HomeMy WebLinkAbout20-90 Resolution No. 20-90
RESOLUTION
AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. 1 WITH
HAMPTON, LENZINI AND RENWICK, INC. FOR SUPPLEMENTAL PROFESSIONAL
ENGINEERING SERVICES IN CONNECTION WITH THE 2020 NEIGHBORHOOD
STREET RESURFACING PROGRAM—NORTHEAST NEIGHBORHOOD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5..02.020B(9)the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are.
hereby authorized and directed to execute an.Amendment Agreement No. 1 on behalf of the City
of Elgin with Hampton, Lenzini and Renwick, Inc., for supplemental professional engineering
services in connection with the 2020 Neighborhood Street Resurfacing Program — Northeast
Neighborhood, a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: June 24, 2020
Adopted: June 24, 2020
" Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AMENDMENT AGREEMENT NO. 1
THIS AMENDMENT AGREEMENT No. 1 is hereby made and entered into this 24th day
of June ,2020,by and between the City of Elgin,Illinois, a municipal corporation
(hereinafter referred to as the "CITY"), and Hampton, Lenzini and Renwick, Inc., a Delaware
corporation, authorized to do business in the State of Illinois (hereinafter referred to as
"ENGINEER").
WHEREAS, the CITY and ENGINEER hereto have previously entered into an agreement
dated April 8,2020(hereinafter referred to as "Original Agreement"),wherein the CITY engaged
the ENGINEER to furnish certain professional services in connection with the 2020 Neighborhood
Street Resurfacing Program — Northeast Neighborhood (hereinafter referred to as the
"PROJECT"); and
WHEREAS,the CITY has determined that the proposed scope of the PROJECT should be
further modified to include the additional Supplemental Professional Engineering Services
described herein(hereinafter referred to as "Supplemental Services"); and
WHEREAS,the Original Agreement provides for a maximum payment of$59,309.00;and
WHEREAS,the parties hereto have determined and agree that the total maximum payment
for the SuppplemenW Services described in this Amendment Agreement No. 1 shall be in the
amount of$195,408.00; and
WHEREAS,the changes contemplated by this Amendment Agreement No. 1 are germane
to the Original Agreement as signed; and this Amendment Agreement No. 1 is in the best interests
of CITY and is authorized by law.
NOW,THEREFORE,for and in consideration of the mutual undertakings provided herein,
and other good and valuable consideration,the receipt and sufficiency of which is hereby mutually
acknowledged, the parties hereto agree as follows:
1. The above recitals are incorporated into and made part of this Agreement as if fully recited
herein.
2. Section 1 of the Original Agreement is hereby further amended by adding a new additional
subparagraph D thereto to read as follows:
"D. The ENGINEER shall provide the additional engineering services to
include construction engineering services for the PROJECT as outlined and
described in Attachment A-1, attached hereto and made a part hereof
(hereinafter referred to as the "Additional Supplemental Services"). The
ENGINEER shall perform such Additional Supplemental Services
according to the schedule as set forth in Attachment A-1."
3. That Section 2 of the Original Agreement is hereby further amended by adding the
following to the end of Subparagraph B:
`B. ENGINEER shall provide the Supplemental Services provided for in Amendment
Agreement No. 1 in accordance with the schedule outlined herein and detailed in
Attachment B-1."
4. That Section 4 of the Original Agreement is hereby amended by adding the following
paragraph E and Payment Schedule to read as follows:
"E. For services described in Attachments A-1,C-1,ENGINEER shall be paid at an hourly
rate for the classifications of personnel who perform work on this PROJECT; provided,
however, that ENGINEER shall be paid a total maximum fee not to exceed $195,408.00
for the services to be provided pursuant to this Amendment Agreement No. 1, regardless
of the actual time or actual costs incurred by the ENGINEER unless substantial
modifications and scope of work are authorized in writing by the CITY and approved
pursuant to a further written amendment to this Agreement. For the purposes of
clarification,the total fees to be paid to the ENGINEER pursuant to the Original Agreement
and this Amendment Agreement No. 1 now total $254,717.00.; The detailed basis of the
additional fee associated with Amendment Agreement No. 1 is included in Attachment C-
1 and is based on hourly rates of personnel utilized. The attached Standard Schedule of
Charges in Attachment D-1 will be utilized for this PROJECT."
Pavment Schedule for Supplemental Services
DATE ESTIMATED% ESTIMATED VALUE OF ESTIMATED
COMPLETE WORK COMPLETE INVOICE VALUE
July 30,2020 5% $ 9,770.40 $ 9,770.40
August 30,2020 30% $ 58,622.40 $ 48,852.00
September 30,2020 55% $ 107,474.40 $ 48,852.00
October 30,2002 80% $ 156,326.40 $ 48,852.00
November 30,2020 95% $ 185,637.60 $ 29,311.20
December 30,2020 100% $ 195,408.00 $ 9,770.40
TOTAL 100% $ 195,408.00 I
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5. That except as amended in this Amendment Agreement No. 1 the Original Agreement shall
remain in full force and effect.
6. That in the event of any conflict between the terms of the Original Agreement and the
provisions in this Amendment Agreement No. 1, the provisions of this Amendment
Agreement No. 1 shall control.
IN WITNESS WHEREOF, the undersigned have entered into and executed this
Amendment Agreement No. 1 as of the date and year first written above.
CITY OF EL CONSULT
B � � try:
City Manager Randal G.Newkirk
Its Corporate Secretary
Aft t Attest:
City Clerk Its Executive Assistant
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ATTACHMENT A-1
SCOPE OF SERVICES
Hampton, Lenzini and Renwick; Inc. (HLR) is pleased to submit the following scope of service
for.the 2020 Resurfacing Program. It is understood that the following streets will be included in
the resurfacing program:
o North/ South Streets
o Case Lane From Borden Drive to Corley Dr(Approximately 815 feet)
o East/West Streets
o Leawood Lane from Hunter Drive to Hunter Drive (Approximately 1,800 feet)
o Hecker Drive from Hunter Drive to Hecker Court)(Approximately 1,065 feet)
o Borden Drive from Waverly Drive to Longford Drive(Approximately 2,775 feet)
o Price Drive from Waverly Drive to Stonehurst Drive(Approximately 1,235 feet)
o Sebring Drivc from Waverly Drive to Stonehurst Drive(Approximately 950 feet)
o Sebring Circle from Stonehurst Drive to Sebring Circle(Approximately 2,650 feet)
o Sumac Lane from Bode Road to Sebring Circle (Approximately 240 feet)
• Total Resurfacing Length= 14,305 feet= 2.7 miles
Below is the proposed Scope of Services for the 2020 Elgin Resurfacing Project.
1. Contractor Document.Submittals: HLR will review contractor submittals such as shop
drawings and mix designs and make recommendation to the City on their approval or
rejection.
2. Project Start: HLR will coordinate construction start with the Contractor(s), the City,
local businesses/residents, and any other impacted stakeholders.
3. Project Layout: HLR will layout the project limits and location of improvements prior to
Contractor mobilization for all resurfacing limits, sidewalk replacement, and curb and
gutter replacement.
4. Construction Observation: HLR's Resident Engineer will monitor all work being done
to ensure construction is completed according to the intent of the plans and project
specif cations.
a. Materials Testing: HLR will coordinate materials testing services with a
subconsultant and review all testing reports.
b. Materials Inspection: HLR will collect all material documentation and review to
ensure compliance.
c. Documentation: HLR will complete all necessary documentation on a daily basis.
d. Weekly Reports: HLR will prepare and distribute weekly reports consisting of the
week's work and any anticipated change in project schedule.
e. Contractor/Sub-consultant Submittals: HLR will review all certified payrolls and
invoices to confirm accuracy.
f. Resident Coordination: HLR will update Elgin 311 with project status and includes
coordination with all residents as necessary through the project. Particular attention
will be given to residents with mobility issues.
5. Project Close-out: HLR will ensure the project is closed out in a timely manner and
construction is 100% complete.
a. Punch-list: HLR will prepare the final punch list with City staff, submit to the
contractor, and ensure timely completion of remaining items.
b. As-Builts: HLR will prepare any necessary as-built drawings.
c. Final Documentation: HLR will prepare and submit final pay estimates, review
contractor final invoicing, and submit Final Documentation Packet to the City
6. Follow-Up: HLR will follow up with the City to ensure the project has closed out
successfully and con-firtrn our services are fully completed under the current agreement
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ATTACHMENT B-1
PROJECT SCHEDULE
The following is the anticipated schedule for this project:
• Bid Opening—June 12,2020
• City Council Award—June 24, 2020
• Beginning of Construction—August 3,2020
o Erosion Control and TC&P Setup: 8/3/20
o Saw cutting C&G, SW,Drives& SS Sport Repairs: 8/4/20 to 8/7/20
o Removal of C&G, SW&Drives: 8/5/20 to 9/4/20
o SS Spot Repair: 8/10/20 to 8/21/20
o Installation of C&G, SW &Drives: 8/10/20 to 9/11/20
o HMA Surface Removal: 8/24/20 to 9/11/20
o Aggregate Base Repair: 8/26/20 to 9/16/20
o HMA Binder Course: 8/27/20 to 9/18/20
o Structure Adjustments: 8/28/20 to 9/23/20
o HMA Surface Course: 9/21/20 to 10/9/20
o Landscaping: 10/14/30 to 10/30/20
• Construction Completion—October 30,2020
o Punchlist&Agreement to Final Quantities: 11/2/20 to 11/13/20
• Final Documentation &Closeout— 11/2/20 to 11/20/20
• Job Box Submittal and Project Closeout— 11/26/20
ATTACHMENT C-1
COST BREAKDOWN
Employee Classification
Task Description PR E6 ES E1 T3 SUR SU1R Al Direct Costs Hours Fee
� o 0
j a QA/QC I 16 16 2,960.00
Pro ect Administration and
Pre-Construction Services
Pre-Construction Meeting I 2 8 8 I 18 2,346.00
Kick-Off/Resident Meetings I,. 2 8 8 I 18 2,346 00
M
Construction Notification Letters 2 8 8 2,
8 26 $ 842 00
�. ........_...-- - -- --- ..L. . _ . - -- - - __..__ -- - - - . . _ --. ..�.-
Utility Coordination _ I 2 8 8 I18 $ 2,346.00
Project Setup and Quantity Review __ 2 40 40 I 82 $ 10,250.00
Construction Services
12 16 16 - _I- 44 _$ 3,768.64
Construction Observation/Documentation(13 weeks of 13 520 520 11053 $ 130,845.00
construction with 5-10 hours of overtime per week)
Traffic Control/Site Cleanliness Monitoring y I 26 IV 26 $ 3,952 00
Progress Meetings T„ - .._ 13 13
4,381.00
Stakeholder Coordination I 4 40 I 4_4 $ 6,820.00
QA Material Testing(Rubino Engineering) _— L _ _ _ 5,000.00 L.. 0_ $ 5000 00
Post Construction Services
_.� ._..._._.....
,
Punchlist and Final Inspection I 8 24 I _32_a $ 5,128.00
Final Agreement to Quantities _ _ - I 2 _ 24 - _ .-.._ _ __ _ I 26 $ 4,018.00
As Built Drawings 1 8I 9 _ 1,401.00
Permit Closing and Job Box Submittal _ I 5 40 _ _ _� 45 7,005.00
Total 0 72 767 592 12 16 16 8 $ 5,000.00 1483 $ 195,408.64
ATTACHMENT D-1
EMPLOYEE CLASSIFICATIONS AND RATES
Employee Classification 2020 Rates
PRINCIPAL $220.00
ENGINEER 6 $ 185.00
ENGINEER 5 $ 165.00
ENGINEER 4 $ 155.00
ENGINEER 3 $145.00
ENGINEER 2 $ 115.00
ENGINEER 1 $95.00
STRUCTURAL 2 $200.00
STRUCTURAL 1 $160.00
TECHNICIAN 3 $130.00
TECHNICIAN 2 $110.00
TECHNICIAN 1 $80.00
INTERN(TEMPORARY $50.00
LAND ACQUISITION $ 145.00
SURVEY 2 $ 135.00
SURVEY 1 $ 110.00
ENVIRONMENTAL 2 $ 140.00
ENVIRONMENTAL 1 $95.00
ADMINISTRATION 2 $ 130.00
ADMINISTRATION 1 $75.00
These rates will remain in effect through December 31,2020.In the event our services are required
after that date,we will submit revised rates to be utilized through December 31, 2021.
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