HomeMy WebLinkAbout23-211 Resolution No. 23-211
RESOLUTION
AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. 3 WITH
ENGINEERING ENTERPRISES, INC. FOR SUPPLEMENTAL PROFESSIONAL
ENGINEERING SERVICES IN CONNECTION WITH THE 2020 CORROSION CONTROL
STUDY FOR LARGE SYSTEMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Amendment Agreement No. 3 on behalf of the City
of Elgin with Engineering Enterprises, Inc., for supplemental professional engineering services in
connection with the 2020 corrosion control study for large systems, a copy of which is attached
hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: November 1, 2023
Adopted: November 1, 2023
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AMENDMENT AGREEMENT NO. 3
THIS AMENDMENT AGREEMENT No. 3 is hereby made and entered into this day of
November 1 , 2023, by and between the City of Elgin, Illinois, a municipal corporation
(hereinafter referred to as the "City"), and Engineering Enterprises, Inc., an Illinois corporation
(hereinafter referred to as"Engineer").
WHEREAS,the City and Engineer hereto have previously entered into an agreement dated August
12, 2020 (hereinafter referred to as"ORIGINAL AGREEMENT"), wherein the City engaged the
Engineer to furnish certain professional services in connection with the CORROSION CONTROL
STUDY FOR LARGE SYSTEMS—2020;and
WHEREAS, the parties hereto have previously amended the Original Agreement in
AMENDMENT AGREEMENT NO. 1 dated April 28,2021;and
WHEREAS, the parties hereto have previously amended the Original Agreement in
AMENDMENT AGREEMENT NO. 2 dated February 22,2023;and
WHEREAS, the parties hereto have determined it to be in their best interest to further amend the
Original Agreement;and
WHEREAS,the City has determined that the proposed scope of the Project should be modified to
include Supplemental Professional Engineering Services for the CORROSION CONTROL
STUDY FOR LARGE SYSTEMS—2020—AMENDMENT NO. 3;and
WHEREAS, the parties have determined and agree that the total fees to be paid to the Engineer
pursuant to the Original Agreement, Amendment Agreement No. 1, and Amendment Agreement
No. 2 total $479,392.00; and
WHEREAS,the parties hereto have determined and agree that the total maximum payment for the
Supplemental Services described in this Amendment Agreement No. 3 shall be in the amount of
$82,977.00, and
WHEREAS, the parties hereto have determined and agree that the total fees to be paid to the
Engineer pursuant to the Original Agreement, Amendment Agreement No. 1, Amendment
Agreement No.2,and Amendment No. 3 now total $562,369.00; and
WHEREAS, the changes contemplated by this Amendment Agreement No. 3 are germane to the
Original Agreement as signed; and this Amendment Agreement No. 3 is in the best interests of
City and is authorized by law.
NOW,THEREFORE,for and in consideration of the mutual promises and covenants provided for
herein, and other good and valuable consideration, the sufficiency of which is hereby
acknowledged,the parties hereto agree as follows:
1. The above recitals are incorporated into and made a part of this agreement as if fully
recited hereby.
2 That Section 1 of the Original Agreement is hereby further amended by adding the
following subparagraph H thereto to read as follows:
"The Engineer shall also provide Supplemental Services for the Project which includes the
Professional Engineering for the CORROSION CONTROL STUDY FOR LARGE
SYSTEMS — 2020 — AMENDMENT NO. 3 in accordance with Attachment A-3 and
Engineer shall furnish such Supplemental Services for the Project as outlined and detailed
in Attachment C-3,"
3. That Section 2 of the Original Agreement is hereby further amended by adding the
following to the end of Subparagraph B:
"B. Engineer shall provide the Supplemental Services provided for in Amendment
Agreement No. 3 in accordance with the schedule outlined herein and detailed in
Attachment B-3."
4. That Section 4 of the Original Agreement is hereby amended by adding the following
paragraph H,paragraph I and Payment Schedule to read as follows:
"H. For services described in Attachments A-3, C-3, Engineer shall be paid a sum of
$82,977.00 (hourly, not-to-exceed) for the services to be provided pursuant to this
Amendment Agreement No. 3, unless substantial modifications and scope of work are
authorized in writing by the City and approved pursuant to a further written amendment to
this Agreement. The total fees to be paid to the Engineer pursuant to the Original
Agreement, Amendment Agreement No. 1, Amendment Agreement No. 2, and
Amendment No. 3 now total $562,369.00. The detailed basis of the additional fee
associated with Amendment Agreement No. 3 is included in Attachment C-3 and is based
on hourly rates of personnel utilized. The attached Standard Schedule of Charges dated
January 2023 will be utilized for this Project attached hereto as Attachment D-2."
"I. The City shall make periodic payments to the Engineer for services described in
Attachments A-3 and C-3 based upon actual progress within 30 days after receipt and
approval of invoice. Said periodic payments to the Engineer shall not exceed the amount
shown in the following schedule, and full payments for each task shall not be made until
the task is completed and accepted by the Director."
Payment Schedule for Supplemental Services
ITEM DATE ESTIMATED % ESTIMATED ESTIMATED
COMPLETE INVOICE VALUE OF
VALUE WORK
COMPLETE
(CUMULATIVE)
Amend. No. 3 10/15/2023 25.00% $20,744 $20,744
Amend. No. 3 11/15/2023 20.00% $16,595 $37,340
Amend. No. 3 12/15/2023 25.00% $20,744 $58,084
Amend. No. 3 1/15/2024 10.00% $8,298 $66,382
Amend. No. 3 2/15/2024 10.00% $8,298 $74,679
Amend. No. 3 3/15/2024 10.00% $8,298 $82,977
Total 100% $ 82,977
6. That except as amended in this Amendment Agreement No. 3 the Original Agreement. as
previously amended by Amendment Agreement No. 1 and Amendment Agreement No. 2.
shall remain in full force and effect.
7. That in the event of any conflict between the terms of the Original Agreement.Amendment
No. 1. Amendment No. 2, and the provisions in this Amendment Agreement No. 3, the
provisions of this Amendment Agreement No. 3 shall control.
IN WITNESS WHEREOF, the undersigned have entered into and executed this Amendment
Agreement as of the date and year first written above.
CITY CONSULTANT
By.. By: l t/. PiAzvyi .rL
City Manager is ie Executive Officer
At s • Attest:
City CI rk Its Executive Assistant
ATTACHMENT A-3
SCOPE OF SERVICES
CORROSION CONTROL STUDY FOR LARGE SYSTEMS — 2020 — AMENDMENT NO. 3
City of Elgin. IL
BACKGROUND
This Scope of Services is supplemental to the Scope of Services identified in the original
Corrosion Control Study for Large Systems — 2020 Agreement, the Demonstration Studies
Amendment (No. 1), and Amendment No. 2. The Phase 1 —Desktop System Study services from
the original Agreement have been completed and Demonstration Studies were required to confirm
the effectiveness of the potential corrosion control treatment options and to satisfy IEPA
requirements. The Demonstration Studies Amendment (No. 1) included anticipated work
associated with the Lead Solubility Studies and Harvested LSL Flow Through Studies.
Due to the significant additional time and resources required for the Demonstration Studies to
stabilize the pipes and obtain beneficial data, Amendment No. 2 was required to complete items
for the Corrosion Control Study. The Corrosion Control Study was submitted to the IEPA in July
2023, but there are scope items in Amendment No. 2 that are ongoing. including Cost Analysis
and Recommendations. Chemistry Review, Harvested Pipe Scale Analysis, and Ductile Iron Pipe
Analysis. These items will continue until completion as part of Amendment No. 2.
The Optimal Corrosion Control Treatment (OCCT) recommendations identified multiple targets
for pH, as well as feeding orthophosphate. It was determined that there would be benefit in
evaluating lower orthophosphate concentrations at the different pH targets to consider future
reduction in orthophosphate feed rates. The benefits of lower concentrations would be chemical
cost savings and mitigating impacts to the sewer system and Fox River Water Reclamation
District's treatment requirements.
Events have taken place as discussed below that have resulted in additional modifications to the
scope of the project. The tasks to be completed or modified are as follows:
Task 1: Amended Task for Demonstration Study: Harvested Lab Flow-Throuqh Studies (from the
Demonstration Studies Amendments No. 1 and No. 2)
1.01 Additional Project Management, Facilitation, and Monthly Status Reports
associated with this task.
1.02 Harvested Pipe Study. Five pipes will continue to be operated. One test will be
Airlite water at pH 9 and an orthophosphate dose of 3 mg/L. A second Airlite test
will be at pH 7.8 and an orthophosphate dose of 2.5 mg/L. Riverside water will be
tested at pH 9 and pH 7.8 at a dose of 2.5 mg/L. If testing at 2.5 mg/L is successful,
those pipes will be lowered to 2.0 mg/L and that may need to be continued in
Optional Task 3. In addition, the Airlite pipe at pH 9 and 3 mg/L orthophosphate
will be lowered to 2.5 or 2.0 mg/L depending on other results. One pipe that is not
at steady state will continue to be run. The time frame is estimated at 5 months
beginning June 1, 2023. Includes scope and fees with associated laboratory
testing.
1.03 Modified OCCT Recommendation in a report to be submitted to the IEPA.
ENGINEERING ENTERPRISES,INC.
CONSULTING ENGINEERS
Exhibit A.3 — Scope of Services
Page 2 of 2
Task 2: Amended Task: Coordination with the City, IEPA, and USEPA
2.01 Additional Project Management, Facilitation, and Monthly Status Reports
associated with this task.
2.02 Meetings with City, IEPA and USEPA — Including Preparation Items. Coordinate
and lead meetings to update each entity for results of the additional testing and
modified OCCT recommendations.
Task 3: OPTIONAL Amended Task for Demonstration Study: Harvested Lab Flow-Through
Studies (from the Demonstration Studies Amendments No. 1 and No. 2)
3.01 Additional Project Management, Facilitation, and Monthly Status Reports
associated with this task.
3.02 Harvested Pipe Study. Continuation of scope in 1.02 for an additional three (3)
months, only if approved by the City, if deemed necessary to produce results for
modified OCCT recommendations. Includes scope and fees with associated
laboratory testing.
Additional Services
The above scope summarizes the work items that will be completed for this contract. Additional
work items. including additional meetings beyond the meetings defined in the above scope, shall
be considered outside the scope of the agreement and will be billed in accordance with EEI's
current Standard Schedule of Charges. No such additional services shall be performed unless
authorized pursuant to a written amendment to this Agreement entered into and executed by the
parties.
ENGINEERING ENTERPRISES,INC.
CONSULTING ENGINEERS
� ATTACHMENT B-3:IMPLEMENTATION SCHEDULE 09'222023
`,J- Ili
vP itif.t. r..y.,�- CORROSION CONTROL STUDY FOR LARGE SYSTEM-2020-AMENDMENT NO.3
ITEM I 2020 2021 2022 2023 2024
NO. WORK ITEM IJIAISIOINID II FIMIAIMI 11JjAISIOINIO 1IFIM[AIMI/11[415I01NIO II FIMIAIMI Jill Al SIOINID II FIMIAIMI1
0.1 Project Administration I I I ,
0.2 Facilitate RFI w/City i i
t
0.3 Project Kickoff Meeting
I • 1 , 1
0.4 Site Visits to Water Treatment Plants(Combined with Project Kickoff Meeting)
0.5 MonthlyStatus Reports 1 • I
• • E 1-DESKTOP SYSTEM STUDY
1.01 Gather and Organize Existing Lead and Copper Testing Data WRT Existing and Proposed lead&Copper Rule _ ; _
f 1 I
1.02 Analyze Existing Data for Spatial/Temporal Patterns
1.03 Analyze Existing Water Quality Variations in Distnbution System from Two Water Treatment Plants , I• -
1.04 Analogous System Preliminary Research I I I _
1.05 Identify Saturation pH for Calcium Carbonate in System and Analyze for System Impacts • ORIGINAL DUE I PREVIOUS DUE . OCR
1.05A Scale Analysis of Existing Piping 14 Pipes Recommended) DATE TO IEPA: I DATE TO IEPA: RECOMMENDATION
I - :?DATE
2021 1 1ULY30,2022 SUBMITTED TO IEPA:
1.06 Use Modeling Software to Evaluate Corrosion Characteristics of Water
I JULY 30,2023
1.07 Identify Potential Changes to Treatment/Water Quality - •
T I I
1.08 Use Modeling Software to Predict Changes to Water Characteristics with Changes to Treatment -
t.00 Use Modeling Software to Identify Potential Disinfection Impacts IChloramines)with Changes to Treatment I I 1
1.10 Use Flow Charts from USEPA/IEPA Guidance Documents to Select Treatment Option(sl)Max.of 21 -— - , 1
t.11 Use Supplemental Processes to Evaluate and Select Treatment Option(s)(Max.of 2)
1.12 Evaluate Pilot Study Options for Select Treatment Optionls).e.q.Pipe Loop,Metal Coupon,Partial-System Tests - I : , _
1 1
7.13 ,Progress Review Meeting No.1 with City(Including PowerPoint Presentation) - • - ,
1.14 .Coordinate Conference Call with IEPA to Discuss Analysis and Treatment Options Identified(Including PowerPoint Presentation) I I I
' A.1 Demonstration Study.Bench Solubility Study I t
A.2 Demonstration Study:Harvested Lab Flow Through Study
B.I Amended Task for Project Management&Project Facilitation I I I _
0.2 Amended Task for Phase 2•Cost Analysis and Recommendations
8.3 Amended Task for Demonstration Study.Harvested Lab Flow-Through Studies - I , I , , ! ,
R4 New Task Coordination with the City,IEPA and USEPA
0.5 _New
Task Water Treatment Plants Chemistry Review - . ! , , i 1 -
8.6 New Task.Harvested Pipes Scale Analysis __ - _ - I
8.7 Ness Task Ductile Iron Pipe Analysis j
C.1 Amended Task for Demonstration Study:Harvested Lab Flow-Through Studies I 1 ! I
C.2 New Task:Coordination with the City,IEPA and USEPA _ I I I
- .Optional:Amended Task for Demonstration Study Harvested Lab Flow-Through Studies j j
•SEE ATTACHMENT C.3 FOR FULL SCOPE OF AMENDMENT NO.3
"SCHEDULES ARE APPROXIMATE
—ORIGINAL PROJECT SCHEDULE UPDATED TO REFLECT CURRENT STATUS
*? ATTACHMENT C-3:ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST •
PROFESSIONAL ENGINEERING SERVICES :
. on
Corrosion Control Study For Large Systems REP-2020-AMENDMENT NO.3 _E LG I N
n,•.,i,..,, 7....<i..�. e...s{.�v Cns,rllqin.11l1nnis ‹.__✓
ENTITY: Er CORNWELL ENGINEERING GROUP,INC. WORK
PRINCIPAL SENIOR SENIOR ITEM COST
WORK PROJECT ROLE: IN PROJECT PROJECT GIS/CAD TECHTKAL PROTECT TECHNICAL HOUR PER
ITEM CHARGE MANAGER INGMEUO TECHNICIAN ADMIN. MANAGER MAMAGRR QAQC CHEMIST TECHNICIAN SUMM. REM
IWF STD KMM MIT DIM DAC MS RB STAFF STATE
NO. WORK ITEM HOMILY 024E 3231 81110 S140 S70 $250 S120 $200 SOO SOS
AMENDED TASK FOR DEMONSTRATION STUDY:HARVESTED LAB FLOW-THROUGH STUDIES
01 Adduwnal Prot:ct/Aaoagem-nt tar 4tarern,and Multhly S•.atvs Rcpnts _ _ 2 8 S IS 30 S S.UPS
1 02 Adddanal Testeg and Analysis 4 2 6 80 62 254 5 15376
'O3 Reused OCR Report Oo A 4 10 92 '14 $ 16.172
Amended Task for Demonstration Study:Harvested Lab Flow-Through Studies Subtotal: 2 20 0 - - 21 IE - 102 - 39$ S 44034
AMENDED TASK:COORDINATION WITH THE CITY,IEPA,AND USEPA
2.01 Additional Protect Management.F aciktal ion.and Monthly Status Reports _ 1 2 4 9 5 1,686
2 02 Meetmgt wish Cny,!EPA and USEPA•Irs[luding Preparation Items 4 8 4 6 12 34 5 6,548
Amem isd Task:Coordination with the City,IEPA,and USEPA Subie • S 10 4 - - i 1e - • - 43 $ 0,234
•PTIONAL TASK:ADDITIONAL DEMONSTRATION STUDY:HARVESTED LAB FLOW-THROUGH STUDIES
30I Additional PrOJect Management.Facilitation,and Monthly Status Reports 1 4 6 12 23 S 4.108
302 Ad*0onal Tertnq and Analysis 4 2 6 48 100 160 S 16.576
Optional Task DemonstratIon Slvdy:Harvested Lab Flow-TMough Studies Subtotal 1 0 2 - - 12 E0 . 100 - 123 S 26,40E
I I I -1i44- l I I it1Es"1 . I I I -61
DIRECT EXPENSES/CREDITS
ELj STAFF cORNWELL ENGINEERING GROUP INC.STAFF
1WF Whey Freeman,Pf-CFM,LEER AP DAC David A-Cornwell.Ph D.PE.BCF F _
STD Stephen T.Dennison.P.E. MS Michael Sun
KMM Kristen M.Meehan,P.E. RR Rkhard Brown Lab Testing for Wws lien. 4,375
MIT Matthew 1.Taylor tab Testing for Work hem'. 1.750
DRA Deborah R.Anderson NET DRIER EXPENSES/CREDITS=I S 7,12E
LABOR SUMMARY
_ ED Labor EsDenses- S 1{
Comore'Labor Espeenses e $ 6:-
TOTAL TA00RE1OOESES• $ 7S•032
Original Contract Amount S 111 646
Demonstration Studies Amendment No.1 Amount S Ian S40
Demonstrat,on Studies Amendment No.2 Amount- S 191.106
Engineering Enterprises, Inc.
ATTACHMENT D-1:STANDARD SCHEDULE OF CHARGES—JANUARY 1, 2023
EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Senior Principal E-4 $244.00
Principal E-3 $239.00
Senior Project Manager E-2 $231.00
Project Manager E-1 $208.00
Senior Project Engineer/Surveyor II P-6 $196.00
Senior Project Engineer/Surveyor I P-5 $182.00
Project Engineer/Surveyor P-4 $165.00
Senior Engineer/Surveyor P-3 $152.00
Engineer/Surveyor P-2 $138.00
Associate Engineer/Surveyor P-1 $124.00
Senior Project Technician II T-6 $170.00
Senior Project Technician I T-5 $159.00
Project Technician T-4 $149.00
Senior Technician T-3 $138.00
Technician T-2 $124.00
Associate Technician T-1 $109.00
GIS Technician II G-2 $125.00
GIS Technician I G-1 $112.00
Engineering/Land Surveying Intern I-1 $ 79.00
Executive Administrative Assistant A-4 $ 75.00
Administrative Assistant A-3 $ 70.00
VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY
Vehicle for Construction Observation $ 15.00
In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White)
$1.00/Sq. Ft. (Color)
Reimbursable Expenses (Direct Costs) Cost
Services by Others (Direct Costs) Cost + 10%
Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 220.00
Expert Testimony $ 276.00
52 Wheeler Road • Sugar Grove, IL 60554 • Tel:630.466.6700 • Fax: 630.466.6701 • www.eeiweb.com