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HomeMy WebLinkAbout23-103 Resolution No. 23-103 RESOLUTION AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 2 WITH RAMBOLL AMERICAS INTEGRATED SOLUTIONS, INC. F/K/A O'BRIEN & GERE, INC. OF NORTH AMERICA FOR PROFESSIONAL SERVICES IN CONNECTION WITH ENVIRONMENTAL INVESTIGATIONS RELATING TO A FORMER LEAKING UNDERGROUND STORAGE TANK AT 1010 WING STREET, ELGIN, ILLINOIS WHEREAS, the City of Elgin has heretofore entered into an agreement with Ramboll Americas Integrated Solutions, Inc. f/k/a O'Brien& Gere, Inc. of North America for professional services in connection with environmental investigations relating to a former leaking underground storage tank at 1010 Wing Street, Elgin, Illinois; and WHEREAS, it is necessary and desirable to modify the terms of the agreement as is described in Change Order No. 2 attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that Richard G.Kozal,City Manager,be and is hereby authorized and directed to execute Change Order No. 2, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: April 26, 2023 Adopted: April 26, 2023 Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk City of Elgin Change Order ELGIN,ILLINOIS PROJECT: Wing Park Former Leaking Underground Storage Tank Investigation CHANGE ORDER No.2 CONTRACT: Agreement Dated August 11, 2021, with Ramboll Americas Integrated Solutions, Inc. f/k/a O'Brien&Gere, Inc. of North America("Ramboll"). SCOPE: Provide for additional environmental remediation services for the city owned Wing Park pur- suant to the consultant's proposal dated March 16, 2023, attached hereto as Exhibit A. REASONS FOR CHANGE: The concentrations of contaminants have not been fully delineated, and additional soil borings,monitoring wells and soil and water samples are appropriate. • The additional work to be authorized pursuant to this change order has been resubmitted for pric- ing in the same manner for which the original agreement was priced and procured. • The circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed. • The change is germane to the original contract as signed. • The change order is in the best interests of the City of Elgin and authorized by law. SUMMARY OF CHANGES IN CONTRACT AMOUNT: ORIGINAL CONTRACT AMOUNT: $30,635.00 CHANGE ORDER No. 1 $4,960.00 CHANGE ORDER NO. 2 ADD $41, 353.00 $41,353.00 TOTAL REVISED CONTRACT AMOUNT: $76,948.00 The original amount of the contract with Ramboll is$30,635.00. Change Order No. 1 increased the orig- inal contract amount by a total of $4,960.00. Change Order No. 2 will increase the original contract amount by a total of$41,353.00 that sum representing 135% of the original contract amount. The new contract amount inclusive of all change orders is$76,948.00. OTHER CONTRACT PROVISIONS: Consultant will conduct the additional work authorized pursu- ant to this Change Order No. 2 within 8 weeks after receipt of authorization to proceed, weather permit- ting. All other contract provisions remain the same. CHANGE ORDER No. 2 Agreed to this 26t"day of April. 2023. Accepted by: RAMBOLL AMERICAS INTEGRATED SOLUTIONS, INC. F/K/A O'BRIEN & GERE, INC. OF NORTH AMERICA By: -Jo h•l A4 . /Jxr,)m z 21 Title: S*-pior /4arna q1'*►q Engineer Date: Ajo>ri I 00 Zoz3 Signature: f (1 0 Approved by: CITY OF ELGIN Bv: Richard G. Kozal Title: City Manager Date: _ Aril 2§-4w Signature: Legal Dept\Agreement\Change Order-2-Wing Park LUST-Ramholl-4-I8-23.doc EXHIBIT A ENVIRONMENT & HEALTH Mr. William A. Cogley Corporation Counsel/Chief Development Officer City of Elgin 150 Dexter Court Elgin, IL 60120 Request for Change Order No. 2 Stage 2 UST Investigation - Wing Park LUST Incident No. 982831 1010 Wing Street, Elgin, Illinois Dear Mr. Co leY� March 16,2023 Cog ley: Ramboll Americas Engineering Solutions, Inc. (Ramboll) is pleased to submit this request for Change Order #2 to perform a Stage 2 UST site investigation at the Ramboll above-referenced site. The proposed investigation follows up and expands on the 333 W. Wacker Drive scope of investigation work conducted by Ramboll in May 2022 and reported on in suite 2700 Chicago, IL 60606 August 29, 2022. The proposed work is in response to leaking underground storage USA tank (LUST) incident No. 892831. The purpose of this investigation is to advance this open incident to closure and assist the City in obtaining a No Further T 312-288-3800 F414-837-3608 Remediation letter related to this former UST. www.ramboll.com A. BACKGROUND AND PROJECT UNDERSTANDING Ramboll Americas Engineering Solutions, Inc. (Ramboll) was retained by the City of Ref. 62966 Elgin to perform site investigation services for a Leaking Underground Storage Tank (LUST) incident located at Wing Park, 1010 Wing Street, Elgin, Illinois. The purpose of the investigation was to respond to a request by the Illinois Environmental Protection Agency (Illinois EPA) to investigate a former LUST that had not previously attained closure. The work was initially authorized by the City on August 11, 2021. Ramboll's scope of work was subsequently modified to include services to pursue reimbursement of the work through the Illinois LUST fund via Change Order No. 1 authorized on November 17, 2021. The Illinois EPA reviewed Ramboll's previous report (August 29, 2022) and conditionally approved the proposed work plan for this Stage 2 investigation. Illinois EPA's review letter dated December 22, 2022, requested several changes to the proposed scope including the advancement of an additional soil boring west of WMW-4, conversion of proposed soil boring SB-9 into a monitoring well, and conversion of proposed soil boring SB-13 into a monitoring well. Ramboll has acknowledged these changes and incorporated the scope changes herein. SCOPE OF SERVICES Ramboll developed the scope of work for this Site Investigation to further delineate the on-site soil and groundwater impacts attributable to the subject UST release. The proposed plan, as identified in this proposal, incorporates the changes and modification requested by Illinois EPA in their review letter. 1/5 Elgin Wing Park-CO#2-Stage 2 UST Invest 221116.docx Ramboll proposes to continue the investigation of the Wing Park LUST incident by conducting additional soil and groundwater sampling as follows: Utility Location Ramboll will coordinate through its drilling subcontractor to arrange for a private utility location at the above-referenced site prior to invasive site activities. JULIE will also be contacted to arrange for utility location in adjacent public property and rights of way. Health and Safety Plan A site-specific health and safety plan (HASP) will be prepared and adhered to in the field during all field-related activities. All Ramboll project personnel and subcontractor personnel assigned to the project will have completed, at a minimum, required OSHA training in accordance with 29 CFR Part 1910.120. Delineation Soil Borinas 1. Advance two delineation soil borings (SB-8 and SB-9) to the east and south-east of SB-6 to a depth of 30 feet. Samples will be obtained at 5-foot intervals to obtain horizontal and vertical delineation. In addition, Ramboll will advance three delineation soil borings (SB-10 through SB-12) straddling the sewer line at 4 locations to a depth of 20 feet. The purpose of these borings is to assess whether the sewer line, or other nearby utilities, are acting as a preferential pathway that is facilitating the migration of contaminants in the southerly direction from the UST source area. Samples will be obtained at 5-foot intervals in an effort to achieve vertical delineation. Four soil borings will be advanced for the purposes of installing new monitoring wells as described below. 2. All soil samples will be analyzed for BTEX and MTBE compounds. A GeoProbe rig (a hydraulically operated push-probe) will be utilized as the means for drilling soil borings. At each boring location, soil samples will be collected at five-foot intervals and field screened with a photoionization detector (PID) with an appropriate lamp. The soils will be logged in accordance with the Unified Code of Soil Classification (UCSC) methods and boring logs will be generated. Soil samples will be selected for laboratory analysis based on PID results and visual observations made during the sampling activities. If no observations of impact are made, a sample will be collected from directly above the groundwater water level Additional Mon/tor/na Wells 1. Install five new monitoring wells will be installed to the south, southeast, and southwest of the UST source area. Two of the wells will be positioned at a greater distance from the source area than WMW-4 (approximately 200 ft from the former UST). The monitoring wells are estimated to be a maximum of 25 feet deep and constructed so that the 10 foot long well screen will intercept the water table elevation. Both soil and groundwater samples will be collected at these new well locations and analyzed for BTEX and MTBE. In addition, groundwater samples will be collected from WMW-1 and WMW-4, as these wells both exhibited benzene concentrations above Class I GROs during Stage 1. Similar to the wells installed during Stage 1, the monitoring wells will be installed as permanent 2-inch diameter PVC wells, finished at grade with flush mounted well boxes. The wells will be surveyed, and an interface probe will be used to determine the depth to groundwater so that a groundwater contour map can be developed. Laboratory Analytical Program The following table summarized the proposed analytical program for delineation of the LUST. 2/5 Elgin Wing Park-CO*2-Stage 2 UST Invest 221116.docx No. of Est. Depth No.of Analytical Description Media Borings/We (ft bgs) Samples Parameters/Methods lls Soil 2 30 12 BTEX&MTBE 1 Soil Borings -- - Soil 8 20 16 Method 5035/8260C 2 Monitoring BTEX&MTBE Wells Groundwater 5 25 5 Method 8260C Resample 3 Existing Wells Groundwater 2 N/A 2 BTEX&MTBE (WMW-1 & Method 8260C WMW-4) BTEX= Benzene,Toluene, Ethylbenzene,Xylenes MTBE = Methyl Tert-Butyl Ether All samples collected during the investigation will be submitted to an accredited laboratory for analysis of the above-listed parameters. Preparation of Report Upon completion of site investigation activities and receipt of the laboratory analytical results, Ramboll will document the field activities and analytical results. Assuming that the additional investigation achieves adequate delineation of the impacts, a Site Investigation Completion Report will be prepared. In the event, full delineation is not achieved, a Stage 3 Site Investigation Plan will be prepared to document the results and present a plan for subsequesnt investigation work. The report will contain the following: • Narrative description of field activities and procedures employed • Documentation of field activities • Site base map showing pertinent site features and location of samples • Soil boring/probe logs and monitoring well construction diagrams • Tabulation of laboratory results and screening relative to TACO remediation objectives • Modeled extent of BTEX and/or MTBE contamination to the nearest property boundary and/or water body, if applicable. • Data evaluation and presentation of findings • Laboratory analytical reports Coordination of LUST Fund Activities Ramboll will continue to coordinate with Illinois EPA during the course of the project and prepare and submit a set of budget and billing forms pursuant to the LUST Fund reimbursement process to seek payment of funds for the work completed on behalf of the City of Elgin. Note the services related to seeking reimbursement are not considered eligible costs under the LUST Fund program. 3/5 Elgin Wing Park-CO#2-Stage 2 UST Invest 221116.docx B. COMPENSATION AND TERMS Ramboll proposes to complete the scope of work as described herein on a time and materials basis with a not-to-exceed fee of$41,353.00, which includes Ramboll's professional labor costs, travel and direct expenses required to complete this scope of work using the project assumptions described herein. Please see the attached Summary of Estimated Costs (Attachment 1) for a breakdown of the proposed fee. Terms and conditions for the work will be in accordance with the Agreement between the City of Elgin and Ramboll dated August 11, 2021 pertaining to the subject site. The cost of the contract is increased pursuant to this Change Order No. 2 as follows: Original Contract Amount: $30,635.00 Previous Change Orders $ 4,960.00 Change Order No. 2 $41,353.00 Revised Contract Amount: $76,948.00 If services beyond the base scope of work are required and authorized by the City, the work will be performed in accordance with Ramboll's Preferred Labor Rate Schedule for 2023. SCHEDULE Ramboll is prepared to initiate project activities upon written authorization from the client to proceed and anticipates that field work can be scheduled within 12 business days of authorization assuming there is no site access or scheduling restrictions. Field work is estimated to take no more than 3 days including monitoring well installation, monitoring well development and sampling. Ramboll anticipates that the report will be submitted to the City for review within 4 weeks of receipt of the laboratory analytical data. The schedule and costs assume standard 5 to 7-day laboratory turnaround time. If the proposed schedule does not meet your needs, we will work to adjust the schedule according to your needs. ASSUMPTIONS The following general cost assumptions have been considered in developing the scope of and project fee: 1. Ramboll understands that the City of Elgin will seek to obtain reimbursement of the eligible costs from the Illinois LUST fund. It is understood and agreed that tasks associated with budget preparation or submittal of reimbursement applications are typically not reimbursed by the LUST Fund. Ramboll does not represent that its costs will be fully recognized for reimbursement by the LUST fund. 2. All field work will be performed under safety Level D personal protective equipment (PPE) procedures. If upgrades to Level C or B are required, additional costs will accrue. 3. Work will occur during normal workday hours (Monday through Friday, 7:00 am to 5:00 pm). If work is required at night or on weekends, cost surcharges may be applicable to labor rates and subcontracted costs anticipated in the budget. 4. Field work will be performed under reasonable weather conditions and without major weather delays or interruptions. 5. Field work anticipates the use of standard GeoProbe equipment for soil borings and monitoring well installation. Extra costs may accrue for specialty drilling equipment, if necessary, based on site conditions (i.e., low ceiling clearance, etc.). 4/5 Elgin Wing Park-CO#2-Stage 2 UST Invest 221116.docx RZEUM 6. The client will provide the legal right of entry and compile available information that may be pertinent to conducting the scope of work as described herein. 7. The project budget assumes clear access to the locations where soil, and groundwater sampling is to occur. The project budget does not include cost for removing or relocating debris, extensive concrete coring, demolition of any structure or impediment, utility relocation or modification, or any other related activity associated with gaining access to investigation areas. 8. Costs associated with repair of replacement of damaged utilities that are unmarked by the private utility locator and/or JULIE, or not otherwise brought to the attention of Ramboll by the client prior to performing field work are not included. 9. Costs to address multiple reviews by additional third parties that require submittal of additional report drafts or labor are not included in the budget. We appreciate the opportunity to provide this proposal and look forward to the opportunity of working with you on this project. Please feel free to contact the undersigned at 630-881-7226 or iohn.nardozzi(cbramboll.com if you have any questions regarding this proposal. Sincerely, �^ AA oh M. Nardozzi, PE Se r Managing Engineer +1 773 796 4601 M +1 630 881 7226 first last mramboll.com Attachments: Attachment 1 - Summary of Estimated Cost s/s Elgin Wing Park-CO#2-Stage 2 UST Invest 221116.docx ATTACHMENT 1-SUMMARY OF • CLIENT:City of Elgin 2/4/2021 PROJECT DESCRIPTION:Wing Park-UST Site Investigation(Stage 2) AUTHORIZATION:Change Order No.2(Original Agreement Dated August 11,2021) PROJECT/PROPOSAL:1940101451/62966 RAMBOLL PROJECT MANAGER:J.Nardozzi Task Number: Task Task Task3 Task Description: Field Site Investigation LUST Fund Investigation Report Reimbursement TOTAL Project Manager 2 Hours 4 12 4 l.H.rdo 229 Costs 916 2748 916 Technical Mgr 1 Hours 6 0 0T—«roman 168 Costs 1008 0 0 Engineer/Sclentlst 3 Houn 0 4 0 150 Costs 0 600 0 �q�4 Engineer/Scientist 2 Hours 44 40 4 120 Costs 5280 4800 480 Scientist 2 Hours 0 12 0 G kl.-v .,M­ 120 Costs 0 1440 0 $1,440 Business professional Hours 0 12 0 12 5.stol: 120 Costs 0 1440 0 1440 Senior Technician Hours 6 0 0 6 86 Costs 516 0 0 516 Administrative Assistant 3 Hours 0 _ 4 _0 _4 l.Plamann Costs 0 344 0 344 Hours 60 84 8 152 SUBTOTALLABOR Costs $7,720 $11,372 $1,396 $20,488 Administrative 6.0% 1" $682 $84 $1,229 SUBTOTAL LABOR WITH ADM INISTRATIVE _ - $1 OBI $1 717 CLIENT:City of Elgin PROJECT/PROPOSAL: 1940101451/62966 Task Number: Task 1 Task 2 Task 3 Site Investigation LUST Fund Task Description Field Investigation Report Reimbursement TOTAL GW Sampling Supplies 5Wells/10 borings/Resample 21 $310 $0 $0 $310 Field Equipment(PID,Sampling,GPS) $450 $0 $0 S450 PPE Supplies $75 50 $0 $75 Vehicles/Mileage 3 site visits $375 $0 $0 $375 SUBTOTAL EXPENSES 230 REBILLABLES Lodging $0 $0 $o $0 Meals $0 $0 $0 $0 Travel(Air,Train,Bus,Cab) $0 $0 $0 $o Safety Audit $0 $0 $0 $0 Rental Vehicles ,$2 LO $Q 1% 5.0%Fee 0 so $0 Sub Total $0 $0 $0 so Per Diem:Meals&Expenses(GSA Overnigl 956 Ratn: No Fee $99 $o $0 $99 Per Diem:Meals&Expenses(GSA Day Rau GSA Ran: No Fee $0 $0 0 0 _ Sub Taal $99 __ $0 $0 _ 99 Misc.Proj.Materials/Supplies(shipping) $0 $0 SO $0 10.0%Fee 0 $0 0 0 Sub Total $0 $0 0 0 SUBTOTAL REBILLABLES SUBCONTRACT SERVICES (rnr Par LaboratorvAnalvtical Services Iaumbn ds.,rol.s samq< Soil Samples-BTEX+MTBE 30 69 $2,070 $0 50 $2,070 Soil Samples-Foc+VOCs+SVOCs+TPH 0 222 $0 $0 $0 $0 GW Samples-BTEX+MTBE 7 38 $266 SO $0 $266 Soil Gas Samples-BTEX-T015 0 195 0 0 0 0 Analytical Subtotal 37 524 $2,336 $0 $0 $2,336 Drilling Subcontractor Earth Solutions,St.Charles 3 Days On-site Services $11,500 $0 $0 $11,500 Earth Solutions,St.Charles Private Utility locate $725 $0 $0 $725 Purge water disposal 7-55 Gal.Drums $2,100 $0 $0 $2,100 SUBCONSULTANT SERVICES $0 $0 $o $0 0 0 0 so Subtotal $16,661 $0 $0 $16,661 Administrative Fee 10.0%Fee $1,666 0 0 $2,666 SUBTOTAL SUB.SERVICES TOTAL ESTIMATED COSTS tn.i ivmmwr sluv-s