The URL can be used to link to this page

Home My WebLink About20-132 Certified State of Illinois) County of Kane) City of Elgin ) CERTIFICATE OF CITY CLERK I, Kimberly Dewis, DO HEREBY CERTIFY that I am the duly qualified City Clerk of the City of Elgin, in the Counties of Kane and Cook in the State of Illinois, and that as such City Clerk I am the keeper and custodian of the files and records of said City of Elgin and the seal thereof. I DO FURTHER CERTIFY that the attached is a full, true, and correct copy of: RESOLUTION NO. 20-132 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ELGIN AND THE STATE OF ILLINOIS, ACTING BY AND THROUGH ITS DEPARTMENT OF TRANSPORTATION IN CONNECTION WITH THE INSTALLATION OF TRAFFIC SIGNAL IMPROVEMENTS AT IL ROUTE 58 (SUMMIT ST) AND SHADY OAKS DRIVE adopted by the Elgin City Council at its legally convened meeting held on October 28, 2020. In Witness Whereof, I have hereunto set my hand and affixed the corporate seal of the City of Elgin at the said City in the County and State aforesaid this November 10, 2020. • ft,F. , .1 jiisx - 'K ------)2"")-44‘ '4* it,": O G' Kimberl ewis, City Clerk .. 1 K . 4•. ;.*.Tfrili 1t . N��\ � :: J fifer Q ' ton, Deputy City Clerk .......:::.:......:..... (SEAL) Resolution No. 20-132 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ELGIN AND THE STATE OF ILLINOIS, ACTING BY AND THROUGH ITS DEPARTMENT OF TRANSPORTATION IN CONNECTION WITH THE INSTALLATION OF TRAFFIC SIGNAL IMPROVEMENTS AT IL ROUTE 58 (SUMMIT ST) AND SHADY OAKS DRIVE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Intergovernmental Agreement on behalf of the City of Elgin with the State of Illinois,acting by and through its Department of Transportation, in connection with the installation of traffic signal improvements at IL Route 58 (Summit St) and Shady Oaks Drive (to be known as Job Number D-91-548-20, Section 2020-185 SW&TS and Contract No. 62M23,a copy of which is • attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: : October 28, 2020 Adopted: : October 28, 2020 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk Illinois Department of Transportation Office of Highways Project Implementation / Region 1 / District 1 201 West Center Court/Schaumburg, Illinois 60196-1096 RT 1 (C) City of Elgin R)RC-PDYED Executed Agreement for projects 621-179 & 62M72 JAN 0 2021 January 5, 2021 LBY: The Honorable David J. Kaptain Mayor Attention: Ron Rudd City of Elgin 150 Dexter Court Elgin, IL 60120 Dear Mayor Kaptain: Enclosed for your files, please find a completely executed Agreements for safety projects 62M23 along state highways within the City of Elgin. If you have any questions or need additional information, please contact Brenda Kanthaphixay, Agreement Technician at (847) 705-4175. Very truly yours, Lisa E. Heaven-Baum, P.E. Bureau Chief of Traffic Operations By: Daryle Dr P.E. Traffic Programs Engineer Enclosure T r ' . AGREEMENT THIS AGREEMENT entered into this 28th day oQctober 2020A.D., by and.between the STATE OF ILLINOIS, acting by and through its Department of Transportation, hereinafter called the STATE, and the City of Elgin, of the State of Illinois, hereinafter called the CITY. WITNESSETH WHEREAS, the STATE, in order to facilitate the free flow of traffic and insure safety to the motoring public as part of the Highway Safety Improvement Program is desirous of installing new traffic signal at IL Route 58 (Summit St) at Shady Oaks Drive that will consist of emergency vehicle preemption, pedestrian crossing along with ADA compliant curb ramps (to be known as Job Number D-91-548-20, Section 2020-185 SW&TS and Contract No. 62M23 and by performing all other work necessary to complete the improvement in accordance with the plans and specifications; and, WHEREAS, the CITY is desirous of said improvement in that same will be of immediate benefit to the CITY, and permanent in nature; and, WHEREAS, the CITY shares jurisdiction of the following intersection with the STATE at IL Route 58 (Summit St) at Shady Oaks Dr NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to prepare plans and specifications, receive bids, award the contract, furnish engineering inspection during construction, and cause the improvement to be built in accordance with the plans, specifications, and contract. The STATE also agrees to pay all construction and engineering costs subject to reimbursement by the CITY as hereinafter stipulated. 2. The CITY agrees to approve the plans and specifications by letter or resolution prior to the STATE advertising for the work to be performed hereunder. 3. It is mutually agreed that the proportional participation for the construction costs and engineering costs of this improvement shall be as follows: TRAFFIC SIGNAL MODERNIZATION FEDERAL STATE CITY FUNDS FUNDS FUNDS IL Rte 58 (Summit St) at Shady Oaks Drive 90% 5% 5% EMERGENCY VEHICLE INSTALLATION FEDERAL STATE CITY FUNDS FUNDS FUNDS IL Rte 58 (Summit St) at Shady Oaks Drive 0% 0% 100% 4. It is mutually agreed that the estimated construction costs and engineering costs of this improvement are divided as follows: TRAFFIC SIGNAL MODERNIZATION TOTAL FEDERAL STATE CITY Location FUNDS FUNDS FUNDS IL Rte 58 (Summit St) at Shady Oaks Dr $210,000.00 $189,000.00 $10,500.00 $10,500.00 Engineering(15%) $28,350.00 $1,575.50 $1,575.50 TOTAL $217,350.00 $12,075.00 $12,075.001 EMERGENCY VEHICLE RELOCATION TOTAL FEDERAL STATE CITY Location COST FUNDS FUNDS FUNDS IL Rte 58 (Summit St) at Shady Oaks Dr $6,000.00 $0 $0 $6,000.00 Engineering (15%) $0 $0 $900.00 TOTAL $0 $0 $6,900.00 FIBER-OPTIC INTERCONNECT TOTAL FEDERAL STATE CITY Location IL Rte 58 (Summit St) from Shady COST FUNDS FUNDS FUNDS Oaks Dr to Waverly Drive $30,000.00 $27,000.00 $3,000.00 $0 Engineering (15%) $4,050.00 $450.00 $0 TOTAL $31, 050.00 $3,450.00 $0 5. It is mutually agreed that the CITY will reimburse the STATE in an amount equal to the CITY'S share of the actual cost as determined in accordance with Item #4 above. It is mutually agreed that upon award of the contract for this improvement, the CITY will pay to the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to the CITY, an amount equal to 80% of its obligation incurred under this Agreement, and will pay to the said Department the remainder of its obligation (including any non-participating costs for FA projects) in a lump sum, upon completion of the project based upon final costs. 6. Upon acceptance by the Department of Transportation of the traffic signal improvement included herein, the financial responsibility for maintenance and electrical energy for the operation of the traffic signal shall become a part of the current Master Agreement executed between the City of Elgin and the Department of Transportation for the term of which began July 1, 2011. 7. The actual maintenance will be performed by the STATE with its own forces or through an ongoing contractual agreement. 8. Payment by the STATE of any or all of its share of maintenance and energy costs is contingent upon the STATE receiving adequate funds in its annual appropriation. 9. The STATE retains the right to control the sequence of timing on the traffic signals. 10. The STATE will be responsible for maintenance of lane line and median line markings. The CITY will be responsible for maintenance of crosswalk and stop line markings under their jurisdiction. 11. The CITY agrees to exercise its franchise right to cause private utilities to be relocated at no expense to the STATE. 12. This agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. City of Elgin By: r Date: October 28, 2020 ATT ST: Clerk STATE OF ILLINOIS DEPARTM T OF TRANSPOR TIO By: c Anth ny J. , P.E. Region One Engineer Date: PLAN APPROVAL WHEREAS, in order to facilitate the improvement at the intersection of IL Rte 58(Summit St)at Shady Oaks Drive, the City of Elgin hereby approves to that portion of the plans and specifications relative to the City's financial obligations described herein prior to the STATE'S advertising for the proposed traffic signal improvements at said intersection above. APPROVED: By: Z zj City Engineer Date: October 28, 2020 ATTEST: erk I �