HomeMy WebLinkAbout23-180Resolution No. 23-180
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH HR GREEN, INC. FOR
PROFESSIONAL SERVICES IN CONNECTION WITH THE POPLAR CREEK FLOOD
IMPROVEMENTS PROJECT - GRANT APPLICATION AND PRELIMINARY
ENGINEERING
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with HR
Green, Inc., for professional services in connection with the Poplar Creek flood improvements
project — grant application and preliminary engineering, a copy of which is attached hereto and
made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: September 27, 2023
Adopted: September 27, 2023
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 27th day of September, 20 23 , by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as "CITY")
and HR Green, Inc., an Iowa corporation, authorized to do business in the State of Illinois;
(hereinafter referred to as "ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with Poplar Creek Flood Improvements Project — Grant application and
Preliminary Engineering (hereinafter referred to as the PROJECT); and
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating
to professional registration of individuals and has the necessary expertise and experience to furnish
such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that
the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby acknowledged to act for and represent
it in the engineering matters involved in the PROJECT as described herein, subject to the following
terms and conditions and stipulations, to -wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the City Engineer of
the CITY, herein after referred to as the "CITY ENGINEER".
B. The scope of services will include preparing the Building Resilient Infrastructure and
Communities (BRIC) Grant application and preliminary engineering.
C. A detailed Scope of Services for the PROJECT is attached hereto as Attachment A,
and incorporated into this Agreement by this reference.
D. This Agreement with the ENGINEER is germane to the previous agreements
with the ENGINEER with respect to the new mapping of the Poplar Creek
Floodplain as signed, and this Agreement is in the best interest of the CITY and
authorized by law. The work related to PROJECT authorized pursuant to this
Agreement has been resubmitted for pricing in the same manner for which the
previous agreements with the ENGINEER relating to the new mapping of the
Poplar Creek Floodway were priced and procured.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
• Council approval — September 27, 2023
• Executed Agreement and Notice to Proceed — September 28, 2023
• Task 1 - Project Management and Administration — January 26, 2024
• Task 2 - Meetings — December 15, 2023
• Data Collection — October 13, 2023
• 30% Design Plan for Villa Street — December 15, 2023
• 30% Design Plan for Bluff City Boulevard — December 15, 2023
• BRIC Grant Application — January 26, 2024
B. A detailed project schedule for the PROJECT is included as Attachment B, attached
hereto, and incorporated into this Agreement by this reference. Progress will be
recorded on the project schedule and submitted monthly as a component of the Status
Report described in C below.
C. The ENGINEER will submit to the CITY ENGINEER monthly a status report keyed
to the project schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including, but not limited to, reports,
plans, designs, calculations, work drawings, studies, photographs, models and recommendations
shall be the property of the CITY and shall be delivered to the CITY upon request of the CITY
ENGINEER; provided, however, that the ENGINEER may retain copies of such work product for its
records. ENGINEER'S execution of this Agreement shall constitute ENGINEER'S conveyance and
assignment of all right, title and interest, including but not limited to any copyright interest, by the
ENGINEER to the CITY of all such work product prepared by the ENGINEER pursuant to this
Agreement. The CITY shall have the right either on its own or through such other engineers as
determined by the CITY to utilize and/or amend such work product. Any such amendment to such
work product shall be at the sole risk of the CITY. Such work product is not intended or represented
to be suitable for reuse by the CITY on any extension to the PROJECT or on any other project, and
such reuse shall be at the sole risk of the CITY without liability or legal exposure to the
ENGINEER.
4. PAYMENTS TO THE ENGINEER (Lump Sum Method)
A. The CITY shall reimburse the ENGINEER for services under this Agreement a
lump sum of $278,055.00 Dollars, regardless of actual Costs incurred by the
ENGINEER unless substantial modifications to the project are authorized in
writing by the CITY ENGINEER, and approved by way of written amendment
to this Agreement executed by the parties. Such fee is detailed in Attachment C
hereto and incorporated into this Agreement by this reference.
B. For outside services provided by other firms or consultants, the CITY shall pay the
invoiced fee to the ENGINEER, plus 0%. The cost of any such outside services is
included within the total lump sum fee amount of $278,055.00 provided for in
Section 4A above.
C. Mileage and printing costs are included as reimbursable costs. The cost of any such
reimbursable expenses is included within the total lump sum fee amount
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of $278,055.00 provided for in Section 4A above.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the CITY ENGINEER.
Date
Estimated
Percent Complete
Estimated Value of
Work Completed
Estimated
Invoice Value
10/31/2023
27.6%
$76,648.00
$76,648.00
11/30/2023
52.1%
$68,197.00
$144,845.00
12/31/2023
76.6%
$68,197.00
$213,042.00
01/31/2024
100%
$65,013.00
$278,055.00
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports (2C above) will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make these records available at reasonable times
during the Agreement period, and for a year after termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement at any time
upon fifteen (15) days prior written notice to the ENGINEER. In the event that this Agreement is so
terminated, the ENGINEER shall be paid for services actually performed and reimbursable expenses
actually incurred prior to termination, except that reimbursement shall not exceed the task amounts
set forth under section 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed
and, unless terminated for cause or pursuant to section 6, shall be deemed concluded on the date the
CITY determines that all of the ENGINEER's work under this Agreement is completed. A
determination of completion shall not constitute a waiver of any rights or claims which the CITY
may have or thereafter acquire with respect to any term or provision of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action taken by
the CITY, the ENGINEER shall give written notice of his claim within 15 days after occurrence of
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such action. No claim for additional compensation shall be valid unless so made. Any changes in
the ENGINEER's fee shall be valid only to the extent that such changes are included in writing
signed by the CITY and the ENGINEER. Regardless of the decision of the CITY ENGINEER
relative to a claim submitted by the ENGINEER, all work required under this Agreement as
determined by the CITY ENGINEER shall proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall be
deemed to constitute a default, and the other party has the right to seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if either
party, by reason of any default, fails within fifteen (15) days after notice thereof by the other party to
comply with the conditions of the Agreement, the other party may terminate this Agreement.
Notwithstanding the foregoing, or anything else to the contrary in this Agreement, with the sole
exception of an action to recover the monies the CITY has agreed to pay to the ENGINEER pursuant
to section 4 hereof, no action shall be commenced by the ENGINEER against the CITY for
monetary damages. ENGINEER hereby further waives any and all claims or rights to interest on
money claimed to be due pursuant to this Agreement, and waives any and all such rights to interest
which it claims it may otherwise be entitled pursuant to law, including, but not limited to, the Local
Government Prompt Payment Act (50 ILCS 501/1, et seq.), as amended, or the Illinois Interest Act
(815 ILCS 205/1, et seq.), as amended. The parties hereto further agree that any action by the
ENGINEER arising out of this Agreement must be filed within one year of the date the alleged cause
of action arose or the same will be time -barred. The provisions of this section shall survive any
expiration, completion and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify, defend and hold
harmless the CITY, its officers, employees, agents, boards and commissions from and against any
and all claims, suits, judgments, costs, attorneys fees, damages or other relief, including but not
limited to workers compensation claims, in any way resulting from or arising out of negligent
actions or omissions of the ENGINEER in connection herewith, including negligence or omissions
of employees or agents of the ENGINEER arising out of the performance of this Agreement. In the
event of any action against the CITY, its officers, employees, agents, boards or commissions,
covered by the foregoing duty to indemnify, defend and hold harmless such action shall be defended
by legal counsel of the CITY's choosing. The provisions of this section shall survive any expiration
and/or termination of this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of their execution,
approval or attempted execution of this Agreement.
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12. INSURANCE
The ENGINEER shall provide, maintain and pay for during the term of this Agreement the
following types and amounts of insurance:
A. Comprehensive Liability. A policy of comprehensive general liability insurance
with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000
aggregate for property damage.
The ENGINEER shall deliver to the CITY ENGINEER a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty (30) days prior written notice to the CITY ENGINEER.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled "Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance,
alternatively, if the insurance states that it is excess or prorated, it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non -owned and hired motor vehicles with limits of not
less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional
Liability Insurance Covering claims resulting from error, omissions or negligent
acts with a combined single limit of not less than $1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the CITY ENGINEER as evidence
of insurance protection. The policy shall not be modified or terminated without
thirty (30) days prior written notice to the CITY ENGINEER.
13. CONSTRUCTION MEANS. METHODS. TECHNIQUES. SEQUENCES.
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety precautions and
programs in connection with the construction, unless specifically identified in the Scope of Services.
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14. NONDISCRIMINATION/AFFIRMATIVE ACTION
The ENGINEER will not discriminate against any employer or applicant for employment because of
race, color, religion, sex, national origin, age, ancestry, order of protection status, familial status,
marital status, physical or mental disability, military status, sexual orientation, or unfavorable
discharge from military service which would not interfere with the efficient performance of the job
in question. ENGINEER shall take affirmative action to comply with the provisions of Elgin
Municipal Code Section 5.02.040 and will require any subcontractor to submit to the CITY a written
commitment to comply with those provisions. ENGINEER shall distribute copies of this
commitment to all persons who participate in recruitment, screening, referral and selection of job
applicants and prospective subcontractors. ENGINEER agrees that the provisions of Section
5.02.040 of the Elgin Municipal Code, 1976, as amended, is hereby incorporated by reference, as if
set out verbatim.
No person shall be denied or subjected to discrimination in receipt of the benefit of any services or
activities made possible by or resulting from this Agreement on the grounds of race, color, religion,
sex, national origin, age, ancestry, order of protection status, familial status, marital status, physical
or mental disability, military status, sexual orientation, or unfavorable discharge from military
service.
Any violation of this paragraph shall be considered a violation of a material provision of this
Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of
the Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and the
assigns of the parties hereto; provided, however, that no assignment shall be made without the prior
written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other
provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to
each and every item, condition and other provision hereof to the same extent that the ENGINEER
would have been obligated if it had done the work itself and no assignment, delegation or
subcontract had been made. Any proposed subcontractor shall require the CITY's advanced written
approval.
17. NO CO -PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture, employment or
other agency relationship between the parties hereto.
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18. SEVERABILITY
The parties intend and agreed that, if any section, sub -section, phrase, clause or other provision of
this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other
portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several sections of this Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to define, limit or describe the scope of intent of
any provision of this Agreement, nor shall they be construed to affect in any manner the terms and
provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the subject
matter hereof and may not be changed, modified, discharged or extended except by written
amendment duly executed by the parties. Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in writing herein or in a duly executed
amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in accordance with
the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any
rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the CITY
ENGINEER, nor will the ENGINEER make public proposals developed under this Agreement
without prior written approval from the CITY ENGINEER prior to said documentation becoming
matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work
associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a
violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid rigging.
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25. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual harassment policies that
include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights upon
request (775 ILCS 5/2-105).
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance Abuse
Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy shall be
provided to the CITY ENGINEER prior to the entry into and execution of this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the CITY ENGINEER and
to other participants which may affect cost or time of completion, shall be made or confirmed in
writing. The CITY ENGINEER may also require other recommendations and communications by
the ENGINEER be made or confirmed in writing.
28. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and shall be
mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
Ronald L. Rudd, P.E.
City Engineer
City of Elgin
B. As to ENGINEER:
Ajay Jain, P.E.
Vice President
HR Green, Inc.
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150 Dexter Court 1391 Corporate Drive, Suite 203
Elgin, Illinois 60120-5555 McHenry, IL 60050
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and understood that in
connection with the performance of this Agreement that the ENGINEER shall comply with all
applicable Federal, State, City and other requirements of law, including, but not limited to, any
applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal
status of employees. Without limiting the foregoing, ENGINEER hereby certifies, represents and
warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing products
and/or services with respect to this Agreement shall be legally authorized to work in the United
States. ENGINEER shall also at its expense secure all permits and licenses, pay all charges and fees
and give all notices necessary and incident to the due and lawful prosecution of the work, and/or the
products and/or services to be provided for in this Agreement. The CITY shall have the right to
audit any records in the possession or control of the ENGINEER to determine ENGINEER'S
compliance with the provisions of this section. In the event the CITY proceeds with such an audit
the ENGINEER shall make available to the CITY the ENGINEER'S relevant records at no cost to
the CITY. ENGINEER shall pay any and all costs associated with any such audit.
30. COUNTERPARTS AND EXECUTION
This Agreement may be executed in counterparts, each of which shall be an original and all of which
shall constitute one and the same agreement. This Agreement may be executed electronically, and
any signed copy of this Agreement transmitted by facsimile machine or email shall be treated in all
manners and respects as an original document. The signature of any party on a copy of this
Agreement transmitted by facsimile machine or email shall be considered for these purposes an
original signature and shall have the same legal effect as an original signature.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this Agreement
effective as of the date and year first written above.
FOR THE CITY:
Att st:
City Clerk
Legal Dept\Agreement\ENGINEERING AGREEMENT-FORM-clean-8-10-22.docx
FOR THE ENGINEER:
By:..��-
Name/Pint Aja J , P.E., CFM
Title: Viceresi
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HRGreen®
ATTACHMENT A
PROFESSIONAL SERVICES AGREEMENT
For
POPLAR CREEK FLOOD IMPROVENMENTS PROJECT
GRANT APPLICATION AND PRELIMINARY ENGINEERING
Prepared For
Ronald L. Rudd, P.E.
City Engineer
1900 Holmes Road
Elgin, Illinois 60123-1200
(847) 931-6081
Email: rudd r(a�cityofelgin.org
Prepared By
Ajay Jain, P.E., C.F.M
Vice President
1391 Corporate Dr., Suite 203
McHenry, IL 60050-5528
(815) 759-8331
Email: ajain(c�hrgreen.com
HR Green Project No.: 170339.02
August 24, 2023
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TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CITY RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
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1.0 Project Understanding
1.1 General Understanding
The Illinois State Water Survey (ISWS) was contracted by the Federal Emergency
Management Agency (FEMA) to update the 2010 Detailed Watershed Plan (2010 DWP)
Hydrologic and Hydraulic (H&H) models in Kane and Cook Counties and incorporate them
into the effective FEMA Flood Insurance Rate Maps (FIRMs) and Flood Insurance Study
(FIS). The ISWS has submitted the preliminary FIRM's and FIS to the CITY and the new
FIRMs are expected to become effective when the map revision process is complete.
The impacts of the revised FIRMs can be very significant to the CITY as the new maps,
when they become effective, will put additional properties in the floodplain, which may
require that these property owners purchase flood insurance. Any development or
redevelopment of parcels along Poplar Creek will be subject to floodplain permitting based
on new maps. Additionally, the properties mapped in the new floodway will have both
regulatory impacts and flood insurance impacts.
As a result of the Illinois State Water Survey Flood Insurance Rate Maps (FIRM) revision
of the Poplar Creek, the CITY contracted with ENGINEER to complete a Flood Mitigation
Master Plan in two phases.
Phase 1 — Floodplain Map Review
Phase I included a review of the ISWS models to determine if the models accurately
represent existing field conditions and hydrology. The purpose of Phase I was to develop
comments that can be submitted to ISWS for incorporation into the preliminary FIRM's
and FIS prior to them becoming effective.
Phase 1 was completed, and a report was prepared and submitted to the City in May
2021. The finding from the study resulted in the following conclusions:
• Hydrology: The hydrologic models, including input parameters, prepared by ISWS
were found to be acceptable. In fact, ISWS made considerable efforts in calibrating
the hydrologic model to match past flood events, which reduced the modeled flows
substantially. Absence of this effort in calibration would have resulted in higher flow
estimates, further increasing the impacts along the Poplar Creek and Lord's Park
Tributary.
• Hydraulics: No significant deviations were found between the field survey and
modeled culverts and roadways. The hydraulic models prepared by ISWS were
found to be acceptable.
Phase 2 — Poplar Creek Flood Mitigation Master Plan
Phase 2 included development of a flood mitigation master plan with following objectives:
• Reduce impacts to newly mapped properties in the floodplain;
• Reduce flooding along Poplar Creek that has been observed historically based on
current effective as well as new FIRMs;
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• Develop a master plan to guide phased implementation of projects based on
priority and cost -benefit analysis; and
• Identify opportunities for funding through applicable funding agencies including but
not limited to Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC), FEMA, Illinois Department of Natural Resources (IDNR),
Environmental Protection Agency (EPA), and other local, state, and federal grant
programs.
Phase 2 was completed, and a report was prepared and submitted to the City in
December 2022. The Prioritized Improvements (listed below from highest to lowest
priority) are listed below along with the potential funding sources:
Priority 1 Improvements - Villa Street and Bluff City Boulevard Improvements
The following improvements were identified:
• Replace the existing Villa Street bridge with a 46' span bridge;
• Replace the existing pedestrian bridge with a new, larger span bridge;
• Acquire four (4) homes along Ramona Avenue south of Villa Street;
• Lower and widen the Poplar Creek channel from downstream of the bridge at Villa
Street to the confluence of Poplar Creek with Lord's Park Tributary;
• Improve Poplar Creek channel from upstream of the bridge at Villa Street to
Varsity Drive; and
• Replace the existing Bluff City Boulevard bridge with an 80' span bridge.
Priority 2 Improvements - Raymond Street Bypass Improvements
The following improvements were identified:
• Construct a new triple 12' x 6' box culvert from upstream of the Metra bridge to
north of the Fox River Water Reclamation District's (FRWRD) driveway off
Raymond Street;
• Grade an overflow channel from Poplar Creek main branch to the upstream end of
the culvert; and
• Relocate the existing Kane County Forest Preserve District (KCFPD) bike path
from its existing alignment to the north and convert a section of this existing bike
path to a naturalized channel to the Fox River.
Priority 3 Improvements - Illinois Route 25
The following improvements were identified:
• Install a parallel 8' x 12' box culvert immediately south of the existing bridge
crossing Poplar Creek and maintain the existing bridge.
Funding Sources
The following potential funding sources were identified:
• The Kane County Riverboat Fund Program
• Green Infrastructure Grant Opportunity (GIGO)
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• The Flood Mitigation Assistance Program (FMA)
• Hazard Mitigation Grant Program (HMGP)
• Build Resilient Infrastructure and Communities (BRIC)
• US Army Corps of Engineers — Small Flood Control Projects (Section 205)
• Illinois Department of Transportation Cost Share
• Metropolitan Water Reclamation District (MWRD) Stormwater Partnership
• State Revolving Fund (SRF) Low Interest Loans
The CITY has asked the ENGINEER to submit a proposal to provide professional services
to grant funding application for possible funding through the FEMA Building Resilient
Infrastructure and Communities (BRIC) Grant Program for Priority 1 Improvements
identified in the flood mitigation master plan. Additional grant opportunities may be
pursued as applicable and identified above but preparing grant applications other than
BRIC grant is not included in the scope of services. Scope also includes preparing limited
preliminary engineering for the Priority 1 Improvements to the extent necessary and
competitively advantageous for the BRIC grant funding application and as further detailed
in the scope of services section below.
1.2 Design Criteria / Assumptions
The development of the preliminary engineering will be completed in accordance with
guidance established by the Illinois Department of Transportation Bureau of Design and
Bureau of Local Road and Street manuals, the Illinois Department of Transportation
Drainage Manual, the Illinois Urban Manual, and per regulatory requirements of local,
state and federal agencies including but not limited to FEMA, Army Corps of Engineers
(ACOE), IDNR and Kane County Stormwater Ordinance. The following assumptions have
been made:
• The main objective of this project is to assist the CITY in preparing the grant
funding application through FEMA BRIC grant program. The grant application
would benefit from limited preliminary engineering to further evaluate and refine
the Priority 1 Improvements feasibility and constructability, prepare benefit/cost
analysis, and to provide a competitive advantage for the grant application. The
limited preliminary engineering (hereinafter referred to as 30% Design) will also be
completed to the extent necessary for facilitating early coordination with impacted
property owners, utility companies and to document environmental and regulatory
impacts and possible mitigation.
• Permits, including permit fees, are not included in the scope.
2.0 Scope of Services
The CITY agrees to employ ENGINEER to perform the following services:
Task 1 - Project Management and Administration
This task will include general administrative tasks associated with the project during the
project duration, including, but not limited to:
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1.1 Developing a Project Work Plan and Schedule;
1.2 Managing scope, schedule, and budget;
1.3 General project correspondence with the CITY, regulatory agencies and project
team; and
1.4 General administrative tasks related to invoicing, collating, copying, and filing.
Task 2 - Meetings
The following meetings are included:
2.1 Kickoff Meetings
ENGINEER will attend one (1) kickoff meeting with the CITY to discuss scope,
schedule, and budget and for general project goals and objectives, milestones, etc.
ENGINEER will provide a meeting agenda, attend the meeting, and prepare minutes of
the meeting.
ENGINEER will also attend one (1) internal kickoff meeting with the project team to
discuss scope, schedule, and budget and project goals and objectives, milestones,
work plans, etc.
2.2 Progress Meetings
ENGINEER will attend up to two (2) progress meetings with the CITY to discuss
preliminary engineering findings, recommendations, costs, and BRIC grant
applications. The purpose of these meetings will be to solicit feedback from CITY staff
as to the proper action for preparing the grant applications. ENGINEER will provide a
meeting agenda and associated exhibits, attend the meeting, and prepare minutes of
the meeting.
2.3 Regulatory Agency Meetings
ENGINEER will attend grant application related coordination meetings with the Illinois
Emergency Management Agency (IEMA) to review feedback on the application and
grant related coordination. Additional meetings are anticipated with ACOE and IDNR
for regulatory and environmental impacts coordination.
Task 3 - Data Collection
The following data collection services will be provided:
3.1 IDNR Ecological Compliance Assessment Tool (ECOCAT) Consultation
ENGINEER will submit a request to IDNR for an ECOCAT consultation to initiate natural
resource reviews for Illinois Endangered Species Protection Act [520 ILCS 10/11(b)]
and Illinois Natural Areas Preservation Act [525 ILCS 30/17] as set forth in procedures
under Title 17 III. Admin. Code Part 1075. These laws require development plans to
consider the potential adverse effects of proposed actions on Illinois endangered and
threatened species and sites listed on the Illinois Natural Areas Inventory. Additional
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requirements under the Interagency Wetland Policy Act of 1989 [20 ILCS 830] as set
forth in procedures under Title 17 III. Admin. Code Part 1090 are not applicable until
there is state or federal funding.
3.2 SHPO Consultation
ENGINEER will submit a letter requesting SHPO consultation on possible effects on
cultural resources for the purposes of compliance with National Historic Preservation
Act of the Illinois State Agency Historic Resource Protection Act. It is assumed that no
cultural resources will be found. If SHPO requires a detailed cultural or an archeological
survey, these services will be considered extra services and can be provided with an
amendment to this contract.
3.3 Field Reconnaissance
ENGINEER Project Manager and applicable team members will complete a site
reconnaissance to become familiar with the site and constraints to be addressed in the
30% plan development. A review of site proposed construction access, underground
and overhead utilities, floodway and floodplain impacts, wetland impacts, and tree
impacts will be evaluated.
3.4 JULIE for Design Ticket
ENGINEER will submit a J.U.L.I.E. design ticket upon Notice to Proceed to obtain utility
maps to identify existing private and public utilities present within the project limits.
These utility maps, supplemented by the field survey of visible utilities, will be used to
identify potential conflicts that may impact the site development and/or require
relocation. The known franchise utilities obtained during this process will be mapped
on the project development plans.
Task 4 — 30% Design Plans for Villa Street Project Improvements
ENGINEER will prepare 30% Design Plans for Villa Street Project in accordance with the
flood mitigation master plan for inclusion with the grant application.
The 30% Design Plan preparation shall include the following:
4.1 Surveying Services
ENGINEER will complete a topographic survey of the project limits as shown in
Exhibit A-1. The topographic survey will include cross -sections at 50-foot intervals
along Villa Street and Poplar Creek and at 25-foot intervals along the thalweg. The
survey will include visible existing features and improvements. Existing utilities will be
surveyed from visible flags or markings. Storm sewer, sanitary sewer and water main
structures will be surveyed, including rim elevation, invert pipe size, direction and
elevation as observed at unlocked manholes. The survey will reference existing NGS
control stations on Illinois State Plane Coordinate System East Zone NAD83 (2011)
and NAVD88 (U.S. Survey Feet).
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ENGINEER will generate a survey base drawing including approximate one (1) foot
contour intervals of the existing features collected. The base drawing will be combined
with the previously completed survey of the bridge structure under Villa Steet to prepare
one integrated base map of the project limits. Topographic survey base map will show
tags to existing visible utilities and topographic features, where appropriate. Base map
will be completed in AutoCAD CiviI3D release 2023 for internal use.
This task does not include:
• Boundary Survey
• Plats of Easement
4.2 Engineering Drawing Base File
ENGINEER will prepare the engineering base file based on the survey data, utilities
maps obtained through JULIE Design Ticket, and any other relevant information
obtained from the CITY, including but not limited to prior engineering drawings and/or
as-builts.
4.3 30% Engineering Design of Proposed Conditions
ENGINEER will prepare a 30% level horizontal and vertical geometric design of the
roadway improvements to Villa Street for proposed bridge replacement as well as the
plan view and cross sectional layout of the proposed bridge structure under Villa Street.
The proposed Poplar Creek channel alignment will be evaluated both upstream and
downstream of Villa Street within the project limits. Downstream and Upstream of Villa
Street, the channel design will be evaluated to minimize property acquisitions and/or
easements as well as tree impacts, to the extent practical. The required temporary and
permanent easements and property acquisitions will be identified. Key underground
and above ground utilities requiring relocation will be identified. The Poplar Creek Flood
Mitigation Master Plan showed that the proposed improvements will still result in the
overtopping of Ramona Avenue and hence will be mapped as a floodplain, although it
will be at reduced depth compared to ISWS proposed preliminary floodplain limits.
ENGINEER will evaluate if raising Ramona Avenue will be feasible without mapping it
as a levee. Additionally, an alternative will be evaluated to determine if an overflow
channel or piped flow can be provided to further reduce floodplain extents and hence
additional benefits for the grant application benefit cost analysis. Limited modeling may
be needed to evaluate overflow at Ramona and is included in the scope.
4.4 30% Engineering Drawings
The 30% Engineering drawings will consist of the following sheets:
• Cover Sheet;
• Typical Sections Sheet for existing and proposed conditions for Villa Street;
• Typical Sections Sheet for existing and proposed condition for Poplar Creek within
the project limits;
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• Existing Conditions Sheets;
• Plan View Drawings of the proposed improvements for Villa street and Poplar
Creek; and
• General Plan and Elevation Structural Sheets of the proposed bridge structure
under Villa Street.
4.5 Engineer's Opinion of Probable Construction Costs (EOPCC)
ENGINEER will prepare a 30% Design level EOPCC of the proposed improvements
construction costs. A 30% contingency will be utilized for the EOPCC.
4.6. Quality Assurance / Quality Control (QA/QC)
ENGINEER will provide QA/QC of the 30% engineering design and drawings including
a field review of the proposed improvements by a construction engineer to verify
construction feasibility.
4.7 Property Impact Exhibit
Downstream of Villa Street, at least four (4) properties have been identified in the
master plan for acquisition in addition to the temporary and permanent easements
within the project limits. For the project to be viable, these acquisitions and/or
easements will be necessary for the construction of proposed improvements.
ENGINEER will evaluate feasibility of minimizing property acquisitions and/or
easements required by locating the proposed Poplar Creek alignment within the
available footprint of the existing Poplar Creek floodplain. This however may be limited
by the need to provide required conveyance capacity for additional flows, to protect
desirable trees, if practical, as well as to accommodate a two -stage channel for channel
stability and environmental/ecological benefits. Based on engineering design analysis,
ENGINEER will prepare a property impact exhibit showing parcel lines, pin#, temporary
and permanent easements, partial of full property take, and tree impacts. These
exhibits will be utilized for coordination with the impacted property owners, particularly
the four (4) properties identified for acquisition in the flood mitigation master plan.
4.8 Resident Meetings
The scope will include up to four (4) property owner meetings with the impacted
property owners. It is assumed that the CITY will coordinate with the residents and
make necessary arrangements for the meeting on site. ENGINEER will provide
necessary exhibits to show impacts for each individual property and attend meetings.
4.9 Tree Survey
Resource Environmental Solutions, L.L.C. (RES), as subconsultant to ENGINEER, will
survey all trees greater than six-inch (6") DBH within the proposed development area.
In areas around the border of the proposed grading, trees and shrubs will be surveyed
down to two (2) inches DBH if the species is desirable and may be worth protecting.
Each surveyed tree/shrub will be tagged, assessed, and located using submeter GPS.
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The information will be tabulated in a Tree Inventory Table including tree tag #, species
(common and scientific), DBH, condition, and general comments regarding quality, etc.
ENGINEER will utilize the tree survey to prepare a preliminary Tree
Preservation/Removal Plan as part of the 30% Engineering Drawings.
4.10 Wetland Delineation
RES, as subconsultant to ENGINEER, will have a Certified Wetland Specialist(s)
(CWS) complete a wetland delineation within the project limits. Wetland delineation will
be completed in accordance with the U.S. USACE 1987 Wetland Delineation and the
Midwest Regional Supplement for Wetland Delineations. Pink pin flags will be used to
delineate the on -site wetland boundaries and located using submeter GPS. As required
by the USACE, the delineation shall include an on -site investigation of vegetation, soils,
and hydrology. In addition, the floristic quality index (FQI) will be calculated for each
wetland encountered. Digital photographs of data points will be taken to assist in
documenting existing site conditions. Adjacent off -site wetlands will also be identified
and inspected, if possible, but not flagged. Note that wetland delineation field work can
be conducted before May 1 or after October 15 per the Kane County Stormwater
Management Ordinance but will be considered "Preliminary." An additional site visit
may be required to return during the growing season to collect additional information.
RES will prepare a wetland delineation report, authored by a CWS, in accordance with
the USACE 1987 Wetland Delineation Manual and Midwest Regional Supplement. The
report will include the following: a wetland delineation exhibit that shows all wetlands
and data collection points within the project area, photos of representative data points
locations, wetland, and soils maps, USACE data forms, and an evaluation of the quality
of on -site wetlands based upon the Floristic Quality Index (FQI).
4.11 Geotechnical lnvestigation:
Midland Standard Engineering and Testing, Inc., (MSET) as subconsultant to
COMPANY, will provide geotechnical investigation services to collect and analyze up
to one (1) 80-foot soil boring for the bridge design, one (1) pavement core of Villa street
and two (2) soil probes for Clean Construction demolition Debris (CCDD) testing. An
LPC-663 CCDD certification will be provided, as applicable. Contaminated soil is
possible for the Raymond Street improvements based on initial review and
understanding of prior property uses. It must be noted that the proposed soil borings is
that necessary for 30% design and additional geotechnical investigations will be
necessary during a more detailed preliminary and final design phase.
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Task 5 — 30% Design Plans for Bluff City Boulevard Project Improvements
ENGINEER will prepare 30% Design Plans for the Bluff City Boulevard Project in
accordance with the flood mitigation master plan and for inclusion with the grant application.
The 30% Design Plan preparation shall include the following:
5.1 Surveying Services
ENGINEER will complete a topographic survey of the project limits as shown in
Exhibit A-2. The topographic survey will include cross -sections at 50-foot intervals
along Bluff City Boulevard and Poplar Creek and at 25-foot intervals along the
thalweg. The survey will include visible existing features and improvements. Existing
utilities will be surveyed from visible flags or markings. Storm sewer, sanitary sewer
and water main structures will be surveyed, including rim elevation, invert pipe size,
direction and elevation as observed at unlocked manholes. The survey will reference
existing NGS control stations on Illinois State Plane Coordinate System East Zone
NAD83 (2011) and NAVD88 (U.S. Survey Feet).
ENGINEER will generate a survey base drawing including approximate one (1) foot
contour intervals of the existing features collected. The base drawing will be
combined with the previously completed survey of the bridge structure under Bluff
City Boulevard to prepare one integrated base map of the project limits. Topographic
survey base map will show tags to existing visible utilities and topographic features,
where appropriate. Base map will be completed in AutoCAD Civil3D release 2023 for
internal use.
This task does not include:
• Boundary Survey
• Plats of Easement
5.2 Engineering Drawing Base File
ENGINEER will prepare the engineering base file based on the survey data, utilities
maps obtained through JULIE Design Ticket, and any other relevant information
obtained from the CITY, including but not limited to prior engineering drawings and/or
as-builts.
5.3 30% Engineering Design of Proposed Conditions
ENGINEER will prepare a 30% level horizontal and vertical geometric design of the
roadway improvements to Bluff City Boulevard for proposed bridge replacement as well
as the plan view and cross sectional layout of the proposed bridge structure under Bluff
City Boulevard. The proposed Poplar Creek channel alignment will be evaluated both
upstream and downstream of Bluff City Boulevard within the project limits. Downstream
and Upstream of Bluff City Boulevard, the channel design will be evaluated to minimize
property acquisitions and/or easements as well as tree impacts, to the extent practical.
The required temporary and permanent easements and property acquisitions will be
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identified. Key underground and above ground utilities requiring relocation will be
identified. Limited modeling may be needed to evaluate changes to the Bridge Design
and channel improvements and is included in the scope.
5.4 30% Engineering Drawings
The 30% Engineering drawings will consist of the following sheets:
• Cover Sheet;
• Typical Sections Sheet for existing and proposed conditions for Bluff City
Boulevard;
• Typical Sections Sheet for existing and proposed condition for Poplar Creek within
the project limits;
• Existing Conditions Sheets;
• Plan View Drawings of the proposed improvements for Bluff City Boulevard and
Poplar Creek; and
• General Plan and Elevation Structural Sheets of the proposed bridge structure
under Bluff City Boulevard.
5.5 Engineer's Opinion of Probable Construction Costs (EOPCC)
ENGINEER will prepare a 30% Design level EOPCC of the proposed improvements
construction costs. A 30% contingency will be utilized for the EOPCC.
5.6 Quality Assurance / Quality Control (QA/QC)
ENGINEER will provide QA/QC of the 30% engineering design and drawings including
a field review of the proposed improvements by a construction engineer to verify
construction feasibility.
5.7 Property Impact Exhibit
Downstream and upstream of Bluff City Boulevard, temporary and permanent
easements have been identified in the flood mitigation master plan. For the project to
be viable, these easements will be necessary for the construction of proposed
improvements. ENGINEER will evaluate feasibility of minimizing easements required
by locating the proposed Poplar Creek alignment within the available footprint of the
existing Poplar Creek floodplain. This however may be limited by the need to provide
required conveyance capacity for additional flows, to protect desirable trees, if practical,
as well as to accommodate a two -stage channel for channel stability and
environmental/ecological benefits. Based on engineering design analysis, ENGINEER
will prepare a property impact exhibit showing parcel lines, pin#, temporary and
permanent easements, and tree impacts. These exhibits will be utilized for coordination
with the impacted property owners.
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Professional Services Agreement
Poplar Creek Flood Improvements Project
Grant Application and Preliminary Engineering
170339.02
August 24, 2023
Page 11 of 13
The scope will include up to four (4) property owner meetings with the impacted
property owners. It is assumed that the CITY will coordinate with the property owners
and make necessary arrangements for the meeting on site. ENGINEER will provide
necessary exhibits to show impacts for each individual property and attend meetings,
if needed.
5.9 Tree Survey
Resource Environmental Solutions, L.L.C. (RES), as subconsultant to ENGINEER,
will survey all trees greater than six-inch (6") DBH within the proposed development
area. In areas around the border of the proposed grading, trees and shrubs will be
surveyed down to two (2) inches DBH if the species is desirable and may be worth
protecting. Each surveyed tree/shrub will be tagged, assessed, and located using
submeter GPS. The information will be tabulated in a Tree Inventory Table including
tree tag #, species (common and scientific), DBH, condition, and general comments
regarding quality, etc. ENGINEER will utilize the tree survey to prepare a preliminary
Tree Preservation/Removal Plan as part of the 30% Engineering Drawings.
5.10 Wetland Delineation
RES, as subconsultant to ENGINEER, will have a Certified Wetland Specialist(s)
(CWS) complete a wetland delineation within the project limits. Wetland delineation
will be completed in accordance with the U.S. USACE 1987 Wetland Delineation and
the Midwest Regional Supplement for Wetland Delineations. Pink pin flags will be
used to delineate the on -site wetland boundaries and location using submeter GPS.
As required by the USACE, the delineation shall include an on -site investigation of
vegetation, soils, and hydrology. In addition, the floristic quality index (FQI) will be
calculated for each wetland encountered. Digital photographs of data points will be
taken to assist in documenting existing site conditions. Adjacent off -site wetlands will
also be identified and inspected, if possible, but not flagged. Note that wetland
delineation field work can be conducted before May 1 or after October 15 per the
Kane County Stormwater Management Ordinance but will be considered
"Preliminary." An additional site visit may be required to return during the growing
season to collect additional information.
RES will prepare a wetland delineation report, authored by a CWS, in accordance with
the USACE 1987 Wetland Delineation Manual and Midwest Regional Supplement. The
report will include the following: a wetland delineation exhibit that shows all wetlands
and data collection points within the project area, photos of representative data points
locations, wetland, and soils maps, USACE data forms, and an evaluation of the quality
of on -site wetlands based upon the Floristic Quality Index (FQI).
5.11 Geotechnical lnvestigation
Midland Standard Engineering and Testing, Inc., (MSET) as subconsultant to
COMPANY, will provide geotechnical investigation services to collect and analyze up
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Grant Application and Preliminary Engineering
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to one (1) 80-foot soil boring for the bridge design, one (1) pavement core of Bluff City
Boulevard and two (2) soil probes for Clean Construction demolition Debris (CCDD)
testing. An LPC-663 CCDD certification will be provided, as applicable.
Task 6 - BRIC Grant Application
ENGINEER will prepare a grant application to submit for funding from Build Resilient
Infrastructure and Communities (BRIC) grant program offered by FEMA and administered
by the IEMA.
The grant application will include preparing the following documents and supporting
narratives for the FEMA BRIC application:
• Community Plan Narrative
• Mitigation Plan Narrative
• Scope of Work Narrative
• Project Schedule
• Budget Narrative
• Benefit Cost Analysis (BCA) and Cost Effectiveness Narrative
• Environmental/Historic Preservation (EHP) Review and Narrative
• Quantitative and Qualitative Evaluation Narrative
• Project Location, Impact Area, and Benefitting Area Narrative
• Assurances and Certifications
• Exhibits and Supporting Documentation
• Letters of Support
It is assumed that the City will adopt the latest Kane County Hazard Mitigation Plan prior to
the application deadline. This is required for the sub -application to be deemed eligible for
FEMA funding. ENGINEER will coordinate with the CITY and the IEMA officials during the
grant application period and address comments received by the CITY and IEMA before
submitting the final application.
3.0 Deliverables and Schedules Included in this Agreement
ENGINEER will provide the following deliverables to the CITY:
• Grant applications for the CITY to apply for BRIC grant;
• 30% Design Drawings
See ATTACHMENT B for the schedule.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this agreement:
• Boundary survey
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• Plats of Easements.
• Environmental Assessments/Surveys other than those noted in the Scope of Services.
• 60%, 90%, or final engineering plans, details, specifications, and bid documents.
• Permits and/or jurisdictional agencies coordination.
Supplemental services not included in the agreement can be provided by ENGINEER under
separate agreement, if desired.
5.0 Services by Others
The following subconsultants will be utilized for this project:
• RES for wetland delineation and tree survey;
• MSET for geotechnical engineering and CCDD testing; and
• Kabbes Engineering for BRIC grant application support.
6.0 CITY Responsibilities
The following items shall be provided by the CITY:
• Provide engineering plans and/or as built of past or current projects.
• Provide GIS data, if applicable.
• Adopt the Kane County Hazard Mitigation Plan.
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on ENGINEER standard hourly rates current at the time
the Agreement is signed.
7.2 Invoices
Invoices for ENGINEER's services shall be submitted, on a monthly basis. Invoices shall
be due and payable upon receipt.
7.3 Extra Services
Any service required but not included as part of this Agreement shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CITY.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
7.5 Payment
The CITY AGREES to pay ENGINEER on the following basis:
Lump Sum in the amount of $278,055.00 as detailed in ATTCHMENT C
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ATTACHMENT B
PROJECT SCHEDULE*
Task Descriptions
Original Schedule Date(s)
Start
End
N/A
Contract Approval and Notice to Proceed
September 28, 20203
Task 1
Project Management and Administration
Sep 28, 2023
Jan 26, 2024
Task 2
Meetings
Sep 28, 2023
Dec 15, 2023
Task 3
Data Collection
Sep 28, 2023
Oct 13, 2023
Task 4
30% Design Plans for Villa Street
Oct 16, 2023
Dec 15, 2021
Task 5
30% Design Plans for Bluff city Boulevard
Oct 16, 2023
Dec 15, 2021
Task 6
BRIC Grant Application
Sep 28, 2023
Jan 26, 2024
*This schedule was prepared to include reasonable allowances for review and approval times
required by the CITY and public authorities having jurisdiction over the project. This schedule
shall be equitably adjusted as the project progresses, allowing for changes in the scope of the
project requested by the CITY or for delays or other causes beyond the control of ENGINEER.
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ATTACHMENT C - FEE ESTIMATE
POPLAR CREEK FLOOD CONTROL IMPROVEMENTS PROJECT
GRANT APPLICATION AND PRELIMINERY ENGINEERING
24-Aug-23
Task No. Task Description
Hours
Labor Cost
Reimb.
Total FEE
Task 1-Project Management and Administration
86
$16,600.00
$0.00
$16,600.00
1.1
Project Work Plan
12
$1,560.00
$1,560.00
1.2
Project Management
52
$10,496.00
S10,496.00
1.3
Project Correspondence (CLIENT/Regulatory Agencies/Project Team)
16
$3,404 00
$3,404. 00
1.4
Administrative
6
$1,140.00
$1,140.00
Task 2 - Meetings
68
S14,076.00
$204.00
$14,280.00
2.1
Kickoff Meetings (CITY and Project Team)
24
$5,092.00
S102.00
$5,194.00
2.2
Progress Meetings (2)
12
$2,616.00
S102.00
$2,718.00
2.3
Regulatory Agency Meetings
32
$6,368.00
$6,368.00
Task 3 - Data Collection
18
$3,528.00
S195.00
$3,723.00
3.1
EcoCAT
1
$204.00
S127.00
S331.00
3.2
SHPO
1
$204.00
$204.00
3.3
Field Reconnaissance
12
$2,400.00
S68.00
$2,468.00
3.4
Imitate Utility Coordination (JULIE for Design Ticket)
4
S720.00
S720.00
Task 4- Preliminary
Engineering (30% Design Plans) for Villa St.
464
$81,705.00
$24,066.00
$105,771.00
4.1
Survey
121
S17,635.00
S374.00
S18,009.00
4.2
Engineering Drawing Base File
16
$2,720.00
$2,720.00
4.3
30% Engineering Design of Proposed Conditions
$0.00
4.3.a
Hor. and Ver. Geometric Design (Villa St. and Bridge Structure)
28
$5,376.00
$5,376.00
4.3.b
Poplar Creek channel Improvements
28
$5,376.00
$5,376.00
4.3.c
Road Raise (Ramona Avenue and Overflow Pipe/Channel)
44
$8,912.00
$8,912.00
4.4
30% Engineering Drawings
$450.00
$450.00
4.4.a
Cover Sheet
1
$170.00
S170.00
4.4.b
Typical Section Sheet (Villa St.)
8
$1,400.00
$1,400.00
4.4.c
Typical Section Sheet (Poplar Creek)
10
$1,740.00
$1,740.00
4.4.d
Existing Conditions Sheets
24
$4,160.00
$4,160.00
4.4.e
Plan View Drawing (Villa Street and Poplar Creek)
48
$8,776.00
$8,776.00
4.4.f
Structural Sheets (Villa St. Bridge)
36
$6,680,00
$6,680.00
4.5
Engineer's Opinion of Probable Construction Costs (EOPCC)
30
$5,368.00
$5,368.00
4.6
Quality Assurance/Quality Control (QA-QC)
24
$4,800.00
$68.00
$4,868.00
4.7
Property Impact Exhibit (Acquisitions/Easements)
14
$2,420.00
S2,420.00
4.8
Property Owner Meetings (4)
18
$3,536.00
$3,536.00
4.9
Tree Survey
6
$1,088.00
$5,000.00
$6,088.00
4.10
Wetland/WOTUS Delineation
4
$748.00
$6,250.00
$6,998.00
4.11
Geotechnical Investigations (Soil Borings and CCDD)
4
$800.00
$11,924.00
$12,724.00
Task 5 - Preliminary Engineering (30% Design Plans) for Bluff City Blvd.
251
$44,634.00
$19,559.00
$64,193.00
5.1
Survey
54
$7,974.00
S117.00
$8,091.00
5.2
Prepare Base File
8
$1,360.00
$1,360.00
5.3
Preliminary Proposed Conditions
$0.00
5.3.a
Hor. and Ver. Geometric Design (Bluff City Blvd.)
20
$3,856.00
$3,856.00
5.3.b
Channelization (Poplar Cr. at Bluff City Blvd.)
20
$3,856.00
$3,856.00
5.4
Sheets Set Up
S450.00
S450.00
5.4.a
Typical Sections (Bluff City Blvd.)
6
$1,020.00
$1,020.00
5.4.b
Typical Sections (Poplar Cr. at Bluff City Blvd.)
6
$1,020.00
$1,020.00
5.4.c
Existing Conditions
10
$1,700.00
$1,700.00
5.4.d
Preliminary Plan Sheets (Bluff City Blvd. & Poplar Cr.)
22
$3,968.00
$3,968.00
5.4.e
Structural Sheets (Bluff City Blvd. Bridge TS&L)
36
$6,680.00
$6,680.00
5.5
Engineer's Opinion of Probable Construction Costs (EOPCC)
16
$2,948.00
$2,948.00
5.6
Quality Assurance/Quality Control (QA-QC)
18
$3,610.00
S68.00
$3,678.00
5.7
Property Ownership Exhibit (Temporary and Permanent Easements)
5
$870.00
$870.00
5.8
Property Owner Meetings (4)
18
$3,536.00
$3,536.00
5.9
Tree Survey
6
$1,088.00
$3,000.00
$4,088.00
5.10
Wetland/WOTUS Delineation
4
$748.00
$4,000.00
$4,748.00
5.11
Geotechnical Engineering (Soil Borings and CCDD)
2
$400.00
S11,924.00
$12,324.00
Task 6 -
BRIC Grant Application
220
S45,488.00
$28,000.00
S73,488.80
6.1
BRIC Application
$0.00
6.1.a
Community Plan Narrative
10
$2,040.00
S1,000.00
S3,040.00
6.1.6
Mitigation Plan Narrative
10
$2,040.00
$1,000.00
$3,040.00
6.I.d
Scope of Work Narrative
24
$4,896.00
$1,000.00
$5,896.00
6.1.e
Project Schedule
4
S816.00
S816.00
6.1.f
Budget Narrative
24
$4,896.00
$1,000.00
$5,896.00
6 1.g
RCA and Cost Effectiveness Narrative
80
$15,920.00
$15,000.00
$30,920,00
6 1 h
Environmental/Historic Preservation (EHP) Review and Narrative
16
$3,264.00
$2,000.00
$5,264.00
6.1.i
Quantitative and Qualitative Evaluation and Narrative
12
$2,448.00
$2,000.00
S4,448.00
6.1.j
Project Location, Impact Area, and Benefitting area Narrative
4
S816.00
$1,000.00
$1,816.00
6.1.k
Assurances and Certifications
6
$1,224.00
S1,224.00
6.1.1
Exhibits and Supporting Documentation
4
S816.00
S816.00
6.1.m
IEMA Coordination and Application Revisions
12
$2,896.00
$2,896.00
6.I.n
Quality Assurance/Quality Control (QA-QC)
14
$3,416.00
$4,000.00
$7,416.00
TOTAL FOR PROJECT
1107
S206,031.00
S72,024.00
$278,055.00
,,
46' span bridge with
4rtion\
7,,,,pstream retaining walls
V V, 1 7 \
Potential buyout or esmnt \
and retaining wall /" ,`
_ p Public property
ft ' Residential home
buyouts
vs t**i; 1
Replace pedestrian
4 I Ii
I /
�HgSTiN,
Gg
14,1,
USGS gage requires relocation
Channel lowering required
Grade north bank approx.
150' beyond top of bank
EXHIBIT A-1
Remove berms
Easements required
along commercial
properties
Typical Permits and Stakeholder Coordination
- IEPA for water and sewer improvements
- IEPA for NOI
- ACOE for WOTUS and wetland impacts
- IDNR-OWR for floodway impacts
- ISWS and FEMA for Letter of Map Revisions
- Property owners for acquisitions and/or easements
Scoping Concept Exhibit: Villa Project
Sheet 1 of 3
Poplar Creek S Lords Park Tributary
Floodplain Study
City of Elgin
ILLINOIS
Legend
- Proposed Culvert - City Sanitary Sewer
= TrailRelocate City Water Main
RipRap • • TreeClearing
- Grading Channel Improve
----- Stream Centerline
- PROJECT LIMITS
Deb Source'. FEMA, ISMS Kane Co.. Cool, C.
Coordinate System: MAC 1988 Stale Plane Moors East SIPS 1201 Feet
Protection: Transverse Mercator
Datum: North Arrrrran 198J
Units Fort US
HRGreen
0 100 200 400
Feet
N
NRC PLOT: 5:11:54 AM 9/21/2022 BY Wilber FILE. J. \2017\170 39.01\ Design \GIS\MXD map-PoplarCreek_Concepts.n,xd
0619313037
8
0819321021
Scoping Concept Exhibit: Bluff City Blvd Project
Poplar Creek & Lords Park Tributary
Floodplain Study
City of Elgin
ILLINOIS
Tree clearing and grading
required outside of the ROW
0619313038
Easement needed
•
This sanitary sewer is not in
this alignment. It is located
east of the crossing.
Easement needed
Potential watermain lowering
0619321011
Legend
- Proposed Culvert
- RipRap
Grading
--- Stream Centerline
- City Sanitary Sewer
- City Water Main
TreeClearing
Channel Improve
Potential watermain 10 Nering
Easement needed
ove existing arch bridge
osed 80' span PCC bridge
EXHIBIT A-2
0619313023
Existing overhead utilities
Landscape fence impacts
Easement needed
Tree clearing and grading
required outside of the ROW
on Bluff City Cemetery property
- PROJECT LIMITS
0619321007
Typical Permits and Stakeholder Coordination
- IEPA for water and sewer improvements
- IEPA for NOI
- ACOE for WOTUS and wetland impacts
- IDNR-OWR for floodway impacts
- ISWS and FEMA for Letter of Map Revisions
- Property owners for acquisitions and/or easements
Data Source: FEMA ISNS, nano Co.. Coon Co.,
Coordinate System: HAD 1993 Sa511arw IWnn East FIFS 1201 Feet
Protection' Transverse Morena
Datum: North Mann n 1963
Units' Foot US
HRGreen
0
25
50
100
Feet
HRC- PLOT 10:45:02AM 9/20/2022 BY: Igil0er FILE: J:\2017N70339.01\Design\GIS\MXD\map-PodarCreek Concepts.mx0
ELGIN
THE CITY IN THE SUBURBS
May 5, 2015
GLUMM, EDITH
688 COLUMBIA AVE
ELGIN IL 60120
CASE NUMBER: 15-00002713
PROPERTY LOCATION: 688 COLUMBIA AVE
Dear: GLUMM, EDITH
The department of code administration, in consultation with the city's forester, has
determined the Elm tree East side of the backyard of the property at 688 COLUMBIA
AVE presents an imminent threat to the public health, safety and welfare of the adjoining
property owners. You are hereby directed to abate this imminent threat to the public health,
safety welfare by pruning or removing the dead, decayed or hazardous tree in accordance with
the city forester's recommendations within thirty (30) days of your receipt of this abatement
notice.
The city forester's report of the tree's condition states as follows: The tree is hazardous and
must be removed.
Section 302.16 of the city's property maintenance code requires dead, decayed or hazardous
trees located on private property to be pruned or removed in accordance with the city
forester's recommended action under the direction and supervision of the code official.
Should you fail to contact the code official within thirty (30) days of your receipt of this
notice to arrange for code official's supervision of the pruning or removal of the dead,
decaying or hazardous tree on your property, Section 302.16 authorizes the city to enter your
property to remove or treat any such dead, decayed, diseased, defective or hazardous tree.
Please be advised that if the city is required to prune or remove any dead, decayed, diseased,
defective or hazardous tree in accordance with Section 302.16, and the property owner refuses
or neglects to pay the cost of the city's pruning or removal of any such tree within ten (10)
days after the city's mailing of a statement of the costs for the pruning or removing of the
dead, decayed, diseased, defective or hazardous tree, the code official is required to file a
notice of lien within sixty (60) days after such cost and expense is incurred in the office of the
recorder of deeds of the county in which the property is locate. That against the real estate on
which the tree is located is superior to all other liens and encumbrances except tax liens.
ELGIN
THE CRY IN THE SUBURBS
Further, should you fail to abate the tree's dead, decayed or hazardous conditions within thirty
(30) days of your receipt of this notice, you will be subject to fines of up to $500.00 per day
for each day the tree remains in its present condition beyond that thirty -day period.
Section 302.17 of the city's property maintenance code requires all exterior property areas be
maintained free from dead or decaying plants. The prohibitions of this section shall not apply
to any tree stump with a height of not more than twenty-four inches (24") above the ground.
Please contact me at (847) 931-5648 upon your receipt of this notice so that we can discuss
your plans and available options for abating the defective conditions existing on the tree.
Sincerely,
City of Elgin
William Taylor
Code Enforcement Officer
DEPARTMENT OF CODE ADMINISTRATION
Code Enforcement Supervisor
DEPARTMENT OF CODE ADMINISTRATION