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Home My WebLink About20-53i Resolution No. 20-53 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ELGIN AND THE VILLAGE OF BARTLETT FOR THE COSTS ASSOCIATED WITH THE RESURFACING OF LAMBERT LANE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Intergovernmental Agreement on behalf of the City of Elgin with the Village of Bartlett,for the costs associated with the resurfacing of Lambert Lane,a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: April 22, 2020 Adopted: April 22, 2020 Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk RESOLUTION 2020-39-R A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ELGIN AND THE VILLAGE OF BARTLETT FOR THE SETTING AND SHARING OF COSTS FOR THE RESURFACING OF LAMBERT LANE IN BOTH MUNICIPALITIES WHEREAS, the Village of Bartlett and the City of Elgin (collectively known as the "Municipalities") are desirous of participating in the resurfacing of Lambert Lane between both Municipalities which would enhance the health, safety and welfare of both municipalities; and WHEREAS, both Municipalities are provided with Motor Fuel Tax funds from the State of Illinois for repairing of local roads; and WHEREAS, both municipalities concur that a joint resurfacing project for Lambert Lane between the communities would be beneficial as a cost-savings measure; NOW THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Bartlett, Cook, DuPage and Kane Counties, Illinois, as follows: SECTION ONE: The Intergovernmental Agreement Between the City of Elgin and the Village of Bartlett for the Setting and Sharing of Costs for the Resurfacing of Lambert Lane in both municipalities, a true and correct copy of which is attached hereto, be and the same is hereby approved. SECTION TWO: That the Village President and the Village Clerk are hereby authorized and directed to sign and attest, respectively, the Agreement on behalf of the Village of Bartlett. 1 SECTION THREE: SEVERABILITY. The various provisions of this Resolution are to be considered as severable, and of any part or portion of this Resolution shall be held invalid by any Court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of this Resolution. SECTION FOUR: REPEAL OF PRIOR RESOLUTIONS. All prior Ordinances and Resolutions in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency. SECTION FIVE: EFFECTIVE DATE. This Resolution shall be in full force and effect upon passage and approval. ROLL CALL VOTE: AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke NAYS: None ABSENT: None PASSED: April 21 , 2020 APPROVED: April 21 , 2020 Kevin Wallace, Village President ATTEST: Lorna Gile i lage Clerk 2 CERTIFICATION I, the undersigned, do hereby certify that I am the Village Clerk of the Village of Bartlett, Cook, DuPage, and Kane Counties, Illinois, and that the foregoing is a true, complete and exact copy of Resolution 2020-39-R, enacted on April 21 , 2020, and approved on April 21 , 2020, as the same appeared from the official records of the Village of Bartlett. o r n 9 Gil s, ilia g e Clerk ~ P L •� ••. r8 9'� 3 INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ELGIN AND THE VILLAGE OF BARTLETT FOR THE COSTS ASSOCIATED WITH THE RESURFACING OF LAMBERT LANE This Agreement is entered into by and between the Village of Bartlett, a home rule municipal corporation of Cook, DuPage and Kane Counties, Illinois (the "Village"), and the City of Elgin, a home rule municipal corporation of Cook and Kane Counties, Illinois (the "City"), collectively known as the "Municipalities". A. The Municipalities shall approve Motor Fuel Tax (MFT) Resolutions through the Illinois Department of Transportation (IDOT). B. The Municipalities believe it to be in the best interests to have the entire length of Lambert Lane resurfaced from Spaulding Road to Lake Street (US Route 20) (the "Project"). The majority of which is in Bartlett's jurisdiction with the northern portion from Belcourt Lane to Route 20 within Elgin's boundaries. Such portion of Lambert Lane within Elgin boundaries is hereinafter referred to as the "Elgin Portion of Lambert Lane". C. The Project includes removing and replacing asphalt, manhole adjustments and curb and gutter. D. The Village of Bartlett has included the Elgin Portion of Lambert Lane in its bid for its MFT Resurfacing Project 2020 Various Streets and shall select the low and responsive bidder (the contract with such bidder pursuant to such bid is hereinafter referred to as the "Contract"). E. The Village of Bartlett shall oversee the Project and manage the Contract with the Contractor selected as part of its annual MFT Resurfacing Project. Such Village management and oversight shall include, but is not limited to, construction observation, inspections and testing. The Elgin Portion of Lambert Lane shall be resurfaced and improved as provided in the Contract. F. The low responsive bid for the Contract for the entire Village MFT 2020 Resurfacing Project Various Streets is in the amount of $1,650,403.44. Based upon the terms of the bid and the Contract and the quantities for the Elgin Portion of Lambert Lane, the cost to the City for the resurfacing and associated improvements to the Elgin Portion of Lambert Lane pursuant to this Agreement is currently calculated as $66,636.78. The calculation of such cost to the City for the Elgin Portion of Lambert Lane is attached hereto as Attachment A. The City of Elgin shall reimburse the cost of the unit pricing for the section of the Elgin Portion of Lambert Lane being resurfaced within its jurisdiction. The Village will provide the City with copies of the certified payrolls and unit pricing for the materials used. The City shall then reimburse the Village within thirty (30) days of paying the Contractor. The Village shall be responsible for all other costs of the Contract and for the Village MFT 2020 Resurfacing Project Various Streets. G. The Contract and the work performed pursuant thereto shall be in compliance with all applicable requirements of law. H. At the request of the City, the Village shall assign to the City any warranties from the Contactor with respect to the Elgin Portion of Lambert Lane. I. This Agreement is not intended nor shall be construed as creating a partnership, joint venture or employment relationship between the parties. J. Any amendments to this Agreement must be in writing and signed by both parties. K. This Agreement will be binding upon and insure to the benefit of any successor governmental entity which shall assume and perform the duties of either party without the prior written consent of the other party to this Agreement. This Agreement may not be assigned without the written consent of the non-assigning Party. L. The invalidity of any provision of this Agreement will not impair the validity of any other provision. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable, that provision will be deemed severable and the Agreement may be enforced with the provision severed or modified by the court. M. This Agreement will be interpreted and construed in accordance with the laws of the State of Illinois. N. Notices hereunder shall be made to the Manager of the municipality to which the notice is directed by personal service or certified mail, return receipt requested, delivered to the addressee only. IN WITNESS WHEREOF, the parties hereto affixed their hands and seals pursuant to an approving resolution of the corporate authorities of the Villages. VILLAGE OFB ETT CITY OF ELGIN CG Kevin Wallace Dsi6d ptain Village President Mayor Date Date ATTEST: rna Giless Kimberl ewis image Clerk City Clerk _/'�y 0-� - aa- 13 AG Date Date ATTACHMENT A INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ELGIN AND THE VILLAGE OF BARTLETT FOR THE COSTS ASSOCIATED WITH THE RESURFACING OF LAMBERT LANE Elgin Portion of Lambert Lane Estimated Costs based on Contract Quantities Reqd Item No. Items Unit Quantity Unit Price Total Items X 1 1HMA SURF REM,VARIABLE SY 3066 $1.65 $5,058.90 2 2 HMA SURFACE REMOVAL,2" SY 0 $1.65 $0.00 3 3 HMA PART. DEPTH PATCH 3" SY 0 $30.00 $0.00 4 4 PCC DRIVEWAY REM. & REPL. 6" SY 0 $70.04 $0.00 5 5 HMA DRIVE REM. & REPL. SY 0 $30.00 $0.00 X 6 6 BIT. MATLS. (TACK COAT) LBS 5340 $0.10 $534.00 X 7 7 POLY LEV BIN MM N50 IL.-4. 75, N50 TON 249 $85.00 $21,165.00 X 8 8 HMA SURF. CRS. MIX"D" N50-1-1/2" TON 498 $73.00 $36,354.00 9 9 COMBCONCC&G R&RM3:12 FT 0 $26.78 $0.00 10 10 COMBCONCC&G R&RM6:12 FT 0 $28.27 $0.00 11 11 COMBCONCC&G R&RM6:18 FT 0 $30.90 $0.00 12 12 DRAINAGE STRUCTURE ADJ EA 0 $309.00 $0.00 X 13 13 MANHOLE TO BE ADJUSTED EA 4 $515.00 $2,060.00 14 14 PCC SIDEWALK REM. & REPL. SF 0 $7.10 $0.00 15 15 DETECTABLE WARNING PANELS SF 0 $20.60 $0.00 16 16 TOPSOIL AND SOD SY 0 $8.75 $0.00 17 17 TEMPORARY PAVEMENT MARKING FT 0 $1.50 $0.00 X 18 18 THERMOPLASTIC L &S SF 72.8 $4.12 $299.94 X 19 19 THERMOPLASTIC LINE 4" FT 1159 $0.56 $649.04 X 20 20 THERMOPLASTIC LINE 6" FT 576 $0.77 $443.52 X 21 21 THERMOPLASTIC LINE 12" FT 47 $1.54 $72.38 22 22 THERMOPLASTIC LINE 24" FT 0 $4.12 $0.00 23 23 INFORMATION SIGN EA 0 $278.10 $0.00 24 24 TCPHWY.STA. 701501 LS 0 $28,700.00 $0.00 25 25 TCPHWY. STA. 701701 LS 0 $1.03 $0.00 26 26 TCPHWY. STA. 701801 LS 0 $2,060.00 $0.00 27 27 TCPHWY. STA. 701901 LS 0 $1.03 $0.00 Elgin Portion of Lambert Lane Total Estimate= $66,636.78