HomeMy WebLinkAbout22-95 Resolution No. 22-95
RESOLUTION
AUTHORIZING EXECUTION OF'A CHANGE ORDER NO. 1 AND FINAL WITH
COMPASS MINERALS AMERICA, INC. FOR 2021-2022 BULK ROAD SALT
PROCUREMENT
WHEREAS,the City of Elgin has heretofore entered into a contract with Compass Minerals
America, Inc. for 2021-2022 bulk road salt procurement; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Richard G.Kozal,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final,a copy of which is attached hereto and made a part hereof by
reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: June 8, 2022
Adopted: June 8, 2022
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
City of Elgin Change Order
j� ELGIN,ILLINOIS
PURCHASE ORDER 336989
CHANGE ORDER No. 1 AND FINAL
i
CONTRACT:2021-2022 Bulk Road Salt Procurement—State of Illinois Joint Purchasing Contract
SCOPE: The City Council approved a bulk road salt purchase for the 2021-2022 snow season for 9,000
tons of road salt for a total amount of$454,860. This Change Order No. 1 and Final will authorize an
additional 1,400 tons of road salt at an additional cost of$70,000 beyond the amount previously author-
ized.
REASONS FOR CHANGE: During the 2021-2022 winter season,the department of public works used
6,263 total tons ofrock salt during winter operations. Average annual usage over the previous four winters
has been 7,500 tons. During the most recent procurement period,the city's per ton pricing of$50.54 was
nearly 50 percent less than the season prior and it was incumbent of staff to take advantage of the pricing.
During the month of April 2022, the department placed final orders for rock salt to fill the city's three
storage facilities to capacity providing over 13,500 tons of road salt on hand entering the 2022/2023 sea-
son. This capacity provides the city with 180 percent of on hand storage of annual usage meaning during
typical operations,the city has enough salt on hand to get through nearly two(2) average winters without
procuring additional materials. The city budgeted $1,200,000 for bulk road salt in 2022 and will remain
under budget approximately$675,000 with this change order.
The circumstances necessitating the change and performance were not reasonably foreseeable at the time
the contract was signed; the change is germane to the original contract as signed; and the change order is
in the best interests of the City of Elgin and is authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: This contract is being amended in cost
only.
ORIGINAL CONTRACT AMOUNT: $454,860
CHANGE ORDER No. 1 AND FINAL
1400 Additional Tons of Road Salt $70,000
TOTAL FOR CHANGE ORDER NO. t AND FINAL ADD $70,000
TOTAL REVISED CONTRACT AMOUNT: $524,860
The original amount of the contract with Compass Minerals America Inc. is$454,860. Change Order No.
1 and Final will increase the original contract amount by a total of$70,000 that sum representing fifteen
and one half percent (15.5%)of the original contract amount. The new contract amount, inclusive of all
change orders is$524,860.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1 AND FINAL
Agreed to this 8 day of June -, 2022.
Rec`l"ljmcndcd by:
By: 'SOY.
J,) E'\�� J"
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Date: J-
Signature:
Accepted by:
COMPASS MINERALS AMERICA INC.
Party of the Second Part (Contractor)
By: St /v" b kz-,a-7L
Title: ;X- IKLC 2--- 41 W✓4 C
Date: `; 251ZZ
Signature: C;�
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Richard,G. Kozal
Title: Cit_v_Manager _
Date: June 8
Signature: / G
Legal Dept Agreement\Compass Minerals America-Change Order 1&Final-2021-22 Salt Purchase-5-13 22 docx