HomeMy WebLinkAbout20-105 Resolution No. 20-105
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING
ENTERPRISES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE
CORROSION CONTROL STUDY FOR LARGE SYSTEMS —2020
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an Agreement on behalf of the City of Elgin with Engineering
Enterprises, Inc., for professional services in connection with the corrosion control study for large
systems—2020, a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: August 12, 2020
Adopted: August 12, 2020
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
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AGREEMENT
THIS AGREEMENT is made and entered into this 12th day of August , 20 20 , by
and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as
"CITY")and ENGINEERING ENTERPRISES, INC.,an Illinois corporation(hereinafter referred
to as "ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with CORROSION CONTROL STUDY FOR LARGE SYSTEMS—2020
(hereinafter referred to as the PROJECT); and
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER
that the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is hereby acknowledged to act for and
represent it in the engineering matters involved in the PROJECT as described herein, subject to
the following terms and conditions and stipulations, to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Water
of the CITY, herein after referred to as the"DIRECTOR".
B. The intent of this project is to satisfy the IEPA requirements for a Corrosion Control
Study for Large Systems by July 30, 2021 and to identify solutions that will allow
the system to meet the pending revised LCR lead action level requirements.
C. A detailed Scope of Services for the PROJECT is attached hereto as Attachment A,
and incorporated into this Agreement by this reference.
D. The Scope specifically excludes any demonstration studies (Alternative Work
Items identified in Attachment C), as these requirements will not be understood
until a portion of the Corrosion Control Study is performed.
E. The Scope also excludes the process of harvesting lead pipes from the City's
distribution system for Work Item 1.05a for Scale Analysis of Existing Piping.
Guidance will be provided to the City for gathering the specimens and the scope
does include the laboratory and engineering testing/analysis of the specimens for
this task.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
B. A detailed project schedule for the PROJECT is included as Attachment B,attached
hereto, and incorporated into this Agreement by this reference. Progress will be
recorded on the project schedule and submitted monthly as a component of the
Status Report described in C below.
C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to
the project schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including, but not limited to,
reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the DIRECTOR; provided, however, that the ENGINEER may retain copies of such
work product for its records. ENGINEER'S execution of this Agreement shall constitute
ENGINEER'S conveyance and assignment of all right,title and interest, including but not limited
to any copyright interest, by the ENGINEER to the CITY of all such work product prepared by
the ENGINEER pursuant to this Agreement. The CITY shall have the right either on its own or
through such other engineers as determined by the CITY to utilize and/or amend such work
product. Any such amendment to such work product shall be at the sole risk of the CITY. Such
work product is not intended or represented to be suitable for reuse by the CITY on any extension
to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY
without liability or legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER(Lump Sum Method)
A. The CITY shall reimburse the ENGINEER for services under this Agreement a
lump sum of One Hundred Thirty Three Six Hundred Forty Six Dollars($133,646),
regardless of actual Costs incurred by the ENGINEER unless substantial
modifications to the project are authorized in writing by the DIRECTOR, and
approved by way of written amendment to this Agreement executed by the parties.
Attachment C provides a summary of the level of effort and associated cost for the
scope of services for the project.
B. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the DIRECTOR.
C. All costs and expenses incurred by the ENGINEER in connection with the services
under this Agreement are included within the total lump sum amounts provided for
in Section 4A above.
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Pa ment Schedule
ESTIMATED VALUE
ESTIMATED OF WORK
ESTIMATED% INVOICE COMPLETE
DATE COMPLETE VALUE (CUMULATIVE)
8/15/2020 6.25% $8,353 $8,353
9/15/2020 7.14% $9,546 $17,899
10/15/2020 10.00% $13,365 $31,264
11/15/2020 11.11% $14,850 $46,114
12/15/2020 11.11% $14,850 $60,964
1/15/2021 7.69% $10,280 $71,244
2/15/2021 7.69% $10,280 $81,524
3/15/2021 7.14% $9,546 $91,070
4/15/2021 7.14% $9,546 $100,616
5/15/2021 6.67% $8,910 $109,526
6/15/2021 6.67% $8,910 $118,436
7/15/2021 6.25% $8,353 $126,789
8/15/2021 5.13% $6,857 $133,646
Total 100% $133,646
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports (2C above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY
to inspect and audit all data and records of the ENGINEER for work done under
this Agreement. The ENGINEER shall make these records available at reasonable
times during the Agreement period, and for a year after termination of this
Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any time
upon fifteen (15) days prior written notice to the ENGINEER. In the event that this Agreement is
so terminated, the ENGINEER shall be paid for services actually performed and reimbursable
expenses actually incurred prior to termination, except that reimbursement shall not exceed the
task amounts set forth under section 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed
and, unless terminated for cause or pursuant to section 6, shall be deemed concluded on the date
the CITY determines that all of the ENGINEER's work under this Agreement is completed. A
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determination of completion shall not constitute a waiver of any rights or claims which the CITY
may have or thereafter acquire with respect to any term or provision of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action taken
by the CITY,the ENGINEER shall give written notice of his claim within 15 days after occurrence
of such action. No claim for additional compensation shall be valid unless so made. Any changes
in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing
signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative
to a claim submitted by the ENGINEER, all work required under this Agreement as determined
by the DIRECTOR shall proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall be
deemed to constitute a default, and the other party has the right to seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if
either party,by reason of any default,fails within fifteen(15)days after notice thereof by the other
party to comply with the conditions of the Agreement, the other party may terminate this
Agreement. Notwithstanding the foregoing, or anything else to the contrary in this Agreement,
with the sole exception of an action to recover the monies the CITY has agreed to pay to the
ENGINEER pursuant to section 4 hereof, no action shall be commenced by the ENGINEER
against the CITY for monetary damages. ENGINEER hereby further waives any and all claims or
rights to interest on money claimed to be due pursuant to this Agreement, and waives any and all
such rights to interest which it claims it may otherwise be entitled pursuant to law, including, but
not limited to, the Local Government Prompt Payment Act(50 ILCS 501/1, et seq.), as amended,
or the Illinois Interest Act(815 ILCS 205/1,et seq.),as amended. The parties hereto further agree
that any action by the ENGINEER arising out of this Agreement must be filed within one year of
the date the alleged cause of action arose or the same will be time-barred. The provisions of this
section shall survive any expiration, completion and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify,defend and hold
harmless the CITY, its officers,employees, agents, boards and commissions from and against any
and all claims, suits,judgments, costs, attorneys fees, damages or other relief, including but not
limited to workers compensation claims, in any way resulting from or arising out of negligent
actions or omissions of the ENGINEER in connection herewith,including negligence or omissions
of employees or agents of the ENGINEER arising out of the performance of this Agreement. In
the event of any action against the CITY, its officers, employees, agents, boards or commissions,
covered by the foregoing duty to indemnify, defend and hold harmless such action shall be
defended by legal counsel of the CITY's choosing. The provisions of this section shall survive any
expiration and/or termination of this Agreement.
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11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of their execution,
approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and maintain
in effect, during the term of this Agreement, a policy of comprehensive general
liability insurance with limits of at least$1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty (30)days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled "Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. There shall be no endorsement
or modification of this insurance to make it excess over other available insurance,
alternatively, if the insurance states that it is excess or prorated, it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of
not less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional
Liability Insurance Covering claims resulting from error, omissions or negligent
acts with a combined single limit of not less than $1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be modified or terminated without thirty
(30) days prior written notice to the DIRECTOR.
13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety precautions and
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programs in connection with the construction, unless specifically identified in the Scope of
Services.
14. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there shall be no
discrimination against any employee or applicant for employment because of sex,age,race,color,
creed, national origin, marital status, of the presence of any sensory, mental or physical handicap,
unless based upon a bona fide occupational qualification, and this requirement shall apply to, but
not be limited to, the following: employment advertising, layoff or termination, rates of pay or
other forms of compensation and selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any services
or activities made possible by or resulting from this Agreement on the grounds of sex,race,color,
creed, national origin, age except minimum age and retirement provisions, marital status or the
presence of any sensory, mental or physical handicap. Any violation of this provision shall be
considered a violation of a material provision of this Agreement and shall be grounds for
cancellation, termination or suspension, in whole or in part, of the Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and the
assigns of the parties hereto; provided, however, that no assignment shall be made without the
prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other
provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to
each and every item, condition and other provision hereof to the same extent that the ENGINEER
would have been obligated if it had done the work itself and no assignment, delegation or
subcontract had been made. Any proposed subcontractor shall require the CITY's advanced
written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership,joint venture,employment or
other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any section, sub-section, phrase, clause or other provision of
this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all
other portions of this Agreement shall remain in full force and effect.
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19. HEADINGS
The headings of the several sections of this Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to define, limit or describe the scope of intent of
any provision of this Agreement, nor shall they be construed to affect in any manner the terms and
provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the subject
matter hereof and may not be changed, modified, discharged or extended except by written
amendment duly executed by the parties. Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in writing herein or in a duly executed
amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in accordance with
the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any
rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the DIRECTOR,
nor will the ENGINEER make public proposals developed under this Agreement without prior
written approval from the DIRECTOR prior to said documentation becoming matters of public
record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work
associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a
violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual harassment policies that
include, at a minimum,the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
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C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights upon
request(775 ILCS 5/2-105).
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance Abuse
Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy shall be
provided to the DIRECTOR prior to the entry into and execution of this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR and to
other participants which may affect cost or time of completion, shall be made or confirmed in
writing. The DIRECTOR may also require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
28. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and shall be
mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY: B. As to ENGINEER:
Eric Weiss Jeffrey W.Freeman,P.E.,CFM,LEED AP
Water Director Chief Executive Officer
City of Elgin Engineering Enterprises, Inc.
150 Dexter Court 52 Wheeler Road
Elgin,Illinois 60120-5555 Sugar Grove, Illinois 60554
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29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and understood that
in connection with the performance of this Agreement that the ENGINEER shall comply with all
applicable Federal, State, City and other requirements of law, including, but not limited to, any
applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal
status of employees. Without limiting the foregoing, ENGINEER hereby certifies, represents and
warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing
products and/or services with respect to this Agreement shall be legally authorized to work in the
United States. ENGINEER shall also at its expense secure all permits and licenses,pay all charges
and fees and give all notices necessary and incident to the due and lawful prosecution of the work,
and/or the products and/or services to be provided for in this Agreement. The CITY shall have the
right to audit any records in the possession or control of the ENGINEER to determine
ENGINEER'S compliance with the provisions of this section. In the event the CITY proceeds
with such an audit the ENGINEER shall make available to the CITY the ENGINEER'S relevant
records at no cost to the CITY. ENGINEER shall pay any and all costs associated with any such
audit.
30. EXECUTION
This agreement may be executed in counterparts, each of which shall be an original and all of
which shall constitute one and the same agreement. For the purposes of executing this agreement,
any signed copy of this agreement transmitted by fax machine or e-mail shall be treated in all
manners and respects as an original document. The signature of any party on a copy of this
agreement transmitted by fax machine or e-mail shall be considered for these purposes as an
original signature and shall have the same legal effect as an original signature. Any such faxed or
e-mailed copy of this agreement shall be considered to have the same binding legal effect as an
original document. At the request of either party any fax or e-mail copy of this agreement shall be
re-executed by the parties in an original form. No party to this agreement shall raise the use of fax
machine or e-mail as a defense to this agreement and shall forever waive such defense.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
Agreement effective as of the date and year first written above.
FOR THE Cl FOR THE ENGINEER:
ByW&A0
By:
CcJ_ �
City Manager Name/Print: Jeffrey W. Freeman
Title: Chief Executive Officer
City Clerk
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ATTACHMENT A
SCOPE OF SERVICES
CORROSION CONTROL STUDY FOR LARGE SYSTEMS - 2020
City of Elgin, IL
BACKGROUND
The City of Elgin's Water Department has historically met all the requirements to satisfy the Lead
and Copper Rule (LCR). However, the City was recently asked to perform additional profile
sampling, the results of which concerned the TEPA, and they are requiring the City to prepare a
Corrosion Control Study for Large Systems. Furthermore, the pending revised LCR will require
a greater percentage of lead service sampling (as compared to copper services with lead solder),
and will potentially add a lower trigger level. Based upon historic sampling, the City believes they
will not meet the revised LCR trigger level with their current system.
There are several goals that have been identified for this project:
1. Satisfy the IEPA requirements for a Corrosion Control Study for Large Systems by July
30, 2021
2. Identify solutions that will allow the system to meet the pending revised LCR lead action
level requirements
3. Enhance the quality of the water distributed by the City
PROJECT ADMINISTRATION AND FACILITATION
Three meetings to facilitate coordination will be conducted throughout the project. Prior to the
Project Kickoff Meeting, we will prepare and submit an RFI to the City to start the critical
information gathering process. At the Project Kickoff Meeting, we will discuss the history of the
issues and confirm project objectives. We will combine the meeting with site visits with City Staff
to the Riverside and Airlite Water Treatment Plants, so that we can quickly move forward with our
analysis (Phase 1). We will also prepare Monthly Status Reports to help the City track progress.
PHASE 1 — DESKTOP SYSTEM STUDY
Following the Project Kickoff Meeting, we will begin working on evaluation of Phase 1 — Desktop
System Study. The purpose of this phase is to use water quality and treatment information to
identify optimal corrosion treatment options. This is accomplished by analyzing existing treatment
methods and water quality data (treatment and distribution), and then strategically evaluating the
variables against potential corrosion control treatment options. An outline of the work tasks in
this phase are as follows:
1.01 Gather and Organize Existing Lead and Copper Testing Data WRT Existing and Proposed
Lead & Copper Rule
1.02 Analyze Existing Data for Spatial/Temporal Patterns
1.03 Analyze Existing Water Quality Variations in Distribution System from Two Water
Treatment Plants
1.04 Analogous System Preliminary Research
1.05 Identify Saturation pH for Calcium Carbonate in System and Analyze for System Impacts
ENGINEERING ENTERPRISES,INC.
CONSULTING ENGINEERS
Exhibit A—Scope of Services
Page 2 of 4
1.05a Scale Analysis of Existing Piping (4 Pipes Recommended)
1.06 Use Modeling Software to Evaluate Corrosion Characteristics of Water
1.07 Identify Potential Changes to Treatment/Water Quality
1.08 Use Modeling Software to Predict Changes to Water Characteristics with Changes to
Treatment
1.09 Use Modeling Software to Identify Potential Disinfection Impacts (Chloramines) with
Changes to Treatment
1.10 Use Flow Charts from USEPA/TEPA Guidance Documents to Select Treatment Option(s)
(Max. of 2)
1.11 Use Supplemental Processes to Evaluate and Select Treatment Option(s) (Max. of 2)
1.12 Evaluate Pilot Study Options for Select Treatment Option(s), e.g. Pipe Loop, Metal
Coupon, Partial-System Tests
1.13 Progress Review Meeting No. 1 with City (Including PowerPoint Presentation)
1.14 Coordinate Conference Call with IEPA to Discuss Analysis and Treatment Options
Identified (Including PowerPoint Presentation)
Many of the tasks identified in Phase 1 are consistent with USEPA/TEPA regulatory guidelines,
but additional explanation for specific work items is as follows:
• Task 1.03 will help identify water quality variations in the City's distribution system due to
different source water and treatment from the City's two water treatment plants. This is
important to understand, as optimal corrosion treatment methods could vary depending
on the water quality from each WTP or different mixtures of the treated waters in the
distribution system.
• Tasks 1.05 — 1.11 include a bulk of the analysis for this phase, including scale analysis
and modeling to help identify potential treatment options. We have learned that the City
does not feed corrosion inhibitors at the WTP's and have done no recent corrosion control
studies. The LSI is scaling and there is no evidence of copper corrosion. The pH is
typically in the 8.75-8.80 range, which makes orthophosphates ineffective (plus
chloramines are used for disinfection, so there is concern with biological growth if
phosphates are utilized). Adjustment of pH above 9.0 was attempted in the past, but
resulted in issues with the calcium carbonate. These important details, plus others that
will be discussed during the investigative stage of the project, will lay the groundwork for
a focused and efficient study of the options and determination of potential treatment
options.
• Task 1.05a will include laboratory and engineering analysis of up to four harvested lead
services from throughout the City's distribution system to determine the scale buildup on
the services. Scale analysis is a prime component of understanding the effectiveness of
a specific corrosion control program. The scale analysis will give us indications as to what
is controlling lead release and how we might improve it. Scale analysis can provide
information on crystallization compounds that may be providing protection. The analysis
also is a strong indicator as to whether loop studies are needed. We look for the presence
of amorphous layers that may be prone to upsets with a chemistry change. This would be
an indicator that a pipe loop is important. So doing the analysis in Phase 1 helps us
understand what direction to go in Phase 2.
• Task 1.13 is a Progress Review Meeting (No. 1) with the City to discuss results of the
Desktop System Study, selected corrosion control treatment options, and the potential for
demonstration studies. The information from the Desktop Study will be presented to the
City in PowerPoint format during this meeting. Once the preferred approach is identified,
a conference call with City Staff and the IEPA (Task 1.14) will be coordinated to confirm
ENGINEERING ENTERPRISES,INC.
CONSULTING ENGINEERS
Exhibit A—Scope of Services
Page 3 of 4
that the City is on-track to satisfy the regulatory requirements for the project, and this is
the most strategic time for the confirmation. The PowerPoint presentation will be refined
for the IEPA meeting.
The results of the Desktop System Study and discussion with the IEPA will identify whether any
demonstration studies will be required by the IEPA or will provide significant benefit to the City.
Therefore, since it is currently unknown if/what demonstration studies will be required, they are
included as Alternative Work Items and not in the Base Scope of Services. Demonstration studies
confirm the effectiveness of the selected corrosion control treatment options using site specific
investigations. There are several methods available to perform demonstration studies, however
the old EPA guidance documents are not reflective of modern techniques. AWWA has been
promoting a toolbox approach to these studies that was developed by our corrosion
subcontractor. These studies are being used in Illinois currently on other projects. The toolbox
included items that can be done in the lab as well as more rigorous pilot efforts. Examples of
study options are solubility studies, harvested batch studies, galvanic corrosion studies, harvested
lab flow through studies and various types of pilot studies often referred to a loop study.
Since loop studies are the most complicated and expensive, we try to limit their use to only when
required. Many of these demonstration studies cannot be completed by July 30, 2021 and an
extension from the IEPA will be needed. If any demonstration studies are required, it is anticipated
that only one or two of the identified methods will be required. Also, since the City's water system
is unique in this region (Aurora is most analogous, but has some key differences), it seems
unlikely that an Analogous System Study (Alternative Task A.01) will provide adequate
confirmation of corrosion treatment to meet regulatory requirements or the City's goals for this
project.
PHASE 2: COST ANALYSIS AND RECOMMENDATIONS
Upon completion of the Desktop System Study (and demonstration studies if required), and all
relevant data has been gathered from the studies, Phase 2 — Cost Analysis and
Recommendations will commence. The purpose of this phase is to confirm the optimal corrosion
control option(s) by using the results of the desktop system study (and demonstration studies as
applicable) to evaluate additional impacts/constraints to the City's system and operations,
preparing cost estimates, and formalizing the study in a report. We have included a Progress
Meeting (No. 2) after submittal of the draft report, where we could discuss the final analysis, cost
estimates, and recommendations. Subsequent feedback would allow for finalization of the report
in a format that meets all regulatory requirements. An outline of the work items in Phase 2 is as
follows:
2.01 Identify Possible Secondary Impacts or Possible Constraints of Selected Treatment
Option(s), e.g. Disinfection
2.02 Identify Possible Additional Treatment Modifications That May Be
Necessary/Recommended
2.03 Prepare Cost Estimate(s) for Treatment Option(s) (Max. of 2)
2.04 Prepare Recommendation(s) - Evaluating Operability, Reliability, System Configuration,
Etc.
2.05 Summarize Results in Short Report and Submit to City
2.06 Progress Review Meeting No. 2 with City
2.07 Finalize Report and Submit to City and IEPA
ENGINEERING ENTERPRISES,INC.
CONSULTING ENGINEERS
Exhibit A—Scope of Services
Page 4 of 4
It is important to note that if demonstration studies are required, the schedule for Phase 2 items
will be delayed until after completion of the demonstration studies, and this would be accounted
for in a proposed time extension request to the TEPA. The Project Implementation Schedule also
reflects a conservative schedule if no demonstration studies are required, and there is potential
opportunity to condense the schedule by 2-3 months, if needed and the required information for
the study is gathered efficiently.
Additional Services
The above scope summarizes the work items that will be completed for this contract. Additional
work items, including additional meetings beyond the meetings defined in the above scope, shall
be considered outside the scope of the agreement and will be billed in accordance with EEI's
current Standard Schedule of Charges. No such additional services shall be performed unless
authorized pursuant to a written amendment to this Agreement entered into and executed by the
parties.
ENGINEERING ENTERPRISES,INC.
CONSULTING ENGINEERS
® ATTACHMENT B: IMPLEMENTATION SCHEDULE 06/2920
CORROSION CONTROL STUDY FOR LARGE SYSTEM-2020
City of Elgin.IL
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TEM 2020 2021
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0.1 Project Administration
02 Facilitate RFI w/City
0.3 Project Kickoff Meeting
0.4 Site Visits to Water Treatment Plants Combined with Project Kickoff Meeting)1
0.5 Monthty Status Reports
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1.01 Gather and Organize Existing Lead and Copper Testing Data WRT Existing and Proposed Lead&Copper Rule 1
1.02 Analyze Existing Data for Spatial/Temporal Patterns
1.03 Anatyze Existing Water Quality Variations in Distribution System from Two Water Treatment Plants
1.04 Analogous System Preliminary Research I
1.05 Identify Saturation pH for Calcium Carbonate in System and Analyze for System Impacts 7 DUE DATE TO 1
1.05A Scale Anatysis of Existing Piping 4 Pipes Recommended
IEPA:
1.06 Use Modeling Software to Evaluate Corrosion Characteristics of Water JULY 30,2021
1.07 Identify Potential Changes to Treatment/Water QualityI
1.08 Use Modeling Software to Predict Changes to Water Characteristics with Changes to Treatment 1
1.09 Use Modeling Software to Identify Potential Disinfection Impacts Chloramines with Changes to Treatment
1.10 Use Flow Charts from USEPA/IEPA Guidance Documents to Select Treatment Option(s)( Max.of 2
1.11 Use Supplemental Processes to Evaluate and Select Treatment Option(s)( Max.of 2 I
1.12 Evaluate Pilot Study Options for Select Treatment Option(s),e. .Pie Loop,Metal Coupon,Partial—System Tests
1.13 1 Progress Review Meeting No.1 with Ci (including PowerPoint Presentation
1.14 Coordinate Conference Cal with IEPA to Discuss Analysis and Treatment Options Identfied(including PowerPoint Presentation
• • , •
2.01 Identify Possible Secondary Impacts or Possible Constraints of Selected Treatment Option(s),e. .Disinfection
2.02 Identity Possible Additional Treatment Modifications That May Be Necessary/Recommended j
2.03 Prepare Cost Estimates for Treatment Option(s)( Max.of 2
2.04 Prepare Recommendation(s)-Evaluating Operability,Reliabili ,System Configuration,Etc.
2.05 Summarize Results in Short Report and Submit to C Schedule Includes Time for City to Review
2.06 Pro ress Review Meeting No.2 with City1
2.07 lFinalize Report and Submit to City and IEPA
A.01" Demonstration St :Analogous System Stud (e.g.Aurora
0.02 Demonstration Study:Solubility Stud j
A03 Demonstration Stud :Harvested Batch Stud
A04 Demonstration Study:Gatvanic Corrosion Stud
1
[:A—.05, Demonstration Study:Harvested Lab Flow Through Stud
A06 Demonstration Study:Pipe Rig/Loop Rig/LoopStud j
0.07 Demonstration Study:Coupon Rack Study at Each Water Treatment Plant 1
NOTE THAT IMPLEMENTATION OF ANY ALTERNATIVE WORK ITEM WILL RESULT IN IMPACTS TO OTHER WORK ITEMS
SCHEDULES FOR ALL DEMONSTRATION STUDIES ARE APPROXIMATE AND WILL VARY DEPENDING ON FINALIZED SCOPE
= ATTACHMENT C:ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST p�
PROFESSIONAL ENGINEERING SERVICES
a•.rv�iu.y r..F 4�r c•..r a.�r�• Corrosion Control Study For Large Systems RFP-2020
City of Elg.n Illinois
ENTITY: CORNWELL ENGINEERING GROUP INC. WORK
PRINCpAL SENIOR REM COST
WORK PROJECT ROLE: IN PROJECT PROJECT GISlCAO TECHNICAL PROJECT HOUR PER
REM CHARGE MANAGER ENGINEER TECHNICIAN A.I.N. MANAGER MANAGER ENGINEER SUMM ITEM
JWF STD AG MJT ORA DAC RB JW
NO. WORK REM HOURLY RATE: f211 j20.1 j146 f14j f70 fA0 jt•f f100
PROJECT • •
0.1 Pro ecl Atlministration 8 16 24 S 4,960
0.2 Faalilate RFI wr Cil 41 8 1 3 18 S 2,502
0.3 Pro eC.Kickoff Meetin 8 8 8 8 32 S 5.816
0.4 jSdeVisas to Water Treatment Plants Combined with Pro ad Kickoff Meeting) 8 813 1,320
0.5 Month Status Re ons4 121 6 221$ 3.892
Project M ant 8 Pro'd Facilitation Subt 1B 1 1j 9 1
DESKTOP SYSTEM STUDY
t.01 Gather and Organ anize Erdstin Lead aM Co er Testin Data WRT Existing and Proposed Lead d Cooper Rule 6 32 16 1 80 S flI.26
1.02 And a Exfstin Data for 5 ahal?em oral Patterns 2 2 4 38 44 S
1.03 And ze Exi511n Water QualityVariations In Distribution System from Two Water Treatment Plants 2 2 4 45 53 $
1.04 And ous S tem Prelimina Research 2 2 S
1.05 Idents Saturation H for Calcium Carbonate in S Stem and Analyze for S tam Impacts 2 4 8 $
1.05a Scale Ana is of Ewstin Pi i 1 Pi es Recommentletl 16 24 24 8 68 140 $
1.06 Use Models Software to Evduate Corrosion Characteristics of Water 2 4 38 42 $
1.07 Menti Potential Cnan es to TreatmenNNater Cu
2 1 B $
1.08 Use Model. Software to Predid Chan es to Water Charaderistics with Cha es to Treatment 2 4 8 36 50 3
1.09 Use Model'
Software to Idents Potential Disinledion Im ads CNoremines wtth Cha es to Treatment 2 4 18 22 $
1.10 Use Flow Charts from USEPAIIEPA Guidance Documents to Select Treatment O Iron s Max.of 2 2 4 6 12 f 1,888
1.11 Use Supplemental Processes to Evaluate and Select Treatment O lions Max of 2 2 4 4 4 14 S 2.386
1.12 Evaluate Pilot StudyOptions for Select Treatment O tions e. .Pi Loo,Metal Cou on,PaNe4S tem Tests 4 4 4 16 28 f 3.992
1.13 Pr ress Renew Meati No.1 with Cit Indudi PowerPoint Presentation _ 8 B 8 2 18 42 $ 8.558
1,14 Coordinate Conference Call with IEPA to Discuss Analysis and Treatment Options Identified Intluoi PowerPoint Presentation) 4 4 4 2 6 22 3 3.506
Subtotal: 12
COST ANALYSIS AND RECOMMENDATIONS
2.01 d.nt,ty Possible Secontla Im acts or Possible Conslramts of Sdecletl Treatmem O tions.e. .Disinfection 2 4 4 18 28 3 3.786
2.02 Idents Possible Adtlilronal Treatment Mo'd'el abons That Ma Be Necessa /Recommended 2 2 8 24 36 $ 4.586
2.03 Pre are Co,,Estimates for Treatmem O tions Max.of 2 2 12 16 2 2 34 $ 5.844
2.04 Mare Recommendation s-Evaluating OperabMl-Reliability System Configuration,Etc. 2 8 8 2 2 22 S 3.872
2.05 Summarize Results in Short Report and Submit to city 2 6 24 4 2 2 6 48 S 7.312
2.06 Progress Review MeetingNo.2 with Cit 4 4 4 2 14 $ 2.708
2.07 Finatize Re on and Submit to City and IEPA 2 4 8 2 2 18 $ 3.000
3
ALTERNATIVE
WORK ITEMS
DIRECT EXPENSES
A.01 Demonstration Stud-An ous System Stud e..Aurora 520.25K Printing= $ 200
VA.D6
Demonstration Stud Sdubila Slld S25.50K S f Mac.= f 10C
Demonstration Stud Harvested Balch Stud S30-50K Lao Test for Wwk item 1.05a= S
Demonstration Stud Galvanic Corrosion Stud f50.75K Cornwall Travel= S
Demonstration Stud Harvested Lab Flow Through Stud $50.75K OFACT SAN
Demonstration Study:Pipe R'/Loo Stud $100.300K
A.07 Demonstration Slutl Cau n Rack Study at Each Water Treatment Plant $50-75K
LABOR SUMMARY
EEI STAFF CORNWELL ENGINEERING GROUP.INC.STAFF EEI Labor Expenses=1 3 61 896
JWF Jeffrey W.Freeman,P.E.,CFM,LEEP AP DAC David A.Cornwell,Ph.D.,P.E..BCEE Corrtte•Labor Expereas-1$ 62.950
STD Stephen T.Dennison,P.E. RB Richard A.Brown.P.E. 121 j4j
AG Ah Ghassemi,Ph.D.,E.I. JWSM Jacob Wagner
MJT Matthew J.Taylor TOTAL BASE SCOPE COSTS= S 133�64_f
DRA Deborah R.Anderson