HomeMy WebLinkAbout23-0508 Legat Architects IncAGREEMENT
THIS AGREEMENT is made and entered into this 8 day of May , 2023, by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as
"CITY") and Legat Architects, Inc., an Illinois corporation (hereinafter referred to as
"ARCHITECT").
WHEREAS, the CITY desires to engage the ARCHITECT to furnish certain professional
services in connection with Public Services Space Needs Assessment (hereinafter referred to as
the PROJECT); and
WHEREAS, the ARCHITECT represents that it is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ARCHITECT
that the CITY does hereby retain the ARCHITECT for and in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is hereby acknowledged to act for and
represent it in the architectural matters involved in the PROJECT as described herein, subject to
the following terms and conditions and stipulations, to -wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Public
Works of the CITY, herein after referred to as the "DIRECTOR".
B. Services to be provided include review of existing facility information, identifying
project goals with city stakeholders, identify past, current and future operational
and facility needs, develop a detailed space needs assessment and conceptual
designs, and prepare cost estimates.
C. A detailed Scope of Services for the PROJECT is attached hereto as Attachment A,
and incorporated into this Agreement by this reference.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
B. A detailed project schedule for the PROJECT is included as Attachment B, attached
hereto, and incorporated into this Agreement by this reference. Progress will be
recorded on the project schedule and submitted monthly as a component of the
Status Report described in C below.
C. The ARCHITECT will submit to the DIRECTOR monthly a status report keyed to
the project schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
All work product prepared by the ARCHITECT pursuant hereto including, but not limited to,
reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the DIRECTOR; provided, however, that the ARCHITECT may retain copies of such
work product for its records. ARCHITECT'S execution of this Agreement shall constitute
ARCHITECT'S conveyance and assignment of all right, title and interest, including but not limited
to any copyright interest, by the ARCHITECT to the CITY of all such work product prepared by
the ARCHITECT pursuant to this Agreement. The CITY shall have the right either on its own or
through such other architects as determined by the CITY to utilize and/or amend such work
product. Any such amendment to such work product shall be at the sole risk of the CITY. Such
work product is not intended or represented to be suitable for reuse by the CITY on any extension
to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY
without liability or legal exposure to the ARCHITECT.
4. PAYMENTS TO THE ARCHITECT (Lump Sum Method)
A. The CITY shall reimburse the ARCHITECT for services under this Agreement a
lump sum of $19,900.00 Dollars, regardless of actual Costs incurred by the
ARCHITECT unless substantial modifications to the project are authorized in
writing by the DIRECTOR, and approved by way of written amendment to this
Agreement executed by the parties.
B. For outside services provided by other firms or consultants, the CITY shall pay the
invoiced fee to the ARCHITECT, plus 0%. The cost of any such outside services
is included within the total lump sum fee amount of $19,900.00 provided for in
Section 4A above.
C. All reimbursable expenses are included within the total lump sum fee amount of
$19,900.00 provided for in Section 4A above.
D. The CITY shall make periodic payments to the ARCHITECT based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ARCHITECT shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the DIRECTOR.
DATE
ESTIMATED %
COMPLETE
ESTIMATED
INVOICE VALUE
ESTIMATED
VALUE OF
WORK
COMPLETE
5/30/23
15%
$3,000.00
$3,000.00
7/14/23
28%
$2,600.00
$5,600.00
9/30/23
81 %
$10,500.00
$16,100.00
11/15/23
100%
$3,800.00
$19,900.00
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A. The ARCHITECT shall submit invoices in a format approved by the CITY.
Progress reports (2C above) will be included with all payment requests.
B. The ARCHITECT shall maintain records showing actual time devoted and cost
incurred. The ARCHITECT shall permit the authorized representative of the CITY
to inspect and audit all data and records of the ARCHITECT for work done under
this Agreement. The ARCHITECT shall make these records available at
reasonable times during the Agreement period, and for a year after termination of
this Agreement.
Notwithstanding any other provision hereof, the CITY may terminate this Agreement at any time
upon fifteen (15) days prior written notice to the ARCHITECT. In the event that this Agreement
is so terminated, the ARCHITECT shall be paid for services actually performed and reimbursable
expenses actually incurred prior to termination, except that reimbursement shall not exceed the
task amounts set forth under section 4 above.
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This Agreement shall become effective as of the date the ARCHITECT is given a notice to proceed
and, unless terminated for cause or pursuant to section 6, shall be deemed concluded on the date
the CITY determines that all of the ARCHITECT's work under this Agreement is completed. A
determination of completion shall not constitute a waiver of any rights or claims which the CITY
may have or thereafter acquire with respect to any term or provision of the Agreement.
8. NOTICE OF CLAIMM
If the ARCHITECT wishes to make a claim for additional compensation as a result of action taken
by the CITY, the ARCHITECT shall give written notice of his claim within 15 days after
occurrence of such action. No claim for additional compensation shall be valid unless so made.
Any changes in the ARCHITECT's fee shall be valid only to the extent that such changes are
included in writing signed by the CITY and the ARCHITECT. Regardless of the decision of the
DIRECTOR relative to a claim submitted by the ARCHITECT, all work required under this
Agreement as determined by the DIRECTOR shall proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall be
deemed to constitute a default, and the other party has the right to seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if
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either party, by reason of any default, fails within fifteen (15) days after notice thereof by the other
party to comply with the conditions of the Agreement, the other party may terminate this
Agreement. Notwithstanding the foregoing, or anything else to the contrary in this Agreement,
with the sole exception of an action to recover the monies the CITY has agreed to pay to the
ARCHITECT pursuant to section 4 hereof, no action shall be commenced by the ARCHITECT
against the CITY for monetary damages. ARCHITECT hereby further waives any and all claims
or rights to interest on money claimed to be due pursuant to this Agreement, and waives any and
all such rights to interest which it claims it may otherwise be entitled pursuant to law, including,
but not limited to, the Local Government Prompt Payment Act (50 ILCS 50111, et seq.), as
amended, or the Illinois Interest Act (815 ILCS 205/1, et seq.), as amended. The parties hereto
further agree that any action by the ARCHITECT arising out of this Agreement must be filed
within one year of the date the alleged cause of action arose or the same will be time -barred. The
provisions of this section shall survive any expiration, completion and/or termination of this
Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law, ARCHITECT agrees to and shall indemnify, defend and
hold harmless the CITY, its officers, employees, agents, boards and commissions from and against
any and all claims, suits, judgments, costs, attorneys fees, damages or other relief, including but
not limited to workers compensation claims, in any way resulting from or arising out of negligent
actions or omissions of the ARCHITECT in connection herewith, including negligence or
omissions of employees or agents of the ARCHITECT arising out of the performance of this
Agreement. In the event of any action against the CITY, its officers, employees, agents, boards or
commissions, covered by the foregoing duty to indemnify, defend and hold harmless such action
shall be defended by legal counsel of the CITY's choosing. The provisions of this section shall
survive any expiration and/or termination of this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of their execution,
approval or attempted execution of this Agreement.
12. INSURANCE
The ARCHITECT shall provide, maintain and pay for during the term of this Agreement the
following types and amounts of insurance:
A. Comprehensive Liability. A policy of comprehensive general liability insurance
with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000
aggregate for property damage.
The ARCHITECT shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty (30) days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ARCHITECT under Article 10 entitled "Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. There shall be no endorsement
or modification of this insurance to make it excess over other available insurance,
alternatively, if the insurance states that it is excess or prorated, it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non -owned and hired motor vehicles with limits of
not less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ARCHITECT shall carry Engineers Professional
Liability Insurance Covering claims resulting from error, omissions or negligent
acts with a combined single limit of not less than $1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be modified or terminated without thirty
(30) days prior written notice to the DIRECTOR.
13. CONSTRUCTION MEANS, METHODS.
PROCEDURES,,,AND SAFETY
The ARCHITECT shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety precautions and
programs in connection with the construction, unless specifically identified in the Scope of
Services.
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The ARCHITECT will not discriminate against any employer or applicant for employment
because of race, color, religion, sex, national origin, age, ancestry, order of protection status,
familial status, marital status, physical or mental disability, military status, sexual orientation, or
unfavorable discharge from military service which would not interfere with the efficient
performance of the job in question. ARCHITECT shall take affirmative action to comply with the
provisions of Elgin Municipal Code Section 5.02.040 and will require any subcontractor to submit
to the CITY a written commitment to comply with those provisions. ARCHITECT shall distribute
copies of this commitment to all persons who participate in recruitment, screening, referral and
selection of job applicants and prospective subcontractors. ARCHITECT agrees that the
provisions of Section 5.02.040 of the Elgin Municipal Code, 1976, as amended, is hereby
incorporated by reference, as if set out verbatim.
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No person shall be denied or subjected to discrimination in receipt of the benefit of any services
or activities made possible by or resulting from this Agreement on the grounds of race, color,
religion, sex, national origin, age, ancestry, order of protection status, familial status, marital status,
physical or mental disability, military status, sexual orientation, or unfavorable discharge from
military service.
Any violation of this paragraph shall be considered a violation of a material provision of this
Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part,
of the Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and the
assigns of the parties hereto; provided, however, that no assignment shall be made without the
prior written consent of the CITY.
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other
provisions of this Agreement and the ARCHITECT shall remain liable to the CITY with respect
to each and every item, condition and other provision hereof to the same extent that the
ARCHITECT would have been obligated if it had done the work itself and no assignment,
delegation or subcontract had been made. Any proposed subcontractor shall require the CITY's
advanced written approval.
17. NO CO -PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture, employment or
other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any section, sub -section, phrase, clause or other provision of
this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all
other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several sections of this Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to define, limit or describe the scope of intent of
any provision of this Agreement, nor shall they be construed to affect in any manner the terms and
provisions hereof or the interpretation or construction thereof.
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This Agreement and its attachments constitutes the entire Agreement of the parties on the subject
matter hereof and may not be changed, modified, discharged or extended except by written
amendment duly executed by the parties. Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in writing herein or in a duly executed
amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in accordance with
the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any
rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois.
22. NEWS RELEASES
The ARCHITECT may not issue any news releases without prior approval from the DIRECTOR,
nor will the ARCHITECT make public proposals developed under this Agreement without prior
written approval from the DIRECTOR prior to said documentation becoming matters of public
record.
23. COOPERATION WITH OTHER CONSULTANTS
The ARCHITECT shall cooperate with any other consultants in the CITY's employ or any work
associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ARCHITECT certifies hereby that it is not barred from bidding on this contract as a result of
a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract, the ARCHITECT shall have written sexual harassment policies
that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
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G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by ARCHITECT to the Department of Human Rights
upon request (775 ILCS 5/2-105).
ImpoktLIMMI
As a condition of this agreement, ARCHITECT shall have in place a written substance abuse
prevention prograin which meets or exceeds the program requirements in the Substance Abuse
Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy shall be
provided to the DIRECTOR prior to the entry into and execution of this agreement.
All recommendations and other communications by the ARCHITECT to the DIRECTOR and to
other participants which may affect cost or time of completion, shall be made or confirmed in
writing. The DIRECTOR may also require other recommendations and communications by the
ARCHITECT be made or confirmed in writing.
All notices, reports and documents required under this Agreement shall be in writing and shall be
mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
Mike Pubentz, P.E.
Public Services Director
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ARCHITECT:
Berardo J. DeSimone
CEO / President
Legat Architects, Inc.
2015 Spring Road, Suite 175
Oak Brook, IL 60523
Notwithstanding any other provision of this Agreement it is expressly agreed and understood that
in connection with the performance of this Agreement that the ARCHITECT shall comply with all
applicable Federal, State, City and other requirements of law, including, but not limited to, any
applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal
status of employees. Without limiting the foregoing, ARCHITECT hereby certifies, represents
and warrants to the CITY that all ARCHITECT'S employees and/or agents who will be providing
products and/or services with respect to this Agreement shall be legally authorized to work in the
United States. ARCHITECT shall also at its expense secure all permits and licenses, pay all
charges and fees and give all notices necessary and incident to the due and lawful prosecution of
the work, and/or the products and/or services to be provided for in this Agreement. The CITY
shall have the right to audit any records in the possession or control of the ARCHITECT to
determine ARCHITECT'S compliance with the provisions of this section. In the event the CITY
proceeds with such an audit the ARCHITECT shall make available to the CITY the
ARCHITECT'S relevant records at no cost to the CITY. ARCHITECT shall pay any and all costs
associated with any such audit.
This Agreement may be executed in counterparts, each of which shall be an original and all of
which shall constitute one and the same agreement. This Agreement may be executed
electronically, and any signed copy of this Agreement transmitted by facsimile machine or email
shall be treated in all manners and respects as an original document. The signature of any party
on a copy of this Agreement transmitted by facsimile machine or email shall be considered for
these purposes an original signature and shall have the same legal effect as an original signature.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
Agreement effective as of the date and year first written above.
FOR THE CITY: FOR THE ARCHITECT:
B
y B y:
City Manager Name/Print: Berardo J. DeSimone
Title: CEO / President
Legal Dept\Agreement\ENGINEERING AGREEMENT-FORM-clean-8-10-22.doex
ATTACHMENT A
SCOPE OF SERVICES
Gilk "'ARCH I T E C T S
DESIGN i PERFORMANCE I SUSTAINABII.ITY
February 16, 2023 - REV 1
Mike Pubentz, P.E.
Public Works Director
City of Elgin
1900 Holmes Road
Elgin, IL 60123
RE Public Services Department Space Needs Assessment
Architect's Project Number: TBD
Proposal to Provide Professional Architectural Services
Dear Mr. Pubentz:
VIA EMAIL
Thank you once again for recaching out to us via our website. As stated during our phone discussion,
Legat Architects has a vast portfolio of public work facilities as well as public work's space needs
assessments. Pursuant to your request, Legat Architects ("Architect") is pleased to submit this draft
proposal to provide professional architectural services to the City of Elgin ("Client"). The purpose of
this letter is to summarize the professional services to be provided and the related fees so that you can
budget for this work to be performed in your next fiscal year.
1.0 Project Parameters
1.1 Project Objective: Perform a Space Needs Assessment of the various current public
services facilities in the City of Elgin to create a "road map" for both current and future
needs of the Public Services Department to better serve the City of Elgin community.
1.2 Location:
1.2.1 1900 Holmes Road
Elgin, IL 60123
1.3 Schedule Parameters:
1.3.1 Space Needs Assessment Report shall be completed by August 31, 2023 to meet
the Client's fiscal budget needs.
1.3.2 A preliminary timeline of the various phases to meet the desired completion date
is indicated below:
1.3.2.1
Signed Proposal
'A Week
1.3.2.2
Phase 1 - Data Gathering and Kick -Off Meeting
3 Weeks
1.3.2.3
Phase 2 - Existing Site / Building Assessment
6 Weeks
1.3.2.4
Phase 3 - Conceptual Design
12 Weeks
1.3.2.5
Phase 4 - Final Report
4 Weeks
TOTAL ANTICIPATED TIME
25 '/2 Weeks
www.€egof.corn
Mike Pubentz
Proposal to Provide Professional Architectural Services
February 16, 2023 - REV 1
Page 2 of 5
2.0 Architect's Scope of Services
2.1 PHASE 1 - DATA GATHERING AND KICK-OFF MEETING
2.1.1 TASK 1
- Review of Owner's Project Information
2.1.1.1
Review and obtain all available information, including existing drawings,
surveys, soil investigation reports, etc.
2.1.1.2
Tour existing public services buildings to develop a basic understanding
prior to meeting with the staff.
2.1.2 TASK 2 - Kick -Off and Goal Setting Meeting
2.1.2.1
Lead a kick-off meeting with the appropriate public works department
stakeholders to determine the project goals. This meeting will guide the
project in all phases, from assessment to options to cost estimating.
2.1.2.2
Check back at intervals throughout the project to make sure any
decisions rendered comply with the goals established at the beginning
of the project.
2.1.3 TASK 3
- Meetings with the Public Services Staff
2.1.3.1
Meet with all facility users for the public services department to gather
input from all stakeholders and to elicit individual perspectives of
problems or deficiencies in the existing facil ties.
2.1.3.2
Identify and note the past, current and expected future operational and
facility needs.
2.1.3.3
Discuss the desirable adjacencies between the divisions in the public
works department.
2.1.3.4
Provide recommendations from our experience to determine the
adjacency requirements.
2.1.3.5
Address existing space inadequacies, issues with functionality, site
access and parking, security, and all related concerns with the way the
current buildings and sites function.
2.2 PHASE 2 - EXISTING BUILDING / SITE ASSESSMENT
2.2.1 TASK I. - Existing Building Assessment
2.2.1.1 Review current and develop proposed future staffing requirements.
2.2.1.2 Review current vehicle inventory and develop proposed future vehicle
inventory based on projected additional vehicles or equipment.
2.2.1.3 Based on industry standards and experience, develop a list of
recommended spaces and rooms needed for the public services
department.
2.2.1.4 Develop a detailed space needs assessment that compares current
spaces with proposed recommended spaces. This document will
tabulate current and needed total facility size to identify shortcomings in
existing space.
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Mike Pubentz
Proposal to Provide Professional Architectural Services
February 16, 2023 - REV 1
Page 3 of 5
2.2.1.5
Provide space needs program identifying the total square footage for
today's needs as well as future needs based on a 15-year projection.
2.2.2 TASK 2 - Existing Site Assessment
2.2.2.1
Evaluate the site in terms of current workspaces and flow on the site,
location of salt dome, material storage needs, fueling stations, and the
like.
2.2.2.2
Evaluate personnel, visitor and public works vehicle fleet parking needs
and site circulation.
2.2.2.3
Evaluate existing stormwater management control measures and plan
for any required modifications.
2.2.3 TASK 2 - Site Improvement Options
2.2.3.1
Develop conceptual options to improve parking and circulation.
2.2.3.2
Analyze the existing site to determine the best location for potential
additions or a new building.
2.3 PHASE 3 -.CONCEPTUAL. DESIGN
2.3.1 TASK 1
- Collaborative Design Workshop
2.3.1.1
Prepare for the collaborative design workshop including, but not limited
to existing floor plans, existing aerial site plans, physical "building
blocks" of identified building program elements (same scale as aerial
site plans), space needs program, list of project goals.
2.3.1.2
Conduct an interactive collaborative design workshop where
stakeholder groups of 3-5 members can manipulate the "building
blocks" on the area site plans and develop conceptual design ideas.
2.3.1.3
Facilitate each stakeholder group to report oack to all workshop
attendees their conceptual design ideas.
2.3.1.4
Record the conceptual design options developed and the stakeholder
comments via digital photographs and recordings.
2.3.2 TASK 2
- Conceptual Design Options
2.3.2.1
Develop and refine a minimum of three (3) Conceptual Design options,
based on the results of the collaborative design workshop.
2.3.2.2
Evaluate various options such as renovations to the existing buildings,
additions to the existing buildings, or a new standalone building.
2.3.2.3
Document each option with drawings that include building locations
and layout, parking, driveways, circulation, materials storage areas,
fueling island, and any other components as needed.
2.3.2.4
Discuss potential sustainable "green" buildirg design elements of each
Concept Design option with staff.
2.3.3 TASK 4 -
Cost Estimates
2.3.3.1
Provide conceptual design cost estimates for each developed
conceptual design at today's costs as well as over a five-year phase,
considering inflation.
2.3.3.2
This estimate will include the following components:
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Mike Pubentz
Proposal to Provide Professional Architectural Services
February 16, 2023 - REV 1
Page 4 of 5
• Probable construction costs, on a square foot basis
• Furnishings
• Professional fees
• Geotechnical surveys and reports
• Testing services
• Building commissioning
• Design contingency
• Construction contingency
• General Contractor's General Conditions, overhead, profit and
insurance
• Client's other soft costs
2.3.4 TASK 3 - Conceptual Design Presentation to Staff
2.3.4.1 Present refined conceptual design options, inclusive of cost estimates, to
the stakeholders, so that they can assist in identifying the pros and cons
of each option.
2.3.4.2 Facilitate the stakeholders to determine the preferred consensus design
option based on the pros and cons identified.
2.3.4.3 Modify, as needed, the consensus option for the final report and
presentation.
2.4 PHASE 4 - FINAL REPORT
2.4.1 TASK 1 - Preliminary Concepts and Costs Reviewed with Staff
2.4.1.1 Create a space needs assessment report that compiles all the work to
date into one concise document. The report will include the following:
• Process description
• Space needs program
• Design plans
• Cost estimates
• Final consensus design
• Meeting minutes
2.4.1.2 Modify, as required, the space needs assessment report after presented
to staff.
3.0 Compensation:
3.1 PHASE 1 - DATA GATHERING AND KICK-OFF MEETING $3,000.00
3.2 PHASE 2 - EXISTING SITE / BUILDING ASSESSMENT $2,600.00
3.3 PHASE 3 - CONCEPTUAL DESIGN $10,500.00
3.4 PHASE 4 - FINAL REPORT $3 800 00
TOTAL LUMP SUM FEE: $19,900.00
www.le)al.com
Mike Pubentz
Proposal to Provide Professional Architectural Services
February 16, 2023 - REV 1
Page 5 of 5
If you have any questions regarding this proposal, please contact me at your earliest convenience.
Thank you.
Sincerely,
Jay D. Johnson, CSI, AIA, LEED AP
Principal
Legat Architects, Inc.
J DJ/J DJ
ATTACHMENTS Not Applicable
FILENAME 230216_PRO_City_of Elgin_Public_Works_Space_Needs_REV1
ACCEPTANCE We accept the terms of this Proposal:
OWNER
Richard Kozal
150 Dexter Court
Elgin, IL 60120
SIGNATURE
ARCHITECT
Legat Architects, Inc.
2015 Spring Road, Suite 175
Oak Brook, IL 60523
NATURE
PRINT NAME PRINT NAME
TITLE
UAIE
IIILE
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www.legat.con-i
City issues Notice to Proceed
Data Gathering and Kickoff Meeting
Existing Site/Building Assessment
Conceptual Design
Final Report
May 15, 2023
May 15 — June 2, 2023
June 2 — July 14, 2023
July 14 — October 6, 2023
October 6 — November 3, 2023