HomeMy WebLinkAbout23-141 Resolution No. 23-141
RESOLUTION
AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 WITH
ELECTRICAL RESOURCE MANAGEMENT(ERM)FOR PHASE II LED
STREET LIGHT CONVERSION PROJECT
(Bid No. 22-057)
WHEREAS, the City of Elgin has heretofore entered into a contract with Electrical
Resource Management (ERM) for Phase II LED Street Light Conversion project (Bid No. 22-
057); and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Richard G.Kozal,City Manager,be and is hereby authorized and directed
to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by
reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: June 28, 2023
Adopted: June 28, 2023
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
City of Elgin Change Order
ELGIN,ILLINOIS
PROJECT No.342901
CHANGE ORDER No. 1
CONTRACT: Phase II LED Street Light Conversion Project. (Bid No. 22-057)
SCOPE: This change order will adjust quantities of materials required towards the completion of the
phase II LED street light conversion project which were not known at the time of award. A contract to
secure 2,617 LED retrofit light fixtures built to specification to be placed into existing luminaire hous-
ings was awarded to Electrical Recourse Management on December 7`s 2022. Since the award and sub-
sequent 2023 construction start of the project, one hundred and ninety three(193) luminaire housings
have been identified as unsuitable to accept the retrofit fixtures. Approval of this change order will add
material quantities towards work germane to the original contract award and project specifications.
REASONS FOR CHANGE:
The infrastructure conditions necessitating this change order were not reasonably foreseeable at
the time the contract was signed.
The change is germane to the original contract as signed.
• The change order is in the best interests of the City of Elgin and authorized by law
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
The cost of the contract is being amended to reflect the materials necessary towards completing the pro-
ject,which are more fully described in Exhibit A, attached hereto and made a part hereof.
ORIGINAL CONTRACT AMOUNT: $1,436,500
CHANGE ORDER No. 1
Additional Materials $58,497
TOTAL FOR CHANGE ORDER NO. 1: ADD $58,497
PREVIOUS CHANGE ORDER(S):
No Previous Change Orders $0.00
TOTAL OF PREVIOUS CHANGE ORDERS: ADD $0.00
TOTAL REVISED CONTRACT AMOUNT: $1,494,997
The original amount of the contract with Electrical Resource Management is$1,436,500. Change Order
No. 1 will increase the original contract amount by a total of$58,497 that sum representing 4.07 percent
of the original contract amount. The new contract amount, inclusive of all change orders is$1,494,997.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1
Agreed to this 28 day of June , 2023.
Recommended by:
PUBLIC WORKS DEPARTMENT
By: Aaron Neal
Title: Public Works Direct
Date: (-0
Signature:
Accepted by:
ELECTRICAL RESOURCE MANAGEMENT(ERM)
Party of the Second Part(Contractor)
By: Roderick M Young
Title: VP Business Development
Date: 6/16/2023
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Richard G. Kozal
Title: City Manager
Date: June 28 3
Signature:
Legal Dept\Agreement\Change Order No.1-Bid 22-057(Phase 11 LED Street Light Conversion Materials)-Clean.doc