HomeMy WebLinkAbout23-161 Resolution No.23-161
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH ICOR
TECHNOLOGY, INC. FOR THE PURCHASE OF A MINI-CALIBER ROBOT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with
ICOR Technology, Inc., for the purchase of a Mini-CALIBER Robot, a copy of which is attached
hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: August 9, 2023
Adopted: August 9, 2023
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
PURCHASE AGREEMENT
THIS AGREEMENT is hereby made and entered into this 9th day of August 2023, by and
between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City") and
ICOR Technology, Inc., a Canadian corporation,(hereinafter referred to as "ICOR" or"Seller").
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
contained herein, the sufficiency of which is hereby mutually acknowledged, the Parties hereto
hereby agree as follows:
1. PURCHASE. City shall purchase, and ICOR shall sell the goods and/or services
described by the two-page quote (Quote No: QUO-07291-K3P4-2) dated June 15, 2023 referred to
as Attachment A, which is attached hereto and made a part hereof.
2. TERMS. This Agreement shall be subject to the terms and conditions contained
herein and as provided by Attachment A, which is attached hereto and made a part hereof.
3. LAW/VENUE. This Agreement is subject to and governed by the laws of the State
of Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising out of
or in connection with this Agreement shall be the Circuit Court of Kane County, Illinois. ICOR
hereby irrevocably consents to the jurisdiction of the Circuit Court of Kane County, Illinois for the
enforcement of any rights, the resolution of any disputes and/or for the purposes of any lawsuit
brought pursuant to this Agreement or the subject matter hereof; and ICOR agrees that service by
first class U.S. mail to 935 Ages Drive, Ottawa, Ontario K1G 6L3 Canada shall constitute effective
service. Both Parties hereto waive any rights to a jury.
4. NO MODIFICATION. There shall be no modification of this Agreement, except
in a writing instrument executed by both Parties with the same formalities as the original
Agreement.
5. MERGER. This Agreement embodies the whole Agreement of the Parties. There
are no promises, terms, conditions or obligations other than those contained herein, and this
Agreement shall supersede all previous communications, representations or Agreements, either
verbal,written or implied between the Parties hereto.
6. INTEREST. ICOR hereby waives any and all claims or rights to interest on money
claimed to be due pursuant to this Agreement, and waives any and all such rights to interest to
which it may otherwise be entitled pursuant to law, including, but not limited to, pursuant to the
Local Government Prompt Payment Act (50 ILCS 50511, et seq.), as amended, or the Illinois
Interest Act (815 ILCS 205/1, et seq.), as amended. The provisions of this paragraph shall survive
any expiration, completion and/or termination of this Agreement.
7. SEVERABILITY. The terms of this Agreement shall be severable. In the event
any of the terms or the provisions of this Agreement are deemed to be void or otherwise
unenforceable for any reason,the remainder of this Agreement shall remain in full force and effect.
8. COMPLIANCE WITH LAW. Notwithstanding any other provision of this
Agreement, it is expressly agreed and understood that in connection with the performance of this
Agreement, ICOR shall comply with all applicable federal, state, city and other requirements of
law, including, but not limited to, any applicable requirements regarding prevailing wages,
minimum wage, workplace safety and legal status of employees.
9. COUNTERPARTS AND EXECUTION. This Agreement may be executed in
counterparts, each of which shall be an original and all of which shall constitute one and the same
Agreement. This Agreement may be executed electronically, and any signed copy of this
Agreement transmitted by facsimile machine, email, or other electronic means shall be treated in all
manners and respects as an original document. The signature of any party on a copy of this
Agreement transmitted by facsimile machine, email, or other electronic means shall be considered
for these purposes an original signature and shall have the same legal effect as an original signature.
10. CONFLICT. In the event of any conflict between the terms and provisions of this
purchase Agreement and Attachment A hereto,the terms and provisions of this purchase Agreement
shall supersede and control.
11. PAYMENT. City shall pay the total sum of $68,370 within thirty (30) days of
delivery or city's receipt of invoice,whichever is later. The aforementioned total sum is inclusive of
all freight and shipping costs. The City of Elgin is a tax-exempt governmental entity.
12. DELIVERY. ICOR shall complete delivery of all goods on or before March 11,
2024.
13. LIMITATION OF DAMAGES. In no event shall City be liable for any monetary
damages in excess of the purchase price contemplated by this Agreement. In no event shall City be
liable for any consequential, special or punitive damages, or any damages resulting from loss of
profit.
14. TRANSFER OF TITLE/RISK. Transfer of title, and risk of loss shall pass to the
City upon delivery of the goods.
15. INDEMNIFICATION. To the fullest extent permitted by law, ICOR agrees to and
shall indemnify, and hold harmless the City, its officers, employees, boards and commissions from
and against any and all claims, suits,judgments, costs, attorney's fees, damages or any and all other
relief or liability arising out of or resulting from or through or alleged to arise out of any acts or
negligent acts or omissions of ICOR or ICOR's officers, employees, agents or subcontractors in the
performance of this Agreement, including but not limited to, all goods delivered or services or work
performed hereunder. In the event of any action against the City, its officers, employees, agents,
boards or commissions covered by the foregoing duty to indemnify and hold harmless, such action
shall be defended by legal counsel of the City's choosing.
16. WARRANTY. All applicable warranties, including but not limited to any and all
applicable manufacturer's warranties are included as part of this purchase Agreement, and shall
apply to all goods, accessories and components to the benefit of the City.
17. RELATIONSHIP BETWEEN THE PARTIES. This Agreement shall not be
construed so as to create a joint venture, partnership, employment or other agency relationship
between the Parties hereto.
2
18. WAIVER. Neither party hereto shall be responsible for any consequential, indirect,
punitive or incidental damages for any reason whatsoever. Any delay or failure to enforce any rights
by either party arising out of or pursuant to this Agreement shall not constitute, and shall not be
construed as, a waiver of any such rights.
19. LIMITATION OF ACTIONS. The Parties hereto agree that any action by the
ICOR arising out of this Agreement must be filed within one year of the date the alleged cause of
action arose or the same will be time-barred..
20. TIME IS OF THE ESSENCE. Time is of the essence of this Agreement.
The person signing this Agreement certifies that s/he has been authorized by the Seller to commit
the Seller contractually and has been authorized to execute this Agreement on its behalf.
IN WITNESS WHEREOF, the Parties have hereto set their hands the day and year first above
written.
ICOR TECHNOLOGY, INC. p C ELGIN
Mr. Andrew Kavalerskv •
Richard G. Kozal, City Manager
Print Name
9AO__0�1_ Attest:
Signature
Vice-President Sales & Marketing ity Clerk
Title
Legal DeptWgreement\ICOR Technology-Mini Caliber Robot-7-27-23.docx
3
ICOR
T E C H N O L O G Y ATTACHMENT A
Sgt.Jim Lalley June 15,2023
Elgin Police Department (IL)
151 Douglas Ave.
Elgin, IL 60120
RE: Mini-CALIBER Sole Source Justification
Dear Sgt. Lalley;
ICOR Technology Inc. is the exclusive designer,manufacturer and distributor of the Mini-CALIBER® robot.This
robot is not manufactured or duplicated by any other manufacturer,nor is there any equivalent robot that
resembles or operates similar to the Mini-CALIBER® robot.
As a small size robot weighing 64 lbs.;the Mini-CALIBER® Robot is designed specifically for SWAT missions.
There are no other comparable robotic platforms in this weight class or price point that can accomplish the
same amount of mission requirements.
The Mini-CALIBER® is purpose built for the following:
• MULTIPLE MISSIONS
o Surveillance/Reconnaissance
o Inspection of planes,trains& buses
o Barricaded suspect/crisis negotiation
o Deliver/retrieve packages
o Open doors and move objects
o Under-vehicle inspection
o IEDD identification&disposal
o Intelligence gathering
The Mini-CALIBER® robot has unique features and capabilities, outlined in the list below:
1. One independently operated robotic claw arm:
a. The flexible turret allows for easy viewing underneath vehicles as well as manipulating items on a
counter
b. Open doors(vehicles and buildings)
c. 5 axis arm on rotating turret
d. Turret rotate:+/-100°
e. Claw rotate: 360°Continuous Rotation
f. Max 66" (168 cm)Vertical Reach
g. Max 52" (132 cm)Horizontal Reach
h. 15 lbs. (6.8 kg) lift capacity
i. Color zoom camera with 10x optical zoom
7 •-"ill,bi
:��
• �� • � i / Z 1 1 1 1 1�, 1 1
ICOR
TECHNOLOGY
2. A manual two speed transmission switches the speed of the robot from low to high gear.The maximum
speed is 2 mph (3.2 km/h). Shifting the transmission is accomplished by pressing the button on the CCU.
3. The front and rear flippers and chain drive system with tracks over aluminum wheels provides the traction
for the robot to handle rough terrain.
a. climb stirs up to 45°incline;
b. traverse over mud,dirt,tall grass,sand, ice and snow
c. -50°-+160°flipper rotation with positional feedback
d. Front and rear preset positions for stair climbing
e. Front and rear preset positions for stowing robot
4. 5 cameras are provided as standard equipment on the robot including:
a. Two IR cameras for low light conditions(front drive camera and rear drive camera—wide angle view)
b. One 1OX Optical Zoom
c. One Claw Arm camera
d. One auxiliary mast camera (wide angle view)
5. The handheld Command &Control Unit is lightweight and quick to deploy:
a. Handheld, portable CCU
b. Variable Speed Joystick Control
c. 5.8" (14.7cm) LCD daylight readable anti-glare screen
d. Weight:5.3lbs (2.4kg)
6. The Mini-CALIBER® robot comes with a limited 2-year warranty, unlimited technical support and a 24/7
customer support telephone number.
All purchases for ICOR Technology Inc. products should be assigned to ICOR Technology Inc. by formal
governmental/departmental purchase orders.
If you require more information on our products,please contact me at the numbers or email listed below.
Sincerely,
b
r..n:rY.neuu«
Jack Vongdouangchanh
Commercial Manager
ICOR Technology Inc.
lCORTechnologyInc. 935AgasOtive,Ottawi3OntadoKlG6L3
om
ICOR 935 Ages Drive P: 613,745.3600 QUOTE
Ottawa,ON K1G 6L3 F: 613.745.3590 w les@icortechnolog .co
7 E 6 H N 0 l 0 G Y CANADA TF:877.483,7978 sales@icortechnology.com
Jim Lalley QUOTE NO,: QUO-07291-K3P4-2
Elgin Police Department(IL) EFFECTIVE FROM: 6/15/2023
To 151 Douglas Ave. EFFECTIVE TO: 9/15/2023
Elgin,IL 60120
CURRENCY: US Dollar
Tel: SHIPPING METHOD: Ground
Fax: SHIPPING TERMS: FOB-DESTINATION
Mobile: (847)652-1771 'DELIVERY DATE: 32-36 Weeks APO
Email: IalleyJ@cityofelgin.org PAYMENT TERMS: Net 30
CITY P/N DESCRIPTION $/UNIT LINE TOTAL
Mini-CALIBER*Robot(COFDM)
Comes standard with:•Rubber Tracks for traversing rough terrain and climbing
stairs•Wirelessly Controlled Front and Rear Flippers with positional feedback with
preset Home and Stair Climbing positions•Turreted Robotic Claw arm with 15lbs lift
and 5 axes of movement•10x Color zoom camera on claw arm is Front and Rear
Color/IR Drive Cameras•Wide Angle color rear mast camera is Color Claw camera
2-Way Audio:Talk/Listen through the robot•LED drive lights for Front and Mast
1.0 Mini-123 Cameras•Wireless RF control:1.3GHz Video;900MHz Data is Portable,Lightweight, $56,020.00 $56,020.00
Handheld Controller•2x 24V DC Lithium-Iron-Phosphate Robot Battery Packs(1x
onboard;Ix spare)&Sx 24V DC Battery Charger•2x 12V DC Lithium-Ion CCU
Battery Packs(Ix onboard;Ix spare)&ix 12V DC Battery Charger•2 year limited
warranty•Electronic manual with training videos and hard copy of operator
manual."Note:Mini-CALIBER is shipped in a wooden crate.Hard-shell case is
available as an option.
Mini Claw Kit-2ND Generation
The 2nd generation claw attachment kit includes specially designed tools to augment
the capabilities of the Mini-CALIBER•robot.Kit includes:key holder,PTZ camera
1.0 10003 $4,805 00 $4,805.00
extension to reach 9'(3m)high,box cutters,clothes cutter,extension poles,tire
deflator,finger extension with porcelain tips,cutting hook,utility shears with
ceramic blades,Cutabinere,multiple effectors and hook&line accessories.
Claw Auxiliary Camera-Mini
Increase your situational awareness while using your manipulator with the addition
of the Claw Auxiliary Camera for your Mini-CALIBER".This ultra-versatile mount has
1.0 10458 a fully adjustable folding arm that connects a camera to the claw housing.Fully $1,545.00 $1,545.00
configurable to provide the best viewing angle while using tools from the optional
CALIBER"Claw Attachment Kit(PN:10003).Note:Available for the Mlni-CALIBER•
only.
1.0 CAL-SP2 Mini Basic Spare Parts Kit $1,740.00 $1,740.00
Essential items to maintain and repair your Mini-CALIBER•robot
Mini-CALIBER•ROBOT ONSITE TRAINING at Customer Location
Eight(8)hour Operation,Maintenance,and Troubleshooting Course for one or two
1.0 CAL-TTC-MINI robots.Includes travel and accommodations for ICOR Technician.Consists of hands- $3,310 00 $3,310.00
on instruction for up to ten operators,and a classroom presentation for unlimited
participants.
1.0 S&H SHIPPING AND HANDLING $950.00 $950.00
TOTAL $68,370.00
This is a quotation on the goods named,subject to the conditions noted below.
Unless otherwise provided:This quote Is in US Dollars;shipping terms are I WORKS Ior domestic and International shipments;all prices are exclusive of shipping costs,Insurance,custom clearance and any applicable
Taxes of any kind:all price quotations are valid for 90 days.Published list prices are subject to change without notice Due to a policy of continuous product improvement,ICOR reserves the right to change
specifications and appearance without notice Please reference the Invoice number on your cheque and remit to ICOR Technology Inc.935 Ages Drive,Ottawa,Ontario K1G 61_3 Canada The CALIBER*Robot(including
the MK3,T5,Mini,and MK4)contains up to 35%US-source materials and are ITAR export license free and not subject to AECA or EAR regulations.The CALIBER*Robot Is a Controlled Good,and requires an Export
Permit for international shippinB iii accordance with the faporr and fmporf Permits Art(R.S.C.,1985,c.E-19).Failure to perform due to the action or Iuaclion of he Gesvetumenl of Canada will be considered Force
Ma louse,and,ICOR Is not responsible for any penalties,fees,gquisated damages,etc,Some or all of the quoted Items ere eligible for purchase through GSA's Cooperative Purchasing Program and 1127 Program for
Stale and Local Law Enforcement.Please consult with your purchasing department to determine the optimal purchasing vehicle and notify,your ICOR Safes Representative to make any changes necessary.ICOR's
GSA Contract Number Is:GS-07F-0430V
DISCLAIMER REGARDING DISRUPTER MOUNT CONFIGURATIONS:ICOR Technology is a robot manufacturer and do not make disrupters.The end-user must consult with the disrupter manufacturer for complete
instructions on loading,operation,maintenance and firing procedures.ICOR recommends that the end-user lakes disrupter training from the manufacture before firing the weapon off of the robot.USE AT OWN
RISK ANY POTENTIAL DAMAGES TO THE ROBOT AS A RESULT OF USING A DISRUPTER ARE NOT COVERED UNDER WARRANTY.AS PER ICOR'S LIMITED WARRANTY,WARNING AND LIMITATION OF LIABILITY
DOCUMENT,ICOR SHALL BE HELD HARMLESS TO ANY LOSS OR INJURY As RESULT OF USING DISRUPTERS ON THE ROBOT
'NOTICE OF COVID-19 MANUFACTURING AND SHIPPING DELAY
Page 1 of 2 QUO-07291-1i
600
I cO^ Ott Ages Drive F: 613.745.3590
� K Ottawa,ON K1G 6L3 F: 613.745.3590 www,lcortechnology.com QUOTE
T [ C N N 0 L 0 6 Y CANADA TF:877.483.7978 sales@icortechnology.com
The COV/0.19pandemlc hoe posed unprecedented problems to the worldwide supply chain network,causing delays In the delivery o7crlticol components needed to build CALIBER'robots.ICON's fop priority Is to build
and deliver robots according to the order acknowledgement's tlmellnes;nevertheless,we cannot be held liable for delays caused by restricted air cargo capacity and overburdened global logistics networks.
To accept this quotation,sign here and return:
Signature Date
Page 2 of 2 QUO-07291-K3P4-2