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HomeMy WebLinkAbout20-8 Resolution No. 20-8 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 2 WITH WBK ENGINEERING, LLC FOR SUPPLEMENTAL DESIGN ENGINEERING SERVICES IN CONNECTION WITH THE 2019 RESIDENTIAL RESURFACING CLIFFORD- WING PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute Amendment Agreement No. 2 on behalf of the City of Elgin with WBK Engineering, LLC, for supplemental design engineering services in connection with the 2019 Residential Resurfacing Clifford-Wing Park, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: January 22, 2020 Adopted: January 22, 2020 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk AMENDMENT AGREEMENT No. 2 THIS AMENDMENT AGREEMENT is hereby made and entered into this 22nd day of January , 2020, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as the "City"), and WBK Engineering, LLC an Illinois limited liability corporation(hereinafter referred to as"Engineer"). WHEREAS, the City and Engineer hereto have previously entered into an agreement dated March 6, 2019 wherein the City engaged the Engineer to furnish certain professional services in connection with the 2019 Resurfacing Clifford-Wing Park (hereinafter referred to as "Original Agreement"and the "Project"); and WHEREAS, the Original Agreement provided for a maximum payment of$138,080.50; and WHEREAS, the City and the Engineer entered into Amendment Agreement No. 1 to the original Agreement dated August 28, 2019, to add construction administration and construction engineering activities(hereinafter referred to as"Amendment Agreement No. 1"); and WHEREAS, Amendment Agreement No. 1 was in the amount of$165,607.52; and WHEREAS, the City has determined that the proposed scope of the project should be further modified to include supplemental design engineering activities as hereinafter described (hereinafter referred to as "Supplement Design Engineering Services"); and WHEREAS, this Amendment Agreement No. 2 is in the best interests of the City and is authorized by law. NOW, THEREFORE, for and in consideration of the mutual undertakings as set forth in the Original Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. The above recitals are incorporated into and made a part of this agreement as if fully recited hereby. 2. That Section 1 of the Original Agreement is hereby amended by adding the following additional text at the end of subparagraph B: "The Engineer shall provide Supplemental Design Engineering Services for the Project which includes the acquisition of pavement cores; surveying; development of plans, specifications, and estimates; pavement design, wetland delineation and reporting; federal, state, and county permitting for construction in floodplains; and contract administration ." 3. That Section 1 of the Original Agreement is hereby further amended by adding the following additional text at the end of subparagraph C: "A detailed Scope of Services for the Supplemental Design Engineering Services to be provided pursuant to this Amendment Agreement No. 2 is included in attachment A-2 attached hereto." 4. That Section 2 of the Original Agreement is hereby further amended by adding the following additional text at the end of subparagraph A: "The project schedule is amended to provide that the Supplemental Design Engineering Services to be provided pursuant to Amendment Agreement No. 2 were provided between May 1, 2019 and August 1, 2019." 5. That Section 4 of the Original Agreement is hereby further amended by adding the following additional text at the end of subparagraph A: "For services provided pursuant to Amendment Agreement No. 2 the ENGINEER shall be paid at the hourly rate for the classification of personnel employed on this PROJECT as depicted in Attachment B-2 attached hereto, with the total fee not to exceed $27,152.00, as depicted in Attachment B-2 attached hereto, regardless of the actual costs included by the ENGINEER unless substantial modifications to the scope of services, as depicted in Attachment A-2, attached hereto, are authorized in writing by the CITY ENGINEER and approved by the way of a written amendment to this Agreement signed by the parties. For the purposes of clarification, the amount of the original Agreement was $138,080.50, the amount of Amendment Agreement No. 1 was $165,607.52, and the amount of Amendment Agreement No. 2 is $27,152.00, with the total amount of the Original Agreement, as amended by Amendment Agreement No. 1 and Amendment Agreement No. 2 being the total of$330,840.02." 6. That Section 4 of the Original Agreement is hereby amended by adding the following additional text at the end of the subparagraph C: "All costs for the services to be provided pursuant to Amendment Agreement No. 2 are included in the not to exceed fee $27,152.00 including, but not limited to, direct costs,depicted in Attachment B-2 attached hereto, and the work performed by Rubino Engineering for the amount of$11,000.00.- 7. The changes provided to the Original Agreement, as previously amended by Amendment Agreement No. 1, as provided in this Amendment Agreement No. 2, are germane to the original contract as signed and this Amendment Agreement No. 2 is in the best interests of the City of Elgin and is authorized by law. 8. That except as amended by Amendment Agreement No. 1, and this Amendment Agreement No. 2, the Original Agreement shall remain in full force and effect. 9. That in the event of any conflict between the terms of the Original Agreement, as amended by Amendment Agreement No. 1, and the provisions in this Amendment Agreement No. 2, the provisions of this Amendment Agreement No. 2 shall control. 2 10. This agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute one and the same agreement. For the purposes of executing this agreement, any signed copy of this agreement transmitted by fax machine or e-mail shall be treated in all manners and respects as an original document. The signature of any party on a copy of this agreement transmitted by fax machine or e-mail shall be considered for these purposes as an original signature and shall have the same legal effect as an original signature. Any such faxed or e-mailed copy of this agreement shall be considered to have the same binding legal effect as an original document. At the request of either party any fax or e-mail copy of this agreement shall be re-executed by the parties in an original form. No party to this agreement shall raise the use of fax machine or e-mail as a defense to this agreement and shall forever waive such defense. IN WITNESS WHEREOF, the undersigned have entered into and executed this Amendment Agreement No. 2 as of the date and year first written above. CITY OF ELG ► ENGINEER By: ��``�� t� _ City Manager . Its t resident 4rer't • . h ewe_ At -s • Attest: City Clerk P:\Legal Dept\Agreement\WIRK Amend Agr 2-2019 Residential Rcsurf-Clifford-Owasco-Wing Park-I2-20-19.docx 3 Attachment A-2 Additional Design Engineering services WBK , A ' K project number 6 Change Order engineering Submitted To: City of Elgin Prepared By: WBK Engineering,LLC 116 W. Main Street,Suite 201 St.Charles Illinois 60174 (630)443-7755 Primary Contact: Mike Pubentz Primary Contact: Greg Chismark The following Change Order is applicable to the Proposal dated 05/07/2019 and executed between WBK Engineering, LLC and (mm)1(dd)I(yyyy) City of Elgin for 2019 Clifford-Wing Park Program for $ 138,080.50 • name of client project name original fee Additional Services Task Name: Geotechnical Investigation Deliverable: Additional pavement cores and CCDD documentation to add four alleys to the original scope as well as Belle Avenue. All work to be subcontracted to Rubino Engineering(attached). %5,000.00 Budget for Reimbursable Expenses(Cost Plus 10%): $0 • Total Amount Budgeted For Additional Services Rendered: I $5,000.00 The terms of this Change Order are satisfactory and hereby accepted in accordance with the Schedule of Charges and General Terms& Conditions previously agreed upon in the prior proposal listed above. You are authorized to begin the work as specified. Payments will be made as outlined above. Mike Pubentz May 7,2019 Client Authorization By(Please Print): Signature Date rubina ENGINEERING INC. May 6, 2019 To: Greg Chismark P.E. Re: Proposal - Geotechnical Exploration President/ Municipal Practice Principal Proposed 2019 Road Program WBK Engineering, LLC Additional Samples 116 West Main Street, Suite 201, St. Elgin, Illinois Charles, Illinois 60174 Proposal No. Q19.181g Via email: gchismarkAwbkengineerinq.com Dear Mr. Chismark, Rubino Engineering, Inc. (Rubino) is pleased to submit the following proposal to provide geotechnical engineering services for the above referenced project. Rubino received a request for proposal from Greg Chismark of WBK Engineering, LLC via email on April 20, 2019. PROJECT UNDERSTANDING Rubino understands that the City of Elgin planning to expand their resurfacing program to include: • Alley between Pindar Street and Larence Avenue • Alley between McClure Avenue and Silver Street • Alley between Wilder St and Wing Street • Alley South of Wilder Street • Belle Avenue east of Route 31 Some soils will be excavated as part of the project and therefore CCDD testing is needed. t-lii VIA\ \---i % . ' ' \. wear A" _ licoi . - VI N. 0 s wL � M 1.111 TO ell Na_ ..� =aim ���ms Jams � m� ■E NIIIP \ — -- Wilson MEM__ _ �I 1 1 01 At- - ----- ,Pi ar SI 011170 yIMELEE rill% I4\%44 ♦- 7,2\p‘ _ Lmnnu AYO Rubino Engineering,Inc. •425 Shepard Drive• Elgin,IL 60123• 847-931-1555•847-931-1560(Fax) Proposed 2019 Street Program Additional Samples in Elgin,Illinois May 6,20/9 Rubino Proposal No.Q19.ISIg Page 2 of 12 Information received: • RFP Email from Greg Chismark of WBK Engineering, LLC on April 20, 2019 • Drawing — "Pages from Q19 048g City of Elgin 2019 Street Program for WBK Engineerin...' • Drawing — "1756_001" Prepared by the City of Elgin Should any of the information on which this proposal has been based, including as described above, be inconsistent with the planned construction, Rubino requests to be contacted immediately in order to make any necessary changes to this proposal and scope of work. SCOPE OF SERVICES The following sections outline the scope of services developed based on the information provided by the client and the information listed above in order to provide a geotechnical exploration the planned project. The exploration will be performed in general accordance with both the requested proposal information and Rubino's current understanding of the project. Site Access and Traffic Control Based on current site topography, surface conditions, and project discussions, Rubino anticipates that the project site will be accessible to track-mounted Geoprobe 7822DT drilling equipment and pickup truck. Traffic control will consist of cones and approach signage. Flaggers are not anticipated for this project but can be provided for an additional fee. Boring and Coring Locations The approximate proposed boring locations are shown below. Rubino recommends that the borings be located and surveyed for elevation by others prior to drilling. If the borings cannot be surveyed, Rubino will locate the borings in the field by measuring distances from known, fixed site features. Boring Depths To obtain data to evaluate subsurface conditions within the proposed development/construction areas, Rubino proposes to drill soil borings as specified below. NUMBER OF PAVEMENT CORES DEPTH IBV TESTING WITH SUBBASE (FEET METHOD LOCATION THICKNESS&HAND BEG*) AUGER 2 3 DCP Alley between Pinder St and Larence Ave 2 3 DCP Alley between McClure Ave and Silver St 2 3 DCP -_ Alley y between Wilder St and Wing St _ 2 _ 3 DCP - Alley South of Wilder St 2 3 DCP Belle Aveeast of Route 31 *BEG = below existing grade Rubino Engineering,Inc. Proposed 2019 Street Program Additional Samples in Elgin.Illinois May 6,2019 Rubino Proposal No.Q/9.181g Page 3 of/2 IT: ' --4f- ' i 9 i - brPnre—vi a = , . r will- cC`3.2 1- 0 f A - 1 r 1p , . , 1 . , 7, s \i . �--` 1 ca-35 35 ^C-34 ° -. , ii \ \ • , 4,,,,„.." L ..,. . , A it,ki 4.‘ Ji li Exhibit 1)Alley Core Locations • P i75-'s Emil-T-Irn,-c•_E2 - 'D A ri 2 o ,c CC-38 Exhibit 2) Belle Ave Core Locations DCP and Hand Auger Sampling and Soil Classification Shallow borings will be performed with a hand auger and an insitu strength profile will be obtained with a dynamic cone penetrometer (DCP). Soil classification will be performed by observing the soil on the auger flights. Soil sampling will include grab-sampling off the auger flights. Rubino Engineering,Inc. Proposed 2019 Street Program Additional Samples in Elgin,Illinois May 6,2019 Rubino Proposal No. Q19.181g Page 9 of 12 Completion of Borings Upon completion of drilling,the borings will be backfilled with soil cuttings and capped with asphalt cold patch. Some damage to ground surface may result from the drilling operations near the work areas and along ingress/egress pathways. Rubino will attempt to minimize such damage, but no restoration other than backfilling the soil test borings is included. It should be noted that over time, some settlement may occur in the bore hole. If Rubino is requested to return to the site for the purpose of filling any bore holes that may have settled, additional time and material charges may apply. Laboratory Testing The soil samples obtained during the field exploration program will be transported to the laboratory for classification and a limited number of laboratory tests. The nature and extent of the laboratory testing program is at the discretion of Rubino Engineering, Inc. and will depend upon the subsurface conditions encountered during drilling. Laboratory testing will be performed in accordance with ASTM procedures and may include examination of selected samples to evaluate the soils' index properties and relative strength characteristics. Based on the proposed quantity of soil borings, anticipated depths, and project type, a list of the anticipated laboratory tests are summarized below. LABORATORY TEST ESTIMATED SAMPLE TYPE QUANTITY Atterberg Limits 2 Split spoon, bulk, or Shelby Tube Natural Moisture Content 10 Shelby Tube, Cohesive Samples Organic Content 3 Split spoon, bulk, or Shelby Tube CCDD Testing — LPC 663 Rubino has obtained a "Potential Impacted Property" (PIP) evaluation of the area near the proposed alley improvements. The PIP evaluation indicates further testing is needed for form LPC-663 for Belle Ave, Rubino will perform PID testing on the soil samples and soil analytical testing in general compliance with the IEPA CCDD requirements. Laboratory testing will be at the discretion of the environmental professional based on knowledge of the location of the borings. NUMBER OF DIRECT NUMBER OF 662 OR 663 PUSH AND DEPTH TO ANALYTICAL LOCATION 5 FEET BEG TESTS LPC-663 2 1 Belle Avenue Rubino Engineering,Inc. Proposed 20/9 Street Program Additional Samples in Elgin,Illinois May 6.2019 Rubino Proposal No. QI9 PiIg Page 5 0'12 LPC 663 Testing Scope • PIP Evaluation (Historical & Regulatory) • Soil Analytical Tests (1 total): Volatile Organic Compounds(VOCs), Polynuclear Aromatic Hydrocarbons(PNAs), Resource Conservation Recovery Act(RCRA) Metals, pH 0 TCLP/SPLP RCRA Metal (only if necessary) • P.E. / P.G. Review& Certification (LPC#663) If the analytical testing indicates the soils are contaminated, additional testing and an additional disposal source may be necessary (Composite Non-Hazardous Non-Special Waste Analytical for landfill disposal if necessary). GEO REPORT Upon completion of field and laboratory work, Rubino will prepare a geotechnical engineering report using the collected data. The geo report will include the following: • Summary of client-provided project information and report basis • Overview of encountered subsurface conditions • Overview of field and laboratory tests performed including results • Pavement core photo documentation and thickness with soil description and estimated 1BV at each location. • LPC-663 CCDD Certification, as applicable An electronic copy of the report will be provided. The report will be addressed to WBK Engineering, LLC PROJECT SCHEDULE Rubino proposes to initiate work on this project within 5 working days after receiving written authorization to proceed and we will follow the schedule below in order to complete the project: Task Number of Working Days n Utility clearance and rig mobilization — _ 10 Field work including site layout and drilling 15 Laboratory Testing 10 I Preparation of the Geotechnical Report 10 Project schedules can be affected by weather conditions and changes in scope. If the report needs to be delivered by a specific day, please notify us as soon as possible. Preliminary verbal recommendations can be made to appropriate parties upon completion of the field investigation and laboratory testing. Rubino will need to receive a signed copy of this proposal intact prior to mobilizing the drill rig. Rubino Engineering,Inc. Proposed 20/9 Street Program Additional Samples in Elgin.Illinois May 6,20/9 Rubino Proposal No. Q19.1RIg Page 6 of 12 SPECIAL INSTRUCTIONS Rubino will coordinate contacting the Utility "One-Call" for public utility clearance prior to the start of drilling activities. It is Rubino's experience that this service does not mark the locations of privately owned utilities. This proposal is based on private utility lines and other subsurface appurtenances being located in the field by others prior to our mobilization. FEES Rubino proposes to charge the fee for performance of the outlined scope of services on a lump- sum basis. Based on the scope of services outlined above, the lump-sum fee will be: Setup Layout, Utility locate, PM $ 500.00 lump sum Pavement Pavement Cores, hand auger, Report($220 x 10) $2,200.00 Total CCDD 662 Historical PIP search and pH testing for 662 $750.00 Lump Sum CCDD 663 Rpt Form LPC 663 Research and Reporting: $ 1,000.00 Lump sum CCDD 663 Lab Soil Analytical testing for form 663($550 each x 1): $ 550.00 Total $5,000.00 Grand Total Extras: CCDD j_TCLP/SPLP RCRA Metal $100.00 Per test Traffic Control F/aggers and approach signage: $2,000.00 Per Day CCDD Waste Characterization Consultation $ 1,400.00 Total Please see the attached fee schedule for additional unit rates for services requested after issuing the geotechnical report (drawing / spec review, scope or site layout change, etc.). Scope Limitations Project services do not include a site evaluation to determine the presence or absence of wetlands, hazardous substances, or toxic materials. Rock coring is not included in the scope of this exploration, therefore, the character and continuity of refusal materials, if encountered, can be determined only with a more comprehensive scope of services. Therefore, the borings will be advanced to the depths referenced above, or to refusal, whichever is shallower. Boring, sampling and testing requirements are a function of the subsurface conditions encountered. The proposed lump-sum fee is based on the use of shallow foundations to support the planned construction and the existence of adequate bearing materials being encountered within the proposed boring depths. Should conditions be encountered which require a deepening of borings or additional investigation, Rubino will notify you to discuss modifying the outlined scope of services. Additional work beyond the lump-sum fee will not be performed without your prior authorization. Rubino Engineering,Inc. Proposed 2(119 Street Program Additional Samples in Elgin.Illinois May 6.2(119 Rubino Proposal No.Q19.181g Page 7or12 AUTHORIZATION If this proposal is acceptable to you, Rubino will perform the work in accordance with the attached General Conditions that are incorporated into and made a part of this proposal. Please sign below as notice to proceed and return one copy of this proposal intact to our office. Rubino will proceed with the work upon receipt of authorization. Rubino appreciates the opportunity to offer our services for this project and we look forward to working with your company. Please contact Rubino with questions pertaining to this proposal or requests for additional services. Respectfully submitted, RUBINO ENGINEERING, INC. DiS( ./ // 0 - - - lic14,..'-' ' , 60 i I • I I Michelle A. Lipinski, PE Anthony T`. Tomaras President Project Manager MAL/file Attachments: Proposal Acceptance and Data Sheet Schedule of Services and Fees General Conditions **This is an electronic copy. Hard Copies of this proposal are available upon request. Rubino Engineering,Inc. Proposed 2019 Street Program Additional Samples in Elgin,Illinois Mar 6.2019 Rubino Proposal No. Q19.181g Page 8 o(12 PROPOSAL ACCEPTANCE: AGREED TO, THIS DAY OF , 201 . BY (please print): TITLE: COMPANY: SIGNATURE: PROJECT INFORMATION: 1. Project Name: 2. Project Location: 3. Your Job No: Purchase Order No.: 4. Project Manager: Telephone No.: 5. Site Contact: Telephone No.: 6. Number and Distribution of Reports: ( ) Copies To: ( ) Copies To: Attn: Attn: Email: Email: ( ) Copies To: ( ) Copies To: Attn: Attn: Email: Email: 7. Invoicing Address: Attn: Email: 8. Other Pertinent Information Or Previous Subsurface Information Available: Rubino Engineering,Inc. Proposed 2019 Street Program Additional Samples in Elgin,Illinois Mar 6,2019 Rubino Proposal No.Q19.181g Page 9 of 12 Rubino Engineering, Inc. 2018 Schedule of Geotechnical Services&Fees ENGINEERING Professional and Technical Services for site evaluation,field supervision,analysis of test data and engineering recommendations and consultation: Principal Engineer Per Hour $ 185.00 Project Engineer/Manager Per Hour $ 125.00 Engineering Field Technician/Field Engineer/Field Geologist Per Hour $ 95.00 Administrative Assistant Per Hour $ 65.00 SUBSURFACE EXPLORATION Mobilization and moving of truck-mounted drilling equipment and crew (50-mile radius) Per Trip $ 550.00 All-Terrain Vehicle(ATV)Usage Surcharge Per Day $ 195.00 Boring Layout-Two-man crew(2 hour minimum) Per Hour $ 166.00 Soil Sampling using split-barrel sampler(ASTM D-1586)2.5-foot intervals to 15 feet and 5- foot intervals thereafter, 3-1/4"E.D. HAS: Depth Range Feet Easy Drilling* Hard Drilling** 0-25 $24.50 $27.00 25-50 $26.50 $29.00 50-72 $30.50 $31.00 75- 100 $32.00 $33.50 • Less than 50 blows per foot or a Qp of 4 tsf '"50 blows or more per foot, Qp more than 4 tsf,or strata containing coarse gravel or cobbles Hourly Rate Drilling(difficult or unusual conditions, hard material, boulders, rubble, etc. Per Hour $ 275.00 Thin Wall Tubes(ASTM D-1587) Each $ 50.00 LABORATORY TESTING Moisture Content Test/Visual Classification Each $ 6.00 Atterberg Limits Determination(LL, PL) Each $ 85.00 Combined Hydrometer&Sieve Analysis Each $ 130.00 Sieve Analysis(washed) Each $ 85.00 Unconfined Compression Test, Tube Sample Each $ 35.00 Unconfined Compression Test,with Stress-Strain Curve Each $ 55.00 Density Determination Each $ 15.00 Specific Gravity Determination Each $ 65.00 Organic Content Determination Test(wet combustion) Each $ 25.00 ASTM D698-AASHTO T99(Standard Proctor) Each $ 195.00 ASTM D1557-AASHTO T180(Modified Proctor) Each $ 215.00 One-Dimensional Consolidation Test(ASTM D-2435) Each $ 750.00 pH Testing Each $ 15.00 Triaxial Testing(TXC-CIU)3-Point Envelope Each $ 1,000.00 Rubino Engineering,Inc. Proposed 2019 Street Program Additional Samples in Elgin.Illinois May 6.2019 Rubino Proposal No.Q19.181g Page 10 01'12 FEE REMARKS 1) All fees and services are provided in accordance with the attached Rubino General Conditions. 2) Unit prices/rates are in effect for 12 months from the date of this proposal and are subject to change without notice thereafter. Overtime rates are applicable for services performed in excess of 8 hours per day Monday through Friday, before 8:00 AM or 3) after 5:00 PM, and for all hours worked on Saturdays, Sundays and holidays.The overtime rate is 1.5 times the applicable hourly rate. 4) All rates are billed on a portal-to-portal basis. 5) Standby time due to delays beyond Rubino's control will be charged at the applicable hourly rate. 6) Transportation and per diem are charged at the applicable rates. 7) Rates involving mileage(including transportation, mobilization, vehicle and trip charges)are subject to change based upon increases in the national average gasoline price. 8) A minimum charge of 4 hours applies to field testing and observation services. Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the 9) services are to be performed.Services cancelled without advance and/or inadequate notice will be assessed a minimum charge of 4 hours. 10) For all Rubino services, a project management/engineering review charge will be billed for all reports issued for the scheduling/supervision of personnel and the evaluation/review of data and reports. 11) The minimum billing increment for time is a half hour. 12) A project set-up charge of a minimum of two hours applies to all projects. 13) Professional services rates are exclusive of expert deposition or testimony time. 14) Drilling and field service rates are based on OSHA Level D personnel protection. 15) For sites where drilling is to occur that are not readily accessible to a truck mounted drill rig, rates for rig mobility, site clearing, crew stand-by time, etc.will be charged as applicable. 16) If applicable the prevailing wage fees charged under this agreement will be adjusted if there is any change in the applicable prevailing wage rate established by the Illinois Department of Labor. 17) Services and fees not listed on this schedule may be quoted on request. Rubino Engineering, Inc. project date Rubino Proposal No. Page/!of I2 Client# 1171577 RUBINENG ACORD, CERTIFICATE OF LIABILITY INSURANCE DATE IMNVGD'YVYY) 9/14/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERIS),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder Is an ADDITIONAL INSURED,the pollcylies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder In lieu of such endorsement(s). PRODUCER NAZACT USI Ins Srvcs LLC Euclid Prof 'E,' P e Ekt)630 625-5219 rail,Ne):610 537-4939 (� 2021 Spring Road,Suite 100 EEMAILse. Iaurie.cloninger@usi.com Oak Brook,IL 60523 INSURER(')AFFORDING COVERAGE NAK X 312 442-7200 INSURER A:au tirm crirm•^y 13056 INSURED INSURER B Rubino Engineering,Inc. 425 Shepard Dr INSURER C INSURER D: Elgin,IL 60123 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICES OF INSURANCE LISTED BROW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. 11N EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY Q�P�LAIID�pC�LL__AIMS LTR TYPE OF INSURANCEAGOLIIUSR POUCY NUMBER (rM�4t)D/YYYYI IMM'ODrcrr� UMTI A X COMMERCIAL GENERAL LIABILITY PSB0003777 09/01/2018 09/01/2019 EACH qTOp OCCURRENCEEE $1,000,000 CLAIMS-WOE n OCCUR PREMISES(EaoN[Everce) $1,000,000 MED EXP(An/ore person) $10,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE UMIT APPUES PER'. GENERAL AGGREGATE $2,000,000 POUCY n JJE C n LOC PRODUCTS-COMP/OP AIG $2,000,000 OTHER $ A AUTOMOBLE UABILflY PSA0001881 09/01218 OW01/201� Ea acci0OMBINEDtlen[)SINGLE UMIT 3 1,000,OOO f X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per aCutlert) $ AUTOS ONLY _�AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY (Peraccltlentl $ A _ IRrEREALIAB , LLX OCCUR PSE0002142 09/01/2018 09/01/2019 EACH OCCURRENCE $5,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE s5,000,000 DED RETENTIONS $ A WORKERS COMPENSATION PSW0002789 09/01/2018 09/01/2019 X STASER II IIEN- AND EMPLOYERS'LIABLnY Y/N .L. TUTER ANY PROPRIETOR/PARTNER/EXECUTIVE EEACH ACCIDENT $1,000,000 OFFICERAIEMBER EXCWDED? n N/A Mandatory In NH) E.L.DISEASE-EA EMPLOYEE$1,000,000 tt yyees,Sescnbe uuB& -- OESCPIPTIONOFOPERATICNSOelow EL DISEASE-PCUCY LIMIT $1,000,000 A Professional RDP0033808 09/01/201809/01/2019 $2,000,000 each claim Liability $4,000,000 annual aggr. DESCRIPTION OF OPERATIONS,LOCATIONS;VEHICLES(ACORD 101.Additional Rem arks Schede,may be attached it mon space N required) Professional Liability is written on a'claims made'policy form. THIS CERTIFICATE OF INSURANCE IS INTENDED AS A SPECIMEN COPY ONLY. CERTIFICATE HOLDER CANCELLATION Rubino Engineering, Inc. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORED REPRESENTATNE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Rubino Engineering, Inc. 19-0114 W B K 9 project number Change Order engineering Submitted To: City of Elgin-Engineering Department Prepared By WBK Engineering,LLC 1900 Holmes Road 116 W. Main Street,Suite 201 Elgin, IL 60123 St.Charles Illinois 60174 (630)443-7755 Primary Contact: Mike Pubentz Primary Contact: Greg Chismark The following Change Order is applicable to the Proposal dated 03/06/2019 and executed between WBK Engineering,LLC and vim)i(dd)I(yyyy) City of Elgin for 2019 Resurfacing-Clifford-Wing Park for $ 138,081.00+$5,000.00 name of dent project name original fee Additional Services Task Name: Alleys(Crystal/McClure Area)&Belle Avenue Final Engineering Deliverable: WBK will prepare final construction documents and plans for the 2019 Resurfacing- Clifford-Wing Park project. The scope of work includes the following items: site visit to all locations; ROW survey and determination for Belle Avenue; preparation of final quantities,specifications and exhibits for the Alleys;preparation of final plans,quantities and specifications for Belle Avenue. Please note that the geotechnical investigation for these where covered under a separate supplemental fee. $9,456.00 Budget Task Name: Mabel/Jerusha Drainage Outlet Permitting Deliverable: During the preliminary engineering phase of the project it became apparent that wetlands are present along Mabel and Jerusha within the Fox River floodplain. The scope of work for this task includes a wetland delineation,preparation of a wetland report,the submittal of an application for a USACE regional permit,coordination with KDSWCD and comment response and coordination with the various permitting agencies. Please note that depending on the USACE permit review a submittal to KDSWCD with a potential fee of$1,400.00 may be required. This fee is NOT included in this scope of services since the need for it is unknown at this time. $6,716.00 Budget for Reimbursable Expenses(Cost Plus 10%): Total Amount Budgeted For Additional Services Rendered: $16,172.00 The terms of this Change Order are satisfactory and hereby accepted in accordance with the Schedule of Charges and General Terms& Conditions previously agreed upon in the prior proposal listed above. You are authorized to begin the work as specified. Payments will be made as outlined above. Olge /2,//7 Client Authorization By(Please Print): Sig attire Date Supplemental Services Elgin 2019 Street Program- Supplemental Services Varios Location Route 0 Local Agency City of Elgin *Firm's approved rates on file with (DOT's Section 0 Bureau of Accounting and Auditing: Project 0 Job No. 0 Existing Structure No. 0 Complexity Factor(R) 0.0 Calendar Days 120 Method of Compensation: i Standard Hourly Rate Date: 5/15/2019 Cost Estimate of Consultant's Services in Dollars In-House Element of Work Employee Classification Man- Hourly (MH)x Services by Direct Total Hours Rate Hourly Rate Others Costs (IHDC) 1 Four Alleys(Crystal McClure) _ $ - $ - $0.00 Engineer IV 12.0 $145.00 $1,740.00 $1,740.00 Engineer III 12.0 $119.00 $1,428.00 $1,428.00 2 Belle Avenue $ 720.00 $0.00 $720.00 Engineer IV 14.0 $145.00, $2,030.00 $2,030.00 Engineer III 14.0 $119.00 $1,666.00 . $1,666.00 Engineering Technician III 16.0 $117.00 $1,872.00 $1,872.00 3 Mabel/Jerusha Drainage Outlet $ - $0 00 $0.00 Engineering Technician II 12.0 $93.00 $1,116.00 $1,116.00 ERS III 56.0 $100.00 $5,600.00 $5,600.00 Totals 136.0 $ 15.452.00 $ 720.00 $ - $ 16,172.00 EXHIBIT A Printed on 5/15/20194:41 PM Page 1 of 2 EXH A-HOURLY RATE Route Local Agency City of Elgin Section Project Job No. Existing Structi Description Engineer IV Engineer III Engineering ERS III Sub-Consultant In House Direct Technician III Costs Costs 1 Four Alleys(Crystal McClure) 1.1 No Survey 1.2 Site Visit 2 4 Establish limts identify challenges/conditions for bidding 1.3 Geotech 8 Cores No CCDD 2 1.4 Quantities,Specifications for alley work,exhibits for bid docs 8 8 SUB-TOTAL 24.0 12.0 12.0 $ - $ PERCENT 50% 50% 2 Belle Avenue 2.1 Survey 2 16 $ 720.00 2.2 Site Visit Establish limts identify challenges/conditions for bidding 2 2 2.3 Geotech 2 cores w/ CCDD 2 2.4 Plan and profile sheet,quantities,specifications 8 12 SUB-TOTAL 44.0 14.0 14.0 16.0 720.0 PERCENT 32% 32% 36% 3 Mabel I Jerusha Drainage Outlet 3.1 Wetland Delineation 8 3.2 Wetland Report 8 3.3 USACE Permit Application&Coordination 20 3.4 Wetland Exhibits 4 3.5 T&E 4 3.6 KDSWCD 4 3.7 Comment Response 8 SUB-TOTAL 68.0 56.0 PERCENT 82% TOTALS 136.0 26.0 26.0 16.0 56.0 $ 720.00 $ PERCENT 19% 19% 12% 41% EXHIBIT A Printed on 5/15/20194:41 PM 2 of 2 HOURS BY TASK 19-0114 W B K f project number Change Order engineering Submitted To: City of Elgin-Engineering Department Prepared By: 1NBK Engineering,LLC 1900 Holmes Road 116 W.Main Street,Suite 201 Elgin, IL 60123 St.Charles Illinois 60174 (630)443-7755 Primary Contact Mike Pubentz Primary Contact. Greg Chismark The following Change Order is applicable to the Proposal dated 5/24/19 and executed between WBK Engineering,LLC and (mm)I(dd)I(yyyy) City of Elgin for 2019 Clifford-Wing Park Program for $ 138,080.50+5,000+16,172 name of client • project name original tee Additional Services Task Name: Geotechnical Investigation Deliverable: Additional pavement cores and CCDD documentation for the Wing Park Parking Lot and entrance road. All work to be subcontracted to Rubino Engineering(see attached). $6,000 Budget for Reimbursable Expenses(Cost Plus 10%): $0 Total Amount Budgeted For Additional Services Rendered: $6,000 The terms of this Change Order are satisfactory and hereby accepted in accordance with the Schedule of Charges and General Terms S Conditions previously agreed upon in the prior proposal listed above. You are authorized to begin the work as specified. Payments will be made as outlined above. KK... l0eAr Z . 5/2 4_ Client Authorization y(PleasePrint): Signature ��/ Date rubkic. ENGINEERING INC. May 24, 2019 To: Vince Di Prima, PE, CPESC Re: Proposal - Geotechnical Exploration Construction Services Manager Proposed 2019 Road Program WBK Engineering, LLC Wing Park Parking Lot and Access Road 116 West Main Street, Suite 201, Elgin, Illinois 60123 St. Charles, Illinois 60174 Proposal No. Q19.048g_ADD_2 Via email: vdiprima( wbkengineerinq.com Dear Mr. Prima, Rubino Engineering, Inc. (Rubino) is pleased to submit the following proposal to provide geotechnical engineering services for the above referenced project. Rubino received a request for proposal from Vince Di Prima of WBK Engineering, LLC via email on May 15, 2019. PROJECT UNDERSTANDING Rubino understands that the City of Elgin is planning a resurfacing program along the Wing Park Parking Lot and Access Road. Q J Loo- arta — q (.10 6 \ cw�.eit(c cores Ii kt Cess-sec tio^ (c Z .r .,4-141- _ 1 qF• 4i ---;„•.,"4-44„. .....ter~ - ??.• 1 )1b\:1 \, I IP- .):4) -CI!' * SL 4 tiart. •• .. _ - I . 4 • �.`,i.�►o- - Earth peres S R•.d — Z c.ves Rubino Engineering,Inc. •425 Shepard Drive•Elgin,IL 60123•847-931-1555•847-931-1560(Fax) Proposed Wing Park Parking Lot and Access Road Improvements in Elgin.Illinois May 24.2019 Rubino Proposal No.Q19 048g_ADD_2 Page 2 of 12 Information received: • RFP Email from Vince Di Prima of WBK Engineering, LLC on May 15, 2019. • Drawing — "1916_001" prepared by WBK Engineering, LLC Should any of the information on which this proposal has been based, including as described above, be inconsistent with the planned construction, Rubino requests to be contacted immediately in order to make any necessary changes to this proposal and scope of work. SCOPE OF SERVICES The following sections outline the scope of services developed based on the information provided by the client and the information listed above in order to provide a geotechnical exploration the planned project. The exploration will be performed in general accordance with both the requested proposal information and Rubino's current understanding of the project. Site Access and Traffic Control Based on current site topography, surface conditions, and project discussions, Rubino anticipates that the project site will be accessible to DCP testing with hand auger sampling. Boring Locations The approximate proposed boring locations are shown below. Rubino recommends that the borings be located and surveyed for elevation by others prior to drilling. If the borings cannot be surveyed, Rubino will locate the borings in the field by measuring distances from known, fixed site features. r ...,, : `.--'.:::i 7,--p.. itzlitte,;-1 , re __ .0: . .. If• N ' • "' e • \ - .. • • T.....- e. r ' ' N. ' --:—§:ii.. `�•� _ T•mim#•ssaa i • / • - . OW.!' ' . .. X..r. . . ' P .i • .. - a � r-i i Iwt ', e. "'_ +: i4 fl MO II , e l" \. 404, t Exhibit 1) Approximate coring locations in parking lot Rubino Engineering, Inc. Proposed Wing Park Parking Lot and Access Road Improvements •in Elgin,Illinois May 14,1019 Rubino Proposal No. Q19.(14Xg_ADD_2 Page 3 of 12 A ei 111/, �.� i , .i.• ) : 141 -- 31 - f T1/7 ' I \.,\4161Wh-. " L ""7t ,/ Exhibit 2) Approximate coring locations along access road Boring Depths To obtain data to evaluate subsurface conditions within the proposed development/construction areas, Rubino proposes to drill soil borings as specified below. NUMBER OF CORES WITH SUBBASE DEPTH IBV TESTING METHOD LOCATION THICKNESS AND HAND (FEET BEG*) AUGER 9 3 DCP Parking Lot • 2 3 DCP Access Road *BEG = below existing grade DCP and Hand Auger Sampling and Soil Classification Shallow borings will be performed with a hand auger and an insitu strength profile will be obtained with a dynamic cone penetrometer (DCP). Soil classification will be performed by observing the soil on the auger flights. Soil sampling will include grab-sampling off the auger flights. Completion of Borings Upon completion of drilling, the borings will be backfilled with soil cuttings and capped with asphalt cold patch. Some damage to ground surface may result from the drilling operations near the work areas and along ingress/egress pathways. Rubino will attempt to minimize such damage, but no restoration other than backfilling the soil test borings is included. Rubino Engineering,Inc. Proposed Wing Park Parking Lot and Access Road Improvements in Elgin.Illinois Mar 24.2019 Rubino Proposal No. Q19.048g_ADD_2 Page 4 of 12 It should be noted that over time, some settlement may occur in the bore hole. If Rubino is requested to return to the site for the purpose of filling any bore holes that may have settled, additional time and material charges may apply. Laboratory Testing The soil samples obtained during the field exploration program will be transported to the laboratory for classification and a limited number of laboratory tests. The nature and extent of the laboratory testing program is at the discretion of Rubino Engineering, Inc. and will depend upon the subsurface conditions encountered during drilling. Laboratory testing will be performed in accordance with ASTM procedures and may include examination of selected samples to evaluate the soils' index properties and relative strength characteristics. Based on the proposed quantity of soil borings, anticipated depths, and project type, a list of the anticipated laboratory tests are summarized below. LABORATORY TEST ESTIMATED SAMPLE TYPE QUANTITY Atterberg Limits 1 Hand Auger/Grab Sample Natural Moisture Content 11 _ Hand Auger/Grab Sample Organic Content 3 I Hand Auger/Grab Sample CCDD Sampling The approximate locations of the CCDD sampling locations are shown below. :1414/ A, i. AlZ; . a . N. . - •,,, :.... . , ,-. • , 4 : -. -„,. _ _ c,,,•°: iegorii6k4k\ (.11rh4 ' , .. , . .4.• : I :..., .‘ i.. AN \ 0 _•-• . .. . •. )I0,1fr ' . ' . 7, . i:f.--il 7.;:" ,;1# ...,.. _jii I i�• / c . Ili; _,,,. . I. 4 v. . ,..4..,, . . 4i ay Exhibit 3) Approximate CCDD sampling locations in parking lot Rubino Engineering,Inc. Proposed Wing Park Parking Lot and Access Road Improvements in Elgin.Illinois Mar 24,2019 Rubino Proposal Na.Q19.048g_ADD_2 Page S of 12 CCDD Testing — LPC 663 Only Rubino will obtain a "Potential Impacted Property" (PIP) evaluation of the area near the proposed parking lot and access road. If the PIP evaluation indicates no further testing is needed for form LPC-662, Rubino will composite soil samples from each borehole for soil analytical testing in general compliance with the IEPA CCDD requirements. If the PIP evaluation indicates further testing is needed for form LPC-663, Rubino will subcontract an environmental professional to perform PID testing on the soil samples and soil analytical testing in general compliance with the IEPA CCDD requirements. Laboratory testing will be at the discretion of the environmental professional based on knowledge of the location of the borings. LPC 663 Testing Scope • PIP Evaluation (Historical & Regulatory) • Soil Analytical Tests(3 total): o Benzene, Toluene. Ethylbenzene. and Xylene (BTEX), Polynuclear Aromatic Hydrocarbons (PNAs), Resource Conservation Recovery Act (RCRA) Metals, pH o TCLP/SPLP RCRA Metal (only if necessary) • P.E. /P.G. Review & Certification (LPC#663) If the analytical testing indicates the soils are contaminated, additional testing and an additional disposal source may be necessary (Composite Non-Hazardous Non-Special Waste Analytical for landfill disposal if necessary). GEO REPORT Upon completion of field and laboratory work, Rubino will prepare a geotechnical engineering report using the collected data. The geo report will include the following: • Summary of client-provided project information and report basis • Overview of encountered subsurface conditions • Overview of field and laboratory tests performed including results • Geotechnical recommendations pertaining to: • Subgrade preparation and cut/fill recommendations • Subgrade Stability • Construction considerations, including temporary excavation and construction control of water • LPC-663 CCDD Certification, as applicable An electronic copy of the report will be provided. The report will be addressed to WBK Engineering, LLC Rubino Engineering, Inc. Proposed Wing Park Parking Lot and Access Road Improvements in Elgin,IIlinol.% May 24,2019 Rubino Proposal No. Q19.04ltg_ADD_2 Page 6 of 12 PROJECT SCHEDULE Rubino proposes to initiate work on this project within 5 working days after receiving written authorization to proceed and we will follow the schedule below in order to complete the project: Task Number of Working Days Utility clearance and rig mobilization 10 Field work including site layout and drilling 5 Laboratory Testing 10 Preparation of the Geotechnical Report 10 Project schedules can be affected by weather conditions and changes in scope. If the report needs to be delivered by a specific day, please notify us as soon as possible. Preliminary verbal recommendations can be made to appropriate parties upon completion of the field investigation and laboratory testing. Rubino will need to receive a signed copy of this proposal intact prior to mobilizing the drill rig. SPECIAL INSTRUCTIONS Rubino will coordinate contacting the Utility "One-Call" for public utility clearance prior to the start of drilling activities. It is Rubino's experience that this service does not mark the locations of privately owned utilities. This proposal is based on private utility lines and other subsurface appurtenances being located in the field by others prior to our mobilization. FEES Rubino proposes to charge the fee for performance of the outlined scope of services on a lump- sum basis. Based on the scope of services outlined above, the lump-sum fee will be: Pavement Pavement Cores ($200 x 11) $2,200.00 Total CCDD Field Field Sampling—Geoprobe Direct Push $1,000.00 Lump Sum CCDD 663 Lab Soil Analytical testing for form 663($550 each): $ 1,650.00 Total CCDD 663 Rpt Form LPC 663 and Report: $700.00 Lump Sum Reporting Preparation of the Geotechnical Report $450.00 Lump Sum $6,000.00 Grand Total Extras: CCDD TCLP/SPLP RCRA Metal $100.00 Per test Please see the attached fee schedule for additional unit rates for services requested after issuing the geotechnical report (drawing / spec review, scope or site layout change, etc.). Scope Limitations Project services do not include a site evaluation to determine the presence or absence of wetlands, hazardous substances, or toxic materials. Rubino Engineering, Inc. Proposed Wing Park Parking Lot and Access Road Improvements in Elgin,Illinois May 24,2019 Rubino Proposal No.Q19.048g_ADD_2 Page 7 of 12 Rock coring is not included in the scope of this exploration, therefore, the character and continuity of refusal materials, if encountered, can be determined only with a more comprehensive scope of services. Therefore, the borings will be advanced to the depths referenced above, or to refusal, whichever is shallower. Boring, sampling and testing requirements are a function of the subsurface conditions encountered. The proposed lump-sum fee is based on the use of shallow foundations to support the planned construction and the existence of adequate bearing materials being encountered within the proposed boring depths. Should conditions be encountered which require a deepening of borings or additional investigation, Rubino will notify you to discuss modifying the outlined scope of services. Additional work beyond the lump-sum fee will not be performed without your prior authorization. AUTHORIZATION If this proposal is acceptable to you, Rubino will perform the work in accordance with the attached General Conditions that are incorporated into and made a part of this proposal. Please sign below as notice to proceed and return one copy of this proposal intact to our office. Rubino will proceed with the work upon receipt of authorization. Rubino appreciates the opportunity to offer our services for this project and we look forward to working with your company. Please contact Rubino with questions pertaining to this proposal or requests for additional services. Respectfully submitted, RUBINO ENGINEERING, INC. * / //I4 - - , - ISPOon Michelle A. Lipinski, PE Anthony . Tomaras President Project Manager RUBINO ENGINEERING,INC.IS: AN AASHTO-ACCREDITED LABORATORY IDOT PREQUALIFIED IDOT DBE-CERTIFIED(100%WOMAN-OWNED) MAL/file Attachments: Proposal Acceptance and Data Sheet Schedule of Services and Fees General Conditions **This is an electronic copy. Hard Copies of this proposal are available upon request. Rubino Engineering, Inc. • Proposed Wing Park Parking Loi and access Road lin provenrenrs in Elgin.Illinois May 24.2019 • Rubino Proposal No.QI9.044_41)1)_2 Page 8 of 11 PROPOSAL ACCEPTANCE: M,, AGREED TO, THIS 24}� DAY OF /' a X , 201 . BY (please print): VI bile/mc n� TITLE: (O✓5717- 7%'') 5 f vices /1'll�0- /'_" COMPANY: IN • ' i ': /ill JJ SIGNATURE: w ATG/� PROJECT INFORMATION: ,'1l / 1. Project Name: c2a9 ee 1sur4,lh — C1ig W - Park2. Project Location: t1/?L9 Par-, p Lo% 3. Your Job No: M-0/0- urchase Order No.: 4. Project Manager: Vi 1'LCe ,D11'rinut Telephone No.: eill -9P0-2?zr 5. Site Contact:](4 r) 8&PIRA01 Telephone No.:4.3p— 443-7766 6. Number and Distribution of ports: ( )Copies To: VinCe b17 if ( ) Copies To: 'Jr.4.S4711 n1\4201 Attn: I€ Attn: Email: Vdif'r/ IA WDik-GJ //eU'ifC°ri Email: 62Yl ►v1PW bL `JJnr'+tq ( )Copies To: ( )Copies To: Attn: Attn: Email: Email: 7. Invoicing Address: IA/8k Thee"' /(6 IN, / V, ,St/1 2c / ci-. CC.a.r Ii s 1 I z 66 9.4 Attn: r-,,�r y j�tV(SDIv 1 Email: Qo�av(So✓1 (4W j� elineer??) Cool 8. Other Pertinent Information Or Previous Subsurface Information Available. Rubino Engineering,Inc. Proposed Wing Park Parking Lot and Access Road Improvements in Elgin.Illinois May 24.2019 Rubino Proposal No. Q19.041(g_ADD_2 Page 9.9.1'12 Rubino Engineering, Inc. 2018 Schedule of Geotechnical Services &Fees ENGINEERING Professional and Technical Services for site evaluation, field supervision, analysis of test data and engineering recommendations and consultation: Principal Engineer Per Hour $ 185.00 Project Engineer/Manager Per Hour $ 125.00 Engineering Field Technician/Field Engineer/Field Geologist Per Hour $ 95.00 Administrative Assistant Per Hour $ 65.00 SUBSURFACE EXPLORATION Mobilization and moving of truck-mounted drilling equipment and crew (50-mile radius) Per Trip $ 550.00 All-Terrain Vehicle (ATV) Usage Surcharge Per Day $ 195.00 Boring Layout-Two-man crew(2 hour minimum) Per Hour $ 166.00 Soil Sampling using split-barrel sampler(ASTM D-1586)2.5-foot intervals to 15 feet and 5- foot intervals thereafter, 3-1/4"E.D. HAS: Depth Range Feet Easy Drilling* Hard Drilling** 0-25 $24.50 $27.00 25-50 $26.50 $29.00 50-72 $30.50 $31.00 75- 100 $32.00 $33.50 * Less than 50 blows per foot or a Op of 4 tsf **50 blows or more per foot, Qp more than 4 tsf, or strata containing coarse gravel or cobbles Hourly Rate Drilling (difficult or unusual conditions, hard material, boulders, rubble,etc. Per Hour $ 275.00 Thin Wall Tubes (ASTM D-1587) Each $ 50.00 LABORATORY TESTING Moisture Content Test/Visual Classification Each $ 6.00 Atterberg Limits Determination(LL, PL) Each $ 85.00 Combined Hydrometer& Sieve Analysis Each $ 130.00 Sieve Analysis (washed) Each $ 85.00 Unconfined Compression Test, Tube Sample Each $ 35.00 Unconfined Compression Test, with Stress-Strain Curve Each $ 55.00 Density Determination Each $ 15.00 Specific Gravity Determination Each $ 65.00 Organic Content Determination Test(wet combustion) Each $ 25.00 ASTM D698-AASHTO T99(Standard Proctor) Each $ 195.00 ASTM D1557-AASHTO T180(Modified Proctor) Each $ 215.00 One-Dimensional Consolidation Test(ASTM D-2435) Each $ 750.00 pH Testing Each $ 15.00 Triaxial Testing(TXC-CIU)3-Point Envelope Each $ 1,000.00 Rubino Engineering, Inc. Proposed Wing Park Parking Lot and Access Road Improvements in Elgin.Illinois May 24.2019 Rubino Proposal No. Q/9.048g_ADD_2 Page 10 of 12 FEE REMARKS 1) All fees and services are provided in accordance with the attached Rubino General Conditions. 2) Unit prices/rates are in effect for 12 months from the date of this proposal and are subject to change without notice thereafter. Overtime rates are applicable for services performed in excess of 8 hours per day Monday through Friday, before 8:00 AM or 3) after 5:00 PM, and for all hours worked on Saturdays. Sundays and holidays. The overtime rate is 1.5 times the applicable hourly rate. 4) All rates are billed on a portal-to-portal basis. 5) Standby time due to delays beyond Rubino's control will be charged at the applicable hourly rate. 6) Transportation and per diem are charged at the applicable rates. 7) Rates involving mileage(including transportation, mobilization, vehicle and trip charges)are subject to change based upon increases in the national average gasoline price. 8) A minimum charge of 4 hours applies to field testing and observation services. Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the 9) services are to be performed. Services cancelled without advance and/or inadequate notice will be assessed a minimum charge of 4 hours. 10) For all Rubino services, a project management/engineering review charge will be billed for all reports issued for the scheduling/supervision of personnel and the evaluation/review of data and reports. 11) The minimum billing increment for time is a half hour. 12) A project set-up charge of a minimum of two hours applies to all projects. 13) Professional services rates are exclusive of expert deposition or testimony time. 14) Drilling and field service rates are based on OSHA Level D personnel protection. 15) For sites where drilling is to occur that are not readily accessible to a truck mounted drill rig, rates for rig mobility, site clearing, crew stand-by time, etc.will be charged as applicable. 16) If applicable the prevailing wage fees charged under this agreement will be adjusted if there is any change in the applicable prevailing wage rate established by the Illinois Department of Labor. 17) Services and fees not listed on this schedule may be quoted on request. Rubino Engineering,Inc. Proposed Wing Park Parking Lot and Access Road Improvements in Elgin,Illinois May 24.2019 Rubino Proposal No.Q19.048g_ADD_2 Page 11 of 12 Client#: 1171577 RUBINENG ACORD, CERTIFICATE OF LIABILITY INSURANCE DATE(WOO YYYY) 9/14/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:lithe certificate holder Is an ADDITIONAL INSURED,the policy(les)rust have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTAEACT USI Ins Srvcs LLC Euclid-Prof �Ax 2021 Spring Road,Suite 100 Palk Ext)630 625 219 I wc.No):610 5374939 ADDREBs: Iaurie.d oninger@usi.coon Oak Brook,IL 60523 INSURER(,)AFFOROPIG COVERAGE NAIL a 312 442-7200 _ INSURER A:Ru C�wro 13056 INSURED INSURER B Rubino Engineering,Inc. 425 Shepard Dr INSURER C INSURER D: Elgin,IL 60123 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN(WW1 Bt'prp�PAID �pCLAIMS TYPE OF INSURANCE 'ADDLSUER POLICY NUMBER (MA9D'YYY 1 (N'a'►D84%) LIAti! MIR,SUED A X COMMERCIAL GENERAL LIABILITY PSB0003777 09/012018 09/01/201' EACHpp�q OCCURRENCE $1,000,000 CLAIMS-MADE X occuR PREMISES(Eaoccvrglcel $1,000,000 MED EXP(Ary ore person) S 10,000 PERSONAL 8.'Cm INJURY 51,000,000 GEN'L AGGREGATE LIMIT APPUES PER GENERAL AGGREGATE 52,000,000 POLICY X JECT LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER $ A AUTOMOBLE LIABILITY PSA0001881 09/01/2018 09/01/2019Ea accitlCDMBID SINGLE LIMIT ,f 1,000,000 ( NEonq X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Pe accG0ert) $ X AUB70S ONLY X AUNON-OWNS EDNLY PROPERTY DAMAGE (Per aCCIOenD $ TOO • A UNNRELLA LIAR IX OCCUR PSE0002142 09/01/2018 09/01/2019 EACH OCCURRENCE $5,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE 55,000,000 DED RETENTIONS _ $ A WORKERS COMPENSATION PSW0002789 09/012018 09/01/2019 X STATUTE FORH AND EMPLOYERS'UABLI Y ANYPROPRIETOR/PARTNER/EXECUTIVE V/14 E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCWDED9 N I,N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE 51,000,000 DE SORPTION OF OPERATIONS belay , EL DISEASE-POLICY UMIT 51,000,000 A Professional 1 RDP0033808 09/01/2018 09/01/2019 $2,000,000 each claim 1 Liability $4,000,000 annual aggr. DESCRIPTION OF OPERATIONS,LOCATIONS,VEHICLES(ACORO 101,Addrbonal Rem arks Schedule.mar be etached If more space Is required) Professional Liability is written on a'claims made'policy form. THIS CERTIFICATE OF INSURANCE IS INTENDED AS A SPECIMEN COPY ONLY. CERTIFICATE HOLDER CANCELLATION Rubino Engineering, Inc. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WTH THE POLICY PROVISIONS. AUTHORIZED REPRESENTTATTrvEE ��r fi�ru f ©1988.2015 ACORD CORPORATION.All rights reserved. ACORD 25)2016103) The ACORD name and logo are registered marks of ACORD Rubino Engineering,Inc. Attachment B-2 Supplemental Services Elgin 2019 Street Program- Supplemental Services Varios Location Route 0 Local Agency City of Elgin `Firm's approved rates on file with IDOT's Section 0 Bureau of Accounting and Auditing: Project 0 Job No. 0 Existing Structure No. 0 Complexity Factor(R) 0.0 Calendar Days 120 Method of Compensation: Standard Hourly Rate Date: 5/15/2019 Cost Estimate of Consultant's Services in Dollars In-House Element of Work Employee Classification Man- Hourly (MH)x Services by Direct Total Hours Rate Hourly Rate Others Costs (IHDC) 1 Four Alleys(Crystal McClure) $ - $ - $0.00 Engineer IV 12.0 $145.00 $1,740.00 $1,740.00 Engineer III 12.0 $119.00 $1,428.00 $1,428.00 2 Belle Avenue $ 720.00 $0.00 $720.00 Engineer IV 14.0 $145.00 $2,030.00 $2,030.00 Engineer III 14.0 $119.00 $1,666.00 $1,666.00 Engineering Technician III 16.0 $117.00 $1,872.00 $1,872.00 3 Mabel/Jerusha Drainage Outlet $ - $0.00 $0.00 Engineering Technician II 12.0 _ $93.00 $1,116.00 $1,116.00 ERS III 56 0 $100.00. $5,600.00 $5,600.00 Totals 136 0 $ 15,452.00 $ 720.00 $ - $ 16,172.00 EXHIBIT A Printed on 5/15/20194:41 PM Page 1 of 2 EXH A-HOURLY RATE Route Local Agency City of Elgin Section Project Job No. Existing Struck Description Engineer IV Engineer III Engineering ERS III Sub-Consultant In House Direct Technician III Costs Costs 1 Four Alleys(Crystal McClure) 1.1 No Survey 1.2 Site Visit 2 4 Establish limts identify challenges/conditions for bidding 1.3 Geotech 8 Cores No CCDD 2 1.4 Quantities.Specifications for alley work,exhibits for bid docs 8 8 SUB-TOTAL 24.0 12.0 12.0 $ - $ PERCENT 50% 50% 2 Belle Avenue 2.1 Survey 2 16 $ 720.00 2.2 Site Visit Establish limts identify challenges/conditions for bidding 2 2 2.3 Geotech 2 cores w/ CCDD 2 2.4 Plan and profile sheet,quantities,specifications 8 12 SUB-TOTAL 44.0 14.0 14.0 16.0 720.0 PERCENT 32% 32% 36% 3 Mabel I Jerusha Drainage Outlet 3.1 Wetland Delineation 8 3.2 Wetland Report 8 3.3 USAGE Permit Application&Coordination 20 3.4 Wetland Exhibits 4 3.5 T&E 4 3.6 KDSWCD 4 3.7 Comment Response 8 SUB-TOTAL 68.0 56.0 PERCENT 82% TOTALS 136.0 26.0 26.0 16.0 56.0 $ 720.00 $ PERCENT 19% 19% 12% 41% EXHIBIT A Printed on 5/15/20194:41 PM 2 of 2 HOURS BY TASK