HomeMy WebLinkAbout20-65 Resolution No. 20-65
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH ELGIN NATIONAL LITTLE
LEAGUE FOR FIELD USAGE AT ELGIN NATIONAL LITTLE LEAGUE
(709 Summit Street)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City.Clerk, be and are hereby
authorized and directed to execute an Agreement on behalf of the City. of Elgin with Elgin
National Little League for field usage at Elgin National Little League located at 709 Summit
Street, a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: May 13, 2020
Adopted: May 13, 2020
Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is hereby made and entered into this 13th day of May
2020 between the CITY OF ELGIN, ILLINOIS, a municipal corporation (hereinafter referred to
as "City"), and Elgin National Little League, an Illinois not-for-profit corporation (hereinafter
referred to as"League").
WHEREAS, City is the owner of property commonly known as Elgin National Little '
League fields located at 709 Summit Street, on which are located playing fields suitable for
activities of League (hereinafter referred to as "Fields"); and
WHEREAS, League desires to continue the use of said playing Fields for its various
activities of organized recreation; and
WHEREAS,it is to the mutual advantage of both parties that there be a clear understanding
of the privileges and responsibilities of each party.
NOW THEREFORE, in consideration of the mutual promises.and covenants contained
herein,the sufficiency of which is hereby mutually acknowledged, the parties hereto hereby agree
as follows:
Section 1. Nothing in this agreement shall divest the City of its ownership or absolute right
of control in and of the various parcels of real estate which may be affected by this agreement.
While certain functions and duties with regard to maintenance of grounds and operation of
activities on the property may be delegated to League by this agreement, it is understood that no
alterations to buildings or grounds shall be made without the express written consent of the City.
Notwithstanding any other provision of this agreement or any other actions of the parties hereto it
is.agreed and understood that the City shall at all times continue to be the absolute owner of the
real estate and maintain sole control of the, Fields and any and all buildings, structures or
improvements existing or to be constructed thereon.
Section 2. League shall have the use of the Fields for its scheduled games. It is understood
that League shall have exclusive use of the fields with proper permits during such scheduled games
and practices as approved by the City pursuant to Section 3 herein, but that said Fields shall be
considered open to the public by Athletic Facility Reservation Permit only at all other times in
accordance with general City park regulations.
Section 3. League shall provide City with complete schedules of its intended use of the
Fields and park facilities for games and practices at least thirty (30) days prior to any scheduled
game or practice. City shall have the right to review said schedule, and said schedule is subject,to
approval of the City, in its sole discretion.
Section 4. Maintenance of.the turf, fences, infields, lights, backstops and structures shall
be the exclusive responsibility and at the sole cost of League. League agrees that the Fields and
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the improvements thereon shall be erected and maintained at all times in a safe and good physical
condition, and in conformance with all requirements of the .Elgin Municipal Code, 1976, as
amended. The City shall have sole discretion regarding the quality of the construction and
maintenance of the Field and the improvements thereon. Upon written notice by the City,through
its Parks and Recreation Department, stating in general terms how and in what manner
maintenance is required; League shall be required to perform such maintenance. If League fails
to do so, then the City shall have the right to perform such maintenance, the entire cost of which
shall be borne solely by League. League covenants and agrees to reimburse the City the full
amount of any such maintenance and/or restoration. League-shall, at its own responsibility and
expense, obtain and keep in effect all licenses, bonds, permits and approvals necessary for the
installation,maintenance and use of the Fields and the improvements thereon.
Section 5. League has provided certain building structures on City owned lands for use as
concession stands,washrooms,meeting and storage facilities. It is understood that these structures
are attached and affixed to the real estate and have thereby become and are the property of the
City. The parties agree that the ownership of these structures rests entirely and exclusively with
the City. It is agreed that the concession and storage facilities shall be for the exclusive occupancy
and use of League during the term of this agreement. Maintenance and repair of washroom
facilities and the aforementioned structures shall be the exclusive responsibility and at the sole
cost of the League. Any and all liability arising out of the negligent or reckless maintenance or
repair of such facilities and structures, or failure to maintain or repair such facilities and structures
shall rest entirely with the League.
Section 6. League has caused to be erected certain light poles and fixtures for the purpose
of lighting the Fields. It is understood and agreed that these lights and poles are attached and
affixed to the real estate and have thereby become and are the property of the City. League agrees
that it is bound by the general rules and ordinances governing the closing times of City Parks,and
that any use of the Fields for night games which may extend beyond the normal closing time of
the park may only be for games previously scheduled, pursuant to Section 3 of this Agreement.
City may grant permission to other groups or organizations to use the light poles and fixtures for
evening and night activities during times which League is not using the fields in cooperation with
Leagues. The League shall replace and otherwise maintain the light poles and fixtures. In the
event that the City,in cooperation with the League,permits other groups or organizations to utilize
the Fields, said other users shall be responsible for any damages and/or repairs resulting from said
other groups' or organizations' use thereof.
Section 7. City shall be responsible for and pay the costs of water service for the structures
and fixtures related to in of the Fields and all costs related to providing and maintaining
gas and electrical service, if charged, to the structures referred to in said Section 5 above.
Section 8. League shall undertake and be responsible-for repairs to buildings and grounds
in order to keep them suitable for League activities. City shall review all repair work before and
after its execution to ensure the need, quality and cost of said repairs. All repairs must conform to
the requirements of all applicable codes as determined by the City in its sole discretion. League
shall bear any and all liability for any failure to maintain such buildings and grounds or for any
negligent or reckless maintenance of such buildings and grounds.
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Section 9. League agrees that no alterations shall be made to any buildings or structures
without the prior express written consent of City.
Section 10. All costs related to the maintenance and repair of fences on the premise shall
be borne exclusively by League in accordance with the provisions of Section 4. League agrees
that no new fence shall be installed, nor any existing fence.modified or relocated, without the
express written consent of City.
Section 11. The parties agree that no alterations to above ground plumbing within the
buildings nor alterations to water or_sewer lines underground shall be undertaken without first
having complete plans for such work reviewed and approved by the City in writing. League agrees
that no such work shall be undertaken without appropriate permits from the City. The cost of
repairs to plumbing within the buildings shall be born exclusively by League. The cost of repairs
to underground water and sewer lines shall be the responsibility of City.
Section 12.. All communications to the City shall be made to the Director of the City's
Parks and Recreation Department or his/her designee, who shall be the liaison for resolution of
any problems related to the administration of this Agreement.
Section 13: It is the intention of the parties to encourage the use of the park facilities to
host post-season League tournament and All-Star tournament play. League agrees to provide City
with notice of the intended use of the park facilities to host such tournaments as soon as practicable
after the determination is made. League further agrees to provide City with complete schedules of
the tournament playas soon as they are available. Use of the park facilities is subject to any prior
scheduled use in the sole discretion of the City. The schedules referenced in this section 13 shall
be subject to the City's review and approval, in its sole discretion.
Section 14. League shall provide reduced or waived registration fees to certain individuals
based on need. The degree and amount of such assistance shall be at League's discretion. League
shall provide such information as may be required by City in an annual end-of-season report,which
report shall include, but not be limited to, information detailing numbers of individuals to whom
reduced program fees or other assistance was provided, the amounts provided by such assistance
and the criteria used to establish which individuals received such scholarship assistance.
Section 15. Outside vendors shall not be allowed on the park premises during scheduled
League games or practices except by the express written consent of League and City, and in
accordance with all applicable ordinances and statutes. City shall have the exclusive right to
authorize outside vendors during any period in which League is not scheduled to use the facilities
pursuant to this agreement or other written agreement with City.
Section 16. League shall be responsible for any League property that is stored or utilized
in the structures or facilities or on site.
Section 17. League shall provide a certificate of insurance evidencing general liability
insurance with limits not less than $1,000,000 per occurrence for bodily injury, personal injury
and property damage. The certificate of insurance shall name the City of Elgin as additional
insured and state the coverage is primary and non-contributory to any insurance carried by the City
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of Elgin.
Section 18. League shall secure and receive signed waivers,which have been approved by
City Legal Department, from all participants and players releasing City of all liabilities prior the
use of the facilities, on an annual basis.
Section 19. League agrees that League shall have all coaches and managers submit to and
pass a criminal history background investigation prior to volunteering with League.
Section 20. This agreement constitutes the sole agreement between the parties hereto.
There are no other agreements, either written, oral, or implied between the parties hereto.
Section 21. This agreement shall be binding upon and inure to the benefit of League and
its successors, but this Agreement cannot be assigned.
.Section 22. This agreement shall terminate on December 31, 2024, unless otherwise
terminated as provided for herein. Either party hereto may terminate this agreement for any or no
reason upon thirty (3 0)days written notice to the other party, or upon an uncured material breach
of this Agreement upon five (5)days written notice.
Section 23. The terms of this agreement shall be severable. In the event any of the terms
or provisions of this agreement are deemed to be void or otherwise unenforceable for any reason,
the remainder of this agreement shall remain in full force and effect.
Section 24. This agreement shall be subject to and governed by the laws of the State of
Illinois. The venue for the resolution of any disputes or the enforcement of any rights arising out
of or in connection with this agreement shall be in the Circuit Court of Kane County, Illinois.
League hereby irrevocably consents to the jurisdiction of the Circuit Court of Kane County,Illinois
for the enforcement of any rights, the resolution of any disputes and/or for the purposes of any
lawsuit brought pursuant to this agreement or the subject matter thereof, and the League agrees
that service by first class U.S. mail to the entity and address provided for herein shall constitute
effective service. League hereby waives any and all rights to a jury
Section 25. This agreement shall- not be construed as constituting a-joint venture,
partnership, employment or other.agency relationship of any kind between the parties hereto.
Section 26. League shall comply with all applicable federal, state and local laws. Failure
to comply with this Section shall constitute a material breach of this agreement, and shall entitle
City to terminate this agreement as provided for herein without penalty to City.
Section 27. League shall be solely and strictly liable for the acts or omissions of League,
its volunteers, officers,members, agents, employees, independent contractors, guests,patrons and .
invitees. To the fullest extent permitted by law,League shall indemnify,defend and hold harmless
the City, its officers, employees, agents, boards and commissions, from and against any and all
suits,claims,causes of action,judgments,costs,attorney's fees,damages,expenses or other relief
on account of injury or damages to persons or property,sustained or claimed to have been sustained
by anyone whosoever, by reason of or arising from the performance of this Agreement or the
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operation, use,possession or occupation of the Field or the improvements thereon, whether such
use is authorized or not, or by reason of or arising from any act or omission of League, its
volunteers, officers, members, agents, employees, guests, patrons, or invitees. League shall pay
for any and all damage to the property of the City, or theft of such property,done or caused by any
such person. In the event of any action against the City,its officials,officers,employees,attorneys,
agents, boards and commissions covered by the foregoing duty to indemnify, defend and hold
harmless, such action shall be defended by legal counsel of City's choosing, the costs of which
shall be paid by League. The provisions of this paragraph shall survive any expiration or
termination of this Agreement.
Section 28. Any grants or other monies provided by the City to the League shall be
expended by the League only and solely for the purposes as prescribed by the City and pursuant
to any further additional rules, restrictions-or regulations as may be imposed by the City with
respect to any such grant or monies. Nothing herein shall require the City to provide the League
any amount of a grant or monies.
Section 29. League shall provide.a seasonal report, in person, to the Parks.and Recreation
Advisory Board in the fall of each year. Said date of presentation shall be determined by the Parks
and Recreation Advisory Board and communicated to League no less than two months in advance.
Section 30. The League covenants and agrees that it will not permit or suffer any lien to
be put upon or arise or accrue against said Premises in favor of any person or persons, individual
or corporate, furnishings either labor or material in any work herein proposed, and the League
further covenants and agrees to hold the City and said Premises free from any and all liens or rights
or claims of lien which may or might arise or accrue under or be based upon any mechanic's lien
law, so called, of the State of Illinois, now in force or hereafter to be enacted. All contracts and
agreements that may be made by the League relating to any work herein proposed, shall expressly
state that the interest of the City in and to said Premises shall be wholly free from and not subject
to any lien or claims of any contractor, subcontractor, mechanic, material man or laborer,whether
based upon any law or regulation of the State of Illinois, or any other authority, now in force or
hereafter to be enacted, and the League also hereby covenants and agrees that it will not enter into
any contract for such work which shall not in express terms contain the aforesaid provision.
Section 31. It is agreed and understood by the parties hereto that no special duties or
obligations to any third party are intended nor shall be deemed or construed to be created by this
agreement. It is further agreed and understood that this agreement is not intended nor shall be
construed to alter, limit, or constitute a waiver of any of the civil immunities afforded the League
and/or the City and/or its officials, officers, employees and/or agents pursuant to the Local
Governmental and Governmental Employees Tort Immunity Act at 745 ILCS 10/1-101 et seq., as
amended, and/or otherwise provided by law, it being agreed that all of the civil immunities set
_forth in such Act, as amended,and/or as otherwise provided by law shall fully apply to any claims
asserted or which might asserted against the League and/or the City and/or its respective officials,
officers, employees and/or agents as a result of this agreement, the League's use,
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operation arldip! maintenance of the P P 40,4P -9
or _Y ion of the poTft5 pursuant W this
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to the contraq in this agreeent, it is agreed and
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understood that no third party beneficiaries are intended -m.0 to be created by
rt qidpd or §bP!l be fonst
the provisionsof this agreement. The proA l-ops of this 5_eCtip
A shill survive any ex i-r-abarl
and/or tprunipap
gp of I.his agreement.
ffeMon-32, This ogypeTnant m -p b P
..e may be qxe_ut@d art qopnte.parts, @Rc J wh4494
ich shall bo an
original and ail of Which 5b.4tt q-Ppoltum! (?I'@ mid tb@ sameagreement, :ForOw ptirpwg of
executing t machine this agre-prnen any 5-igped iqgp 'qW t ranw-aitted. by fax machine or f=
y of flits ..0
mail shall be treated in 0 manners and mp@m as an origirml. document The sign @ of any
-ment. t---- --- atur
PAM, on 4 copy of this aSTpeme
nt tj�4n -.!d by f4x machine or @-mag shall W tgQn5jdP*_ for
5m
'hq5e pPFPQ§@§ as an original signature and
-sprqq legal phfeqt its an on
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signature, Any such faxed or gnmqi1e_O my of this 4gy(wom AM be considered to have the
$04w binding legal cffg-,(:t as qij original dpcpment. request()f p-Ift-T part e-Mail
lit y any fax or
QQPY of this Wq-merl( 5114 be re=executed by the Parties in an
original form. N party to ft
agreement shah raise the use oftax machine or e-mail as a defense to this
@gpoeMe
!nt And shO
fgrevpr witiye§uc defense.
IN WITNE$$ WHEREQF, the Wiry Elgin, Illinois has caused this Asrmmm to be
§iSp @ e .y of
.@d _xpg-uw --'jtY J -F A -d by 1 01 C @
its behalf by its City K0409e .D.d MY 0@5W 0 City 1 rk and
Leave has caused -5 W acid executed this Agme.Om to be.ipw §Ywute __5 behalf by its Rmiden and its
'Vice President both 41 duplicate, the day and year first a ,.vg-Written,
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Manager
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League: :-tz\!4 ell:
name of youth
TAresident
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