HomeMy WebLinkAbout21-66 Resolution No. 21-66
RESOLUTION
AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. 1
WITH ENGINEERING ENTERPRISES, INC. FOR SUPPLEMENTAL PROFESSIONAL
ENGINEERING SERVICES IN CONNECTION WITH THE
CORROSION CONTROL STUDY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an Amendment Agreement No. 1 on behalf of the City of
Elgin with Engineering Enterprises, Inc. for supplemental professional engineering services in
connection with the Corrosion Control Study, a copy of which is attached hereto and made a part
hereof by reference.
s/David J. Kgtain
David J. Kaptain, Mayor
Presented: April 28, 2021
Adopted: April 28, 2021
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AMENDMENT AGREEMENT NO. 1
THIS AMENDMENT AGREEMENT No. 1 is hereby made and entered into this day of 28th
April , 2021, by and between the City of Elgin, Illinois, a municipal corporation
(hereinafter referred to as the "City"), and Engineering Enterprises, Inc., an Illinois corporation
(hereinafter referred to as"Engineer").
WHEREAS,the City and Engineer hereto have previously entered into an agreement dated August
12, 2020 (hereinafter referred to as "ORIGINAL AGREEMENT"),wherein the City engaged the
Engineer to furnish certain professional services in connection with the CORROSION CONTROL
STUDY FOR LARGE SYSTEMS—2020; and
WHEREAS, the parties hereto have determined it to be in their best interest to amend Original
Agreement; and
WHEREAS,the City has determined that the proposed scope of the Project should be modified to
include Supplemental Professional Engineering Services for the CORROSION CONTROL
STUDY FOR LARGE SYSTEMS —2020—DEMONSTRATION STUDIES; and
WHEREAS,the Original Agreement provides for a maximum payment of$133,646.00; and
WHEREAS,the parties hereto have determined and agree that the total maximum payment for the
Supplemental Services described in this Amendment Agreement No. 1 shall be in the amount of
$148,540.00; and
WHEREAS, the changes contemplated by this Amendment Agreement No. 1 are germane to the
Original Agreement as signed; and this Amendment Agreement No. 1 is in the best interests of
City and is authorized by law.
NOW,THEREFORE,for and in consideration of the mutual promises and covenants provided for
herein, and other good and valuable consideration, the sufficiency of which is hereby
acknowledged,the parties hereto agree as follows:
1. The above recitals are incorporated into and made a part of this agreement as if fully
recited hereby.
2. That Section 1 of the Original Agreement is hereby amended by adding the following
subparagraph F thereto to read as follows:
"The Engineer shall also provide Supplemental Services for the Project which includes the
Professional Engineering for the CORROSION CONTROL STUDY FOR LARGE
SYSTEMS—2020—DEMONSTRATION STUDIES in accordance with Attachment A-1
and Engineer shall furnish such Supplemental Services for the Project as outlined and
detailed in Attachment C-1,"
3. That Section 2 of the Original Agreement is hereby amended by adding the following to
the end of Subparagraph B:
"B. Engineer shall provide the Supplemental Services provided for in Amendment
Agreement No. 1 in accordance with the schedule outlined herein and detailed in
Attachment B-L"
4. That Section 4 of the Original Agreement is hereby amended by adding the following
paragraph D,paragraph E and Payment Schedule to read as follows:
"D. For services described in Attachments A-1, C-1, Engineer shall be paid a fixed fee
(lump sum) of$148,540.00 for the services to be provided pursuant to this Amendment
Agreement No. 1, regardless of the actual time or actual costs incurred by the Engineer
unless substantial modifications and scope of work are authorized in writing by the City
and approved pursuant to a further written amendment to this Agreement. The total fees to
be paid to the Engineer pursuant to the Original Agreement and Amendment Agreement
No. 1 now total $282,186.00. The detailed basis of the additional fee associated with
Amendment Agreement No. I is included in Attachment C-1 and is based on hourly rates
of personnel utilized. The attached Standard Schedule of Charges dated January 2020 will
be utilized for this Project attached hereto as Attachment D."
"E. The City shall make periodic payments to the Engineer for services described in
Attachments A-1 and C-1 based upon actual progress within 30 days after receipt and
approval of invoice. Said periodic payments to the Engineer shall not exceed the amount
shown in the following schedule, and full payments for each task shall not be made until
the task is completed and accepted by the Director."
Payment Schedule for Supplemental Services
INVOICE ESTIMATED % ESTIMATED ESTIMATED
DATE COMPLETE VALUE OF WORK INVOICE
COMPLETED VALUE
5/15/2021 9.00% $13,369 $13,369
6/15/2021 28.00% $41,591 $28,223
7/15/2021 46.00% $68,328 $26,737
8/15/2021 70.00% $103,978 $35,650
9/15/2021 90.00% $133,686 $29,708
10/15/2021 100.00% $148,540 $14,854
TOTAL 100% $148,540
6. That except as amended in this Amendment Agreement No. 1 the Original Agreement shall
remain in full force and effect.
7. That in the event of any conflict between the terms of the Original Agreement, and the
provisions in this Amendment Agreement No. 1, the provisions of this Amendment
Agreement No. I shall control.
IN WITNESS WHEREOF,the undersigned have entered into and executed this Amendment
Agreement as of the date and year first written above.
CITY OF Ey CONSULTANT
By: By.
City man tier Ats"MielrExecutive Officer
Atte Attest:
14At ,, 51u�
City Clerk Its Executive Assistant
ATTACHMENT A.1
SCOPE OF SERVICES
CORROSION CONTROL STUDY FOR LARGE SYSTEMS— 2020— DEMONSTRATION
STUDIES
City of Elgin, IL
BACKGROUND
This Scope of Services is supplemental to the Scope of Services identified in the original
Corrosion Control Study for Large Systems—2020 Agreement. The Phase 1 — Desktop System
Study services from the original Agreement have been completed and it has been determined
that Demonstration Studies are required to confirm the effectiveness of the potential corrosion
control treatment options and to satisfy IEPA requirements. The Demonstration Studies are
required prior to continuing with Phase 2—Cost Analysis and Recommendations from the original
Agreement.
Cornwell Engineering Group(Cornwell)with Engineering Enterprises, Inc. (EEI) have determined
that demonstration testing must commence as soon as possible and consider different pH and
alkalinity targets as well as the possibility of orthophosphate treatment. Lead solubility studies
are proposed as a screening tool before evaluating harvested lead service line lead release. Both
studies will start simultaneously. While the flow-through lead pipes are stabilizing on existing
water conditions, the lead solubility studies will be completed. After the lead solubility studies are
completed, testing conditions for the flow-through studies will be finalized. Primary testing will be
on Riverside water with confirmatory testing on Airlite water. The tests to be completed are as
follows:
• Lead solubility studies (coupon studies). See Table 1 for the proposed test matrix.
o Water gathered by the City and shipped to Cornwell in Newport News, VA.
o Waters will be prepared and adjusted on a regular schedule by Cornwell personnel
according to test conditions.
o Lead metal coupons (24 total) will be exposed to these prepared waters and
stagnation samples will be collected twice per week
o The relative lead release from the different coupon test conditions will screen
potential treatments before the harvested lead service line (LSL) flow-through
studies are switched from the stabilization phase to the testing phase (see below).
o Testing is expected to take approximately 6 to 8 weeks, but this timeframe
depends on equilibration of stagnation lead results
ENGINEERING ENTERPRISES,INC.
CONSULTING ENGINEERS
Exhibit A.1 — Scope of Services
Page 2 of 3
Table 1 Lead Solubility Test Matrix
Target Target %Blend
Mono- DIC Target Inhibitor T Inhibitor O-PO4 Number of
chloramine (mg/L as pH ype Product Target Replicates
(mg/L Cl2) C) Riverside Airlite
100% 7.8 2
100% 8.8 2
As Orthophosphate H3PO4 3.0
Received 100% 2
9.3
100% 2
100% 9.3 Orthophosphate H3PO4 1.0 2
100% 2
As 8.8
2.75 Received 100% None None N/A 2
100% 9.3 2
100% 8.8 2
15 None None N/A
100% 9.3 �2_
100% 8.8 2
10 100% None None N/A 2
9.3
100% 2
Total Coupons 26
• Harvested LSL flow-through studies
o Water gathered by the City and shipped to Cornwell in Newport News, VA.
o Testing on LSL sections harvested from the Elgin distribution system.
o Similar to the lead solubility studies, harvested pipes (12 sections total) will be
exposed to prepared water and stagnation lead samples will be collected on a
regular basis.
o This testing will be conducted in two phases: stabilization and CCT testing.
■ The stabilization phase will consist of eight pipe sections being exposed to
current Riverside CCT conditions and four pipe sections exposed to current
Airlite CCT conditions.
■ In the CCT testing phase, several of the pipes will be switched to the
conditions determined to be optimal from the screening studies.
o Testing is expected to take approximately 24 total weeks (12 weeks per phase),
but depends on equilibration of stagnation lead results.
After the lead solubility studies, we will confer with the City and IEPA for the final test conditions.
A preliminary test matrix is shown in Table 2. We have included a confirmation phase after the
end of the study. this phase would be used to switch pipes to other conditions. For example, 100
% Riverside water pipe could be switched to a blend and the same for Airlite. This was set for
four pipes for up to 2 months.
ENGINEERING ENTERPRISES,INC.
CONSULTING ENGINEERS
Exhibit A.1 — Scope of Services
Page 3 of 3
Table 2 Harvested LSL Flow-through Test Matrix
Target Target %Blend
Mono- DIC Target Inhibitor O-PO4 Number of
Inhibitor T
chloramine (mg/L as pH ype Product Target Replicate
LS Ls
(mg/L C12) C) Riverside Airlite
Equilibration Phase
As 100% 8
Received
2.75 ° 8.8 None None N/A
100% 4
Testing Phase
100% 2
As Optimal
0
Received 100/o Orthophosphate H3PO4 3 2
° 2nd
100/o Optimal 2
2.75
As 100% 8.8 None None N/A 2
Received
100% 2
Optimal Optimal None None N/A
100% 2
Total Pipe Sections 12
Additional Services
The above scope summarizes the work items that will be completed for this contract. Additional
work items, including additional meetings beyond the meetings defined in the above scope, shall
be considered outside the scope of the agreement and will be billed in accordance with EEI's
current Standard Schedule of Charges. No such additional services shall be performed unless
authorized pursuant to a written amendment to this Agreement entered into and executed by the
parties.
ENGINEERING ENTERPRISES,INC.
CONSULTING ENGINEERS
®� ATTACHMENT B.1:IMPLEMENTATION SCHEDULE oarzal
CORROSION CONTROL STUDY FOR LARGE SYSTEM-2020-DEMONSTRATION STUDIES AMENDMENT
City of Elgin,IL
OubtandM9 Service-Every ffMrt-Every Dar
ITEM 2020 2021 2022
NO. WORKITEM J A S O N D J F M A M 1 J A S O N D J F M A M J J A S O N D
r
Pro'ectAdministration
Facilitate RFI w/Citv
Project Kickoff MeetinSite Visits to WaterTreatment Plants(Combined with Project Kickoff Meetin )
Monthly Status Reports Uai
DESKTOP SYSTEM STUDY _
1.01 Gather and Organize EMEMO
xistin Lead and Co er Testin Data WRT Existin and Pro sed Lead&Co r Rule
1.02 Analyze Existin Data for S atial/Tem oral Pattems
1.03 Analvze Existing Water Quali Variations in Distribution S stem from Two Water Treatment Plants
1.' Analo ous S tern Prelim;na Research
1.05 Identi Saturation H for Calcium Carbonate in System and Analyze for S stem Impacts CURRENT DUE PROPOSED I
1605A Scale Analysis of ExistingPiping(4 Pipes Recommended) DATE TO IEPA: NEW DUE
JULY 30,2021 DATE TO IEPA:
1.06 Use ModelingSoftware to Evaluate Corrosion Characteristics of Water JULY 30,2022
1.07 IdentifyPotential Changes to Treatment/Water QualityI
1.08 Use Modeling Software to Predict Changes to Water Characteristics with Changes to Treatment I
1.09 Use Modeling Software to Identify Potential Disinfection Impacts(Chloramines)with Changes to Treatment I
1.10 Use Flow Charts from USEPAAEPA Guidance Documents to Select Treatment Option(s)(Max.of 2) I
1.11 Use Supplemental Processes to Evaluate and Select Treatment Option(s)(Max.of 2) I
1.12 Evaluate Pilot Study Options for Select Treatment O tion(s),e. .Pipe Loop,Metal Coupon,Partial-System Tests I
1.13 Progress Review Meeting No.1 with City OncludingPowerPoint Presentation I
t.t4 Coordinate Conference Call with IEPA to Discuss Analysis and Treatment Options Identified(including PowerPoint Presentation)
PHASE AND RECOMMENDATIONS
2.01 Identify Possible Secondary Impacts or Possible Constraints of Selected Treatment O tion s,e. .Disinfection j FF77Mj
2.02 Identify Possible Additional Treatment Modifications That May Be Necessary/Recommended I
2.03 Prepare Cost Estimates for Treatment Option(s)( Max.of 2 I
2.04 Prepare Recommendation s -Evaluating Operability,Reliability,System Configuration,Etc. 1
2.05 Summarize Results in Short Report and Submit to City(Schedule Includes Time for City to Review) I
2.06 Pr ress Review MeetingNo.2 with C' j
2.07 Finalize Report
and Submit to City and IEPA
A.1 Demonstration Study:Bench Solubility Stud j
A.2 Demonstration Study.Harvested Lab Flow Through Stud I
`SEE ATTACHMENT CA FOR FULL SCOPE OF DEMONSTRATION STUDIES
"SCHEDULES FOR ALL DEMONSTRATION STUDIES ARE APPRO)aMATE
—ORIGINAL PROJECT SCHEDULE UPDATED TO REFLECT CURRENT STATUS
ATTACHMENT CA:ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST
PROFESSIONAL ENGINEERING SERVICES
Corrosion Control Study For Large Systems REP-2020-DEMONSTRATION STUDIES AMENDMENT
OuNtanding S-1.-E—y CH."-Every Day
City of Elgin,Illinois
ENTITY EEI CORNWELL ENGINEERING GROUP,INC. WORK
PRINCIPAL SENIOR SENIOR ITEM COST
W� PROJECT ROLE IN PROJECT PROJECT G15/CAD TECHNICAL PROJECT HOUR PER
ITEM CHARGE MANAGER ENGINEERII TECHNICIAN ADMIN. MANAGER MANAGER ENGINEER SUMM. ITEM
JWF STD KMM MJT DRA DAC 1W SM
PROJECT MANAGEMENT&PROJECT FACILITATIO
NO. WORK ITEM HOURLY RATE $214 $203 $172 $145 $70 $230 $110 $100
0.1 Racilitati.n`w/
oect Adnistration a a 14 $ 2,972
0.2 Ci (Intermediate Detailed Project Updates) 2 8 4 4 8 26 $ 4540
0.3 nthly Status Reports 161 1 1 1 61 121 S 1,878
Project Management&Project Faci itation Subtotal:1 41 221 4 81 14 521 5 9,3901
DEMONSTRATION
1,01 Coordination of Water Samplesand Backgroundlnformation III I IIII $ 1,630
1.02 iletU and Preparation of Samples 8 16 24 $ 3,440
1.03 Testln 8 24 148 180 $ 19,280
1.04 Lab SummaryReport 7 8 8 10 32 40 1D0 $ 13,248
1.05 Virtual Meetings with City to Discuss Results(1 Total-Final) 4 2 2 8 18 2,924
Benchu Studies u to a 14 1 - ,5
,DEMONSTRATION STUDY:HARVESTED LAB FLOW-THROUGH STUDIES
a2.O6
Coordination of LSL S ecimens and Background Information 2 2 2 2 2 10 $ 1,630
Setupand Preparation of Specimens 8 24 32 64 $ 7,680
Testing8 72 300 380 $ 39,760
Confirmation Testing/Analysis 2 8 8 4 24 50 96 $ 11,988
Lab SummaryRe 2 8 8 10 32 40 100 $ 13,248
Virtual Meetin s with Ci to Discuss Results and NextSte s(2 Total-Intermediate and Final) 4 8 4 16 36 $ 5,848Coordinate Conference Call with[EPA to Discuss Results of Demonstration Studies and Nett Ste s 2 4 4 14 $ 2,484
Harveste Lab Flow-Through Stud ies Subtota: 10 30 1 24 38 774 424 700 182,6
DIRECT EXPENSES
EEI STAFF CORNWELL ENGINEERING GROUP.INC.STAFF rntrg= 100
JWF Jeffrey W.Freeman,P.E.,CFM,LEEP AP DAC David A.Cornwell,Ph.D.,P.E.,BCEE supplies&Mist.= $ 50
STD Stephen T.Dennison,P.E. 1W Jacob Wagner Lab Testing for Work Item 1.03- $ 6,240
KMM Kristen M.Meehan,P.E. SM Savannah Mika Lab Testing for Work Item 2.03= $ 8,640
MJT Matthew J.Taylor Lab Testing for Work Item 2.04= S 960
DRA Deborah R.Anderson
DIRECT EXPENSES= /5990
LA80R SUMMARY
EEI Labor Expenses= S 24,110
'ocnwell Labor Expenses-1$ 108,420
TOTAL LABOR EXPENSES= 132 S50
ATTACHMENT D
Standard . Charges
January 1,2020
EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Senior Principal E-4 $214.00
Principal E-3 $209.00
Senior Project Manager E-2 $203.00
Project Manager E-1 $183.00
Senior Project Engineer/Planner/Surveyor II P-6 $172.00
Senior Project Engineer/Planner/Surveyor I P-5 $160.00
Project Engineer/Planner/Surveyor P-4 $145.00
Senior Engineer/Planner/Surveyor P-3 $133.00
Engineer/Planner/Surveyor P-2 $121.00
Associate Engineer/Planner/Surveyor P-1 $109.00
Senior Project Technician II T-6 $158.00
Senior Project Technician I T-5 $145.00
Project Technician T-4 $133.00
Senior Technician T-3 $121.00
Technician T-2 $109.00
Associate Technician T-1 $ 96.00
GIS Technician G-i $ 90.00
Engineering/Land Surveying Intern 1-1 $ 79.00
Administrative Assistant A-3 $ 70.00
VEHICLES.REPROGRAPHICS,DIRECT COSTS,DRONE AND EXPERT TESTIMONY
Vehicle for Construction Observation $ 15.00
In-House Scanning and Reproduction $0.25/Sq.Ft.(Black&White)
$1.00/Sq.Ft.(Color)
Reimbursable Expenses(Direct Costs) Cost
Services by Others(Direct Costs) Cost+ 10%
Unmanned Aircraft System/Unmanned Aerial Vehicle/Drone $ 200.00
Expert Testimony $250.00
Road,52 Wheeler 466 • !1 • 466 • 1 '• •