HomeMy WebLinkAbout20-106 Resolution No. 20-106
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH R.K. JOHNSON &
ASSOCIATES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE
COMBINED SEWER OVERFLOW NATIONAL POLLUTION DISCHARGE ELIMINATION
SYSTEM PERMIT COMPLIANCE PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020139 the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interests
of the city; and
BE IT FURTHER.RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with R.K.
Johnson & Associates, Inc., for professional services in connection with the combined sewer
overflow national pollution discharge elimination system permit compliance project, a copy of
which is attached hereto and made apart hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: August 12, 2020
Adopted: August 12, 2020
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 12th day of August, 2020, by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as
"CITY") and R.K. Johnson & Associates, Inc., an Illinois corporation (hereinafter referred to as
'`ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with Combined Sewer Overflow National Pollution Discharge
Elimination System Permit Compliance Project (hereinafter referred to as the PROJECT): and
WHEREAS, the ENGINEER represents that he is in compliance with Illinois
Statutes relating to professional registration of individuals and has the necessary expertise and
experience to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the
ENGINEER that the CITY does hereby retain the ENGINEER for and in consideration of the
mutual promises and covenants contained herein, the sufficiency of which is hereby
acknowledged to act for and represent it in the engineering matters involved in the PROJECT
as described herein, subject to the following terms and conditions and stipulations:to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Water Director of
the CITY, herein after referred to as the "DIRECTOR".
B. The ENGINEER shall provide assistance to coordinate with the IEPA on the
renewal process, to develop/revise and implement programs and record keeping
systems to insure compliance with the permit, to complete field inspections of
manholes and miscellaneous structures in the sanitary and combined sewer
systems,to complete/update the maintenance management system data base for the
sanitary and combined sewer systems and to input data and correct/update mapping
to reflect current growth and corrections of existing data/mapping for the sanitary
and combined sewer systems.
C. A detailed Scope of Services is attached hereto as Attachment A.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
a. General Permit Compliance: August 2020—July 2021
b. Renewal of NPDES Permit No. IL 0070505: Complete by 12/31/2020
c. System and Database Management: August 2020-July 2021
d. Field Inspection and Surveying: August 2020—June 2021
e. Discharge Monitoring Report: August 2020—July 2021
f. Project Coordination: To be determined*
*Note: Coordination with City Sewer Separation Project will be completed on a "as needed"
basis. Therefore, the timeline for the coordination work will be based on the schedule of the
Sewer Separation Design Project rather than the NPDES Permit Compliance Project.
B. A detailed project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted monthly
as a component of the Status Report described in C below.
C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to
the project schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including, but not limited
to, reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY
upon request of the DIRECTOR; provided, however, that the ENGINEER may retain
copies of such work product for its records. ENGINEER'S execution of this Agreement
shall constitute ENGINEER'S conveyance and assignment of all right, title and interest,
including-but not limited to any copyright interest, by the ENGINEER to the CITY of all
such work product prepared by the ENGINEER pursuant to this Agreement. The CITY
shall have the right either on its own or through such other engineers as determined by the
CITY to utilize and/or amend such work product. Any such amendment to such work
product shall be at the sole risk of the CITY. Such work product is not intended or
represented to be suitable for reuse by the CITY on any extension to the PROJECT or on
any other project, and such reuse shall be at the sole risk of the CITY without liability or
legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A. For services provided the ENGINEER shall be paid at the direct hourly rate of
personnel employed-on this PROJECT based on the rate schedule Attachment C,
with the total fee not to exceed $88,900..00 regardless of the actual costs incurred
by the ENGINEER unless substantial modifications to the scope of the work are
authorized in writing by the DIRECTOR and approved by way of written
amendment to this Agreement.
B. Reimbursable expenses are listed in Attachment C and are included within the total
fee amount not to exceed $88,900.00 referred to in Section 4A hereof.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the DIRECTOR.
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Estimated Schedule of Progress Payments
August 2020—4%
September 2020—5%
October 2020— 7%
November 2020—9%
December 2020— 13%
January 2021 — 12%
February 2021 — 12%
March 2021 — 12%
April 2021 — 7%
May 2021 —6%
June 2021 — 7%
July 2021 —6%
A detailed Project Schedule for the Agreement term has been included as Attachment B
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports (2C above) will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY
to inspect and audit all data and records of the ENGINEER for work done under
this Agreement. The ENGINEER shall make these records available at reasonable
times during the Agreement period, and for a year after termination of this
Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement at
any time upon fifteen (15) days prior written notice to the ENGINEER. In the event that
this Agreement is so terminated, the ENGINEER shall be paid for services actually
performed and reimbursable expenses actually incurred prior to termination, except that
reimbursement shall not exceed the task amounts set forth under Paragraph 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to
proceed and, unless terminated for cause or pursuant to Article 6, shall be deemed
concluded on the date the CITY determines that all of the ENGINEER's work under this
Agreement is completed. A determination of completion shall not constitute a waiver of
any rights or claims which the CITY may have or thereafter acquire with respect to any
term or provision of the Agreement.
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8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action
taken by the CITY, the ENGINEER shall give written notice of his claim within 15 days
after occurrence of such action. No claim for additional compensation shall be valid unless
so made. Any changes in the ENGINEER's fee shall be valid only to the extent that such
changes are included in writing signed by the CITY and the ENGINEER. Regardless of
the decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work
required under this Agreement as determined by the DIRECTOR shall proceed without
interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition, if either party, by reason of any default, fails within fifteen (15)days after
notice thereof by the other party to comply with the conditions of the Agreement,the other
party may terminate this Agreement. Notwithstanding the foregoing, or anything else to
the contrary in this Agreement, with the sole exception of an action to recover the monies
the CITY has agreed to pay to the ENGINEER pursuant to Paragraph 4 hereof no action
shall be commenced by the ENGINEER against the CITY for monetary damages.
ENGINEER hereby further waives any and all claims or rights to interest on money
claimed.to be due pursuant to this Agreement,and waives any and all such rights to interest
which it claims it may otherwise be entitled pursuant to law, including, but not limited to,
the Local Government Prompt Payment Act (50 ILCS 501/1, et seq.), as amended, or the
Illinois Interest Act(815 ILCS 205/1,etseq.),as amended. The parties hereto further agree
that any action by the ENGINEER arising out of this Agreement must be filed within one
year of the date the alleged cause of action arose or the same will be time-barred. The
provisions of this paragraph shall survive any expiration, completion and/or termination of
this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify, defend
and hold harmless the CITY, its officers, employees,agents, boards and commissions from
and against any and all claims, suits,judgments, costs, attorneys fees, damages or other
relief, including but not limited to workers compensation claims, in any way resulting from
or arising out of negligent actions or omissions of the ENGINEER in connection herewith,
including negligence or omissions of employees or agents of the ENGINEER arising out
of the performance of this Agreement. In the event of any action against the CITY, its
officers, employees, agents, boards or commissions, covered by the foregoing duty to
indemnify, defend and hold harmless such action shall be defended by legal counsel of the
CITY's choosing. The provisions of this paragraph shall survive any expiration and/or
termination of this Agreement.
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11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally
or held contractually liable under any term or provision of this Agreement or because of
their execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and maintain
in effect, during the term of this Agreement, a policy of comprehensive general
liability insurance with limits of at least$1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty (30) days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled '`Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. There shall be no endorsement
or modification of this insurance to make it excess over other available insurance,
alternatively, if the insurance states that it is excess or prorated, it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of
not less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional
Liability Insurance Covering claims resulting from error, omissions or negligent
acts with a combined single limit of not less than $1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be modified or terminated without thirty
(30) days prior written notice to the DIRECTOR.
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13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
.The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the construction, unless specifically
identified in the Scope of Services.
14. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there shall be
no discrimination against any employee or applicant for employment because of sex, age,
race, color, creed, national origin, marital status, of the presence of any sensory, mental or
physical handicap, unless based upon a bona fide occupational qualification, and this
requirement shall apply to, but not be limited to, the following: employment advertising,
layoff or termination, rates of pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex,race, color, creed, national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory, mental or physical handicap. Any violation
of this provision shall be considered a violation of a material provision of this Agreement
and shall be grounds for cancellation,termination or suspension, in whole or in part, of the
Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors
and the assigns of the parties hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions
and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY
with respect to each and every item,condition and other provision hereof to the same extent
that the ENGINEER would have been obligated if it had done the work itself and no
assignment, delegation or subcontract had been made. Any proposed subcontractor shall
require the CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
.This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
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18. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement, nor shall they be construed to affect
in any manner the terms and provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed, modified,discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations
or warranties shall be binding upon the other party unless expressed in writing herein or in
a duly executed amendment hereof or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois. Venue for the resolution of any disputes
or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court
of Kane County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any
work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a
result of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute
regarding bid rigging.
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25. SEXUAL HARASSMENT
As a condition of this contract. the ENGINEER shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law--
C.
aw:C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human
Rights upon request 775 ILCS 5/2-105.
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance
Abuse Prevention Public Works Project Act.at 820 ILCS 265/1 et seq. A copy of such
policy shall be provided to the City's Assistant City Manager prior to the entry into and
execution of this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR
and to other participants which may affect cost or time of completion, shall be made or
confirmed in writing. The DIRECTOR may also require other recommendations and
communications by the ENGINEER be made or confirmed in writing.
28. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY: B. As to Engineer .
Eric Weiss, P.E. Nicholas Becker, P.E.
Water Director R.K. Johnson & Associates
City of Elgin Loves Park, Illinois 61 111
150 Dexter Court
Elgin, Illinois 60120-5555
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29. EXECUTION
This agreement may be executed in counterparts, each of which shall be an original and all of
which shall constitute one and the same agreement For the purposes of executing this agreement,
any signed copy of this agreement transmitted by fax machine or e-mail shall be treated in all
manners and respects as an original document. The signature of any party on a copy of this
agreement transmitted by fax machine or e-mail shall be considered for these purposes as an .
original signature and shall have the same legal effect as an original signature. Any such faxed or
e-mailed copy of this agreement shall be considered to have the same binding legal effect as an
original document. At the request of either party any fax or e-mail copy of this agreement shall be
re-executed by the parties in an original form. No party to this agreement shall raise the use of fax
machine or e-mail as a defense to this agreement and shall forever waive such defense.
30. . COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and understood that
in connection with the performance of this Agreement that the ENGINEER shall comply with all
applicable Federal, State, City and other requirements of law, including, but not limited to, any
applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal
status of employees. Without limiting the foregoing, ENGINEER hereby certifies, represents and
warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing
products and/or services with respect to this Agreement shall be legal residents of the United
States. ENGINEER shall also at its expense secure all permits and licenses, pay all charges and
fees and give all notices necessary and incident to the due and lawful prosecution of the work,
and/or the products and/or services to be provided for in this Agreement. The CITY shall have the
right to audit any records in the possession or control of the ENGINEER to determine
ENGINEER'S compliance with the provisions of this section. In the event the CITY proceeds
with such an audit the ENGINEER shall make available to the CITY the ENGINEER'S relevant
records at no cost to the CITY. ENGINEER shall pay any and all costs associated with any such
audit.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
Agreement effective as of the date and year first written above.
CITY CO&ULTANT
By: By
City Manager Its Senior Civil Engineer
Attes Attest:
City Clerk Its Secretary
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AGREEMENT-ATTACHMENT A
SCOPE OF SERVICES
August 1, 2020 to July 31, 2021 Contract Year
Combined Sewer Overflow NPDES Permit Compliance Project
The Combined Sewer Overflow NPDES Permit Compliance Project is a five year program to ensure
continuing compliance with IEPA CSO-NPDES Permit No. IL0070505. The following Scope of
Services applies to the first year of the five year program,extending from August of 2020 to July of
2021. For clarity, it has been divided into the three major project components.
GENERAL PERMIT COMPLIANCE
1. Discharge Monitoring Reports
a. Review and analyze the SmartCover flow-metering data obtained at each of the
permitted Combined Sewer Outfall (CSO) locations. This data will be used to complete
the monthly Discharge Monitoring Report as required by NPDES Permit No.
IL0070505.
b. Communicate and coordinate with City Staff when recorded data seems abnormal or
inconsistent with regular Combined Sewer System flow patterns. In instances where the
SmartCover devices are malfunctioning or out of service,the Discharge Monitoring
Report will be completed based on previously compiled flow metering data or the XP-
SWMM Hydraulic Model of the Combined Sewer System.
c. Provide an annual-summary of Discharge Monitoring Reports to tabulate the Combined
Sewer Overflow events that occurred at each permitted outfall.
2. General Permit Coordination and Correspondence
a. Provide project management to schedule manhole inspection crews, review field notes
and critical deficiency observations and otherwise coordinate the different aspects of
NPDES Permit Compliance.
b. Communicate regularly with City Staff, including periodic progress meetings,to ensure
that the Water Director is consistently aware of the project status. Certain inspection
observations, such as critical manhole deficiencies or Sanitary Sewer Overflows, will be
brought to City Staffs attention immediately.
3. Coordination with Sewer Separation Projects
a. When directed by City Staff, our firm will provide information on the Combined Sewer
System to the Engineering Consultant design sewer separation improvements projects.
This task includes support of the sewer separation projects only; the detailed design will
be provided by the Engineering Consultant hired to complete the Sewer Separation
Project.
4. Renewal of NPDES Permit No. IL 0070505
a. Complete and submit the permit application forms required by the IEPA so that the City
may continue to operate under the current Combined Sewer Overflow NPDES Permit.
City of Elgin CSO NPDES Permit Compliance Project
Contract Year August 2020-July 2021
AGREEMENT -ATTACHMENT A
b. Prepare necessary exhibit drawings(i.e., System Maps showing basin and Outfall
locations)needed to support the permit application forms.
SYSTEM.& DATABASE MANAGEMENT
1. GIS Map Maintenance and Updates
a. Perform annual updates to the City of Elgin's sanitary and combination sewer map. The
updated information will be obtained via discussions with City Staff as well as field notes
and observations taken during the manhole inspections.
Our firm will work with the City's NPDES Project Manager as well as with the Manager
of the Salesforce/Asset Optics database to ensure that the base map'is based on the most
current and accurate information. It is anticipated that the aerial base map will be
provided by the City in the ArcGIS 10.0 format of the existing system. The map updates
performed as part of this project shall provide information in layers for:
1. Streets and Street Names
2. Structures(Manholes, Diversion,etc.)
3. Structure Numbers
4. Pipe Systems and Sizes
5. Basin Limits
b. Update the sanitary and combined sewer system map based on recently constructed Sewer
Separation Projects. The map will be updated to identify new locations of combined
sewer or the new pipe, manholes, etc. that compose a separated sanitary sewer. As in
previous years, mapping of separate storm sewer improvements is not included in this
Scope of Services. It is anticipated that Record Drawings will be provided for sewer
separation projects completed within the past several years.
c. Complete and/or verify the link between the sewer system map and the informational
database to ensure the attribute information for sanitary sewer pipes and manholes can be
viewed while in the mapping program.
d. Provide mapping support for the City of Elgin Public Works Department to produce hard
copy exhibits, field atlases and wall maps as needed. This Scope of Services assumes
that no more than 20 full-size hardcopy walls maps will be required.
2. GIS Database Maintenance and Updates
a. Input annual updates based on information from City Staff, manhole inspection reports,
and Record Drawings into the City Salesforce/Asset Optics database. The data required
for each item is listed below:
1. Manhole Number
2. Sewer Main Upstream and Downstream Manhole Numbers
3. Street Name where each item is located
4. Street Address nearest to each Manhole
5. "From-To"Cross Street Names for Sewer Mains
6. Sewer Main Pipe Size
City of Elgin CSO NPDES Permit Compliance Project
Contract Year August 2020-July 2021
AGREEMENT -ATTACHMENT A
7. Manhole Rim Elevation
8. Sewer Pipe and Manhole Materials of Construction(if observable)
9. Construction Date(if available)
10. Sewer Depth(i.e., Manhole measure-down)
11. Pipe Invert Elevation (based on rim elevation and measure-down depth)
12. Sewer Pipe Slope(calculated using pipe length and invert elevations)
3. Quality Control
a. Participate in regular quality control reviews with City Staff. Any corrections or updates
noted by the City during these reviews shall be completed within the data profile
described above. It is anticipated that the City Project Manager may need to coordinate
a meeting with the City GIS or Mapping Staff.
FIELD INSPECTION AND SURVEYING
1. Manhole Inspection
a. Continue the annual field inspection of 900 sanitary and combined sewer system
manholes, as outlined in the Request for Proposal. As there are over 9,000 manholes in
the City's combined and separate sanitary sewer systems, it is anticipated that manhole
inspections will be performed for every year of the contract duration.
b. Inspections will be non-entry to evaluate the conditions of the manhole using the
standardized protocol and inspection form completed in previous CSO NPDES Permit
Compliance Projects. An inspection report(including photograph)will be completed and
filed for each inspected manhole structure. The inspections shall also serve as verification
of the system layout, manhole location and line connectivity.
2. Sanitary and Combined Sewer Manhole Rim Elevation
a. Conduct an isolated field survey to determine the top-of-casting elevation for the
inspected sanitary manholes. Elevations will be based on the North American Vertical
Datum 1988 using the baseless TopCon GPS instrument.
3. Data Collection and Communication
a. Information.obtained by the manhole structure inspection or rim elevation survey will be
entered into the City GIS map and database as described in the System and Database
Management section.
b. Critical Deficiencies observed during field inspections (i.e., pipe blockage, Sanitary
Sewer Overflow,structural issue creating a safety concern,etc.)will be communicated to
City Staff immediately to initiate correct action. The severity level of deficiencies
requiring immediate notification will be discussed with City Staff at the Project Kick-Off
Meeting.
c. Comprehensive Deficiency Summary.Reports shall be provided at the end of the Contract
Year. The reports will list all deficiencies, including critical deficiencies that were
immediately communicated to City Staff.
City of Elgin CSO NPDES Permit Compliance Project
Contract Year August 2020-July 2021
AGREEMENT-ATTACHMENTB
Task Job Class ]Aug-20201 Sep-2020 I Oct-2020 I Nov-2020 Dec-2020 Jan-2021 I Feb-2021 I Mar-2021 I Apr-2021 I May-2021 I Jun-2021 I Jul-2021 i Total
GENERAL PERMIT COMPLIANCE
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City of Elgin CSO NPDES Permit Compliance Project
Contract Year August 2020-July 2021
AGREEMENT-ATTACHMENT C
PERSONNEL BILLING RA TES& RE MBURSABLES
The proposed billing rates and reimbursable items for this project are summarized below:
Professional Engineer/Project Manager: $120/hour
Professional Land Surveyor: $115/hour
Manhole Inspection Supervisor $95/hour
Lead Technician: $90/hour
GIS Technician: $75/hour
Field Technician: $68/hour
Mileage: $0.57 per mile(based on 2020 IRS Standard Mileage Rate)
Tolls: Full reimbursement for all tolls incurred with 0% mark-up
Printing: Reimbursement of printing costs for full size system maps(w/aerial view)and
additional copies of previously submitted permit documents(i.e. Updated to the
Long Term Control Plan or the Capacity, Management,Operations and
Maintenance Plan).
Ancillary copies of discussion documents, meeting minutes,etc.will be considered
incidental to the project and will not be reimbursed separately.
City of Elgin CSO NPDES Permit Compliance Project
Contract Year August 2020—July 2021