HomeMy WebLinkAbout19-77 Resolution No. 19-77
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH WEST CENTRAL
MUNICIPAL CONFERENCE FOR 2019 REPLACEMENT TREES FOR PLANTING ON
RIGHT-OF-WAY AND OTHER CITY PROPERTIES IN CONNECTION WITH THE
SUBURBAN TREE CONSORTIUM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that
Richard G.Kozal,City Manager,and Kimberly A. Dewis,City Clerk,be and are hereby authorized
and directed to execute a Purchase Agreement on behalf of the City of Elgin with West Central
Municipal Conference for 2019 replacement trees for planting on right-of-way and other city
properties in connection with the Suburban Tree Consortium,a copy of which is attached hereto and
made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: May 8, 2019
Adopted: May 8, 2019
Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
PURCHASE AGREEMENT FOR
2019 Replacement Trees for Planting on Right-of-Way and Other City Properties
This Agreement is hereby made and entered into this 8th day of May , 2019 by and
between the City of Elgin,a municipal corporation(herein referred to as"City")and West Central
Municipal Conference,an Illinois not-for-profit corporation(herein referred to as"West Central").
NOW THEREFORE, for and in consideration of the mutual promises and covenants contained
herein, the sufficiency of which is hereby mutually acknowledged, the parties hereto agree as
follows:
1. PURCHASE. City shall purchase and West Central shall sell the goods and services
described by Attachments A-E, attached hereto and made a part hereof.
2. TERMS.This agreement shall be subject to the terms and conditions contained herein and
as provided by Attachments A-E.
3. CONFLICT. In the event of any conflict, between any of the terms and provisions of this
purchase agreement and Attachments A-E hereto or any portion thereof, the terms and
provisions of this purchase agreement shall control.
4. LAW/VENUE. This agreement is subject to and governed by the laws of the State of
Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising
out of or in connection with this agreement shall be the Circuit Court of Kane County,
Illinois without jury. West Central hereby irrevocably consents to the jurisdiction of the
Circuit Court of Kane County, Illinois for the enforcement of any rights, the resolution of
any disputes and/or for the purposes of any lawsuit brought pursuant to this agreement or
the subject matter hereof; and West Central agrees that service by first class U.S. mail to
West Central Municipal Conference,2000 5th Avenue,Building N, River Grove,IL 60171
shall constitute effective service. Both parties hereto waive any rights to a jury.
5. NO MODIFICATION.There shall be no modification of this agreement,except in writing
and executed with the same formalities as the original.
6. MERGER. This agreement embodies the whole agreement of the parties. There are no
promises, terms, conditions, or obligations other than those contained herein, and this
agreement shall supersede all previous communications, representations, or agreements,
either verbal,written,or implied between the parties hereto.
7. INTEREST. West Central hereby waives any and all claims or rights to interest on money
claimed to be due pursuant to this agreement,and waives any and all such rights to interest
to which it may be entitled, be pursuant to law, including, but not limited to, pursuant to
the Local Government Prompt Payment Act (50 ILCS 505/1, et.seq.) as amended or the
Illinois Interest Act(815 ILCS 205/1,et.seq.)as amended.The provisions of this paragraph
shall survive any expiration,completion, and/or termination of this agreement.
8. SEVERABILITY. The terms of this agreement shall be severable. In the event any of the
terms or provisions of this agreement are deemed to be void or otherwise unenforceable
for any reason,the remainder of this agreement shall remain in full force and effect.
9. COMPLIANCE WITH LAW.Notwithstanding any other provision of this agreement it is
expressly agreed and understood that in connection with the performance of this agreement,
West Central shall comply with all applicable federal, state, city and other requirements of
law,including,but not limited to,any applicable requirements regarding prevailing wages,
minimum wage, workplace safety, and legal status of employees. Without limiting the
foregoing,West Central hereby certifies,represents,and warrants to the City that all West
Central's employees and/or agents who will be providing products and/or services with
respect to this agreement shall be legally authorized to work in the United States. West
Central shall also at its expense secure all permits and licenses, pay all charges and fees,
and give all notices necessary and incident to the due and lawful prosecution of the work,
and/or the products and/or services to be provided for in this agreement. The City shall
have the right to audit any records in the possession or control of West Central to determine
West Central's compliance with the provisions of this section. In the event the City
proceeds with such an audit the West Central shall make available to the City, West
Central's relevant records at no cost to the City. City shall pay any and all costs associated
with any such audit.
10. PAYMENT. City shall pay the total sum of$78,328 pursuant to this Agreement within
thirty (30) days of delivery or City's receipt of invoice, whichever is later. The
aforementioned total is inclusive of all goods and services, including but not limited to all
transportation, freight, shipping,and/or applicable taxes,which shall be at West Central's
sole expense.
11. DELIVERY. West Central shall complete delivery and installation of all goods for Spring
plantings on or before June 15,2019 and for Fall plantings on or before October 15, 2019.
12.LIMITATION OF DAMAGES. In no event shall City be liable for any monetary damages
in excess of the purchase price contemplated by this agreement. In no event shall City be
liable for any consequential, special,or punitive damages resulting from loss of profit.
13. EXECUTION.This agreement may be executed in counterparts,each of which shall be an
original and all of which shall constitute one and the same agreement. For the purposes of
executing this agreement, any signed copy of this agreement transmitted by fax machine
or e-mail shall be treated in all manners and respects as an original document.The signature
of any party on a copy of this agreement transmitted by fax machine or e-mail shall be
considered for these purposes as an original signature and shall have the same legal effect
as an original signature. Any such faxed or e-mailed copy of this agreement shall be
considered to have the same binding legal effect as an original document. At the request of
either party any fax or e-mail copy of this agreement shall be re-executed by the parties in
an original form.No party to this agreement shall raise the use of fax machine or e-mail as
a defense to this agreement and shall forever waive such defense.
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14. TRANSFER OF TITLE RISK.Transfer of title and risk of loss shall pass to the City upon
delivery and installation of the goods.All transportation and delivery costs shall be at West
Central's sole expense.
15. INDEMNIFICATION. To the fullest extent permitted by law,West Central agrees to and
shall indemnify, defend and hold harmless the City, its officers, employees, boards and
commissions from and against any and all claims, suits,judgments, costs, attorney's fees,
damages or any and all other relief or liability arising out of or resulting from or through
or alleged to arise out of any acts or negligent acts or omissions of West Central or West
Central's officers, employees, agents or subcontractors in the performance of this
agreement, including but not limited to,all goods delivered or services or work performed
hereunder. In the event of any action against the City, its officers, employees, agents,
boards or commissions covered by the foregoing duty to indemnify, defend and hold
harmless, such action shall be defended by legal counsel of the City's choosing.
16. RELATIONSHIP BETWEEN THE PARTIES. This Agreement shall not be construed so
as to create a joint venture,partnership, employment or other agency relationship between
the parties hereto.
17.WAIVER. Neither party hereto shall be responsible for any consequential, indirect,
punitive or incidental damages for any reason whatsoever.Any delay or failure to enforce
any rights by either party arising out of or pursuant to this Agreement shall not constitute,
and shall not be construed as, a waiver of any such rights.
18. LIMITATION OF ACTIONS. Crown shall not be entitled to,and hereby waives,any and
all rights that it might have to file suit or bring any cause of action or claim for damages
against the City of Elgin and/or its affiliates,officers,employees, agents,attorneys,boards
and commissions of any nature whatsoever and in whatsoever forum after two (2) years
from the date of this Agreement.
19.NO OTHER AGREEMENTS. This Agreement is the only agreement between the
parties hereto regarding the subject matter hereof. There are no other agreements,either
oral,written or implied,between the parties hereto regarding the subject matter hereof.
This Agreement may only be altered or modified by written instrument signed by both
parties.
20. TIME IS OF THE ESSENCE. Time is of the essence of this Agreement.
The person signing THIS CONTRACT certifies that s/he has been authorized by the
CONTRACTOR to commit the CONTRACTOR contractually and has been authorized to execute
THIS CONTRACT on its behalf.
IN WITNESS WHEREOF the parties have hereto set their hands the day and year first above
written.
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WEST CENTRAL
MUNICIPAL C• ' ERENCE C : -ELGIN
411111611r"Comil
N; e and Title Richard G.Kozal
Title , City Manager
FEIN NO — ,' y Attest: City Clerk
Kimberly De s
F:U.egal Dept\Agreement\Purchase Agreement-West Central Municipal 4-22-I9.docx
4
ATTACHMENT A
2019 Tree Costs and Selection
Species Number of Trees Cost total
Autumn Blaze Maple 12 Spring $175/Tree $4,375
13 Fall
__
Skyline Honeylocust 13 Spring $232/Tree $3,016
12 Fall $200/Tree $2,400
Hackberry 25 Spring $175/Tree $4,375
25 Fall $185/Tree $4,625
Kentucky Coffee Tree 50 Fall $200/Tree $10,000
Swamp White Oak 50 Spring $230/Tree $11,500
Gladiator CrabApple 5 Spring $165/Tree $825
5 Fall $190/Tree $950
Red Jewel CrabApple 7 Spring $165/Tree $1,155
8 Fall $190/Tree $1,520
Royal Raindrops 8 Spring $180/Tree $1,440
CrabApple 7 Fall $190/Tree $1,330
Royal Star Magnolia 5 Spring $170/Tree $1,700
5 Fall
Grand Total $49,211
Total Cost for Planting Services $29,117
Total Cost to City $78,328
ATTACHMENT B
Page: 1
Wilson Nurseries, Inc. Quote
Hampshire:44W148 State Route 72 Hampshire,IL 60140-8271 Phone:(847)683-3700 Fax.(847)683-3977 Order Number: 0453296
Volo: 1555 North Highway 12 Volo,IL 60041-9466 Phone:(815)344-0944 Fax:(815)344-7087 Loading Area:
Bolingbrook:1050 Lily Cache Ln Ste B Bolingbrook,IL 60440 Phone:(815)439-7188 Fax:(630)226-1655 Order Date: 2/21/2019 .
Hanover Park: 26W200 Lake Street Hanover Park,IL 60133 Phone:(847)453-1240 Fax:(630)372-9400 Ship/Expire Date: 12/31/5999
Order Location: H
Salesperson: Jenny
Customer Number: ELGINCI
Phone#: 847-931-6002
Fax#: 847-931-6075
Sold To: Ship To:
CITY OF ELGIN CITY OF ELGIN
150 DEXTER COURT 150 DEXTER COURT
ACCOUNTS PAYABLE ACCOUNTS PAYABLE
ELGIN,IL 60120 ELGIN,IL 60120
Confirm To: GREG HELKE RIBBON COLOR: •
Customer P.O. Job Name: Release Date Terms:
FALL 2019 CPO:Purchase Order
Req-NET 30
Sales Order 4:0453296 Regular U Price w/
Disc. /o
Item Number Unit Released Shipped Remaining Price Disc Amount
ACFAB 200 13 0 0 175.00 0.00 175.00 2,275.00
ATMN BLAZE FREEMANI MPL-2.00" Whse: H Block:
GLTSK 200 12 0 0 200.00 0.00 200.00 2,400.00
SKYLINE HONEYLOCUST-2.00" Whse: H Block:
CEO 200 25 0 0 185.00 0.00 185.00 4,625.00
COMMON HACKBERRY-2.00" Whse: H Block:
GYD 200 50 0 0 200.00 0.00 200.00 10,000.00
KENTUCKY COFFEETREE-2.00" Whse: H Block:
MLGLA 200 5 0 0 190.00 0.00 190.00 950.00
GLADIATOR CRABAPPLE 2.00" Whse: H Block:
MLRJ 200 8 0 0 190.00 0.00 190.00 1,520.00
RED JEWEL CRABAPPLE-2.00" Whse: H Block:
MLRR C17545 7 0 0 190.00 0.00 190.00 1,330.00
ROYAL RAINDROPS CRAB 1.75"#45 CONT Whse: H Block:
SUB FOR 2"
MAGT C20045 5 0 0 170.00 0.00 170.00 850.00
GALAXY MAGNOLIA 2.00"#45-CNT Whse: H Block:
SUB FOR ROYAL STAR
Thank you for the opportunity to quote your plant needs. Please note that availability is subject to •
prior sales and prices are subject to change after the ship/expire date listed above. Prices are FOB
Wilson Nurseries,Inc. Please give us a call to place this material on order. Thanks Again!
PLEASE REFER TO YOUR QUOTE NUMBER WHEN PLACING YOUR ORDER.
Wilson Nurseries, Inc. Page: 2
Sales Order#:0453296 Regular Disc % Price w/
Item Number Unit Released Shipped Remaining Price Disc Amount
Net Order: 23,950.00
Less Discount: 0.00
Freight: 0.00
Ask us how you can earn FREE PLANTS! Sales Tax: 0.00
THANK YOU! www.wilsonnurseries.com Order Total: 23,950.00
ATTACHMENT C •
Page: 1
Wilson Nurseries, Inc. Quote
Hampshire:44W148 State Route 72 Hampshire,IL 60140-8271 Phone:(847)683-3700 Fax:(847) Order Number: 0453294
683-3977 Loading Area: •
Volo: 1555 North Highway 12 Volo,IL 60041-9466 Phone.(815)344-0944 Fax:(815)344-7087 Order Date: 2/21/2019
Bolingbrook:1050 Lily Cache Ln Ste B Bolingbrook,IL 60440 Phone:(815)439-7188 Fax:(630)226-1655 Ship/Expire Date: 3/21/2019
Hanover Park: 26W200 Lake Street Hanover Park,IL 60133 Phone:(847)453-1240 Fax:(630)372-9400 Order Location: H
Salesperson: Jenny
Customer Number: ELGINCI
Phone#: 847-931-6002
Fax#: 847-931-6075
•
Sold To: Ship To:
CITY OF ELGIN CITY OF ELGIN
150 DEXTER COURT 150 DEXTER COURT
ACCOUNTS PAYABLE ACCOUNTS PAYABLE
ELGIN,IL 60120 ELGIN,IL 60120
Confirm To: GREG HELKE RIBBON COLOR:
Customer P.O. Job Name: Release Date Terms:
SPRING'19 CPO:Purchase Order
Rey-NET 30
Sales Order#:0453294 Regular o Price w/
Disc. /o
Item Number Unit Released Shipped Remaining Price Disc Amount
ACFAB 200 12 0 0 175.00 0.00 175.00 2,100.00
ATMN BLAZE FREEMAN!MPL-2.00" Whse: H Block:
GLTSK 225 13 0 0 232.00 0.00 232.00 3,016.00
SKYLINE HONEYLOCUST-2.25" Whse: H Block:
sub for 2.5"
CEO 200 25 0 0 175.00 0.00 175.00 4,375.00
COMMON HACKBERRY-2.00" Whse: H Block: .
MLGLA 200 5 0 0 165.00 0.00 165.00 825.00
GLADIATOR CRABAPPLE 2.00" Whse: H Block:
MLRJ 200 7 0 0 165.00 0.00 165.00 1,155.00
RED JEWEL CRABAPPLE-2.00" Whse: H Block:
MLRR C17545 8 0 0 180.00 0.00 180.00 1,440.00
ROYAL RAINDROPS CRAB 1.75"#45 CONT Whse: H Block:
SUB FOR 2"
MAGT C20045 5 0 0 170.00 0.00 170.00 850.00
GALAXY MAGNOLIA 2.00"#45-CNT Whse: H Block:
SUB FOR 2"ROYAL STAR
QUB 200 50 0 0 230.00 0.00 230.00 11,500.00
SWAMP WHITE OAK-2.00" Whse: H Block:
Thank you for the opportunity to quote your plant needs. Please note that availability is subject to
prior sales and prices are subject to change after the ship/expire date listed above. Prices are FOB
Wilson Nurseries,Inc. Please give us a call to place this material on order. Thanks Again!
PLEASE REFER TO YOUR QUOTE NUMBER WHEN PLACING YOUR ORDER.
Wilson Nurseries, Inc. Page: 2
Sales Order#:0453294 Regularo Price w/
/.
Disc.
Item Number Unit Released Shipped Remaining Price Disc Amount
•
•
•
Net Order: 25,261.00
Less Discount: 0.00
Freight: 0.00
Ask us how you can earn FREE PLANTS! Sales Tax: 0.00
THANK YOU! www.wilsonnurscries.com Order Total: 25,261.00
ATTACHMENT D
Pugsley&La Haie,LLC
Telephone 847-438-0013 .4.41114,�/� '%
24414 Old McHenry Road
Lake Zurich, IL 60047'
LiG
PUGSLEY & LA HALE
LANDSCAPE ARCHITECTS
Name/Address CONTRACTORS GROUP
W.C.M.C.
ATTN: JUDY CORVO Proposal
2000 Fifth Ave.,Building J
River Grove,IL 60171 Date Estimate#
3/7/2019 819
Rep Customer Phone#
Description Qty Rate Total
Elgin Fall 2019 Planting
125 Total from Wilson Nurseries
125-Wilson 2"Delivery @$18.00/ea 125 18.00 2,250.00
125-2"Tree @$88.00/ea 125 88.00 11,000.00
125-2"Mulch @$10.00/ea 125 10.00 1,250.00
I have read and understand all terms and conditions attached. If accepted,please
sign and return to our office. If you have any questions, please feel free to contact Total $14,500.00
our office. Thank you for choosing Pugsley&LaHaie.
Accepted
By Date
ATTACHMENT E
Pugsley&La Haie,LLC
Telephone 847-438-0013 ;iN/e'
24414 Old McHenry Road
Lake Zurich, IL 60047 ~4.0b.
111 LG
PUGSLEY & LA HALE
LANDSCAPE ARCHITECTS
Name/Address CONTRACTORS GROUP
W.C.M.c. �----.' Proposal
ATIN: JUDY CORVO
2000 Fifth Ave.,Building J
River Grove,IL 60171 Date Estimate#
3/7/2019 818
Rep Customer Phone#
Description Qty Rate Total
Elgin Spring 2019 Planting
125 Total From Wilson Nursery
112-Wilson 2"Delivery a®$18.00/ea 112 18.00 2,016.00
112-2"Tree @$88.00/ea 112 88.00 9,856.00
2"Mulch @$10.00/ea 112 10.00 1,120.00
13-Wilson 2.5"Delivery @$21.00/ea 13 21.00 273.00
13-2.5"'Tree @$93.00/ea 13 93.00 1,209.00
13-2.5"Mulch @$11.00/ea 13 11.00 143.00
I have read and understand all terms and conditions attached. If accepted,please
sign and return to our office. If you have any questions,please feel free to contact Total $14,617.00
our office. Thank you for choosing Pugsley&LaHaie.
Accepted
By Date
ELGIN
THE CITY IN THE SUBURBS
AGENDA ITEM: 3
MEETING DATE: May 8, 2019
ITEM:
Tree and Planting Services—Suburban Tree Consortium
($78,328)
OBJECTIVE:
Purchase of replacement trees for planting on right-of-way and other City properties.
RECOMMENDATION:
Authorize purchase of tree supply and planting services through the Suburban Tree Consortium
in the amount of$78,328.
The City's ash tree inventory has been devastated by the emerald ash borer(EAB) infestation. Of
the City's 6,789 ash trees, approximately 800 are in inaccessible wooded areas and over 3,700
have been removed. Of the remaining Ash trees, approximately 500 are under a preventative
treatment program administered by the forestry department or by the homeowners to prevent
loss from EAB. Replacing the diseased ash trees is critical for maintaining the City's urban tree
canopy.
The EAB infestation has caused many of the City's residential subdivisions to have entire street
blocks clear cut of infected ash trees. Such wide scale tree removal drastically alters the natural
environment of those street blocks.
The City's urban forest is a dynamic system that will evolve with the City. Unlike structures, roads
and other City infrastructure, trees are living features that start small, grow larger and ultimately
die. While they live, trees in an urban environment require management and maintenance to re-
main healthy. It is important to maintain tree age and species diversity to prevent disease and
sustain the urban forest. Sustaining the City's urban forest requires not only planning, but also
investment in ongoing care and maintenance activities.
BACKGROUND
Suburban Tree Consortium
The Suburban Tree Consortium was created in 1985 by a group of municipalities wishing to im-
prove the quality and selection of parkway trees in the Chicago area. Low bid selections year after
year had brought about high mortality rates, which in turn had an effect on the municipality's
credibility. Additionally, low bid requirements provided for little continuity and consistency with
area nurseries, resulting in poor quality and selection. Low bid also required the City to choose
from nurseries that were not necessarily in the same geographic growing area. Trees from as
little as 50 miles South or North are not necessarily suitable for the Elgin area. The parkways
where the City plants trees is one of the most inhospitable places for growing trees there is and
giving the trees every advantage possible is highly important to the urban forest. Membership in
the Consortium allows staff to pick where the City gets its' trees from, while knowing the City is
getting a quality product suited to the area at the best possible price.
The communities lobbied, with the help of the West Central Municipal Conference, to change
state statute to extend the length of time municipalities could enter into contractual relation-
ships with area nurseries. Today, Illinois State Law allows municipalities to enter into long term
contractual relationships for the purpose of procuring parkway trees for up to ten years.The goal
of the Consortium was and has been for a group of municipalities to enter into a contract growing
arrangement whereby nurseries would grow trees according to predetermined specifications.
Those trees would be made available for fall and spring plantings up to a five year period.
The benefit of municipalities working together is two-fold. First, buying power and economies of
scale are increased by merging orders, and mortalities are decreased because of more stringent
specifications and better relationships with area nurseries. Second, municipalities communicate
more, increasing the awareness and promoting the concepts of urban forestry in general.
The City has joined the Suburban Tree Consortium (STC),which currently has 38 municipal mem-
bers. The STC provides members with a consistent supply of quality trees of the species and va-
rieties requested for the municipal parkways in an efficient and cost effective manner by main-
taining contracts with several northern Illinois nurseries. Collectively,STC members annually pur-
chase more than 6,000 trees.
2019 Tree Costs and Selection
Species Number of Trees Cost total
Autumn Blaze Maple 12 Spring/13 Fall $175/Tree $4,375
Skyline Honeylocust 13 Spring $232/Tree $3,016
12 Fall $200/Tree $2,400
Hackberry 25 Spring $175/Tree $4,375
25 Fall $185/Tree $4,625
Kentucky Coffee Tree 50 Fall $200/Tree $10,000
Swamp White Oak 50 Spring $230/Tree $11,500
Gladiator CrabApple 5 Spring $165/Tree $825
5 Fall $190/Tree $950
Red Jewel CrabApple 7 Spring $165/Tree $1,155
8 Fall $190/Tree $1,520
Royal Raindrops 8 Spring $180/Tree $1,440
CrabApple 7 Fall $190/Tree $1,330
Royal Star Magnolia 5 Spring/5 Fall $170/Tree $1,700
Grand Total $49,211
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The total cost of purchasing trees combined with the planting cost, outlined above, brings the
total cost to the City to $78,328.
Tree Planting
In order to plant the trees with the best possible practices in mind,the STC has solicited bids from
landscape companies endorsed by the STC. Their contracted landscape company is Pugsley and
LaHaie and this company plants over 20,000 trees per year in municipalities that are members of
the STC. The contracted landscape company performs or schedules all the utilities location re-
quests, works with the nursery to route and schedule delivery and plants the trees once the
planting locations and tree species have been approved by the City forestry department. The
contracted cost to plant and mulch each tree is between $80 and $120 per tree. Planting cost per
tree varies due to size. After receiving the list of trees from the City, their cost for planting is
$29,117.
OPERATIONAL ANALYSIS
The City has realized greater tree survival rates when property owners request and select the
trees for replacement. Property owners that elect to participate in the tree replacement program
provide the necessary watering and care the replaced trees require during the critical weeks fol-
lowing the planting, increasing the likelihood the new tree will survive. The City's tree replace-
ment program enables property owners to submit a tree planting packet in which they choose
from a list of available trees for placement in the right-of-way adjacent to their home or business.
Tree Supply
The benefits of trees within urban areas are well documented. Studies have established that ur-
ban trees provide environmental, societal and economic benefits. The environmental benefits
provided by urban trees include managing stormwater, improving air quality, reducing pollution
and greenhouse gases, recharging groundwater, decreasing flooding and erosion, stabilizing
slopes, providing wildlife habitat and shading streams.
From a societal perspective, urban trees improve physical and mental health, reduce heat island
effects, create visual and noise buffers, enhance neighborhood appearance and have even been
shown to have an association with neighborhoods having lower incidences of crime. While it is
difficult to quantify the emotional and psychological benefits of trees, trees can contribute sig-
nificantly to neighborhood character and cultural identity.
Urban trees provide economic benefits including reducing the heating and cooling costs for build-
ings by providing shade and wind breaks.They also increase property values and reduce landslide
and flood damage. Academic studies have also examined the influence of trees on real estate
prices, finding that the presence of trees increase property values.
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INTERESTED PERSONS CONTACTED
Suburban Tree Consortium
FINANCIAL ANALYSIS
The purchase of trees was approved in the adopted 2019 Budget.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT AMOUNT AMOUNT
#(S) BUDGETED AVAILABLE
General 010-3370-763.45-08 N/A $30,000 $30,000
Riverboat 275-0000-791.45-05 N/A $300,000 $48,500
LEGAL IMPACT
Section 5.02.020(B) of the General Provisions of the Procurement Ordinance permits "purchases
made pursuant to any joint purchasing program sponsored by the State or other governmental
agency."
ALTERNATIVES
The city council may choose to not approve these tree choices and require different tree species
selected.
NEXT STEPS
1. Approve the contract with the Suburban Tree Consortium to purchase trees and procure
planting services.
2. Order the trees and schedule the planting through the contracted vendors.
Originators: Greg Hulke, Public Works Superintendent
Daina DeNye, Purchasing Officer
Final Review: Debra Nawrocki, Chief Financial Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Richard G. Kozal, City Manager
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ATTACHMENTS
A. Cost Sheet from Suburban Tree Consortium
B. Agreement with Suburban Tree Consortium
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