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Home My WebLink About21-0825 Deere & Company C) August 25, 2021 Agenda Bid Item: #5 —Joint Purchasing Cooperative — 2021 Fleet Purchases ($998,822) PURCHASE AGREEMENT THIS AGREEMENT is hereby made and entered into this 25th day of August 42021 by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City") and Deere & Company, a Delaware corporation, (hereinafter referred to as "JOHN DEERE" or"Seller"). NOW,THEREFORE, for and in consideration of the promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged,the parties hereto hereby agree as follows: 1. PURCHASE. City shall purchase, and JOHN DEERE shall sell the goods and/or services described by Attachment A, attached hereto and made a part hereof. 2 TERMS. This agreement shall be subject to the terms and conditions contained herein and as provided by Attachment A, and Sourcewell Grounds Maintenance Agreement 031121-DAC (PG NB CG 70) (hereinafter referred to as "SGMA"), incorporated herein and made a part hereof by reference. 3. LAW/VENUE. This agreement is subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this agreement shall be the Circuit Court of Kane County, Illinois. JOHN DEERE hereby irrevocably consents to the jurisdiction of the Circuit Court of Kane County, Illinois for the enforcement of any rights, the resolution of any disputes and/or for the purposes of any lawsuit brought pursuant to this agreement or the subject matter hereof; and JOHN DEERE agrees that service by first class U.S. mail to Deere & Company, 160 Mine Lake Court, Suite 200, Raleigh, NC 27615, shall constitute effective service. Both parties hereto waive any rights to a jury. 4. NO MODIFICATION.There shall be no modification of this agreement, except in writing and executed with the same formalities as the original. 5. MERGER. This agreement embodies the whole agreement of the parties. There are no promises, terms, conditions or obligations other than those contained herein, and this agreement shall supersede all previous communications, representations or agreements, either verbal, written or implied between the parties hereto. 6. SEVERABILITY.The terms of this agreement shall be severable. In the event any of the terms or the provisions of this agreement are deemed to be void or otherwise unenforceable for any reason,the reminder of this agreement shall remain in full force and effect. 7. COMPLIANCE WITH LAW. Notwithstanding any other provision of this agreement, it is expressly agreed and understood that in connection with the performance of this agreement, JOHN DEERE shall comply with all applicable federal, state, city and other requirements of law, including, but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing, JOHN DEERE hereby certifies,represents and warrants to the City that all of JOHN DEERE'S employees and/or agents who will be providing products and/or services with respect to this agreement shall be legally authorized to work in the United States. JOHN DEERE shall also, at its expense, secure all permits and licenses,pay all charges and fees,and give all notices necessary and incident to the due and lawful prosecution of the work, and/or the products and/or services to be provided for in this agreement. The City shall have the right to audit any records in the possession or control of JOHN DEERE to determine JOHN DEERE'S compliance with the provisions of this section. In the event the City proceeds with such an audit, JOHN DEERE shall make available to the City JOHN DEERE 'S relevant records at no cost to the City. City shall pay any and all costs associated with any such audit. 8. EXECUTION. This agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute one and the same agreement. For the purposes of executing this agreement, any signed copy of this agreement transmitted by fax machine or e-mail shall be treated in all manners and respects as an original document. The signature of any party on a copy of this agreement transmitted by fax machine or e-mail shall be considered for these purposes as original signature and shall have the same legal effect as an original signature. Any such faxed or e-mailed copy of this agreement shall be considered to have the same binding legal effect as an original document. At the request of either party any fax or e-mail copy of this agreement shall be re-executed by the parties in an original form.No party to this agreement shall raise the use of fax machine or e-mail as a defense to this agreement and shall forever waive such defense. 9. CONFLICT. In the event of any conflict between the terms and provisions of this purchase agreement and Attachment A, the terms and provisions of this purchase agreement shall supersede and control. In the event of any conflict between the terms and provisions of this agreement or Attachment A and the SGMA, the terms and provisions of this agreement or Attachment A shall supersede and control. 10 PAYMENT. City shall pay the total sum of$31,366 pursuant to Attachment A within thirty (30) days of delivery or city's receipt of invoice, whichever is later. The aforementioned total sum is inclusive of all freight,shipping and applicable taxes. 11. DELIVERY. JOHN DEERE shall complete delivery of all goods on or before December 31, 2021. 12 LIMITATION OF DAMAGES. In no event shall City be liable for any monetary damages in excess of the purchase price contemplated by this agreement. In no event shall City be liable for any consequential, special or punitive damages, or any damages resulting from loss of profit. 13. TRANSFER OF TITLE/RISK. Transfer of title, and risk of loss shall pass to the City upon delivery of the goods.All transportation and delivery shall be at JOHN DEERE'S sole expense. 14. GOOD FAITH COMPLIANCE. Notwithstanding anything to the contrary herein, the City's good faith compliance with the provisions of the Illinois Freedom of Information Act (5 ILCS 140/1, et seq.) shall not be construed as, and shall not constitute breach of this Agreement. DEERE& COMPANY CITY GIN Tamara Hebert Print Name Richard G. Kozal, City anager _.2aoo"ct. ylll � Attest: Signature Contract Administrator Title City Clerk hl-la FAL.egal Dept\AgreementVohn Deere Purchase Agr-7-27-21.docx 2 O .JOHN DEERE ATTACHMENT A 'OUR CONTRACT. r OUR QUOTE . "OUR HELP REQUESTED . Ensure your equipment arrives with no delay. Issue your Purchase Order or Letter of Intent. To expedite the ordering process, please include the following information in Purchase Order For any questions, please contact: or Letter of Intent: ❑ Shipping address Scott Mann ❑ Billing address Buck Bros., Inc. 14n937 Us Highway 20 Vendor: Deere & Company Hampshire, IL 60140 ❑ 2000 John Deere Run Cary, NC 27513 Tel: 847-683-4440 Mobile Phone: 847-774-8771 Fax: 847-683-4468 ❑ Contract name and/or number Email: scott.mann@buckbrosinc.com ❑ Signature ❑ Tax exempt certificate, if applicable The John Deere Government Sales Team .JOHN DEERE Quote Id: 24989965 ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere&Company Buck Bros., Inc. 2000 John Deere Run 14n937 Us Highway 20 Cary, NC 27513 Hampshire, IL 60140 FED ID: 36-2382580; DUNS#: 60-7690989 847-683-4440 info@buckbrosinc.com Prepared For: ELGIN PARKS & RECREATION DEPART. Proposal For: Delivering Dealer: Quote Prepared By: Scott Mann Scott Mann 847-774-8771 Buck Bros., Inc. scott.mann@buckbrosinc.com 14n937 Us Highway 20 Hampshire, IL 60140 847-683-4440 info@buckbrosinc.com Date: 04 August 2021 Offer Expires: 03 September 2021 Confidential JOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere &Company Buck Bros., Inc. 2000 John Deere Run 14n937 Us Highway 20 Cary, NC 27513 Hampshire, IL 60140 FED ID: 36-2382580; DUNS#: 60-7690989 847-683-4440 info@buckbrosinc.com Quote Summary Prepared For: Delivering Dealer: ELGIN PARKS & RECREATION DEPART. Buck Bros., Inc. 150 DEXTER CT Scott Mann ELGIN, IL 60120 14n937 Us Highway 20 Business: 630-523-2598 Hampshire, IL 60140 Phone: 847-683-4440 Mobile: 847-774-8771 scott.mann@buckbrosinc.com Quote ID: 24989965 Created On: 04 August 2021 Last Modified On: 04 August 2021 Expiration Date: 03 September 2021 Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE GATORTM XUV835M $27,765.33 $23,878.19 X 1 = $23,878.19 HVAC(Model Year 2022) Contract: Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70) Price Effective Date: August 3, 2021 5 cu.ft. Drop Spreader $ 3,849.95 $3,310.96 X 1 = $3,310.96 Contract: Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70) Price Effective Date: August 3, 2021 Spreader Hitch and Display $841.45 $ 723.65 X 1 = $ 723.65 Contract: Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70) Price Effective Date: August 3, 2021 WESTERN 6 impact $ 3,453.20 $3,453.20 X 1 = $3,453.20 Contract: Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70) Price Effective Date: Equipment Total $31,366.00 * Includes Fees and Non-contract items Quote Summary Equipment Total $31,366.00 Salesperson :X Accepted By :X Confidential JOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere&Company Buck Bros., Inc. 2000 John Deere Run 14n937 Us Highway 20 Cary, NC 27513 Hampshire, IL 60140 FED ID: 36-2382580; DUNS#: 60-7690989 847-683-4440 info@buckbrosinc.com Trade In SubTotal $ 31,366.00 Est. Service $0.00 Agreement Tax Total $ 31,366.00 Down Payment (0.00) Rental Applied (0.00) Balance Due $31,366.00 Salesperson :X Accepted By :X Confidential .JOHN DEERE Selling Equipment Quote Id: 24989965 Customer Name: ELGIN PARKS & RECREATION DEPART. ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere&Company Buck Bros., Inc. 2000 John Deere Run 14n937 Us Highway 20 Cary, NC 27513 Hampshire, IL 60140 FED ID: 36-2382580; DUNS#: 60-7690989 847-683-4440 info@buckbrosinc.com JOHN DEERE GATORTM XUV835M HVAC (Model Year 2022) Hours: Suggested List Stock Number: $ 27,765.33 Contract: Sourcewell Grounds Maintenance 031121-DAC Selling Price* (PG NB CG 70) $ 23,878.19 Price Effective Date: August 3, 2021 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 571<3M GATORTM XUV835M HVAC 1 $ 24,099.00 14.00 $ 3,373.86 $20,725.14 $ 20,725.14 (Model Year 2022) Standard Options-Per Unit 001A US/Canada 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 0508 PR-Cab 1 $ -258.00 14.00 $ -36.12 $ -221.88 $ -221.88 1008 Yellow Alloy Wheels Maxxis 1 $ 900.00 14.00 $ 126.00 $ 774.00 $ 774.00 Bighorn Radial Tires 2030 Split Bench Seat-Yellow 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 Vinyl 2350 Park Position in 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 Transmission 2500 Green and Yellow 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 3003 Cargo Box with Spray In 1 $469.00 14.00 $ 65.66 $ 403.34 $403.34 Liner, Brake, and Tail Lights 3101 Cargo Box Power Lift 1 $ 900.00 14.00 $ 126.00 $ 774.00 $ 774.00 4024 OSR-Cab Doors 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 4039 Black Roof with Headliner 1 $ 153.00 14.00 $ 21.42 $ 131.58 $ 131.58 4199 Less Rear Package 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 4201 Front Brush Guard 1 $ 366.00 14.00 $ 51.24 $ 314.76 $ 314.76 6349 Less Winch 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 Standard Options Total $2,530.00 $ 354.20 $2,175.80 $2,175.80 Dealer Attachments/Non-Contract/Open Market BM26477 Rear View Mirror 1 $ 97.37 14.00 $ 13.63 $ 83.74 $ 83.74 BUC10310 Side Mirrors(open station & 1 $ 188.31 14.00 $ 26.36 $ 161.95 $ 161.95 cab doors) BM26185 Beacon Light 1 $ 265.36 14.00 $ 37.15 $ 228.21 $ 228.21 BM26268 Front Attachment Harness 1 $ 138.03 14.00 $ 19.32 $ 118.71 $ 118.71 (dash port) Confidential II ® JOHN DEERE Selling Equipment Quote Id: 24989965 Customer Name: ELGIN PARKS & RECREATION DEPART. ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere&Company Buck Bros., Inc. 2000 John Deere Run 14n937 Us Highway 20 Cary, NC 27513 Hampshire, IL 60140 FED ID: 36-2382580; DUNS#: 60-7690989 847-683-4440 info@buckbrosinc.com BM26739 Rear Cab Attachment 1 $ 74.90 14.00 $ 10.49 $64.41 $ 64.41 Harness BUC10809 Front Attachment Harness 1 $ 174.41 14.00 $ 24.42 $ 149.99 $ 149.99 BUC10608 Front Turn Signal Light Kit 1 $ 87.74 14.00 $ 12.28 $ 75.46 $ 75.46 BUC10804 Backup Alarm 1 $ 110.21 14.00 $ 15.43 $ 94.78 $ 94.78 Dealer Attachments Total $ 1,136.33 $ 159.09 $977.25 $ 977.25 Value Added Services $ 0.00 $ 0.00 $ 0.00 Total 5 cu. ft. Drop Spreader Equipment Notes: Suggested List Hours: $ 3,849.95 Stock Number: Selling Price* Contract: Sourcewell Grounds Maintenance 031121-DAC $ 3,310.96 (PG NB CG 70) Price Effective Date: August 3, 2021 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price LP6991 1 5 cu. ft. Drop Spreader 1 $ 3,849.95 14.00 $ 538.99 $ 3,310.96 $ 3,310.96 Total Selling Price $ 3,849.95 . . Spreader Hitch and Display Equipment Notes: Suggested List Hours: $ 841.45 Stock Number: Selling Price* Contract: Sourcewell Grounds Maintenance 031121-DAC $ 723.65 (PG NB CG 70) Price Effective Date: August 3, 2021 * Price per item - includes Fees and Non-contract items Confidential JOHN DEERE Selling Equipment Quote Id: 24989965 Customer Name: ELGIN PARKS& RECREATION DEPART. ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere &Company Buck Bros., Inc. 2000 John Deere Run 14n937 Us Highway 20 Cary, NC 27513 Hampshire, IL 60140 FED ID: 36-2382580; DUNS#: 60-7690989 847-683-4440 info@buckbrosinc.com Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price LP6990 8 Spreader Hitch and Display 1 $ 841.45 14.00 $ 117.80 $ 723.65 $ 723.65 Total Selling Price $ 841.45 .0 WESTERN 6 impact Equipment Notes: Suggested List Hours: 0 $ 3,453.20 Stock Number: Selling Price* Contract: Sourcewell Grounds Maintenance 031121-DAC $ 3,453.20 (PG NB CG 70) Price Effective Date: * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 84930-whi 6' impact HD straight blade 1 $ 3,003.20 0.00 $ 0.00 $ 3,003.20 $ 3,003.20 snowplow Dealer Attachments/Non-Contract/Open Market 1 setup 1 $ 300.00 0.00 $ 0.00 $ 300.00 $ 300.00 1 Freight 1 $ 150.00 0.00 $ 0.00 $ 150.00 $ 150.00 Dealer Attachments Total $450.00 $ 0.00 $450.00 $450.00 SellingTotal Price $ 3,453.20 $ 0.00 Confidential