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HomeMy WebLinkAbout21-128 Resolution No. 21-128 RESOLUTION APPROVING THE CONTINUED PARTICIPATION OF THE CITY OF ELGIN IN A CONTRACT RENEWAL BETWEEN THE STATE OF ILLINOIS DEPARTMENT OF CENTRAL MANAGEMENT SERVICES AND WEX BANK FOR THE PROCUREMENT OF FUEL FOR MUNICIPAL VEHICLE FLEET AND EQUIPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby approves the continued participation of the City of Elgin in a contract renewal between the State of Illinois Department of Central Management Services and WEX Bank providing for the procurement of fuel for the City of Elgin's municipal vehicle fleet and equipment, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: August 25, 2021 Adopted: August 25, 2021 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk STATE OF ILLINOIS CONTRACT RENEWAL Central Management Services JPMC Fleet Fuel Cards 17416CMS-BOSS4-P-39 The undersigned Agency and Vendor, WEX Bank, (the Parties) agree that the following shall renew the Contract referenced herein. Ail terms and conditions set forth In the original Contract,not amended herein,shall remain in full Force and effect as written. In the event of conflict,the terms of this Renewal shall prevail. IN WITNESS WHEREOF,the Agency and the Vendor cause this Renewal to be executed on the dates shown below by representatives authorized to bind the respective PARTIES. VENDOR Vendor Name:WEX Bank Address:7090 South Union Park Center,Suite 350 Signature City STATE ZIP:Midvale,LIT 94047 Printed Name: Tim Laukka ; Phone:888-842-0075 Title: president/CEO 1 Fax: Date: 4/14/2021 Email:denise.baumgart@wexinc.com STATE OF ILLINOIS 1 Procuring Agency:Central Management Services Phone:866-455.2897 Street Address:1000 E Converse St City,State 71P:Springfield IL 62702 Official Signature: Date: 2 _._-- . - "=I'll MI " Printed Name: Janel L. Forde, Official's Title: Director r' by Krysti Rinaldi, Legal Signature: Agency Purchasing Officer Date: Legal Printed Name- Legal's Title: l,. } Fiscal Signature: Date Fiscal's Printed Name- rFiscars Tittle: t State of Illinois chief Prowronent Of5w I rantran Renewal vtt t STATE USE ONLY NOT PART OF CONTRACTUAL PROVISIONS PSC/REQ#21-416CMS-BOSS4-R-87061� Proiect Title Fleet Fuel Cards Contract#17-416CM BO S4-P- 9 CM 7903500 Procurement Method OFB.RFP Small etc): Renewal IPB Ref/BB.# IPBIBB Publication Date: Award Code: B Subcontractor Utilization?C Yes XC No Subcontractor Disclosure? r Yes XC No Funding Source Obligation# CPO 33—General Counsel Approval: Si nature Printed Name Date State of Illinois Chief Procurement Office 2 Contract Renewal %/7G 7 1. DESCRIPTION OF CONTRACT BEING RENEWED: 17-416CMS-BOSS4-P-39 (previously referenced as CMS7903500)with WEX Bank to provide fleet fuel cards used by agencies while performing State business. 2. TERMS AND CONDITIONS: This Renewal is on the same terms and conditions as the Contract being renewed except as changed and described herein to ensure that the joint purchase master contract language is included. 2.1 Section 5.1 will have the added Agency Definitions: Chief Procurement Officer"means the chief procurement officer appointed pursuant to 30 ILCS 500/10- 20(a)(4). "Governmental unit"means State of Illinois,any State agency as defined in Section 1-15.100 of the Illinois Procurement Code,officers of the State of Illinois,or any other public entity created by statute with a law enforcement component. 2.2 Section 5.1 will have the added Agency Specific Terms and Conditions: The Chief Procurement Officer for General Services makes this contract available to all governmental units. Vendor agrees to extend all terms and conditions, specifications, and pricing or discounts specified in this contract for the items in this contract to all governmental units. The supplies or services subject to this Contract shall be distributed or rendered directly to each governmental unit. Vendor shall bill each governmental unit separately for its actual share of the costs of the supplies or services purchased. The credit or liability of each governmental unit shall remain separate and distinct. Disputes between vendors and governmental units shall be resolved between the affected parties. All terms and conditions in this Contract apply with full force and effect to all purchase orders. 3. RENEWAL TERM: This RENEWAL shall begin July 1,2021 and shall run through June 30,2025, 4. COSTS: based on the same rates. 5. MAXIMUM AMOUNT: This is an indefinite quantity master contract. 6. SUBCONTRACTORS: Will subcontractors be utilized?❑Yes® No 6.1.All contracts with the subcontractors identified above must include the Standard Certifications completed and signed by the subcontractor. 6.2.If the annual value of any the subcontracts is more than$50,000, then the Vendor must provide to the State the Financial Disclosures and Conflicts of Interest for that subcontractor. 6.3.If the subcontractor is registered in the Illinois Procurement Gateway(IPG)and the Vendor is using the subcontractor's Standard Certifications or Financial Disclosures and Conflicts of Interest from the IPG,then the Vendor must also provide a completed Forms B for the subcontractor. 6.4.If at any time during the term of the Contract,Vendor adds or changes any subcontractors, Vendor will be required to promptly notify,in writing,the State Purchasing Officer or the Chief Procurement Officer of the names and addresses and the expected amount of money that each new or replaced subcontractor will receive pursuant to the Contract. Any subcontracts entered into prior to award of the Contract are done at the Vendor's and subcontractor's risk. STATE OF I W NOIS TAXPAYER IDENTIFICATION NUMBER I certify that: The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding,and I am a U.S.person(including a U.S.resident alien). • If you are an individual,enter your name and SSN as it appears on your Social Security Card. • If you are a sole proprietor, enter the owner's name on the name line followed by the name of the business and the owner's SSN or EIN. • If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner's name on the name line and the D/B/A on the business name line and enter the owner's SSN or EIN. 0 If the LLC is a corporation or partnership, enter the entity's business name and EIN and for corporations,attach IRS acceptance letter ICP261 or CP277). • For all other entities,enterthe name of the entity as used to apply for the entity's EIN and the EIN. Name: Business Name: WEX Bank Taxpayer Identification Number: Social Security Number: or Employer Identification Number:84-1425616 Legal Status(check one): Individual Governmental ❑Sole Proprietor ❑Nonresident alien Partnership ❑Estate or trust Legal Services Corporation []Pharmacy(Non-Corp.) Tax-exempt Pharmacy/Funeral Home/Cemetery(Corp.) El Corporation providing or billing limited Liability Company medical and/or health care services (select applicable tax classification) ®Corporation NOT providing or billing ❑C=corporation medical and/or health care services ❑P=partnership Signature of Authorized Representative: ANW1__ Date: 4/14/2021 " Q ADDENDUM TO THE FUEL CARD SERVICES AGREEMENT BETWEEN WEX BANK AND THE STATE OF ILLINOIS(the"STATE") CREDIT INFORMATION Participating Entity agrees that in the event the account is not paid as agreed,WEX BANK may report the undersigned's liability for and the status of the account to credit bureaus and others who may lawfully receive such information. Participating Entity Phone# Fax# City of Elgin 8479315600 Headquarters Name and Physical Address(Do not include PO Box) Applicant's Taxpayer ID#(TIN.FEIN or SSN) 150 Dexter Court Elgin,1160120 36-6005862 In Business Since(yyyy) Year of Incorporation(yyyy) Number of Vehicles Avg Monthly Fuel Expenditures Avg Monthly Service Expenditures 1854 1854 1450 $100,000 $N/A ACCOUNT SETUP INFORMATION Write Participating Entity name as you wish it to appear on cards.Limit of 20 characters&spaces. Unless specified,no company name will appear on cards. ©a®®❑©aao©©oaooao❑o❑ Billing Contact Billing Address 7City State Zip+4 Kim Levan 150 Dexter Court Elgin IL 60120 Designate the Fleet Contact authorized to receive all charge cards,reports,and other such information we provide from time to time and to take actions with respect to your account and account access.This is also the person designated by your company to provide all fleet vehicles,driver and other information we may request. Authorized Fleet Contact Name Title Phone# Fax# Kim Levan I Fleet Services Asst. 8479315991 Mailing Address(if different from billing address) City State Zip+4 same as billing address Email address(required to take advantage of product type card controls) levan_k@cityofelgin.org Card Controls:To help us estimate your credit needs,indicate the types of cards you anticipate using. If you provide a valid email address above,you can select from these product type options: ❑All Products ❑Fuel&Service ❑Fuel&Fluids with Roadside Assistance ®Fuel with Roadside Assistance ❑Mix of card types ® Check here if business is exempt from motor fuels tax DEFINITIONS: "Agreement"means:Contract No.CMS7903500 effective July 1,2016 for Fuel Cards and Fuel Management Services(the"Agreement")between the(the State and WEX BANK. "Participating Entity"shall mean the Participating Entity as defined in the Agreement permitted to purchase services under the Agreement,as specified in the Credit Information above. All other capitalized terms used in this Addendum without definition have the meanings set forth in the Agreement. AGREEMENTS OF WEX BANK AND PARTICIPATING ENTITY: 1. This Addendum is to allow the Participating Entity to participate under the Agreement between WEX BANK and the State. It does not modify,amend or change the Agreement in any way. 2. Participating Entity represents that it is authorized or allowed by the laws of its home state to enter into this Addendum and to participate under the Agreement. 3, Participating Entity hereby requests the services of WEX BANK described in the Agreement and agrees to perform all duties of a Participating Entity under the Agreement,including,without limitation,payment of all charges on its account(s)within the time periods provided under the Agreement,payment of any fees provided in the Agreement,and cooperation with respect to providing all necessary information for the administration of the Agreement. Participating Entity agrees to be bound by the terms and conditions of the Agreement,including,without limitation,rules for authorized and unauthorized use of cards, disputes of charges,reporting lost and stolen cards,and all other rules and provisions relating to use of Participating Entity's account. 4. Participating Entity acknowledges that its failure to make timely payment in accordance with the terms of the Agreement and/or the Addendum may result in suspension or cancellation of the account(s). The undersigned represents and warrants that he/she is duly authorized to execute this Addendum on behalf of the Participating Entity and this Addendum is the valid and binding obligation of the Participating Entity,enforceable in accordance with its terms. INFORMATION SHARING DISCLOSURE:Information regarding your transactions may be provided to accepting merchants or their service providers to facilitate discounts or other promotional campaigns of interest to you. U.S.A.PATRIOT ACT:Our bank complies with Section 326 of the USA PATRIOT Act which requires all financial institutions to obtain,verify,and record information that identifies each company or person who opens an account. What this means for you:when you open an account,we will ask for your name, address,date of birth,and other information that will allow us to identify you. We may also ask to see your driver's license or other identifying documents for your business. DISCLAIMER:THIS IS AN APPLICATION FOR SERVICES AND SHALL NOT BE BINDING UPON WEX BANK UNTIL FINAL CREDIT APPROVAL HAS BEEN GRANTED BY WEX BANK. CONTRACTING AGENCY AUTHORIZED SIGNATURE REQUIRED Any person signing on behalf of the Participating Entity has been duly authorized by all necessary action of Applicant's governing body.and that the undersigned is authorized to make thi application on Pehalf oft a Participating Entity. Signature: Printed Name: X1/lGC N t' Title: S fC -- Date: 14�� G Complete and sign addendum. Fax to 1-866-527-8873. Oppty Number Sales Code Plastic Type Coupon Code Account Number IL6 04 04.ADDEND.CRDAPP(08/16)