcs LLC Euclid-Prot 630 625 5219 •610 5374939
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Oak Brook,It. 60523 NYuIlrl$ Arr OeplrC CE)MRAO! MAIc d
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wBUREO INsulea a:Be•kfey Insurance Company 32603
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INSIJIla[
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Elgin,IL 60123
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Rubino Engineering,Inc.
Proposed Highland Ave and Lyle Ave Roundabout in Elgin,Rlinois December 13,2022
Rubino Proposal No.Q22.594g Page 11 of 12
Rubino Engineering,Inc.