HomeMy WebLinkAbout20-72 Resolution No. 20-72
RESOLUTION
AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 WITH MOTOROLA
SOLUTIONS, INC. FOR MOTOROLA CALLWORKS NEXT GENERATION 911
TELECOMMUNICATIONS SYSTEM
WHEREAS,the City of Elgin has heretofore entered into a contract with Motorola Solutions,
Inc. for Motorola Callworks Next Generation 911 telecommunications system; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Richard G.Kozal,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: May 27, 2020
Adopted: May 27, 2020
Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
City of Egin Change Order
0
` ELGIN,ILLINOIS
PROJECT: Motorola CallWorks Next Generation 9-1-1 Telecommunications System
CHANGE ORDER No. 1
CONTRACT: Motorola CallWorks Next Generation 9-1-1 Telecommunications System
SCOPE: Historically the Emergency Communications Center has used legacy POTS(analog copper wire
based) phone circuits for administrative lines entering the Communications Center. During project
implementation planning meetings, there were some noted pitfalls utilizing this type of phone interface
that would prove to complicate our specific installation.This coupled with the ever increasing costs being
billed by AT&T, who are obsolescing these type of phone circuits, caused a change in phone interface.
We will convert the legacy circuits to digital SIP (Session Initiation Protocol) line and utilize the city's
Mitel SIP phone system, and this will simplify the installation and be the most cost effective solution
moving forward. There were additional equipment eliminations and additions to support environment
consistency to utilize prior infrastructure investments made by the city. This necessitated the removal and
addition of equipment in order to facilitate these design changes, resulting in an overall contract.price
reduction. Due to the issues discovered in the implementation meetings, the circumstances leading to the
need for this change order were not reasonably foreseeable at the time the contract was signed.This change
order is germane to the original contract as signed and is in the best interests of the City of Elgin and is
authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
ORIGINAL CONTRACT AMOUNT: $1,289,715.00
CHANGE ORDER No. 1
Remove equipment required for analog phone circuits, add equipment - $31,427.57
needed for SIP interfaces. Add and remove equipment as needed to
maintain environmental consistency and existing infrastructure. For
detail list see attached detailed change order.
TOTAL FOR CHANGE ORDER NO. 1: SUBTRACT - $31,427.57
PREVIOUS CHANGE ORDER(S): N/A
TOTAL OF PREVIOUS CHANGE ORDERS: N/A
TOTAL REVISED CONTRACT AMOUNT: $1,258,287.43
The original amount of the contract with Motorola Solutions Inc. is $1,289,715.00. Change Order No. I
will decrease the original contract amount by a total of$31,427.57, with that sum representing a 2.17 %
decrease from the original contract amount. The new contract amount, inclusive of all change orders is
$1,258.287.43.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
I '
CHANGE ORDER No. 1
May 27,2020
Agreed to this 27 day of May , 2020.
Recommended by:
Police De
partment
By:
Title: C—h 1 ��" d �O 1 LP�.
Date:
Signature: G�C.
Accepted by:
Motorola Solutions, Inc.
Party of the Second Part(Contractor)
By. Elizabeth Heintzman
Title: Area Sales Manager
Date: 5/8/2020
Signature: �a,ZSL yYtut� `n�t�
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Richard G. Kozal
Title: Citv Manaizer
Date: Ma
Signature:
FALegal Dept\Agreement\Motorola Solutions Services Change Order 1-5-8-20.docx