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Home My WebLink About23-0906 NOCS - U46 AgreementGroup Alexandria Radovics City of Elgin 150 Dexter Ct Elgin, IL 60120 School District U-46 1460 Sheldon Drive Elgin, IL 60120 (847)888-5000 x4200 Contract Event Event Name: Nightmare on Chicago Street Requests(s): 475027, 475028, 478039, 478040 NOTE: AD rental arrangements are considered tentative until the Building Utilization Contract and Certificate of Insurance are on file with the Facility Rental program office and any deposit has peen received. Id Event / Detail Cost 475027 Elgin High School - Elgin HS Parking Lot - Main Lot $173.00 10/21/2023 08:00 AM-10121/2023 11:45 PM 475028 Larkin High School - Larldn HS Parking Lot $173.00 10/21/2023 08:00 AM-10121/2023 11:45 PM 478039 Elgin High School - Elgin HS Parldng Lot - Main Lot $13.73 10/22/2023 12:00 AM-10/22/2023 01:15 AM 478040 Larldn High School - Larkin HS Parking Lot $13.73 10/22/2023 12:00 AM-10/22/2023 01:15 AM 478041 Central Building - Central HS Parldng Lot 10/21/2023 $173.00 09:00 AM-10/21/2023 11:45 PM Total: $546.46 L the undersigned, hereby certify that I am the sponsor or appointed representative of the organization requesting use of the school district facility. Anyone knowingly or unknowingly misrepresenting the organization requesting use of the school district facilities will be held liable for all facility rental costs. I hereby expressly agree on behalf of said organization to indemnify and forever hold harmless School District U46, its officers, board members, and employees, individually and collectively, as to any claim or claims which might arise out of the use of the school facilities as herein provided. In addition, I will comply with the following: 1. Only that part of the building for which this request has been made shall be used. Special permission must be obtained to use any other space. 2. Proper care will be given to the building and contents therein. I assume financial responsibility, individually and on behalf of said organization, for that part of the school, or contents utilized therein, that might be damaged or stolen. Representatives from other public agencies (park districts, village governments, etc.) will not be held personally liable for their organization's rental events. Any damage or theft must be reported to School District personnel or the Facility Rental Program office as soon as possible. 3. I agree individually and on behalf of said organization to meet any financial obligations for building rental and/or custodial services that might be required by the Board of Education of School District U46. Page I of 3 School District U-46 1460 Sheldon Drive Elgin, M 60120 (847)888-5000 x4200 4. 1 have attached to this contract a Certificate of Insurance providing liability coverage for the above organization naming School District U46 as an additional insured as to the proposed amounts not less than the following: 1. General Liability: 1. Bodily Injury Liability of $100,000/$300,000 each occurrence, with an aggregate of $1,000,000 2. Property Damage Liability of $250,000 each occurrence, with an aggregate of $250,000 3. Bodily Injury and Property Damage Liability combined of $1,000,000 each occurrence, and $1,000,000 aggregate 2. Automobile Liability, if applicable: 1. Bodily injury each person of $250,000 2. Bodily injury each accident of $500,000 3. Property damage of $100,000 5. The adult in charge of the activity will be present during the entire rental period and any set up or break down. This person will be responsible for the proper use of the facilities and the proper conduct of those in attendance. The renter is recommended to have someone certified/trained in Cardiopulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and First Aid onsite during the entire event. 6. No items shall be attached to School District property nor any modifications made to the building structure, equipment or grounds. 7. The organization will comply with fire codes, life safety codes and all other applicable local, state, and federal codes, as well as all guidelines set forth in the Facility Rental Program Guide. 8. There will be no alcohol or narcotics on school property. 9. There will be no smoking, vaping, or any tobacco use allowed on school property. 10. No motorized vehicles are to be driven on school property. All vehicles must remain on paved parking lots, with the exception of emergency vehicles. 11. I understand rentals will be canceled when emergency days are declared by School District U46. 12. I realize the Board of Education, or a representative thereof, can revoke the privilege of using the building should it deem it necessary to do so for any reason. 13. 1 realize any school sponsored activity takes precedence over any outside scheduled activity. 14. 1 understand and agree that cancellations by the organization must be made 48 hours prior to the last business day of the date the facility is to be used. Further, I understand and agree that for any cancellation by the organization that is less than 48-hours' notice, I agree to forfeit the rental deposit. 15. I understand that custodians will start one (1) half hour before the scheduled rental and work as necessary after the rental. An additional half hour will be applied before and after the rental event to cover this cost. And N the event is involving food or hosting 150 or more participants requires two custodians present at the event. 16. 1 understand that at times and for certain rental activities School District U46 may require additional adult supervision, chaperons, police, deposit for clean-up costs, etc. All additional expenses are the responsibility of the renter. 17. No meetings shall be political in nature, be subversive to the U.S. Government, immoral, or discriminate against any race, color, creed, or sex. 18. The Wsu4hution of any literature or materials must have prior approval of the Board of Education or designee. Authorized Applicant Signature Date Facility Use Coordinator Date Page 2 of 3 REQUIRED: (Staff to complete) _ Certificate of Liability Insurance _ 501(c)(3) Non -Profit Documentation. Non -Profit / Federal ID # School District U-46 1460 Sheldon Drive Elgin, IL 60120 (847)888-5000 x4200 Page 3 of 3 08/29/2023 11:59 AM INVOICE #2015 School District U-46 Facility Rental Program 1460 Sheldon Drive Elgin, IL 60120 Bill To City of Elgin 150 Dexter Ct Elgin, IL 60120 (847)931-6770 Event: Nightmare on Chicago Street at Elgin HS Parking Lot - Main Lot (475027) When: Sat 10/21/2023 08:00 AM to Sat 10/21/2023 11:45 PM Qty Description �pe Hours Rate 1 Space Fee - Elgin HS Parking Lot - 15.75 $10.98 Main Lot Event Total: $173.00 Event: Nightmare on Chicago Street at Larkin HS Parking Lot (475028) When: Sat 10/21/2023 08:00 AM to Sat 10/21/2023 11:45 PM MY Description �Pe Hours Rate 1 Space Fee - Larkin HS Parking Lot 15.75 $10.98 Event Total: $173.00 Event: Nightmare on Chicago Street at Central HS Parking Lot (478041) When: Sat 10/21/2023 09:00 AM to Sat 10/21/2023 11:45 AM city Description Iltate Hours Rate 1 Space Fee - Central HS Parking Lot 2.75 $62.91 Event Total: $173.00 Event: Nightmare on Chicago Street at Elgin HS Parking Lot - Main Lot (478039) When: Sun 10/22/2023 12:00 AM to Sun 10/22/2023 01:15 AM Qty Description Hours Rate TRat 1 Space Fee - Elgin HS Parking Lot - 1.25 $10.98 Main Lot Event Total: $13.73 Event: Nightmare on Chicago Street at Larkin HS Parking Lot (478040) When: Sun 10/22/2023 12:00 AM to Sun 10/22/2023 01:15 AM Balance Due $546.46 Invoice Summary Invoice Number: 2015 Invoice Date: 8/28/2023 Due Date: 10/16/2023 Invoice Amount: $546.46 Invoice Status: Open Total $173.00 Total $173.00 Total $173.00 Total $13.73 Page 1 of 2 City Description RErte Type Hours Rate Total Space Fee - Larkin HS Parking Lot 1.25 $10.98 $13.73 Event Total: $13.73 Invoice Total: $546.46 Total Payments: $0.00 Total Refunds: $0.00 Balance Due: $546.48 08/29/2023 11:59 AM Page 2 of 2