HomeMy WebLinkAbout20-174Resolution No. 20-174
RESOLUTION
AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 WITH W.E. O'NEIL
CONSTRUCTION FOR THE CIVIC CENTER PLAZA IMPROVEMENTS (BID NO. 20-030)
WHEREAS, the City of Elgin has heretofore entered into a contract with W.E. O'Neil
Construction for civic center plaza improvements (Bid No. 20-030); and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, -be and is hereby authorized and directed to
execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented:: December 16, 2020
Adopted: : December 16, 2020
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
City of Elgin Change Order
40 MAL
ELGIN, ILLINOIS
PROJECT: Civic Center Plaza Improvements
CHANGE ORDER No. 1
CONTRACT: Civic Center Plaza Improvements (Bid No. 20-030)
SCOPE: This change order will amend the contract between the City of Elgin ("City") and W.E. O'Neil
Construction ("Contractor") to provide a revised completion date for the above stated contract subject to
the terms and conditions in this change order. The project was to be completed on November 27, 2020.
The time extension would suspend the project from December 12, 2020, until April 1, 2021 and establish
a revised completion date of June 1, 2021, giving the Contractor two months to complete the remaining
work on the project including landscape planting, establish turf areas, test irrigation and lighting systems,
correct punch list items, complete the commissioning process, and closeout the project per the construction
documents.
Terms and Conditions of Change Order No. 1 include:
• Contractor shall complete by December 11, 2020, all non -landscaping items for the project,
except for the following work items:
■ Hemmens Kiosk reinstallation
■ Gifford sculpture relocation
• Punch list items to be identified by the City
• Contractor shall provide for planting by December 11, 2020, of landscape items identified on
Attachment A-1 ("Plants Guaranteed Revised" list dated November 11, 2020 submitted by
Landscape Construction Corporation) per contract specifications. Substitution of 9 red pointe
maples in place of the skyline honey locusts listed in Attachment A-1, at the locations identified
on the plans. City agrees to begin 12 month warranty for these specific trees upon approved
planting.
• Contractor shall also provide by December 11, 2020, for (1) all turf areas to be graded to eliminate
holes, drop-offs and hazardous conditions; (2) winter seed mix and erosion control blanket (per
MOT specifications) placed on all turf areas; (3) rough grade soil within all non -turf planting
areas; and (3) silt fence placed around all storm water inlets located within soil/turf areas.
• Project is suspended from December 12, 2020, until April 1, 2021, with a revised completion date
of June 1, 2021. Contractor shall resume work on the project on April 1, 2021. All remaining
work for the project, including but not limited to, landscape items, including turf, shall be
completed per specifications by the revised completion date of June 1, 2021.
• Upon project resumption on April 1, 2021, all remaining landscape areas shall be prepared per
contract specifications for planting.
• Perimeter chain link security fence to remain in place and maintained by Contractor through
project completion.
• That as except amended in this Change Order No. 1, the Original Agreement between the City
and the Contractor shall remain in full force and effect.
REASONS FOR CHANGE: The majority of the hardscape items will be constructed this year, but as
the season has progressed the landscape subcontractor has made a recommendation to delay the planting
of some plant items until April, 2021 due to their greater vulnerability to colder temperatures. Approval
of this change order would allow the Contractor to delay planting of some landscape items until
temperature conditions are more favorable to plant survivability which will decrease the possibility of
having to replace plantings after the Plaza opens to the public. The change order is germane to the original
contract as signed and the change order is in the best interests of the City of Elgin and authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The contract is not being amended as to
cost. All costs relating to or arising out of this Change Order No. 1 are the responsibility of the Contactor.
ORIGINAL CONTRACT AMOUNT: $2,050,174
CHANGE ORDER No. 1
Contract Time Extension $0
TOTAL FOR CHANGE ORDER NO. 1: ADD $0
PREVIOUS CHANGE ORDER(S):
None $0
TOTAL OF PREVIOUS CHANGE ORDERS: ADD $0
TOTAL REVISED CONTRACT AMOUNT: $2,050,174
The original amount of the contract with W.E. O'Neil Construction is $2,050,174. Change Order No.1
and previous change orders totaling $0 will increase the original contract amount by a total of $0, that sum
representing 0% percent of the original contract amount. The new contract amount, inclusive of all change
orders is $2,050,174.
EXECUTION: The parties acknowledge and agree that this Change Order No. 1 may also be executed
by electronic signature, which shall be considered as an original signature for all purposes and shall have
the same force and effect as an original signature.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1
December 16, 2020
Agreed to this 16 day of December , 2020.
Recommended by: Public Works
By: Mike Pubentz
Title: Public Works Director
Date: December 7, 2020
Signature:
Accepted by:
W.E. O'Neil Construction
Party of the Second Part (Contractor)
By:
Dez Green
Title:
Project Manager
Date:
Signature:
Approved by.
CITY OF ELGIN
Party of the First Part (Owner)
By: Richard G. Kozal
Title: City Manager
Date: December 16, 2020
Signature: �
Attachment A-1
CID
L.arteiscaipc Construction Corporation
construction maintenance management
November 11, 2020
RE: Elgin Civic Center
PLANTS GUARANTEED REVISED
Qtv. Size
Botanical Name
Common Name
Each
Total
Plantings
9
3"
Gleditsia tri in. 'Skyline'
Skyline Honeylocust
$
500.00
$
4,500.00
17
3"
Ulmus 'Morton Stalwart'
Commendation Elm
$
490.00
$
8,330.00
10
6'
Malus 'Royal Raindrops'
Royal Raindrops Crabapple
$
300.00
$
3,000.00
10
6'
Syringa ret. 'Ivory Silk'
Ivory Silk Jap. Tree Lilac
$
300.00
$
3,000.00
11
36"
Aronia arb. 'Brilliantissima'
Brilliant Red Chokeberry
$
34.00
$
374.00
21
24"
Aronia mel. 'Autumn Magic'
Autumn Magic Black Chokeberry
$
35.00
$
735.00
19
24"
Aronia mel. 'Morton'
Iroquois Black Chokeberry
$
35.00
$
665.00
24
24"
Diervilla 'G2X88544'
Kodiak Orange Honeysuckle
$
40.00
$
960.00
3
24"
Diervilla lonicera
Dwarf Honeysuckle
$
40.00
$
120.00
69
24"
Rhus aromatica 'Gro-Low'
Gro-Low Sumac
$
29.00
$
2,001.00
18
18"
Spiraea bet. 'Tor'
Tor Birchleaf Spirea
$
35.00
$
630.00
29
24"
Spiraea bet. 'Tor'
Tor Birchleaf Spirea
$
35.00
$
1,015.00
5
36"
Viburnu juddii
Judd Viburnum
$
70.00
$
350.00
Total Plantings
$
25,680.00
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