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HomeMy WebLinkAbout23-116 Resolution No. 23-116 RESOLUTION AUTHORIZING EXECUTION OF A BUILDING IMPROVEMENT PROGRAM AGREEMENT WITH 166 SYMPHONY WAY, LLC TO PROVIDE FINANCIAL ASSISTANCE FOR THE REPLACEMENT OF AN EXISTING ELEVATOR (The Haight) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Building Improvement Program Agreement on behalf of the City of Elgin with 166 Symphony Way, LLC (The Haight), to provide financial assistance by replacing the existing freight elevator with a new freight and passenger elevator at 166 Symphony Way, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: May 10, 2023 Adopted: May 10, 2023 Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk CITY OF ELGIN BUILDING IMPROVEMENT PROGRAM AGREEMENT (166 Symphony Way) THIS AGREEMENT is made and entered into this l Oth day of May ,2023, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City"),and 166 Symphony Way,LLC (hereinafter referred to as"Owner"). WHEREAS,the City Council of the City of Elgin has previously created the Elgin Central Area Tax Increment Financing Redevelopment Plan and Project(the"ECA TIF District")pursuant to the Tax Increment Allocation Redevelopment Act at 65 ILCS 5/11-74.4-1, et seq; and WHEREAS, the ECA TIF District was established on April 10, 2002, and will continue for 23 years thereafter; and WHEREAS,the Owner is the owner of the subject commercial building and of the property commonly known as 166 Symphony Way, Elgin, Illinois (hereinafter referred to as the "Subject Property"); and WHEREAS, the Subject Property is located within the area commonly referred to as Downtown Elgin;and WHEREAS,the Subject Property is located within the ECA TIF District; and WHEREAS,the Owner has created an event venue at the Subject Property,and the Owner intends to enhance the features of the building available to clients desiring to use same at the Subject Property by replacing the existing freight elevator with a new freight and passenger elevator; and WHEREAS,the City Council of the City is determined,and hereby finds,that the Owner's continued private investment in and redevelopment and reuse of the Subject Property as herein described will further the goals and objectives of the Elgin Central Area TIF Increment Financing Redevelopment Plan and Project and assist the City in its objective creating more economically viable and sustainable downtown business district through strategic redevelopment, all of which are hereby declared by the City to be a valid public purpose of the City; and WHEREAS, the continued private investment in and redevelopment and reuse of the Subject Property will result in an increase in the City's tax revenues; and WHEREAS, the continued private investment in and redevelopment and reuse of the Subject Property including the replacement of the existing freight elevator with a new freight and passenger elevator at the Subject Property would not occur in the absence of limited development assistance from the City as herein provided; and WHEREAS, in order to incent and facilitate continued private investment in and redevelopment and reuse of the Subject Property as herein described which will further the goal and objectives of the Elgin Central Area Tax Increment Finance and Redevelopment Plan and Project, the City has agreed to provide certain limited development assistance as hereinafter described; and WHEREAS,the City of Elgin is a home rule unit and may exercise any power and perform any function pertaining to its governmental affairs; and WHEREAS, this Grant Agreement, resulting in furthering and achieving the goals and objectives of the Elgin Central Area Tax Increment Finance and Redevelopment Plan and Project, and resulting in the benefits the City has hereinabove stated, are matters within the government affairs of the City; and WHEREAS, the continued private investment in and redevelopment and reuse of the Subject Property will strengthen the commercial sector of the downtown in the City; and WHEREAS,the redevelopment and reuse of the Subject Property will enhance the tax base of the City; and WHEREAS, the redevelopment of the Subject Property as described herein will preserve existing jobs within the City; and WHEREAS, the redevelopment of the Subject Property will serve to further the development of adjacent areas; and WHEREAS,the Owner meets high standards of credit worthiness and financial strengths; and WHEREAS,this Agreement is made in the best interests of the City. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,the sufficiency of which is hereby mutually acknowledged,the parties hereto hereby agree as follows: Section 1. The above recitals are incorporated into and made a part of this Agreement. Section 2. The Owner shall provide for the further redevelopment of Subject Property by replacing the existing freight elevator with a freight and passenger elevator at the Subject Property in the manner depicted in the 5-page proposal from Colley Elevator Company dated April 25, 2022 which is attached hereto as Attachment A (such replacement of the existing freight elevator with a new freight and passenger elevator on the Subject Property is hereinafter referred to as the "Subject Building Improvements" or alternatively as the"Work"). Section 3. The total approved project costs for the Subject Building Improvements shall be $322,323 as set forth in Attachment B attached hereto made a part hereof(such total approved project costs for the Subject Building Improvements are hereinafter referred to as "Eligible Costs""). The City shall pay the Owner a sum not to exceed$32,232 toward the Eligible -2- Costs for Subject Building Improvements approved pursuant to the provisions of this Agreement. The City shall pay the Owner$10,023 of said $32,232 within thirty(30) days of the execution of this Agreement in recognition of the $100,227 deposit already paid in advance by the Owner toward the Eligible Costs. The project shall be confined to approved improvements made to that part of the Subject Property associated with the existing freight elevator and the new freight and passenger elevator. All parties hereto agree that all payments from the City provided for herein shall be made to the Owner,who shall provide the City with a full release concurrently with receipt. The City also agrees to pay on behalf of the Owner the costs in the total amount not to exceed of $3,223 to the City's outside elevator inspection company for permits,plan reviews,and inspections that are associated with the construction and installation of the Subject Building Improvements or associated with the decommissioning of any other elevators and lifts at the Subject Property Any costs for such permits, plan reviews, and inspections exceeding such amount of$3,223 shall be the responsibility of and paid for by the Owner. Section 4. Eligible Costs shall include labor, material and equipment costs, and such other costs as may be reasonably necessary for the execution and completion of the Subject Building Improvements hereby provided for(hereinafter referred to as the"Work"),as established by the construction specifications and construction estimate as set forth in Attachments A and B respectively, attached hereto and made a part hereof. Section 5. No work shall be undertaken or shall be considered to constitute the basis for an Eligible Cost until the Owner submits the plans for such Work to the City and receives written approval from the City for the Subject Building Improvements and receives all permits required for such Work. All of the Work related to the Subject Building Improvements shall be performed in compliance with all requirements of law, including, any applicable codes and ordinances. The Subject Building Improvements shall be completed within two(2)years from the date of this Agreement. For the purpose of this Section 5 of this Agreement, "completed" shall mean that the Subject Building Improvements have received all approvals and passed all inspections required by law. Section 6. The City shall be permitted access to the Subject Property to periodically review the progress of the Work. Such review shall not be in lieu of any other inspections that may otherwise be required by law or by the City. Any and all portions of the Work which do not, in the sole discretion of the City, conform to the Subject Building Improvements or other applicable terms of this Agreement, shall be made to conform to the Subject Building Improvements and other applicable terms of this Agreement upon written notice of the existence of such non-conforming portions. Section 7. Upon completion of the Work, and upon final inspection and such other final inspections and approvals as may be required by law, Owner shall submit to City: (1) an executed, notarized itemized contractor statement reflecting the total cost of the Work and each portion thereof,including,but not limited to,the cost of labor(whether provided by any contractor or subcontractor),materials and equipment;(2)copies of all bids,contracts and invoices submitted, executed or incurred pursuant to the Work; and (3) reasonable proof of payment of all costs incurred pursuant to the Work. -3- Section 8. City shall pay to the Owner the balance of the portion of the Eligible Costs not to exceed $32,232 provided for at Section 3 herein within thirty (30) days of Owner's completion of the Work and compliance with the provisions of Section 7 herein. In no event shall the amount paid to the Owner exceed the lesser of the amount specified in Section 3 of this Agreement or in the contractor statement. Section 9. In the event Owner fails to complete the Work in accordance with the terms of this Agreement, or otherwise breaches the terms of this Agreement, City may terminate this Agreement upon written notice of breach and termination to the Owner, and any and all financial or other obligations on the part of City shall cease and become null and void. Additionally,Owner shall refund to City all money paid to Owner by City pursuant to this agreement upon thirty (30) days written demand. This provision shall not constitute a restriction on City to pursue any and all other rights to which it may be entitled by law. Section 10. Upon completion of the Work, and for a period of five (5)years thereafter, Owner shall properly maintain the Work in its finished form,without alteration or change thereto, and shall not enter into any agreement, or take any other steps to alter, change or remove such Work,or to create or undertake any other Work which may constitute a deviation from the Subject Building Improvements, without prior written approval from the City's Director of Community Development in his or her sole discretion. Section 11. Nothing herein is intended to limit, restrict or prohibit the Owner from undertaking any other work in or about the Subject Property that is unrelated to the Subject Building Improvements provided for in this Agreement. Section 12. This Agreement shall be binding upon City and its successors, and upon Owner, Owners' successors and assigns for a period of five (5) years from and after the date of completion and approval of the Work. Owner shall provide subsequent Owner(s)of Structure with a copy of this Agreement. This Agreement shall run with the land underlying Structure. The City may record a memorandum of this Agreement against title to the Subject Property. Notwithstanding the aforementioned five (5)-year period, the provisions of Sections 9, 14 and 21 herein shall survive the expiration,completion and/or termination of this Agreement. Section 13. INTENTIONALLY OMITTED. Section 14. To the fullest extent permitted by law,Owner agrees to and shall indemnify, defend and hold harmless,the City,its officials,officers,employees,agents,attorneys,boards and commissions from and against any and all claims,suits,judgments,costs,attorneys' fees,damages or other relief, including, but not limited to, workers' compensation claims, in any way resulting from or arising out of the Work to be performed and/or negligent acts or omissions of the Owner in connection herewith, including negligence or omissions of contractors, subcontractors, employees or agents of the Owner, arising out of the performance of this Agreement and/or the Work. In the event of any action against the City,its officers,employees,agents,attorneys,boards and commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of the City's choosing. The provisions of this Section shall survive any expiration,completion and/or termination of this Agreement. -4- Section 15. This Agreement shall not be construed to create a partnership,joint venture or employment relationship between the parties hereto. Section 16. This Agreement shall be subject to and governed by the laws of the State of Illinois. The parties hereto hereby agree that venue for any and all actions that may be brought by each and either of them to enforce the provisions of this Agreement shall be in the Circuit Court of Kane County, Illinois. Section 17. The terms of this Agreement shall be severable. In the event that any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason,the remainder of this Agreement shall remain in full force and effect. Section 18. All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by first-class mail, postage prepaid, addressed as follow: As to the City: City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Attn: Community Development Director With a copy of any such notices to: City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Attn: Corporation Counsel As to the Owner: Linda M. Haight, Sole Member 166 Symphony Way,LLC 1139 Morningside Drive Elgin, IL 60123 Section 19. INTENTIONALLY OMITTED. Section 20. In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status, of the presence of any sensory, mental or physical handicap,unless based upon a bona fide occupational qualification,and this requirement shall apply to,but not be limited to,the following:employment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Section 21. Notwithstanding anything to the contrary in this Agreement, with the sole exception of an action to recover the monies the City has agreed to pay to the Owner pursuant to Section 3 hereof, no action shall be commenced by the Owner against the City for monetary damages. Owner hereby further waives any and all claims to interest on money claimed to be due pursuant to this Agreement and waives any and all such rights to interest which it claims it may -5- otherwise be entitled to pursuant to law, including, but not limited to, the Local Government Prompt Payment Act(50 ILCS 50111, et seq.), as amended, or the Illinois Interest Act(815 ILCS 205/1,et seq.), as amended. The parties hereto further agree that any action by the Owner arising out of this Agreement must be filed within one(1)year of the date the alleged cause of action arose or the same will be time-barred. Section 22. No official,officer,agent,employee or attorney of the City shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution,approval, attempted execution or enforcement of this Agreement. Section 23. This Agreement and its attachments constitutes the entire agreement of the parties hereto and the subject matter hereof and may not be changed, modified, discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof. Section 24. This Agreement is and shall be deemed and construed to be a joint and collective work product of the City and the Owner, and as such, this Agreement shall not be construed against the other party, as the otherwise purported drafter of same, by any court of competent jurisdiction in order to resolve any inconsistency, ambiguity, vagueness or conflict, if any, of the terms and provisions contained herein. Section 25. This Agreement and the obligations herein may not be assigned by the Owner without the express written consent of the City,which consent may be withheld at the sole discretion of the City. Section 26. INTENTIONALLY OMITTED. Section 27. Notwithstanding any other provision of this Agreement, it is expressly agreed and understood that in connection with the performance of this Agreement,the Owner shall comply with all applicable federal, state, city and other requirements of law, including, but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing, Owner hereby certifies, represents and warrants to the City that all Owners'employees and/or agents who will be providing products and/or services with respect to this Agreement shall be legal residents of the United States. Owner shall also at his expense secure all permits and licenses, pay all charges and fees, and give all notices necessary and incident to the due and lawful prosecution of the work and/or the products and/or services to be provided for in this Agreement. The City shall have the right to audit any records in the possession or control of the Owners to determine Owner's compliance with the provisions of this section. In the event the City proceeds with such an audit, the Owner shall make available to the City the Owner's relevant records at no cost to the City. Owner shall pay any and all costs of such audit. Section 28. Time is of the essence of this Agreement. -6- IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first appearing above. CITY OF ELGIN: ATTEST: By: Richard G. Kozal 'im Dewis.CitN Clerk City Manager 4 OWNER: 4-41 cil By: Name: Linda M. Haight Sole Member, 166 Symphoa Way LLC Legal Npt\Agreement\Building lmprovement Agr-Haight-166 Symphony Way-Clean-4-28-23.docx -7- Attachment A 5-Page Proposal from Colley Elevator Company dated April 25, 2022 -8- 226 William Street COLLEY Bensenville,Illinois 60106 Phone:630.766.7230 ' ELEVATOR CO. Faeyelevator.c m Web:www.colleyelevator.com Email:Craigz@colleyelevator.com Date: April 252h, 2022 To: The Haight From: Craig Zomchek 166 Symphony Way Colley Elevator Elgin, IL 60120 226 Williams Street Bensenville, IL 60106 * Existing door frames will need to be checked with final new elevator drawing Equipment location: 166 Symphony Way Elgin, IL General operational information Project outline—Elevator modernization to including replacing freight elevator with a passenger style elevator. Quantity— 1 hydraulic holed elevators Speed, capacity & duty—30-50 fpm[TBD], 180001b capacity, passenger elevator Travel- Retain Stops & openings- Retain Power supply- Retain Drive system—Solid-state motor starters Control system—New Motion Control Engineering or Smartrise non-proprietary microprocessor based control system to perform all elevator functions, motion control &door control. Operation— New selective collective &function to be field programmed for zoning for most efficient use for building traffic patterns and usage. Door operation— New GAL MOVFR II door operator& related equipment ©Colley Elevator Company 2022-All rights reserved-Proposal-SY0166 Pg. 1 of 5 A STANDARD OF EXCELLENCE SINCE 1908 • Page 2 April 25,2022 Machine room equipment Control system—New Motion Control Engineering or Smartrise non-proprietary microprocessor based control system to perform all elevator functions, motion control &door control. Drive system—New solid-state motor starter Machines— New hydraulic power unit with pump, motor, valve and all new hydraulic fluid with hot oil sensor Control valve— New Maxton 4 coil control valve Muffler& hydraulic piping — New muffler and piping as required—Robust muffler upgrade$1,340.00 Initial to proceed Emergency battery lowering— Emergency battery lowering is available for an additional $2,080.00. In the event of a building power failure it would bring the elevator to the next landing and open the elevator doors to avoid entrapment. When power is restored the elevator would return to service. Initial to proceed Car & hoist way door equipment Door operator—New GAL MOVFR II door operator Car door equipment—New linkages, gate switch, door gibs and door rollers Hoist way entrances—Retain Hatch equipment— Installation of new door closers Full door protection unit- New 3D door scan Hoist way equipment Cylinder & piston/Jack system-Retain Cylinder protection - Retain Hoist way-operating devices— New terminal stopping devices & landing systems Car guides- New Car frame-New Platform— New— Platform size to be similar to old platform size Car enclosure— New steel shell with sound deadening Rails—Retain Pit stop switch— New pit stop switch to be installed in code required location Pit ladder—Code compliant pit ladder to be modified or installed if required Leveling system- New ©Colley Elevator Company 2022-All rights reserved-Proposal-SY0166 Pg.2 of 5 • Page 3 April 25,2022 Fixtures Car operating panel—New stainless steel car operating panel shall be furnished and contain mechanical illuminated buttons to be marked with the corresponding landings served with associated Braille markings, and emergency phone with call button "push for help", emergency alarm button to be connect to an emergency signal,fan/light key switches, stop switch, fireman's service and visual text feature to be compliant with A17.1 2019 code. Emergency car lighting— New to be integral with new car operating panel Car position indicators— New to be integral with new car operating panel In/car directional arrow—New car directional arrow to be furnished Hall push buttons— New ADA compliant hall buttons with Fireman's service &access at terminal landings. Hall position indicators—New to be integral with main lobby push button fixture or above hoist way doorframe. We can add position indicators at each floor for an additional $1,500.00. Initial to proceed Cab interior Wall panels—Steel shell with laminate cab panels[Wilson Art] Car doors— New Stainless Steel#4 car door Car return— New Stainless Steel#4 Transom — New Stainless Steel#4 Handrails— Handrails on 3 sides at ADA height Flooring —By others General information Removal of existing equipment—All elevator equipment will be removed or modified per the contract Wiring—All new wiring for the elevator system will be provided to comply with the AHJ's current NEC code. Engineering & design—All new materials shall be furnished to operate with the existing conditions. Existing materials & spoils—All existing materials&job spoils to be removed or unused will become the property of Colley Elevator Company unless otherwise addressed by building ownership. Permits & inspections—All elevator related permitting & inspections costs will be forwarded to the building with no upcharge. ©Colley Elevator Company 2022-All rights reserved-Proposal-SY0166 Pg.3 of 5 0 Page 4 April 25,2022 Code—All elevator equipment to be installed for State of Illinois current A17.1 2019 elevator safety code. Warrantee period—We will give the building a warrantee period of 12 months after turnover of each elevator. Service calls covered during normal working hours 8am to 4:30pm. Cylinder hole clause - (if applicable) The contract price is based on encountering soil,free from rocks, boulders, building construction members, sand, water, quicksand, underground caves or any other destruction or unusual condition during installation will result in an increase by the amount of the additional labor at our usual rates, and the actual cost of additional materials plus 15%. Work by others—The following items must be addressed by building ownership - Suitable environment for new elevator equipment o Temperature 45 to 95 degrees Fahrenheit o Relative humidity of 85 percent - Provide adequate electrical power for lighting,tools, hoisting during installation as well as for normal operation of elevator system - Provide fire recall detectors at each landing, machine room to be tied into a building fire panel - Ethernet connection in elevator machine room for A17.1 2019 camera requirements - NEC code complaint main line disconnects&associated outlets o Heavy duty fused lockable for mainline&car lighting o GFCI in the machine room and in elevator pit o Regular outlet if sump pump is in and/or required in elevator pit o Telephone line adjacent to elevator control system Price &terms of payment—The following items to be installed as listed in the contract for—Three hundred and six thousand one hundred and seventy three-00/XX dollars -$306,173.00 to be paid in 1/3 upon signing of the contract, 1/3 upon delivery of materials and 1/3 upon turning the elevator over to the building after the final inspection. Acceptance It is understood and agreed that this proposal and your acceptance thereof shall constitute, exclusive and entirely, the agreement for the service herein described; shall be deemed to be merged herein and that no other changes in or additions to this agreement shall be recognized unless made in writing and signed by both parties, and that this agreement is not binding upon Colley Elevator Company until it is approved by one of its executive officers. Quoted price and terms are valid for ninety(90)days from proposal date. Submitted By: Craig Zomchek Customer Colley Elevator Company Approved by the authorized representative Approved by the authorized representative Date: Date: Signed: Signed: Print name: Print name: Title: Title: Name of Company: ©Colley Elevator Company 2022-All rights reserved-Proposal-SY0166 Pg.4 of 5 • Page 5 April 25,2022 Colley Elevator Terms and conditions All work will be done in strict accordance with any State and local codes Al work will be done by properly affiliated and fully insured mechanics Guarantee — materials and workman ship furnished under this agreement shall be first class and free of electrical or mechanical defects and guaranteed against failure for ONE YEAR dating from time of installation, ordinary wear and tear being excepted. It is understood in consideration of our performance of the service enumerated herein, at the price stated, that nothing in this agreement shall be construed to mean that Colley Elevator Company assumes any liability on account of accident or injury to any person or persons, except where accidents or injuries occur, solely and independently of all other causes, as a direct and proximate result of negligent acts or omissions of Colley Elevator, its agents or employees. It is further understood and agreed that, except as aforesaid, in case of accident or injury to person or property, while riding in or being carried in or about said elevators, irrespective of where such accidents result from the use of, operation, maintenance or condition of the elevators, hatchways, or appurtenances, you shall appear, defend and indemnify holding Colley Elevator Company, its agents or employees, harmless from any and all claims, demands, suits or actions for property damage or bodily injuries which may be asserted or brought against Colley Elevator Company. No work, service or liability on the part of Colley Elevator Company other than that specifically mentioned herein is included or intended. This contract shall constitute the entire agreement for the service or installation described, and all proper representations where written or verbal, not incorporated herein, are superseded. Colley Elevator Company shall not be liable for loss or damage resulting from strikes lockouts, fires, storms or other similar or dissimilar causes beyond its control and this agreement is subject to any delays caused directly or indirectly by such causes. The Colley Elevator Company shall not be liable for the condition of any parts not furnished under this agreement. Should damage occur to our material or work on the premises by fire, theft, or otherwise, if not our fault, the purchaser is to compensate us therefore. Unless otherwise agreed, it is understood that the work shall be performed during regular working hours of regular working days per union declaration. If overtime work is mutually agreed upon and performed, the additional price, at our usual rates for such work, shall be added to the contract price herein named. It is also agreed that we are to have uninterrupted use of the elevator while this work is going on. Superseded material is to be removed from the building by us and is to become our property, due allowance therefore having been made in the price quoted. This proposal is submitted for prompt acceptance [i.e. within 90 days] and prices are subject to change without notice. If any payment is delayed, 18 percent shall be allowed on the same from date due. We reserve the right to discontinue our work until such payment shall have been made as agreed. The machinery, implements and apparatus furnished hereunder remain personal property and we retain title thereto until final payment is made, with right to retake possession of the same at the cost of the purchase if default is made in any of the payments, irrespective of the manner of attachment to the realty, the acceptance of notes, or the sale, mortgage or lease of the premises. ©Colley Elevator Company 2022-All rights reserved-Proposal-SY0166 Pg.5 of 5 Attachment B Building Improvement Program Eligible Costs (8 pages total, consisting of 5 pages from Colley Elevator Company, dated April 25, 2022; 1 page from Fox Valley Fire & Safety, dated April 25, 2022; 1 page from G & I Electric Company, dated May 3, 2022; and 1 page from Nu-Finish Drywall & Paint Inc., dated June 8, 2022) -9- 226 William Street COLLEY Bensenville,Illinois 60106 Phone:630.766.7230 ELEVATOR CO. Faeyelevator.c m Web:www.colleyelevator.com Email:Craigz@colleyelevator.com Date: April 251h, 2022 To: The Haight From: Craig Zomchek 166 Symphony Way Colley Elevator Elgin, IL 60120 226 Williams Street Bensenville, IL 60106 * Existing door frames will need to be checked with final new elevator drawing Equipment location: 166 Symphony Way Elgin, IL General operational information Project outline—Elevator modernization to including replacing freight elevator with a passenger style elevator. Quantity— 1 hydraulic holed elevators Speed, capacity & duty—30-50 fpm[TBD], 180001b capacity, passenger elevator Travel— Retain Stops & openings— Retain Power supply— Retain Drive system—Solid-state motor starters Control system— New Motion Control Engineering or Smartrise non-proprietary microprocessor based control system to perform all elevator functions, motion control &door control. Operation— New selective collective &function to be field programmed for zoning for most efficient use for building traffic patterns and usage. Door operation—New GAL MOVFR 11 door operator& related equipment ©Colley Elevator Company 2022-All rights reserved-Proposal-SY0166 Pg. 1 of 5 A STANDARD OF EXCELLENCE SINCE 1908 • Page 2 April 25,2022 Machine room equipment Control system— New Motion Control Engineering or Smartrise non-proprietary microprocessor based control system to perform all elevator functions, motion control &door control. Drive system — New solid-state motor starter Machines— New hydraulic power unit with pump, motor, valve and all new hydraulic fluid with hot oil sensor Control valve— New Maxton 4 coil control valve Muffler& hydraulic piping — New muffler and piping as required — Robust muffler upgrade $1,340.00 Initial to proceed Emergency battery lowering— Emergency battery lowering is available for an additional $2,080.00. In the event of a building power failure it would bring the elevator to the next landing and open the elevator doors to avoid entrapment. When power is restored the elevator would return to service. Initial to proceed Car & hoist way door equipment Door operator—New GAL MOVFR II door operator Car door equipment— New linkages, gate switch, door gibs and door rollers Hoist way entrances—Retain Hatch equipment— Installation of new door closers Full door protection unit-New 3D door scan Hoist way equipment Cylinder & piston/Jack system -Retain Cylinder protection - Retain Hoist way-operating devices— New terminal stopping devices & landing systems Car guides- New Car frame-New Platform — New— Platform size to be similar to old platform size Car enclosure— New steel shell with sound deadening Rails— Retain Pit stop switch — New pit stop switch to be installed in code required location Pit ladder—Code compliant pit ladder to be modified or installed if required Leveling system- New ©Colley Elevator Company 2022-All rights reserved-Proposal-SY0166 Pg.2 of 5 • Page 3 April 25,2022 Fixtures Car operating panel— New stainless steel car operating panel shall be furnished and contain mechanical illuminated buttons to be marked with the corresponding landings served with associated Braille markings, and emergency phone with call button "push for help", emergency alarm button to be connect to an emergency signal, fan/light key switches, stop switch, fireman's service and visual text feature to be compliant with A17.1 2019 code. Emergency car lighting— New to be integral with new car operating panel Car position indicators— New to be integral with new car operating panel In/car directional arrow—New car directional arrow to be furnished Hall push buttons— New ADA compliant hall buttons with Fireman's service & access at terminal landings. Hall position indicators— New to be integral with main lobby push button fixture or above hoist way doorframe. We can add position indicators at each floor for an additional $1,500.00. Initial to proceed Cab interior Wall panels—Steel shell with laminate cab panels[Wilson Art] Car doors— New Stainless Steel#4 car door Car return—New Stainless Steel #4 Transom — New Stainless Steel#4 Handrails— Handrails on 3 sides at ADA height Flooring —By others General information Removal of existing equipment—All elevator equipment will be removed or modified per the contract Wiring —All new wiring for the elevator system will be provided to comply with the AHJ's current NEC code. Engineering & design—All new materials shall be furnished to operate with the existing conditions. Existing materials & spoils—All existing materials&job spoils to be removed or unused will become the property of Colley Elevator Company unless otherwise addressed by building ownership. Permits & inspections—All elevator related permitting & inspections costs will be forwarded to the building with no upcharge. ©Colley Elevator Company 2022-All rights reserved -Proposal-SY0166 Pg.3 of 5 • Page 4 April 25,2022 Code—All elevator equipment to be installed for State of Illinois current A17.1 2019 elevator safety code. Warrantee period—We will give the building a warrantee period of 12 months after turnover of each elevator. Service calls covered during normal working hours 8am to 4:30pm. Cylinder hole clause - (if applicable) The contract price is based on encountering soil,free from rocks, boulders, building construction members, sand, water, quicksand, underground caves or any other destruction or unusual condition during installation will result in an increase by the amount of the additional labor at our usual rates, and the actual cost of additional materials plus 15%. Work by others—The following items must be addressed by building ownership - Suitable environment for new elevator equipment o Temperature 45 to 95 degrees Fahrenheit o Relative humidity of 85 percent - Provide adequate electrical power for lighting,tools, hoisting during installation as well as for normal operation of elevator system - Provide fire recall detectors at each landing, machine room to be tied into a building fire panel - Ethernet connection in elevator machine room for A17.1 2019 camera requirements - NEC code complaint main line disconnects&associated outlets o Heavy duty fused lockable for mainline&car lighting o GFCI in the machine room and in elevator pit o Regular outlet if sump pump is in and/or required in elevator pit o Telephone line adjacent to elevator control system Price&terms of payment—The following items to be installed as listed in the contract for—Three hundred and six thousand one hundred and seventy three-00/XX dollars -$306,173.00 to be paid in 1/3 upon signing of the contract, 1/3 upon delivery of materials and 1/3 upon turning the elevator over to the building after the final inspection. Acceptance It is understood and agreed that this proposal and your acceptance thereof shall constitute, exclusive and entirely, the agreement for the service herein described; shall be deemed to be merged herein and that no other changes in or additions to this agreement shall be recognized unless made in writing and signed by both parties, and that this agreement is not binding upon Colley Elevator Company until it is approved by one of its executive officers. Quoted price and terms are valid for ninety(90)days from proposal date. Submitted By: Craig Zomchek Customer Colley Elevator Company Approved by the authorized representative Approved by the authorized representative Date: Date: Signed: Signed: Print name: Print name: Title: Title: Name of Company: ©Colley Elevator Company 2022-All rights reserved-Proposal-SY0166 Pg.4 of 5 • Page 5 April 25,2022 Colley Elevator Terms and conditions All work will be done in strict accordance with any State and local codes Al work will be done by properly affiliated and fully insured mechanics Guarantee — materials and workman ship furnished under this agreement shall be first class and free of electrical or mechanical defects and guaranteed against failure for ONE YEAR dating from time of installation, ordinary wear and tear being excepted. It is understood in consideration of our performance of the service enumerated herein, at the price stated, that nothing in this agreement shall be construed to mean that Colley Elevator Company assumes any liability on account of accident or injury to any person or persons, except where accidents or injuries occur, solely and independently of all other causes, as a direct and proximate result of negligent acts or omissions of Colley Elevator, its agents or employees. It is further understood and agreed that, except as aforesaid, in case of accident or injury to person or property, while riding in or being carried in or about said elevators, irrespective of where such accidents result from the use of, operation, maintenance or condition of the elevators, hatchways, or appurtenances, you shall appear, defend and indemnify holding Colley Elevator Company, its agents or employees, harmless from any and all claims, demands, suits or actions for property damage or bodily injuries which may be asserted or brought against Colley Elevator Company. No work, service or liability on the part of Colley Elevator Company other than that specifically mentioned herein is included or intended. This contract shall constitute the entire agreement for the service or installation described, and all proper representations where written or verbal, not incorporated herein,are superseded. Colley Elevator Company shall not be liable for loss or damage resulting from strikes lockouts, fires, storms or other similar or dissimilar causes beyond its control and this agreement is subject to any delays caused directly or indirectly by such causes. The Colley Elevator Company shall not be liable for the condition of any parts not furnished under this agreement. Should damage occur to our material or work on the premises by fire, theft, or otherwise, if not our fault, the purchaser is to compensate us therefore. Unless otherwise agreed, it is understood that the work shall be performed during regular working hours of regular working days per union declaration. If overtime work is mutually agreed upon and performed, the additional price, at our usual rates for such work, shall be added to the contract price herein named. It is also agreed that we are to have uninterrupted use of the elevator while this work is going on. Superseded material is to be removed from the building by us and is to become our property, due allowance therefore having been made in the price quoted. This proposal is submitted for prompt acceptance [i.e. within 90 days] and prices are subject to change without notice. If any payment is delayed, 18 percent shall be allowed on the same from date due. We reserve the right to discontinue our work until such payment shall have been made as agreed. The machinery, implements and apparatus furnished hereunder remain personal property and we retain title thereto until final payment is made, with right to retake possession of the same at the cost of the purchase if default is made in any of the payments, irrespective of the manner of attachment to the realty,the acceptance of notes,or the sale,mortgage or lease of the premises. ©Colley Elevator Company 2022-All rights reserved-Proposal-SY0166 Pg.5 of 5 -14. FIRE & SAFETY 2730 Pinnacle Drive•Elgin, IL 60123.847-695-5990 FAX 847-695-3699•www.foxvalleyfire.com April 25, 2022 The Haight Attn: Doree 166 Symphony Way Elgin, IL 30120 Phone: 224/828-4805 Re: Fire Alarm Modifications for Elevator Recall Dear Doree: Fox Valley Fire& Safety is pleased to submit our proposal on the fire alarm system for the above referenced broject. Based on the information you provided,we are pleased to quote utilizing Notifier equipment. The equipment Mist is as follows: i Fire Alarm: 1 - Addressable Fire Alarm Control Panel with Battery Back Up 7 - Addressable, Analog, Intelligent, Photoelectric-Smoke Detectors with Bases Addressable Heat Detector with Basp1____1 3 - Address e 2 - A dress_able Manual juR Sta ion NV 1-- Installation Labor 1 - Set of Submittal Drawings 1 - Lot of Programming Services 1 - Final Checkout and Certification 1 - Freight i Total Cost for this package is$8,500.00 This proposal is based on a CAD disk of this project being provided to Fox Valley Fire and Safety at no additional cost. Exclusions from this proposal are as follows: 1. Monitoring charges or connections 2. Products or services not listed above 3. Premium time for checkout 4. Permit Fees or Review Fees from City of Elgin I hope the above proposal meets with your approval and look forward to working with you on this project. If you have any questions on the above information, or if I may be of further assistance, please do not hesitate to contactlme at 847-695-5990 ext. 226. Respectfully, David Matousek Fire Alarm Specialist Approved by: Date: DIVISIONS Extinguishers/Kitchen Systems 9 Fire Suppression•Fire Sprinkler•Security Alliance•Fire Alarm. Emergency Lights F 4ROF � � {630i 837-5655 t HLECTRIC 316 S OLTENDORF ROAD AMWOOD, ILLINOIS 60107 41 EMAIL:INFO@GI ELECT.COM '�►_E ley 1 May 3,2022 THE HAIGHT 166 SYMPHONY WAY ELGIN IL 60120 We propose to fumrsh all labor and materials to complete the following Unless specified as Existing Provided by Others,or Customer Supplied A To install One(1)100-Amp/240-Volt HD1FL Disconnect for Main Line Power,install One(1)New Switch, One(1)GFI Outlet and One New Light Fixture in the Equipment Room.To install One(1)30-Amp HD/FL Disconnect with a Dedicated Circuit for Car Light To install One(1)New Light Fixture,One(1)New Switch,and One(1)GFI Outlet in the Elevator Pit Area. Item'A'can be completed for the sum of$3,600 00 Notation:If Auxiliary Contacts or if Fire Alarm Panel(provided by others)requires a dedicated circuit they can be w!npleted for an additional charge Items are not included in price listed above Pease ask your Elevator Contractor A items are required pnor to sgrong or approval Terms:Upon completion,a final invoice will be sent with the balance due within thirty(30)days.A Service Charge will be due on any unpaid balance.Additional collection processing fees may apply if invoice becomes delinquent.Company check,personal check,and/or money orders are accepted forms of payment.Credit card payments are not accepted.Please do not send cash Note 1.This proposal is based on normal work hours Mon-Fri 7AM-3:30PM Any additional work ordered,delays or job stop actions caused by others,or scheduling after normal business hours (including weekends and holidays)will be considered an extra and charged on a time and material basis in addition to actual quotation unless specifically agreed to in writing prior to installation. Note 2. Prices of materials in this quotation are currently in effect.However,if prices should increase, they will be billed at those in effect at the time of shipment.Special order items are non-refundable. Note 3.This quotation is based on our interpretation of plans and specifications of information furnished to us pertaining to this project.Stamped or Engineered CAD Drawings,Plat of Surveys,or any other documentation requested must be provided by others if required. Note 4.If additional code corrections are required by the Elgin Inspection Department in conjunction with this project the corrections will be completed on a time and material basis. All work shall conform to local building codes and be completed in a workman-like manner All permits(required)shall be under Elevator Contractor awarded project.Any bonds, registration fees,or special licensing required for the completion of this job will be charged at an additional cost All work will be guaranteed for one(1)year from its completion date Your signature affixed,and the return of one signed copy of this proposal will constitute a contract between us. This contract is valid for thirty(30)days unless otherwise specified. Respectfully Srbmitled G&I ELECTRIC COMPANY Mg*+-Me�•cu Mark Meucci Owner/Operator Accepted By: Date: _ dBFINISH DRYWALL & PAINTING Nu-Finish Drywall & Paint Inc. Estimate 4733 5 ST.Lawrence Ave Apt 1 Estimate No: 9 darius.holmes@nufinishdp.com Date: 06/06/2022 847-571.0828 For. Doree Haight Doree@thehaightelgin.com 166 Symphony Way Elgin,IL,60120 (224)407-0763 Description Quantity Rate Amount i Drywall 1 $4,050.00 $4,050.00 -Hanging and fire taping 5/8 fire rated drywall. -Installing Durock sheets on mechanical room floor. This price includes material and labor. Subtotal $4,050.00 Payment Instructions TAX 0% $0.00 A 0%deposit of$0.00 is required by 06/08/2022. Total $4,050.00 Total $4,050.00 a Pay Now Deposit due 06/08/2022 $0.00 it Invoice2go G