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HomeMy WebLinkAbout23-0503 Children's Theatre of ElginSPECIAL EVENT CO-SPONSORSHIP AGREEMENT THIS AGREEMENT is hereby made and entered into this _3rd_ day of Mayes 2023_, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as the "City") and _Children's Theatre of Elgin—, a(n) _Illinois not -for -profit organization (hereinafter referred to as the "Co -Sponsor"). WHEREAS, the City and Co -Sponsor have each determined it to be in their best interests to enter into an agreement by which each party hereto shall provide co-sponsorship for a special event commonly known as Miscast Cabaret to be conducted on September 15. 16. & 17. 2023 in an area comprised of Wine Park Bandshell. Elgin, IL (hereinafter referred to as "Event"); and WHEREAS, Elgin Municipal Code Chapter 13.25 provides for the co-sponsorship of Special Events between the City and certain organizations; and WHEREAS, the City has determined that the Event will benefit the residents of the City of Elgin, and will attract additional interest in and assist in promoting the City of Elgin; and WHEREAS, the City's City Council has further determined that it is in the best interests of the City to co-sponsor the Event with Co -Sponsor in accordance with the terms and conditions of this Co-sponsorship Agreement; and WHEREAS, the City is a home rule municipality as defined in Article VII Section 6a of the 1970 Constitution of the State of Illinois; and WHEREAS, a home rule unit may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the co-sponsorship of the Event pertains to the government and affairs of the City. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows: 1. The foregoing recitals are hereby incorporated into this Agreement in their entirety. 2. The Co -Sponsor shall conduct the Event and provide any related activities or services as described in and pursuant to Co -Sponsors "Special Event Co -Sponsorship Application" attached hereto and made a part hereof as Exhibit A (the activities associated with conducting the Event, including terms, conditions, dates and times, and location, are hereinafter referred to as the "Event Activities"). In the event of any conflict between the provisions of this Agreement and the provisions in Exhibit A hereto, the provisions of this Agreement shall control. The Co -Sponsor represents and warrants that the Co -Sponsor has the skills, knowledge, and resources necessary to conduct the Event and the Event Activities provided for in Exhibit A in a reasonable and workmanlike manner, and that the Event Activities set forth in Exhibit A are integral parts of this Agreement and may not be modified, amended or altered except by a written amendment to this Agreement agreed to and executed by both parties hereto. 3. The City agrees to award to Co -Sponsor support and funding having value in a total amount not to exceed _$15,000_ (hereinafter the "Award"). Two-thirds (2/3) of the Award, said amount representing a value of _$10,000_, shall be in the form of in -kind support services (e.g., police, fire, public works clean-up and trash removal, etc.) from the City, and one-third (1/3) of the Award, said amount being _$5,000_, shall be in the form of direct Event funding in matching funds. The foregoing notwithstanding, the parties understand and agree that the amount of the Award shall in no event exceed fifty percent (50%) of the total estimated cost of the Event. 4. This Agreement shall commence and be effective from the date of execution hereof by both parties hereto, and continue through the completion of the Event in accordance with Exhibit A and the submission ofthe final report by Co -Sponsor unless sooner otherwise terminated as provided for herein. 5. In connection with any Event Activities to be performed on other than City -owned properties, Co -Sponsor warrants and agrees to maintain all facilities and equipment used in the performance of this Agreement in a clean, sanitary, and safe condition and free from defects of every kind whatsoever. Co -Sponsor agrees and warrants that Co -Sponsor will periodically inspect all such facilities and equipment for such purposes. Co -Sponsor also warrants that Co -Sponsor and Co-Sponsor's facilities and equipment used in the performing of this Agreement are not now, nor shall be during the term of this Agreement in violation of any health, building, fire or zoning code or regulation or other applicable requirements of law. In connection with the performance of this Agreement on properties owned or controlled by the City, Co -Sponsor agrees and warrants to use, and to cause persons acting on Co-Sponsor's behalf, to use, through proper supervision and control, all facilities with due care, and to report all defects in or damage to any such facilities, and the cause thereof, if known, immediately to the City. 6. The Co -Sponsor shall comply with all of the requirements, terms and conditions of the City's Special Event Co -Sponsorship Program and Chapter 13.25 of the Elgin Municipal Code. The Co -Sponsor shall apply the money to be paid by the City to the Co -Sponsor pursuant to the preceding paragraph hereof solely to fund the Event and Event Activities identified in Exhibit A and no funds from the grant provided pursuant to this Agreement shall be used by the Co -Sponsor for operating expenses or for any purchase of permanent equipment, capital improvements, construction, or for the payment of any previous year's deficit. 7. Co -Sponsor shall assume all expenses designated as the responsibility of Co - Sponsor as are included in Exhibit A and outlined in the proposed budget submitted by Co -Sponsor relative to the Event. 8. Co -Sponsor will be the sole solicitor for sponsors of the Event, and will retain all sponsorship money received. 9. Co -Sponsor shall complete, maintain, and submit to the Assistant to the City Manager of the City any and all records, reports, and forms relating to the services and activities 2 in this Agreement as requested by the City. Without limiting the foregoing, the parties further agree as follows: A. Co -Sponsor shall provide a budget to the City which shall reflect the projected income and expenses related to this Event. Such budget shall also reflect the projected distribution of funds received by the City pursuant to this Agreement. The budget shall be submitted to the Assistant to the City Manager prior to any payment or provision of in -kind services by the City. B. The City shall be entitled to review all accounting records of Co -Sponsor related to this Event and the use of funds paid by the City to the Co -Sponsor pursuant to this Agreement upon 72 hours advance notice from the City. C. The Co -Sponsor shall provide a project schedule setting forth all significant milestones and deadlines for the completion of the same relating to the conducting of the Event. Co -Sponsor shall adhere to and comply with the project schedule provided to the City. Co -Sponsor shall communicate to the City and provide a progress report upon the completion of a milestone, and shall provide further updates to the City with respect to progress on milestones and deadlines upon request. Co-Sponsor's failure to meet the deadline provided in the project schedule for a milestone shall be grounds for the cancellation, termination, or suspension, in whole or in part, of this Agreement by the City. D. Within sixty (60) days following the completion of the Event, the Co -Sponsor shall complete and submit to the City a final report in a form as required by the City. 10. In the event this Agreement is terminated, or in the event the Event for which the City funds provided herein are to be applied is discontinued for any reason, the Co -Sponsor shall refund to the City any funds that had been provided to Co -Sponsor, and shall reimburse the City the fair value of any in -kind services provided by the City, within sixty (60) days of the date of termination or the scheduled date of the Event, whichever is sooner. 11. Co -Sponsor agrees and warrants that notwithstanding any other provision of this Agreement that in connection with the performance of and/or the providing of services pursuant to this Agreement that Co -Sponsor shall comply with all applicable federal, state, city, and other requirements of law, including, but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing, Co -Sponsor hereby certifies, represents, and warrants to the City that all of Co-Sponsor's employees and/or agents who will be performing and/or providing services with respect to this Agreement shall be legally authorized to work in the United States. Co -Sponsor shall also at its expense secure all permits and licenses, pay all charges and fees, and give all notices necessary and incident to the due and lawful performance of this Agreement. Co -Sponsor shall also perform this Agreement. The City shall have the right to audit any records in the possession or control of Co -Sponsor to determine Co-Sponsor's compliance with the provisions of this Agreement. In the event the City proceeds with such an audit, Co -Sponsor shall make 3 available to the City Co-Sponsor's relevant records at no cost to the City and at Co-Sponsor's sole expense. 12. The City of Elgin shall be recognized as a co-sponsor of the Event and shall receive the benefits of sponsorship consistent with the level of support provided in this Agreement. At a minimum, the City's support shall be acknowledged on all print materials promoting the Event which may be provided by Co -Sponsor. 13. In all printed materials in which a City seal or logo is deemed appropriate, approval by the Assistant to the City Manager of the City is required prior to printing. 14. This Agreement shall not be construed so as to create a partnership, joint venture, employment or other agency relationship between the parties hereto. It is expressly agreed and understood that Co -Sponsor and Co-Sponsor's officers, employees and agents are not employees or agents of the City and are not entitled to any benefits or insurance provided to employees of the City. 15. If the Co -Sponsor violates or breaches any term of this Agreement, such violation or breach shall be deemed to constitute a default, and the City shall have the right to seek such administrative, contractual, or legal remedies as may be suitable to the violation or breach; and, in addition, if Co -Sponsor by reason of any default, fails to within fifteen (15) days after notice thereof by the City to comply with the conditions of the Agreement, the City may terminate this Agreement. If the City violates or breaches any term of this Agreement, such violation or breach shall be deemed to constitute a default, and in the event the City, within fifteen (15) days after notice thereof by the Co -Sponsor demanding compliance, fails to comply with the terms and conditions of this Agreement, the Co -Sponsor, as its sole and exclusive remedy, may terminate this Agreement. Notwithstanding anything to the contrary in this Agreement or by implication or estoppel, with the sole exception of the money the City has agreed to pay the Co -Sponsor pursuant to paragraph 3 hereof, no action shall be commenced by the Co -Sponsor, any related agents, persons or entities, and/or any of their successors and/or assigns, against the City for monetary damages. In the event any legal action is brought by the City for the enforcement of any of the obligations of the Co -Sponsor in this Agreement and the City is the prevailing party in such action, the City shall also be entitled to recover from the Co -Sponsor interest at the rate of nine percent (9%) per annum, plus attorney's fees at the rate of Two Hundred Fifty Dollars ($250.00) per hour, which Co -Sponsor agrees to be reasonable. Co -Sponsor hereby further waives any and all claims or rights to interest which it claims it may otherwise be entitled to pursuant to law, including, but not limited to, the Local Government Prompt Payment Act (50 ILCS 50111, et seq.), as amended, or the Illinois Interest Act (815 ILCS 205/1 , et seq.), as amended. The parties hereto further agree that any action by the Co -Sponsor arising out of this Agreement must be filed within one year of the date the alleged cause of action arose or the same will be time barred. The provisions of this paragraph shall survive any expiration, completion and/or termination of this Agreement. 16. Notwithstanding any other provision hereof, the City may terminate this Agreement at any time upon thirty (30) days prior written notice to Co -Sponsor, without penalty and in its sole discretion. In the event this Agreement is so terminated, the Co -Sponsor shall only be paid for services and activities actually performed, and reimbursable expenses actually incurred prior 4 to termination, except that any such reimbursement shall not, in any event, exceed the total amount set forth in paragraph 3 above. Additionally, in the event this Agreement is so terminated, the Co - Sponsor shall immediately cease the expenditure of any funds paid to the Co -Sponsor by the City and shall refund to the City any unearned or unexpended funds. 17. Pursuant to the provisions of Elgin Municipal Code Section 13.25.090, Co -Sponsor shall be solely and strictly liable for the acts of its volunteers, officers and employees. To the fullest extent permitted by law, Co -Sponsor agrees to indemnify, defend and hold harmless the City, its officers, employees, agents, boards and commissions from and against any and all claims, suits, judgments, costs, attorney's fees, damages or other relief, including but not limited to worker's compensation claims, in any way resulting from or arising out of negligent actions or omissions of Co -Sponsor in connection herewith, including negligence or omissions or agents of Co -Sponsor arising out of the performance of this Agreement. In the event of any action against the City, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of the City's choosing. The provisions of this section shall survive any expiration, completion and/or termination of this Agreement. 18. Co -Sponsor shall provide, without cost to the City, the insurance required pursuant to Elgin Municipal Code Section 13.25.070. Co -Sponsor shall provide the City Manager's Office with a certificate of general liability insurance naming the City as a primary, non-contributory co- insured with limits of not less than One Million Dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage with a general aggregate limit of not less than Two Million Dollars ($2,000,000). Such certificate shall provide that the insurance shall not be terminated or renewed for any reason without thirty (30) days advance written notice to the City. Such insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the City. There shall be no endorsement or modification of such insurance to make it excess over other available insurance; alternatively, if such insurance states that it is excess or pro rata, it shall be endorsed to be primary with respect to the City. Co - Sponsor shall provide, pay for, and maintain in effect, during the term of this Agreement, comprehensive automobile liability insurance covering all owned, non -owned and hired motor vehicles used in connection with the services with limits of not less than $500,000 per occurrence for damages to persons or property. Co -Sponsor shall also provide, pay for, and maintain in effect, during the term of this Agreement, worker's compensation insurance in amounts required under the laws of the State of Illinois. At the request of the City Co -Sponsor shall provide to the City certificates of insurance regarding the insurance required in this paragraph. 19. Co -Sponsor shall reimburse and be liable to the City for any injury or damage to any City -owned property arising out of or in connection with or resulting from the Event. Co - Sponsor shall provide all payments provided for herein to City within thirty (30) days of written demand for payment by City. 20. Co -Sponsor at its sole cost shall apply for and obtain all necessary permits, except as may be otherwise agreed in writing by the City. 5 21. It is agreed and understood by the parties hereto that the police, fire, and public works services that may be provided by the City pursuant to the terms of this Agreement are general service only and that no special duties or obligations are intended, nor shall be deemed or construed to be created by this Agreement. It is further agreed and understood that this Agreement is not intended to, nor shall it be construed to alter, limit or constitute a waiver of any of the civil immunities afforded the City and/or its officials, officers, employees and/or agents pursuant to the Local Governmental and Governmental Employees Tort Immunity Act at 745 ILCS 10/1-101, et seq., as amended, or as otherwise provided by law, including, but not limited to, the Emergency Telephone System Act at 50 ILCS 750/0.01, et seq., as amended, and the Emergency Medical Services System Act at 210 ILCS 50/1, et seq. (the "Acts"), it being agreed that all the civil immunities, as set forth in such Acts, as amended, and/or as otherwise provided by law, shall fully apply to any claims asserted or which may be asserted against the City and/or its officials, officers, employees and/or agents as a result of this Agreement or any actions of the parties pursuant to this Agreement. Without limiting the foregoing, it is further agreed and understood that the City and/or its officials, officers, employees and/or agents as a result of this Agreement or any actions of the parties pursuant to this Agreement shall not be liable to any other person or entity for failure to provide adequate police protection or service, fire protection or service, rescue or emergency service, failure to suppress or contain a fire, failure to provide or maintain sufficient personnel, equipment or other fire protection facilities, failure to prevent the commission of crimes, failure to detect or solve crimes or the failure to identify or apprehend criminals, and/or for any act and/or omission in connection with the developing, adopting, operating or implementing any plan or system relating to the City's and/or Co-Sponsor's duties pursuant to this Agreement. Notwithstanding anything to the contrary in this Agreement, it is agreed and understood that no third party beneficiaries are intended or shall be construed to be created by the provisions of this Agreement, and it is the intention of the parties hereto that no action may be commenced by any person or entity against the City and/or its officials, officers, employees, agents, and/or other related persons or entity, for monetary damages for any alleged breach or failure to provide the services described in this Agreement. The provisions of this paragraph shall survive any expiration and/or termination of this Agreement. 22. No official, director, officer, agent, or employee of the City shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval, or attempted execution of this Agreement. 23. In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, sexual preference, color, creed, national origin, marital status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 24. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, sexual preference, color, creed, national origin, age except minimum age and retirement provisions, marital status or the presence of any sensory, mental or physical handicap, and Co - Ell Sponsor shall comply with all laws, acts, and ordinances of the United States, the State of Illinois, and the City of Elgin relating thereto. Co -Sponsor further agrees to use its best efforts to ensure that the Event is accessible to persons with disabilities. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination, or suspension, in whole or in part, of the Agreement by the City. 25. The terms and provisions of this Agreement shall be severable. The parties intend and agree that, if any paragraph, sub -paragraph, phrase, clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. 26. This Agreement and its exhibits constitute the entire agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof. 27. This Agreement shall be deemed to have been made in, and shall be construed in accordance with, the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois. 28. As a condition of this contract, Co -Sponsor shall have written sexual harassment policies that include, at a minimum, the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment, utilizing examples; D. the vendor's internal complaint process including penalties; E. the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the policies must be provided to the Department of Human Rights upon request (775 ILCS 5/2-105). 29. As a condition of this Agreement, Co -Sponsor shall have in place a written substance abuse prevention program which meets or exceeds the program requirements in the 7 Substance Abuse Prevention Public Works Act at 8201LCS 265/1, et seq. A copy of such policy shall be provided to the City prior to the entry and execution of this Agreement. 30. All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail, postage prepaid, addressed as follows: As to the City: City Manager City of Elgin 150 Dexter Court Elgin, IL 60120-5555 With a copy to: Corporation Counsel City of Elgin 150 Dexter Court Elgin, IL 60120-5555 As to Co -Sponsor 31. Notwithstanding anything to the contrary in this Agreement, no action shall be commenced by Co -Sponsor, any related persons or entities, and/or any of their successors and/or assigns, against the City for monetary damages and the City shall not be liable for any such monetary damages. The provisions of this section shall survive any expiration, completion and/or termination of this Agreement. 32. This Agreement is and shall be deemed to construe to be a joint and collective work product of the City and Co -Sponsor and, as such, this Agreement shall not be construed against the other party, as the otherwise purported drafter of same, by any court of competent jurisdiction in order to resolve any inconsistency, ambiguity, vagueness or conflict, if any, of the terms and provisions contained herein. 33. This Agreement shall be binding on the parties hereto and their respective successors and permitted assigns. This Agreement and the obligations herein may not be assigned by Co -Sponsor without the express written consent of the City which consent may be withheld at the sole discretion of the City. SIGNATURE PAGE FOLLOWS 8 IN WITNESS WHEREOF, the undersigned have entered into executed this Agreement on the date and year first written above. CITY OF ELGIN BY V .� City Manager 4ity Cle rk f11� Legal Dept\Ageement\Agr-Special Event Cc-Sponsorship-Form-2-1-23.docx CO-SPONSOR By Its 4 Attest: EXHIBIT A SPECIAL EVENT CO-SPONSORSHIP APPLICATION Children's Theatre c f Elgin Application Cover page City Sponsorship Request 2023 CT E _ FVTC Applicant Name: Elizabeth Rupp Applicant Organization: Children's Theatre of Elgin/Fox Valley Theatre Company Tale of Event: Miscast Cabaret Dates of Event: September IP, le, & 17'h, 2023 Location of Everts: Wing Park Bandshell, Elgin IL 60123 Two Line Description of Event: CTE's Fox Valley Theatre Company will produce a Miscast Cabaret, with young people performing songs, dances, and characters they would not be traditionally cast to perform. Total Amount Requested: $9,000 Address of Applicant: Children's Theatre of Elgin,1700 Spartan Dr, Elgin IL 60123 Telephone: 847-214-7152 Email Address: rti�e:=cFeel�Cin.com Are you using a fiscal agent? No SEMON 2- SIGNATURE tf a application is awarded, the Awardee hereby agrees -that: • The activities and services for which assistance is sought will be administered under the supervision of the applicant • The applicant has read and will conform to the program guidelines. • The applicant will expend funds received as a result of the application solelyon the project and programs described herein. • Any funds received under this application shall not be used to supplant any budgeted funds. • The applicant organization will comply with all laws, acts and ordinances of the United States, the State of Illinois and the City of Elgin, and further fares that no person will be excluded from participation or be denied the benefits of any program, activity or service on the basis of race, sex, sexual preference, color, religion, ancestry, -age, nataona4 origin, or disability. The applicant further agrees to make every attempt to ensure the the pro9rarn is accessible to persons with disabilities. The figures, facts and representations in this application, including all exhibits and attachments, are true and correctto the best: of its knowledge and belief. • Failure to follow these guidelines will disqualify you for future grants. • Cancellation of funded projects will result in forfeiture of funds and funds must be returned within sixty (60) days of the scheduled event , Signature of Authorizing Official Signature of Applicant ,,Lf/dt-o ;,?- Date it/-� Date M Children's Theatre of Elgin Project Buget City Sponsorship Request 2023 Miscast Cabaret Budget Income Playbill Ads $1,000 Elgin City Sponsorship In -Kind $6,750 Elgin City Sponsorship Cash Grant $2,250 Additional Grants $4,500 Show Participation Fees $5,000 Public Show Tickets $8,000 Cast Well Wishes $90 Videos and Picture Orders $200 Extra Shirts Sales $285 Concessions Sales - Gross $1,100 Total Income $29,175 Miscast Cabaret Expenses Appreciation & Awards Expense $100 Costume & Makeup Supplies $200 Wing Park Rental $3,000 City Security, On -Site Personnel $600 Space Rental and Equipment Rental $7,500 Offsite Rehearsal Rental $1,000 Concessions Supplies and Starter Mon $900 Posters and Fliers Printing $1,200 Show Shirts (Cast and Merch) $1,200 Production Coordinator $500 Interpreters $500 Choreographers $1,000 Costume Designers $450 Shows Graphic Design Work $1,000 Vocal Directors $1,000 Musicians and Accompanists $1,300 Photography and Videography $1,300 Technicians $2,500 Playbill Printing $1,000 Music and Script Printing $350 Production Events Expense $400 Music Licensing, Sheet Music $250 Show Mic Batteries $150 Storage for Costumes, Equipment $760 Box Office Service and Fees $600 Total Expenses $28,650 Cash Gain/Loss $525 City Provides In -Kind City Provides In -Kind City Provides In -Kind City Provides In -Kind rnNmNao P of w n in m .K .4 m co roe+oom O N �O lIY �n C IL w w n to w z E E 0 u ao c c a t d 0. A L Q m 9 m h w E m u Y } t O V V Q z o g g Children's Theatre of Elgin Project Narrative City Sponsorship Request 2023 Program Summary This September, Children's Theatre of Elgin's young adult program, entitled Fox Valley Theatre Company, will produce a Miscast Cabaret This will be an outdoor performance at the Wing Park Bandshell, and mark a completely new and innovative direction for the organization. This idea has grown out of unique circumstances. The September show, which is performed annually and features young adults from 9' grade through age 20, is typically performed at the Blizzard Theatre at Elgin Community College. However, with the theatre undergoing renovations, CTE has chosen to look for other performing opportunities. Thus, we are returning to the venue which we used in 2021 to hold an outdoor performance of Beauty and the Beast. In addition, this performance is unique in that it is not a Broadway licensed show. The Fox Valley Theatre Company show is held each September and in recent past years has included Footloose, Into the Woods, and The 25* Annual Putnam County Spelling Bee. As CTE is now in a new venue this year without the theatrical equipment to do a Broadway -style show in the traditional way, the time is perfect to try a new model. After discussion with Board members and artistic directors, the idea for a Miscast Cabaret was decided upon for September. This will be a variety show with a twist —cast members will have the opportunity to explore and portray characters they would not typically be cast as. This could be because of the dcaractees perceived gender, age, physical appearance, or other characteristics. This is a completely new and exciting direction for CTE, and as the company strives to become more equitable and inclusive in its casting process, is a step forward in that direction. With a sponsorship, the City of Elgin also has the opportunity to be part of this exciting step forward for indusivity and diversity in the arts in Elgin. Accessibniity The success of our Beauty and the Beast performances at the bandsheli in 2021 showed us how accessible outdoor performances are. By removing the physical barriers, and allowing passers-by to see rehearsals and even catch glimpses of performances, we become immensely more accessible to our community. This speaks to one of the organizations' current strategic goals of audience growth and community reach. CTE intends to reach audiences well beyond the core of cast members' friends and families, and show our community who we are and what we do by being physically present and accessible at a well -frequented park. As well as being physically accessible, this performance will also be financially and culturally accessible to many people in Elgin. Tickets are priced at $12 per student and senior, and $14 per adult, which means a family of four can all attend for under $60. Culturally, this show will be underlined by its mission of accessibility. The very core idea of a Miscast Cabaret is to increase accessibility of theatre. Each time a young woman gets onstage and sings a song written for an older man, or someone of color singing a song from a traditionally predominantly -white cast show, it means that theatre is more accessible and more inclusive, something that CTE is striving for in its programming. This also shows an important message to the audience —that theatre is for everyone, and limitations put in place by traditional casting and status -quo choices by the theatre industry are not necessary. If a young person sees someone else playing a role they want to play, but never thought possible, or even identifying as a character outside of gender norms, it shows them that more things are accessible to them than perhaps they have thought. In all these ways, CTE is seeking to bring a message of accessibility, indusivity, and celebration of diversity through this show. 1IPage Children's Theatre of Elgin Project Narrative City Sponsorship Request 2023 Impact Equity, diversity, and inclusion is a vital topic for all organizations to be addressing at this time, and this poses a unique set of challenges and opportunities for theatre companies. For so long, someone's ability to perform has been decided by several factors that are independent of their abilities — physical appearance, gender, age, size, height, and race included. In CTE's current strategic plan, of which we are in year three of five, one of the goals listed is to increase the impact of underrepresented voices in our programs. By creating this show, CTE is working toward meeting that goal by sharing that everyone is invited to audition and not restricting this based on appearance or what part a teen might think they can't play. This increased accessibility will then help CTE bring in cast members that may not typically audition, or have had qualms that they wouldn't fit with the character, because in a show like this, the whole point is to not fit with who the character traditionally is. A six-foot man could sing a song written for a young girl, or a slight soprano could sing something originally written for a baritone. Most importantly, these can all be done in truly beautiful and moving ways that are completely original and newly formed from the original concept. This of course leads to a fun, entertaining show, but it also serves a much deeper purpose. It underlines that perceived limitations according to one's identifying traits are not necessary to limiting yourself. This comes at a crucial time in the current social justice climate, where identities of all kinds are being called into questions along with their historical stereotypes, prejudices, and limitations. CTE's EDI statement, created during the social justice movement of summer 2020, states "We at CTE%FVTC are seeking to better understand that the theatre is not immune to these injustices. We also understand and celebrate the theatre's innate ability to break barriers, connect diverse communities, and develop the hearts and minds of our students. As our nation navigates this crucial movement and necessary changes, we will strive to use theatre as a way to build relationships, ignite discussion, and create empathy for others. We will work to ensure that CfEJFVFC is a place where all individuals have an equitable opportunity to learn, grow, and enrich their lives." This show will be an important step forward into making this vision an active effort for the young people that participate in CTE programs, as well as the community members who come to see this performance. This show will also serve to positively impact Elgin and those who live here by bringing outside visitors into the area. While most of our patrons are familiar with the Hemmens and Blizzard theatres, not all are familiar with Wing Park, especially those who do not live in the Elgin city limits. Because we are a youth -based theatre program, the majority of our patrons come from friends and family of cast members. Our cast members are varied, and represent dozens of communities including Elgin, and also South Elgin, Dundee, Gilberts, Carpentersville, St Charles, Geneva, Bloomingdale, Bartlett, and more. These are all communities that surround Elgin, and if CTE can bring people from these places to Wing Park, it will raise awareness of the beauty and quality amenities this park has to offer. Feasibillity As this project is about ninth months away, it is on track for completion in a timely manner. The venue has been secured and CTE is in the process of filling out the agreement with the City of Elgin for its use. A budget has been drafted, and a Producer from the CTE Board of Directors has been appointed. Because this is a class at ECC, an instructor has also been appointed that will serve as part of the director team. The next steps are as follows: 21Page Children's Theatre of Elgin Project Narrative City Sponsorship Request 2023 April & May: 1) Hire all artistic staff and Production Coordinator. 2) Set up ticket sales. 3) Set audition dates and rehearsal schedule. 4) Finalize show fees, audition requirements, and other pieces of important communication. 5)Create show logo. 6) Rent necessary sound and lighting equipment. June & July:1)Announce audition registration. 2)Finalize accessibility initiatives and hire staff as needed. 3)Form volunteer committees. 4)Order filers and other promotional materials. 5) Hold Auditions. 6) Start rehearsals. August & September:1)Hold rehearsals. 2)Order storage POD, as the stage is not a secured area. 3)Disseminate marketing information as listed below. 4)Design and order playbills. S)Hold performances. The volunteer support structure is Integral to the production of each CTE program, and this show will be no exception. The show Producer will be Jessica Yeska, and as with all show producers in our programs, she is a Board volunteer. She has already started the process of renting space and hiring staff, and will be the lead planner throughout the process. in addition, the show will be run by volunteer committees comprised of cast members and their families who sign up for committees as part of the registration process. Committees will be finalized at the time rehearsals being, which is set for late July or early Augst. These committees will include publicity, concessions, house management, box office, costumes, stage & set, and other vital components of the show production process. Assisting throughout will be CTE's Managing Director and the Production Coordinator, a part-time contracted staff person who handles the day -today communications surrounding the show. Because this is now our second production at the Wing Park bandshell, we are more aware as a company of the special planning arrangements that need to take place for an outdoor performance like this, and we are proactively planning now to help ensure a smooth process and a great weekend of shows. There is also a detailed marketing plan in place, which is attached in the supplemental documents of this proposal. CTE would like to include collaborations and cross -marketing with local groups that have similar interests in a show like this one, and will work hard to spread the word beyond the current mailing list of patrons. The hope is that this show, with the multiple facets that make it physically and culturally accessible, will promote a brand of accessibility when folks encounter CTE for the first time. This marketing plan will help with this effort, and will bring together CTE and its community in a new and exciting way. Financial Need This project is in a unique financial position from other September Fox Valley Theatre Company shows, in that it is not sponsored by Elgin Community College. In past years, each Fox Valley Theatre Company production was sponsored by the college as a class, and CTE received in -kind donations covering the cost of the theatre, technicians, rehearsal space, printing and copying, as well as a cash check for $4,500. However, due to the arts center renovations, this show will not be a college class, and so this sponsorship does not apply this year. That means that CTE is now responsible for new cash costs that are outside of its typical operational budget, and it also means that there is a new opportunity for sponsorship. Because this project has the potential to bring awareness to not only the beautiful outdoor space at Wing Park, but also the city's commitment to innovative and diverse arts programming, it is CTE's hope that the city will sponsor this project with an in -kind donation of space and labor, as well as a cash grant to offset production costs. Additional funding is being secured —there is another project grant application submitted but approval has not yet been received. Other sources of funding will come from ticket sales, participation fees paid by cast members, and concessions sales. However, this sponsorship would mean that 30% of the project would be fully funded, setting CTE up for a successful event and increasing the possibility of continuing outdoor and accessible events like this in the future. 3 1 P a g e -©---©-~--©- § �!9))■9 2!19 }kk�Eƒ P-Fƒu �rz EE EDK k >�._�=s>�■_I § �\kkkkk\/kkk\ |B§�§k§§�§�K§ } I � { .0 k }) m meI ®a£��2}� k)23�3�k£27ap ■ September 2, 2022 FOR IMMEDIATE RELEASE Contact: Elizabeth Niemeier office@cteel i� n.com 947-214-7252 Fairy tales with a Twist — Young adults to bring "Into the Woods" to the Elgin Community College stage Fox Valley Theatre Company (FVTC - ) presents the Broadway musical fairy tale, "Into the Woods," over two weekends September 10-19, 2021. Directed by Mike Miserendino, the show will play for six performances at the Elgin Community College Blizzard Theatre. Tickets are on sale now at www.ticketgea k.colcteshow Winner of five Tony Awards, the modern twist on the beloved Brothers Grimm fairy tales brings together our favorite storybook characters for a whimsical, dark, and witty tale that asks: "what happens AFTER 'happily ever after?"' The musical from by Stephen Sondheim and James Lapine follows the classic tales of Cinderella, Little Red Riding Hood, Jack and the Beanstalk, and Rapunzel - all tied together by an original story involving a baker and his wife, their wish to begin a family and their interaction with the witch who has put a curse on them. With an array of familiar characters and their stories reimagined in a whole new way, this is not one to miss! As the next -level troupe of Children'sTheatre of Elgin (CTE), Fox Valley Theatre Company (FVTC) shows are traditionally made up of cast members in grade 9 through 20 years old. In efforts to include those actors who missed an opportunity to perform last year due to COVID-19, the age for "Into the Woods" has been extended to 22 years old. Mike Miserendino, the show director says, "Our production of Into the Woods will cause audiences to question the darker themes embedded throughout the second act, realize that no character is innately "good" or "bad," and reflect on how we see these types of characters in everyday life. Our extremely talented ensemble cast, which features interpretive dance choreographed by Heather Goldman, and puppets designed by Lolly Extract, will remind audiences that we need to stop attacking each other, as is evident in the song Your Fault, be appreciative of each other's differences and desires, and come together to combat the giants that we all face as we embark through life's journey through the woods. Due to the more mature nature of the second act, we have stripped away the fairy-tale-ness in the set and costume designs, for this story is anything but a fairy tale with a happy -ever - after. Our production will be unlike any other production of into the Woods and will be a performance that you do not want to miss." John "Smooch" Medina, the shows producer, is a Jeff Award Nominated theatrical designer from the Chicago area. As a prominent designer in Chicago theatre, he has also had the privilege of working with other companies such as The Joffrey Ballet, The Irish Theatre Company, Halcyon Theatre, Hinsdale Dance Company, First Folio, Legere, Paramount Theatre, Shattered Globe, Red Clay Dance, and many more. In order to adhere to COVID-19 safety guidelines, all performances will require audience members to wear masks, regardless of vaccination status. In addition, ticketing has been designed with social distancing measures in place creating an opportunity for groups to space themselves from other patrons. Fox Valley Theatre Company's production of "Into the Woods" will take place over two weekends on September 10-12 and September 17-19 with shows at 7:30 p.m. on Friday and Saturdays and at 2 p.m. on Sundays. The performances will be held at Elgin Community College's Blizzard Theatre located at 1700 Spartan Drive (Building H) in Elgin. Due to COVID restrictions and social distancing protocols, there are a limited number of tickets available for each show. In addition, a sign actor will be interpreting the September 11t" performance for the hearing impaired. Please email iceacteelain.com for more information about that service. Tickets are $14 for general admission, $10 for students and seniors, and available at .vww.ticketueak.cc or by calling (847) 214- 7550. Children's Theatre of Elgin/Fox Valley Theatre Company is an Illinois 501(c)(3) not -for -profit corporation in - residence at the Elgin Community College Arts Center. The organization is supported by grants from the EFS Foundation, Palmer Foundation, Grand Victoria Foundation, Arts Midwest, Illinois Humanities, Target, Downtown Neighborhood Association of Elgin, the Elgin Cultural Arts Commission, and the Illinois Arts Council Agency. "Into the Woods" is presented through special arrangement with Music Theatre International (MTI). All authorized performance materials are also supplied by MTI. Fox Valley Theatre Company cuts loose with Footloose The Musical Fox Valley Theatre Company (FVTC — www.cteelgin.com) presents Footloose The Musical over two weekends September 9-18, 2022. Directed by Allison Cherry, the show will play for six performances at the Elgin Community College Blizzard Theatre. Tickets are on sale now at www.cteellxin.com. If you aren't familiar with this 1984 classic, the story follows a young man named Ren McCormack as he moves from the big city of Chicago to the small town of Bomont and soon realizes that he doesn't belong- but that with his knowledge he can help breathe life back into the school and the community. Ren spreads a message of hope and inspiration to the community and to all of us while reminding us exactly why music and dance is and always will be an important thing to implement in our everyday lives. The cast is made up of performers in 9' grade through 20 years of age. 'It's great to be back to live theater with full audience capacity," says the show's Producer Jessica Yeska. "Being an go's kid myself, I find myself extra excited to be bringing this classic to the stage. We have a great group of talented, eager, energetic performers who will be sure to do the classic justice and give you all a true theatrical experience". With great music, killer dance moves and a story line with a lot of heart to it, this will most definitely be a fun experience for the whole family. Director Allison Cherry not only works with FVTC but is also associated with Northern Illinois Special Recreation Association (NIRSA), a group dedicated towards enriching the lives of people with disabilities through meaningful recreational experiences. In keeping with the spirit of inclusion, FVTC will be offering a sensory friendly performance option. On Sunday, September 11t", the performance space will be adjusted to provide a positive experience for those who have epilepsy, are autistic, are neurodivergent, or otherwise need to prefer a performance without intense sensory input. The performance will be different in the way lights and sound are used and will have minimal effects. In addition, the Friday, September 16th performance will include Spanish supertitles and an American Sign Language interpretation. "I am proud to be part of an organization that ensures our performances are available to more of our community members," states Allison who has been a part of CTE/FVTC since she was a teenager. `There is magic in the theatre, and everyone is need of a little magic in their lives these days!' Footloose The Musical performances will be held at the Blizzard Theatre at Elgin Community College at 7:30 pm on Friday, September 9=�, and 161' and Saturday, September 10"' and 171, and at 2:00 pm on Sunday, September 11t" and 18th. The college does not require masks to be worn by audience members, but it is encouraged. There will not be on -site COVID vaccination or test checks for audience members. Tickets are $14 for general admission, $i2 for students and seniors, and available at httt�s: I>r�ww_elin :edularts renter tickers: or by calling 847-622-0300. Children's Theatre of Elgin/Fox Valley Theatre Company is an Illinois 501(c)(3) not -for -profit corporation in -residence at the Elgin Community College Arts Center. The organization is supported by grants from the EFS Foundation, Palmer Foundation, Grand Victoria Foundation, Arts Midwest, Target, The Seigle Foundation, the Elgin Cultural Arts Commission, the National Endowment for the Arts, and the Illinois Arts Council Agency. [INIp+r��,l hr+nr n+li�� J T03 i r}r1 T1•//1fr r. a.•t4i^4•I 1>ll=+l1!nri 4. y:u¢�µa pv•I+.. RRT� Q �� 410U ON L=t•zsr:i en If' r+MnL I+r l N NIP Ommamit rQ-0[& a++lI Ce1,rY itRi[1l1WICM! f-OLINLZRY!(]N children's theatre of elgin/fox valley theatre company CTEf F1ITC presents BEAUTY BEAST 'FHE 13PROA13WAY MUSICAL LIVE In -Person Outdoor Shows TUNE Fri. & Sat. 18t0-201h 25th-2lth 2021 u n da ye - Wing Park Bandshell Elgin vi5ney's Rtjuty and the St6s.- is 7n�3t5nted through spec ,al artjnqf,meiT with Niu.51cThe,%tw I r-worniiicndl JM. All autllc)�;Zed perForin-nce i:iaienz,1- Jrc ,I, Dsu;:ollal b,; M71,47- rif- 'I �,Vtfst 5;-Vi Sri cet, Nevv)bi k, 11 ( I Tel:! 2 121 S41-46-84 �a,( (1 12) 2 1-7- -,,:1 Tickets: CTEelgin,.com or 847-214-7152 Cl jil._P1 FOUNDA-C ARTS M CEFS Aal—m ELG"' IN Ft unclation clowntown (D leighbol I lood TARGET SPECIAL EVENTS 847-931-6770 specialevents@cityofelgin.org cityofelgin.orglspecialeventspermit 150 Dexter Court, Elgin, IL, 60120 SPECIAL EVENTS PER I T A P P L I C A T 1 0 If you are planning to host an event on city property, please complete this permit application and return it at least 60 days prior to the event. Please include a layout of the event. You can reference the special events planning guide for detailed information. WHAT YOU SHOULD KNOW ► This application serves as the starting point for events. Additional applications may be required. ► Your permit fee and any additional charges will be determined after submission of all documentation. ► Additional documents that you will need to submit with your application: ► Certificate of Insurance ► Medical, security, and parking plans ► Layout of your event that includes fencing, port-o-lets, dumpsters, etc. ► A sample press release and notice to residents/businesses. ► Completed application must be submitted to the Special Event Coordinator no less than 30 days before your event. Submission of an application does not guarantee approval. ► Applications are reviewed and approved by the Community Engagement Committee. ► This application can be emailed to specialevents@cityofelgin.org or sent to: City Hall Attn: Special Events, 150 Dexter Court Elgin, IL 60120. PRIMARY EVENT CONTACT INFORMATION This will be our city staffs contact person during the application process, and where all correspondence will be Elizabeth Rupp APPLICANTS FULL NAME sent during this permit process. 847-214-7152 APPLICANT'S PHONE NUMBER 1700 Spartan Dr, Elgin IL 60123 office@cteelgin.com APPLICANT'S ADDRESS (STREET CITY STATE, ZIP) APPLICANT`S EMAIL ADDRESS EVENT INFORMATION Miscast Cabaret EVENT TITLE Children's Theatre of Elgin EVENT SPONSOR Wing Park Bandshell LOCATION OF EVENT Please be as specific as possible and attach a scaled layout of the event. This will be reviewed by the Code, Fire, and Police Department to ensure all state laws and ordinances are followed A amq an&dmm cabord. AwWmig imm and ywng adult it aigh age 2D, presented by CTEs teen ftmM. Fax Valley Theatre CmWW EVENT DESCRIPTION Jessica Yeska SECONDARY EVENT CONTACT cteelgin.com EVENT WEBSITE LINK 847-431-6377 ONSITE PHONE DURING EVENT 12:00 pm Sept 17/5:30pm Sept 15 & 16 SET-UP START 2:00pm Sept 17/7:30pm Sept 15 & 16 EVENT START 4:00 pm Sept 17/ 9:30 pm Sept 15 & 16 DISMANTLE START 847-431-6377 SECONDARY CONTACT PHONE NUMBER 1100 total, avg 366 per event ESTIMATED NUMBER OF ATTENDEES DO YOU WANT TO HOLD YOUR EVENT ON CITY PROPERTY? $14/$12 ADMISSION FEE 1:30 pm Sept 17/7:00 pm Sept 15 & 16 SET-UP FINISH 4:00 pm Sept 17/ 9:30 pm Sept 15 & 16 EVENT FINISH 5:00 pm Sept 17/ 10:30 pm Sept 15 & 16 DISMANTLE FINISH COMMUNITY DEVELOPMENT For any inquiries on this portion of the application, please refer back to the General Information portion of the Special Events Planning Guide. DO YOU PLAN ON USING TENTS OVER 10'X10' AT THIS EVENT? OYes (�No If so, If so please attach the Tent Permit application and answer the following: DID YOU READ THE TENT REQUIREMENTS IN THE GENERAL INFORMATION SECTION? QYes (�) H - DO YOU PLAN ON HAVING A FIRE EXTINGUISHER FOR EVERY TENT STRUCTURE OVER 700 SQ FEET? 0Yes allo If you plan on using tents over 10 x10', please initial that someone from the event sponsor's organization will be there when tents are dropped off, set up, and picked up. DO YOU PLAN ON SERVING FOOD/DRINKS AT YOUR EVENT? ONo If so, please attach the temporary Food Service application and answer the following: DO YOU UNDERSTAND THAT THERE IS A PERMIT FEE FOR FOOD VENDORS? @Yes ONo BEVERAGES WILL BE SERVED IN (CHECK ALL THAT APPLY): plastic cups [Dplastic bottles aluminum cans glass bottles bother DO YOU PLAN ON CONDUCTING A RAFFLE? If so, please attach your raffle license to the application. OYes (�) No DO YOU PLAN ON HAVING SIGNAGE? ONo If so, please attach the Sign Permit application. To obtain this, please contact Community Development at (847) 931-5920. Please note, yard signs advertising events are not allowed and can be subject to fines. F I RE D E P A R T M ENT �Nu DO YOU PLAN ON HAVING FIREWORKS/PYROTECHNICS AT YOUR EVENT? Yes If so, additional paperwork is required. Please contact (847) 931-6190 for further information. DO YOU PLAN ON HAVING A BONFIRE AT YOUR EVENT? C)Yes I` J DESCRIBE YOUR MEDICAL PLAN MEDICAL SERVICES PROVIDER FOR DAY OF EVENT MEDICAL SERVICES PROVIDER EMAIL MEDICAL SERVICES PROVIDER EMAIL PHONE NUMBER LAND MANAGEMENT DEPARTMENT DO YOU NEED A WATER HOOKUP AT YOUR EVENT? ()Yes Describe your water hoots -up needs below. Note: This does not include a hose. Any event sponsor who needs a water hook-up must arrange for one at least 30 days in advance of the event. Water meters must be rented from the water dept. DO YOU PLAN ON USING ELECTRIC AT YOUR EVENT? &Ye. s If so please indicate what it will be used for, and your power needs: Stage lights, microphones DO YOU PLAN ON USING A GENERATOR AT YOUR EVENT? OYes if so, please indicate what kind and what supplier. IF YOU ARE ON CITY PROPERTY (PARKS, CITY PARKING LOTS, ETC.), DO YOU PLAN ON HAVING TRASH AND RECYCLING RECEPTACLES AT YOUR EVENT? 3 3 Number of trash receptacles Number of recycling receptacles IF YOU ARE ON CITY PROPERTY, DO YOU PLAN ON HAVING A DUMPSTER ON SITE? &es ADDITIONAL REQUI REM ENT S ONo �71 0-No q ,. The applicant must provide the department with a certificate of general liability insurance naming the city as additional insured with limits of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage and with a general aggregate limit of not less than two million dollars ($2,000,000). Such insurance shall be primary and noncontributory to any insurance carried by the city and the insurance shall not be terminated or cancelled for any reason without thirty (30) days advance written notice to the city. This insurance shall not be required for residential block events, parades and noncommercial expressive activities protected under the first amendment of the constitution of the United States. HAVE YOU MET WITH THE RESIDENTS, BUSINESSES, PLACES OF WORSHIP, SCHOOLS AND OTHER ENTITIES THAT MAY BE DIRECTLY IMPACTED BY YOUR EVENT? IF YES, PLEASE LiST THESE ENTITIES. IF NOT, PLEASE EXPLAIN: No, as this event will be held on public park properd DO YOU HAVE A SAMPLE OF THE NOTICE AND PRESS RELEASE THAT YOU PROPOSE TO DISTRIBUTE TWO WEEKS PRIOR TO YOUR EVENT? IF YES, PLEASE ATTACH. IF NOT, PLEASE EXPLAIN: No, as performance details are not finalized yet. PO L I C E D EPA R T MEN T DO YOU PLAN ON HAVING A CARNiviAL Ai rOun cvr- N i ! ()Yes If so, please attach the Carnival application. DO YOU PLAN ON HAVING A RUN, PARADE, OR WALK AT YOUR EVENT? 0-Yes (�)Nn if so, please attach the Street/Parking Lot Closure application. DO YOU PLAN ON HAVING MUSIC/AMPLIFICATION AT YOUR EVENT? UNc If so, check "yes" confirming you have read and will comply with the ordinance requirements below. 0 0 about 35 ' ^BER OF STAGES 'DUMBER OF BANENUMBER OF PERFORMER Teens and young adults singing Broadway tunes solo and in groups PERFORMER/BAND AND MUSIC TYPE Lavalier microphones _ DESCRIBE THE SOUND EQUIPMENT BEING USED ► If you plan on using amplification, please be advised that although there is no permit which can be issued that addresses music, if complaints of any type are received, our Police Department is obligated to respond and enforce the City Code/Ordinance. ► Sound cannot be amplified more than 75 feet from the sound amplification device. ► If this is for a car show, please request the sound amplification ordinance through the special events office. ► It is unlawful to use, operate or employ any such amplifying equipment unless the City of Elgin Sound Ordinance/Guidelines are followed. ► The operation of sound amplifying equipment shall only occur Sundays through Thursdays between the hours of 8:00 a.m. - 8:00 p.m., prevailing time, and Fridays and Saturdays 8:00 a.m.-11 :00 p.m., prevailing time. Some events may be extended if approved by the Mayor, Chief of Police and City Council. ► No sound amplifying equipment shall be operated within 200 feet of churches, schools or hospitals. ► Sound amplification devices noise limitation from residential properties: No person shall operate or permit operation of any sound amplification device or system from any residential property within the city which can be heard from a distance of seventy-five feet (75') or more from any property line of such residential property during nighttime hours or which can be heard from one hundred fifty feet (150') or more from the property line of any such residential property during daytime hours. ► Operation of sound amplifying equipment shall be restricted to one event per 300 feet of simultaneous use. DO YOU PLAN ON HIRING OUTSIDE SECURITY? SECURITY COMPANY NAME OYes AMOUNT OF HIRED SECURITY POSTED LOCATIONS FOR SECURITY SECURITY COMPANY CONTACT INFORMATION File Number 5535-780-3 J To aU to whom them Presents Strait Corm Greeting: I, A1exi Giannoulias, Secretary of State of the State of Illinois, do hereby certify that I am the keeper of the records of the Department of Business Services. I certify that CHILDREN'S THEATRE OF ELGI-N, A DOMESTIC CORPORATION, INCORPORATED UNDER THE LAWS OF THIS STATE ON JANUARY 05, 1989, APPEARS TO HAVE COMPLIED WITH ALL THE PROVISIONS OF THE GENERAL NOT FOR PROFIT CORPORATION ACT OF THIS STATE, AND AS OF THIS DATE, IS IN GOOD STANDING AS A DOMESTIC CORPORATION IN THE STATE OF ILLINOIS. Jh Testimong I Merw f, I hereto set n y hand and cause to be affixed the Great Seal of the State of Illinois, this 4TH day of APRiL A.D. 2023 Au ion #- 2309401038 verifiable until 04104l2a24 Auftmfirate at htlps:Uwwwjk=.gov A&0a"-Z- SECRETARY C = STATE fly. v 01 Fit E I till 11 H',()IS SLCRE-IARN STXT+ (j) 'o Seamb Cerl N 4 - I Go,)d Stand CTE Organizational Budget Proposed 2023 Individual Contributions $17,55-0 Corporate Contributions $10, Private Foundation Grants S68,500 Fundraising Event Income $2,500 Government Grants $13,0001 Participation Fees 1, Public Show Tickets 566,0001 School Show Tickets S15,000 Contractual Services Cash - ECC $9,000 In Kind Income - ECC $38, Merchandise Sales $23,000 Other Income 51,000 Total Income $324,500 Expenses Proposed 2023 Accounting Fees S90q Appreciation &Awards Expense $500 Banking and Credit Card Expense $5,000 Conference Meeting Expense $5 Costume & Makeup Supplies 4,100 ECC Classes uition Expense $13,OOCI Equipment Rental $1,580 Costume and Set Shop Rental $2%301 Facility Rental 526,500 Fundraising Expense S4,500 Insurance Expense $8,000 Internet and Software $3,700 Fliers, Posters, T-shirts Printing S14,6001 General Office Supplies and Marketing 52,420 Outreach Expense $80 Payroll Expenses $58,00 Show Staff Administrative 515,400 Artistic Staff . 44,600 Technical Staff 530,000 Postage and Printing $8,250 Production Events Expense 52,550 Music Licensing 24,600 Sound Equipment, Set Materials, Props, and Loading Trucks $24204 Ticket Tax and Box Office Services $3 Total Expenses $324,50NO Cash GaWILoss