HomeMy WebLinkAbout20-0327 Elgin Comfort SuitesComfort Suites Elgin
2480 Bushwood Drive
Elgin, Illinois 60110
Phone: 847-836-9500
Fax: 847-836-9520
Contract Date: Friday, March 27, 2020
Sales Manager: Angela Johnson
Email: ajohnson@baskdevelop.com
GROUP BLOCK SALES AGREEMENT
Post As: City of Elgin
Contact:
James Bisceglie
Address:
151 Douglas Ave.
City:
Elgin
State:
IL
Zip Code:
60120
Telephone:
224-629-3314
Email:
Bisceglie J{iicityofelgin.orQ
Arrival data• Mnnriav 1/1000?0
Denarture Date: Thursday. 4/8/2020
Date
03/30/2020
03/31/2020
04/01/2020
4/2/2020
4/3/2020
4/4/2020
4/5/2020
4/6/2020
4/1/2020
4/8/2020
Day
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Monday
Tuesday
Wednesday
Number of
20
20
20
20
20
20
20
20
20
20
Run of
House
Rooms
Unoccupied Room Rate:
Occupied Room Rate:
Room Tax:
Method of Reservation:
Rates Commissionable:
$35.00
$90.00
14.00%
Rooming List
Single Occupancy
Net/Non-Commissionable
• The City of Elgin will contract with an outside company (ServPro or a similar company) for cleaning of any occupied rooms.
City will also contract with a local laundry vendor to clean the linens off site.
• Additional rooms can be added at the Comfort Inn, Country Inn & Suites or Hampton Inn, Elgin for the same group rates and
conditions.
• If quarantined guests check into the hotel, the City of Elgin will provide a point of contact that will register the guest and
pickup their guest room key.
• Grab and Go Breakfast provided for Police Officer Rooms Only.
• For the safety of the staff, the hotel staff will not enter a room (i.e., for cleaning) once a room is occupied.
CONTRACT TERMS: To guarantee rates quoted, the availability of sleeping rooms requested and all other terms of this contract, this
contract must be signed and returned to the hotel by 03/30/2020 for the rooms to be held.
s
Client's Initials:Z Page #1 Hotel's Initials:
RESERVATION PROCEDURES:
Rooms to be Reserved under the City of Elgin. Individual names to be given when a room becomes occupied. All reservations must
be guaranteed for arrival by credit card or advance deposit.
METHOD OF PAYMENT UPON ARRIVAL:
Credit card on file for all room, tax and incidentals. Payment of room, tax and incidentals will be the responsibility of the City of Elgin.
Payment to be processed on the 51 and 101 day of stay. Client's Initials:
CHECK IN / CHECK OUT TIMES:
Check -In time is 3:00 p.m. or later. Anyone arriving prior to 3:00 p.m. will be accommodated as soon as possible but should be advised
that there may be a wait. Check-out time is 12 noon. Additional charges may be assessed for late checkout unless approved by hotel
management.
RESPONSIBILITIES
The City shall be liable for the negligent actions of its employees, including physical damage to the Hotel's property as a result of
misuse/damage. The Hotel will not assume the responsibility for personal property and equipment brought on the premises. Damage to
or loss of any merchandise/equipment or articles left in the Hotel or unattended by the members of the City is not the responsibility of
the Hotel. The hotel is 100% non-smoking. A $250 per room fee applies if a guest smokes in the room.
The City shall be liable for any injury to persons or damage to property arising out of any act or omission on the part of the City, its
employees, guests or agents in connection with this agreement and shall indemnify and hold harmless the Comfort Suites Elgin, its
agents, employees, officers and directors from and against any and all costs, losses, liability claims and expenses excluding attorney's
fees and court costs which they suffer or pay as a result of claims or suits arising out of any and all such damage and injury.
ACCEPTANCE:
This signed agreement serves as the final agreement between the parties. Furthermore, this agreement supersedes, voids and terminates
any and all other agreements that may have existed or do exist prior to the execution of this contract. The performance of this agreement
by the hotel is subject to any circumstance making it illegal, impractical or reasonably impossible for the hotel to provide the services
as provided for herein at the hotel, including events caused by acts of God, war, government regulations, strikes, civil disaster or
interruptions to utility service for sewer, water or power to the hotel. The ability to terminate this Agreement without liability pursuant
to this paragraph is conditioned upon delivery of written notice to the other party setting forth the basis for such termination as soon as
reasonably practical - but in no event longer than five (5) days - after learning of such basis.
EXECUTION:
This agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute one and the same
agreement. For the purposes of executing this agreement, any signed copy of this agreement transmitted by fax machine or e-mail shall
be treated in all manners and respects as an original document. The signature of any party on a copy of this agreement transmitted by
fax machine or e-mail shall be considered for these purposes as an original signature and shall have the same legal effect as an original
signature. Any such faxed or e-mailed copy of this agreement shall be considered to have the same binding legal effect as an original
document. At the request of either party any fax or e-mail copy of this agreement shall be re -executed by the parties in an original
form. No party to this agre ent shall raise the use of fax machine or e-mail as a defense to this agreement and shall forever waive
such defense. ,
Customer Signature:. Date 7 Z C
Hotel Signature: __ Date _� e� i J2_
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ROOM BLOCK GUARANTEE: A credit card is needed to guarantee the room block.
Card Number: Exp. Date: 3-Digit Code:
Name as it appears on the Card:
Guarantee Room/Tax All
Payment Options: F-1Only L-1Only I X* I Chases
*To the extent applicable, the City shall be exempt from and shall not be charged tax to the greatest extent allowed by law.
FALegal Dept\Agrecment\City of Elgin Comfort Suites Group Block Contract 3-6-20 Clean.docx
Client's Initials: i �.-_ Page #2 Hotel's Initials: