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HomeMy WebLinkAbout20-95 Unsigned Resolution No. 20-95 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH GAMETIME C/O CUNNINGHAM RECREATION FOR THE LORDS PARK WEST PLAYGROUND EQUIPMENT REPLACEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with GameTime c/o Cunningham Recreation, for the Lord Park west playground equipment replacement, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: July 8, 2020 Adopted: July 8, 2020 Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk GameTime Go Cunningham Recreation 05/06/2020 PO Box 240981 Quote#151345-01-02 n a� Charlotte,NC 28224 800.438.2780 ooa:Qn BWIO VIAY! 704.525.7356 FAX CUPIAIINGHAAA RECREATION Lords Park Option 2 City of Elgin Ship to Zip 60120 Attn:Greg Hulke 325 Hiawatha Drive Elgin,IL 60120 Phone:847-931-6038 Fax:847-931-5997 hulke_g@cityofelgin.org lemm u• 'x 1 RDU GameTime-PowerScape Modular Unit(per attached drawing) $78,129.00 $78,129.00 (Roto Plastic: 1 (Accent.- 1 (Basic: 1 (HDPE: 1 (Roto Plastic: 1 (Deck:Pvc: 1 (2)26094–Triangular Shroud (1)90713–Frog Slide Puzzle-Gadget Pnl Above Dk (1)81665–Seat And Table For Two (1)90355–Storefront Panel,Below Dk (1)90874-Farm Animals Half Panel ' (4)91209–Climber Entryway-Barrier (1)90504–.4'Single Zip Slide (2)32023–Hex Pod Step(2') (3)32022–Hex Pod Step(1') (1)90256–6'Leaning Wall Climber -- — — �---- (1)91208–Climber Entryway-Guardrail (1)91334–Climber Offset Entryway(Barrier) (1)91529–Twisted Rail Climber 5'6"/6' (2)26142–Single With Step (1)27076–Stretched Trapezoid Overhd-60 Deg _– (1)90033–4'Transfer Platform W/Guardrail (1)90766–Hex Pod (1)80001 –49"Tri Punched Steel Deck i (1)90870–Splitter 8' (1)32065–Trinet(Small) — (1)90716–Color Wheel-Gadget Panel Above Deck (2)90021 –2'-0"Transfer System W/Barrier (4)80000–49"Sq Punched Steel Deck (1)90790–Sloped Funnel Climber Barrier(Dbl) (1)90510–6'Dueling Wave Zip Slide,Std Dk (1)90842–Single Spiral Page 1 of 5 GameTime Go Cunningham Recreation 05/06/2020 PO Box 240981 Quote#151345-01-02 M Charlotte,NC 28224 800.438.2780 nAMA Bu{IO PLAY! 704.525.7356 FAX CUNNIRE-CREATION Lords Park Option 2 n>M U:Mo (1)91523–Ripple Pass (2)G90268–10'Upright,Galv L (2)G90270–12'Upright,Galv (4)90272–14'Upright,Alum . (1)90271 –13'Upright,Alum (1)G90271 –13'Upright,Galv l (4)90270–12'Upright,Alum (2)G90269–11'Upright,Galv (1)90268–10'Upright,Alum (1)178749–Owner's Kit � -- - —_-------- 1 38055 GameTime-Spinning Leaf Seat(Tilted) $744.00 $744.00 j- (Accent: 1[Roto Plastic: 1 i 1 RDU GameTime-PrimeTime Three Bay Swings $7,271.00 $7,271.00 (Basic: 1 (Roto Plastic: 1 (1)12583–Ada Primetime Swing Frame,3 1/2"Od (2)8910–Belt Seat 3 1/2"Od(8910) (1)12584–Ada Primetime Swing Aab,3 1/2"Od (1)8910–Belt Seat 3 1/2"0d(8910) (1)5165–Expression Swing w Adaptive Seat 3 1/2 (1)12584–Ada Primetime Swing Aab,3 1/2"Od (1)5128–Expression Swing 3 1/2"X 8' (1)8696–Encl Seat 3 1/2"(8696) 1 14927 GameTime-NDS Play On Sign Package Page 2 of 5 GameTime Go Cunningham Recreation 05/06/2020 PO Box 240981 Quote#151345-01-02 Charlotte,NC 28224 800.438.2780 Jv\ Doaign Bu9tl RLAYt 704.525.7356 FAX CUNNINGHAM RKREATtOPd Lords Park Option 2 ©ffift gmo 1 20201PRA MISC-IPRA Funding Initiative- Terms and Conditions:Matching funds must be used towards the purchase of a qualified playground structure.Other freestanding play products are available at our best pricing through Omnia Partners. Representatives from IPRA,PlayCore.and GameTime will select qualifying projects to be considered for playground matching funds.Orders must be placed by July 20, 2020 through GameTime's exclusive Illinois representatives.Funding can only be applied to additional GameTime playground equipment purchases and only in conjunction with original purchase. GameTime standard policies and warranties as listed in the 2020 Playground i Design Guide apply.Freight,installation,surfacing,and applicable sales tax are extra and not included as part of the matching funds.To qualify for a 100%matching grant,list price of fthe qualifying playground system must exceed$60,000,and be purchased with a cash with order.Matching funds are subject to rounding rules and may vary based on qualified purchase.For award recipients who wish to bring fitness to their communities,seperate funding will be available for GT Challenge Course with the funding amounts dependant on the course selected.Preconfigured adult fitness packages are also available-apply for up to'$12.500 in funding for preconfigured outdoor fitness packages.Contact your Illinois GameTime representative(Cunningham Recreation)for a list of qualifying outdoor fitness packages. Freestanding playground products available to winners through Omnia Partners.No other offer, discount,or special programs can be used with this funding program.All applications must be validated by the project administrator.GameTime reserves the right to decline any application for a IPRA funding initiative. 1 FWR-I-IG Freenotes-Indigo Flower-(With Ing round Mount Kit) $1,204.00 $1,204.00 11 FWR-Y-IG Freenotes-Yellow Flower–(With Inground Mount Kit) $1,204.00 $1,204.00 t-- '1 LPAD-G- Freenotes-Lilypad Cymbals(Green Cymbals)-nth Steel Inground Mount Kit) $3,505.00 $3,505.00 IG-STL 1— TREE-IG Freenotes-Tenor Tree–nth Inground Mount Kit) $4,880.00 $4,880.00 Contract:OMNIA Sub Total $96,937.00 Discount ($40,435.51) Freight $2,746.69 Comments *Materials only quotation. This pricing does not include any offloading or installation of equipment *Taxes may be applicable or tax exempt certificate will be required at time of purchase. Page 3 of 5 GameTime Go Cunningham Recreation 05/06/2020 PO Box 240981 Quote#151345-01-02 Charlotte,NC 28224 800.438.2780 omian Bu!b PLAY! 704.525.7356 FAX CUP N1NGH\A RECREAMN Lords Park Option 2 GAMETIME -TERMS&CONDITIONS: • PRICING: Pricing is subject to change.Request updated pricing when purchasing from quotes more than 30 days old. • TERMS OF SALE: For equipment&material purchases,Net 30 days from date of invoice for governmental agencies and those with approved credit.All others,full payment for equipment,taxes and freight up front.Balance for services&materials due upon completion or as otherwise negotiated upon credit application review.Pre-payment may be required for equipment orders totaling less than$5,000. Payment by VISA,MasterCard,or AMEX is accepted.Checks should be made payable to Playcore Wisconsin,Inc.d/b/a GameTime unless otherwise directed. • CREDIT APPLICATION:Required for all non-governmental agencies and those entities who have not purchased from GameTime within the previous twelve calendar months. • FINANCE CHARGE:A 1.5%monthly finance charge(or maximum permitted by law)will be added to all invoices over 30 days past due. • CASH WITH ORDER DISCOUNT:Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer(EFT) are eligible for a 3%cash-with-order(CWO)discount. • ORDERS:All orders shall be in writing by purchase order,signed quotation or similar documentation.Purchase orders must be made out to Playcore Wisconsin,Inc.d/b/a GameTime. • FREIGHT CHARGES:Shipments shall be F.O.B.destination. Freight charges prepaid and added separately. • SHIPMENT:Standard Lead time is 4-6 weeks after receipt and acceptance of purchase order,credit application,color selections and approved drawings or submittals. • PACKAGING:All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. • RECEIPT OF GOODS:Customer shall coordinate,receive,unload,inspect and provide written acceptance of shipment.Any damage to packaging or equipment must be noted when signing delivery ticket.If damages are noted,receiver must submit a claim to Cunningham Recreation within 15 Days.Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. RETURNS:Returns are only available on shipments delivered within the last 60 days.A 25%(min.)restocking fee will be deducted from any credit due.Customer is responsible for all packaging&shipping charges.Credit is based on condition of items upon return.All returns must be in unused and merchantable condition.GameTime reserves the right to deduct costs associated with restoring returned goods to merchantable condition.Uprights&custom products cannot be returned. • TAXES:Sales tax is shown as a separate line item when included.A copy of your tax exemption certificate must be submitted at time of order or taxes will be added to your invoice. SUPPLY ONLY: • All items are quoted supply only. • Installation services are not included. • Customer is responsible for coordinating delivery,receipt,unloading,and inventory equipment. • Missing or damaged equipment must be reported within 60 days of delivery. ACCEPTANCE OF QUOTATION: Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. Accepted By(printed): Richard G. Kozal Title: City Manager 171,111 ST: Telephone: 847-931-5590 Fax: 847-931-5610 P.O.Number: Date: July 8, 2020 Cr Clerk Purchase Amount:$59,248.18 SALES TAX EXEMPTION CERTIFICATE#: E9996-0771-07 (PLEASE PROVIDE A COPY OF CERTIFICATE) G Salesperson's Signature Customer Signature Page 4 of 5 GameTime c/o Cunningham Recreation 05/06/2020 PO Box 240981. Quote#151345-01-02 o� Charlotte,NC 28224 800.438.2780 Doaipn 8.0dPLAY! 704.525.7356 FAX CUNdN INGH RECREATION Lords Park Option 2 BILLING INFORMATION: Bill to: City of Elgin Contact: Greg Hulke, Superintendent of Parks and Facilities Address: 150 Dexter Court Address: City,State: Elgin, IL Zip: 60120 Tel: 847-931-6038 Fax: E-mail: hulke_g@cityofelgin.org SHIPPING INFORMATION IF DIFFERENT FROM ABOVE): Ship to: Contact: Address: Address: City,State: Zip: Tel: Fax: E-mail: Page 5 of 5