HomeMy WebLinkAbout19-59 Resolution No. 19-59
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING
ENTERPRISES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE
2019 NEIGHBORHOOD STREET RESURFACING PROGRAM-GIFFORD PARK AND
NEAR SOUTHEAST AREA NEIGHBORHOODS PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with
Engineering Enterprises, Inc. for professional services in connection with the 2019 Neighborhood
Street Resurfacing Program-Gifford Park and Near Southeast Area Neighborhoods Project, a copy
of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: April 24, 2019
Adopted: April 24, 2019
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 24th day of April , 2019, by and
between the CITY OF ELGIN,an Illinois municipal corporation(hereinafter referred to as"CITY")
and Engineering Enterprises, Inc. an Illinois corporation(hereinafter referred to as"ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with 2019 Neighborhood Street Resurfacing Program—Gifford Park and Near
Southeast Area Neighborhoods (hereinafter referred to as the PROJECT); and
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth herein below.
NOW,THEREFORE,it is hereby agreed by and between the CITY and the ENGINEER that
the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and
covenants contained herein,the sufficiency of which is hereby acknowledged to act for and represent
it in the engineering matters involved in the PROJECT as described herein,subject to the following
terms and conditions and stipulations, to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the CITY ENGINEER
of Public Works of the CITY, herein after referred to as the "CITY ENGINEER".
B. The ENGINEER shall furnish professional engineering services for the PROJECT
including but not limited to the development of a work plan including schedule
milestones, site inspection, scope of work refinement including design alternatives,
construction estimates,specifications,and contract documents,bid coordination and
evaluation, and award recommendation.
C. A detailed Scope of Services for the PROJECT is attached hereto as Attachment A,
and incorporated into this Agreement by this reference.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
B. A detailed project schedule for the PROJECT is included as Attachment B,attached
hereto, and incorporated into this Agreement by this reference. Progress will be
recorded on the project schedule and submitted monthly as a component of the Status
Report described in C below.
C. The ENGINEER will submit to the CITY ENGINEER monthly a status report keyed
to the project schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including,but not limited to,
reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the CITY ENGINEER;provided,however,that the ENGINEER may retain copies
of such work product for its records. ENGINEER'S execution of this Agreement shall
constitute ENGINEER'S conveyance and assignment of all right,title and interest,including
but not limited to any copyright interest, by the ENGINEER to the CITY of all such work
product prepared by the ENGINEER pursuant to this Agreement. The CITY shall have the
right either on its own or through such other engineers as determined by the CITY to utilize
and/or amend such work product. Any such amendment to such work product shall be at the
sole risk of the CITY. Such work product is not intended or represented to be suitable for
reuse by the CITY on any extension to the PROJECT or on any other project, and such reuse
shall be at the sole risk of the CITY without liability or legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER
A. For services provided the ENGINEER shall be paid in accordance with the Estimate
of Level of Effort and Associated Cost dated March 27, 2019, attached hereto as
Attachment C, and in accordance with the ENGINEER'S Standard Schedule of
Charges dated January 1, 2019, attached hereto as Attachment D, for personnel
employed on the PROJECT, with the total fees and expenses to be paid to the
ENGINEER not to exceed$50,200.00,regardless of the actual costs incurred by the
ENGINEER,unless substantial modifications to the scope of the work are authorized
in writing by the CITY ENGINEER and approved by way of written amendment to
this Agreement.
B. For outside services provided by other firms or subconsultants, the CITY shall pay
the ENGINEER the invoiced fee to the ENGINEER,plus 10%.Such outside services
include, but are not limited to services to be provided by Rubino Engineering, Inc.
The cost of any such outside services is included within the total not-to-exceed
amount of$50,200.00 provided for in Section 4A above..
C. Other components of the fee shall include printing,supplies and miscellaneous direct
costs that will be invoiced to the CITY without mark-up. The cost of any such
reimbursable expenses is included within the total not-to-exceed amount of
$50,200.00 provided for in Section 4A above.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the CITY ENGINEER.
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Payment Schedule
ESTIMATED ESTIMATED VALUE ESTIMATED INVOICE
DATE %COMPLETE OF WORK COMPLETE VALUE
5/31/2019 35% $ 17,570.00 $ 17,570.00
6/30/2019 35% $ 35,140.00 $ 17,570.00
7/31/2019 20% $ 45,180.00 $ 10,040.00
8/31/2019 10% $ 50,200.00 $ 5,020.00
Total 100% $ 50,200.00
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports (2C above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make these records available at reasonable times
during the Agreement period, and for a year after termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any
time upon fifteen (15) days prior written notice to the ENGINEER. In the event that this
Agreement is so terminated, the ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to termination,except that reimbursement
shall not exceed the task amounts set forth under Paragraph 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to
proceed and,unless terminated for cause or pursuant to section 6,shall be deemed concluded
on the date the CITY determines that all of the ENGINEER's work under this Agreement is
completed. A determination of completion shall not constitute a waiver of any rights or
claims which the CITY may have or thereafter acquire with respect to any term or provision
of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action
taken by the CITY,the ENGINEER shall give written notice of his claim within 15 days after
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occurrence of such action. No claim for additional compensation shall be valid unless so
made. Any changes in the ENGINEER's fee shall be valid only to the extent that such
changes are included in writing signed by the CITY and the ENGINEER. Regardless of the
decision of the CITY ENGINEER relative to a claim submitted by the ENGINEER,all work
required under this Agreement as determined by the CITY ENGINEER shall proceed without
interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement,such violation or breach shall
be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition, if either party,by reason of any default, fails within fifteen(15)days after
notice thereof by the other party to comply with the conditions of the Agreement,the other
party may terminate this Agreement. Notwithstanding the foregoing,or anything else to the
contrary in this Agreement, with the sole exception of an action to recover the monies the
CITY has agreed to pay to the ENGINEER pursuant to Paragraph 4 hereof,no action shall be
commenced by the ENGINEER against the CITY for monetary damages. ENGINEER
hereby further waives any and all claims or rights to interest on money claimed to be due
pursuant to this Agreement, and waives any and all such rights to interest which it claims it
may otherwise be entitled pursuant to law, including, but not limited to, the Local
Government Prompt Payment Act (50 ILCS 501/1, et seq.), as amended, or the Illinois
Interest Act(815 ILCS 205/1,et seq.),as amended. The parties hereto further agree that any
action by the ENGINEER arising out of this Agreement must be filed within one year of the
date the alleged cause of action arose or the same will be time-barred.The provisions of this
paragraph shall survive any expiration, completion and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and
hold harmless the CITY,its officers, employees,agents,boards and commissions from and
against any and all claims, suits,judgments, costs, attorneys fees, damages or other relief,
including but not limited to workers compensation claims, in any way resulting from or
arising out of negligent actions or omissions of the ENGINEER in connection herewith,
including negligence or omissions of employees or agents of the ENGINEER arising out of
the performance of this Agreement. In the event of any action against the CITY,its officers,
employees, agents, boards or commissions, covered by the foregoing duty to indemnify,
defend and hold harmless such action shall be defended by legal counsel of the CITY's
choosing. The provisions of this paragraph shall survive any expiration and/or termination of
this Agreement.
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11. NO PERSONAL LIABILITY
No official, CITY ENGINEER, officer, agent or employee of the CITY shall be charged
personally or held contractually liable under any term or provision of this Agreement or
because of their execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide,pay for and maintain in
effect,during the term of this Agreement,a policy of comprehensive general liability
insurance with limits of at least $1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the CITY ENGINEER a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty(30)days prior written notice to the CITY ENGINEER.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled"Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or
self-insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance,
alternatively, if the insurance states that it is excess or prorated,it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned,non-owned and hired motor vehicles with limits of not
less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability
Insurance Covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $1,000,000 per occurrence. A Certificate of
Insurance shall be submitted to the CITY ENGINEER as evidence of insurance
protection. The policy shall not be modified or terminated without thirty(30)days
prior written notice to the CITY ENGINEER.
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13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means,methods,techniques,sequences or procedures,or for safety precautions
and programs in connection with the construction,unless specifically identified in the Scope
of Services.
14. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,there shall be no
discrimination against any employee or applicant for employment because of sex,age,race,
color,creed,national origin,marital status,of the presence of any sensory,mental or physical
handicap, unless based upon a bona fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following: employment advertising, layoff or
termination,rates of pay or other forms of compensation and selection for training,including
apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex,race, color, creed,national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory,mental or physical handicap. Any violation of
this provision shall be considered a violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or suspension, in whole or in part, of the
Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and
the assigns of the parties hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and
other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with
respect to each and every item, condition and other provision hereof to the same extent that
the ENGINEER would have been obligated if it had done the work itself and no assignment,
delegation or subcontract had been made. Any proposed subcontractor shall require the
CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
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18. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph,phrase, clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define,limit or describe the
scope of intent of any provision of this Agreement, nor shall they be construed to affect in
any manner the terms and provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed,modified,discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations or
warranties shall be binding upon the other party unless expressed in writing herein or in a
duly executed amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance
with the laws of the State of Illinois. Venue for the resolution of any disputes or the
enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane
County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the CITY
ENGINEER, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the CITY ENGINEER prior to said
documentation becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any
work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result
of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid
rigging.
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25. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies
that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse,investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights
upon request 775 ILCS 5/2-105.
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement,ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance
Abuse Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy
shall be provided to the City's Assistant City Manager prior to the entry into and execution of
this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the CITY
ENGINEER and to other participants which may affect cost or time of completion, shall be
made or confirmed in writing. The CITY ENGINEER may also require other
recommendations and communications by the ENGINEER be made or confirmed in writing.
28. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
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A. As to CITY: B. As to ENGINEER:
Ron Rudd, PE Brad Sanderson, PE
City Engineer Vice President
City of Elgin Engineering Enterprises, Inc.
150 Dexter Court 52 Wheeler Road
Elgin, Illinois 60120-5555 Sugar Grove, Illinois 60554
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and understood
that in connection with the performance of this Agreement that the ENGINEER shall comply
with all applicable Federal, State, City and other requirements of law, including, but not
limited to, any applicable requirements regarding prevailing wages, minimum wage,
workplace safety and legal status of employees. Without limiting the foregoing,ENGINEER
hereby certifies,represents and warrants to the CITY that all ENGINEER'S employees and/or
agents who will be providing products and/or services with respect to this Agreement shall
be legal residents of the United States. ENGINEER shall also at its expense secure all
permits and licenses,pay all charges and fees and give all notices necessary and incident to
the due and lawful prosecution of the work, and/or the products and/or services to be
provided for in this Agreement. The CITY shall have the right to audit any records in the
possession or control of the ENGINEER to determine ENGINEER'S compliance with the
provisions of this section. In the event the CITY proceeds with such an audit the
ENGINEER shall make available to the CITY the ENGINEER'S relevant records at no cost
to the CITY. ENGINEER shall pay any and all costs associated with any such audit.
30. EXECUTION
This agreement may be executed in counterparts,each of which shall be an original and all of
which shall constitute one and the same agreement. For the purposes of executing this
agreement,any signed copy of this agreement transmitted by fax machine or e-mail shall be
treated in all manners and respects as an original document. The signature of any party on a
copy of this agreement transmitted by fax machine or e-mail shall be considered for these
purposes as an original signature and shall have the same legal effect as an original signature.
Any such faxed or e-mailed copy of this agreement shall be considered to have the same
binding legal effect as an original document. At the request of either party any fax or e-mail
copy of this agreement shall be re-executed by the parties in an original form. No party to
this agreement shall raise the use of fax machine or e-mail as a defense to this agreement and
shall forever waive such defense.
IN WITNESS WHEREOF,the parties hereto have entered into and executed this Agreement
effective as of the date and year first written above.
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FOR THE CITY: FOR THE ENGINEER:
/ /
By / �f%i� ��. - By:
Ate/
City Manager
Attest: Name/Print: Brad Sanderson
' (/(/V t)ia Title: Vice President
City Clerk
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ATTACHMENT A
DESIGN, ADMINISTRATION &
PLANNING ENGINEERING ACTIVITIES
1. OVERALL
1. General: The Design Engineer will serve as the City of Elgin's representative for the
entire design and administration of the planning for the project as assigned by the City.
As such he will function as an extension of the City's staff and be responsible for
overall implementation and management of the project. The Design Engineer shall
include implementation of City policies, program administration, coordination and
monitoring of consultants and contractors providing overall management control and
direction to insure completion of the bidding and planning documents in accordance
with the City's objectives of cost, time and quality. The Design Engineer will work
closely with and report to the City Engineer or his designee. It shall be understood
that the Design Engineer will act as the City Engineer on this project and shall
coordinate with other City entities such as the Legal Department, City Clerk,
Purchasing Director, Water Director, Sewer Director and Street Director. The Design
Engineer shall be responsible for acting as the City Engineer on this project in regards
to Federal, State and County issues as well.
2. Law: The Design Engineer is expected to understand all State, County and City Laws
governing the implementation of his bidding and planning documents.
2. DESIGN
Design:
a. Project Location:
Exhibit 1 establishes the streets and/or areas which are anticipated to subject to
full design engineering and those which are anticipated to be subject to partial
design engineering scope which shall include only pavement cores, CCDD
analysis for sidewalk lowering and a visual analysis for pavement ranking.
b. Project Kickoff:
• Establish lines of communication.
• Present a work plan for the project including schedule milestones, design
criteria(utilize existing standard City contract as a base model), list of
information needed to begin design.
• Acquire existing information including previous reports plans of recent
development and relevant site information
• Collect water, sanitary and storm atlases
• Interview and document same, the Sewer, Water and Street departments
for their knowledge of issues within the project location.
• Collect and analyze public utility records and notify utility of pending
project.
c. Inspection of Project Location:
The Design Engineer shall provide site inspection of the entire area as well as
immediately adjacent area. The following shall be included;
• Physical inspection of all manholes, valve vaults, catchbasins, inlets,
electrical vaults.
• Pavement marking inventory.
d. Scope of Work Refinement:
Based upon the collection of the above information, the Design Engineer shall
refine the scope of work, including an estimate of cost, and obtain approval from
the City. The Design Engineer shall include alternatives sufficient to insure the
base bid will be below the total budget(when considering testing, publications,
inspections and other typical costs found in construction projects).
e. Construction Documents:
Design Engineer will complete construction estimates, construction specifications,
exhibits,bid and contract documents utilizing a City format. Any alterations or
additions to the City format shall be highlighted and fully explained to the City
Engineer or his representative.
e. Scheduling:
For this agreement, the Design Engineer shall develop a schedule for all steps
from execution of this agreement to contract award. The schedule shall be
updated at a minimum of every two weeks and submitted to the City Engineer or
his designee.
f. Construction Estimate:
The Design Engineer shall prepare several estimates related to the work the City
desires to have completed under this project. Separate estimates are required
for each of the utilities and separate locations should the project include
multiple locations. In addition, the Design Engineer shall set the project
estimates up to allow for alternates to insure a project may be bid and awarded
as close to the budget as possible.
g. Agency coordination:
At a minimum, the Design Engineer shall schedule two meetings with the City; a
project kickoff meeting to discuss the scope and a meeting to confirm the project
scope once the field assessment has been completed.
The Design Engineer shall prepare any and all necessary permits and documents
required by the Illinois Environmental Protection Agency and any other
governmental agency that has a regulatory interest in the project.
Page 3
The Design Engineer shall coordinate with all public utility companies including
verification of the soundness of their structures and any potential
relocations/delays.
3. BIDDING
1. Prepare bid forms, notices and addendum as necessary for bidders.
2. Coordinate with the City of Elgin Purchasing Director to insure the notice is
published 10 days in advance of the bid opening.
3. Provide .pdf of contract documents to be issued by the City to prospective bidders
through the City's automated bidding system.
4. The selected Engineer will receive bidder questions and requests for clarification.
Based on these questions and requests, the selected Engineer will prepare addenda
as necessary to respond to the questions presented. Addenda will be issued to the
City for distribution to the bidders.
5. Evaluate the bids and bidders to determine if the bids were submitted in
accordance with the contract documents and if the bidders are qualified to perform
the work. Following this review, a recommendation will be presented to the City
for award of the construction contracts.
6. Prepare tabulation of bids for distribution to City agencies and interested bidders.
7. Assist the City in the preparation of six (6) copies of final contracts for execution
by the successful bidder and the City.
4. EXCLUSIONS
The following items are not included in this contract. These items can be completed under
a separate contract at an additional cost if necessary:
1. Legal survey and related documents.
2. Work associated with land acquisition.
3. Wetland delineations and ACOE permitting.
4. Additional revisions and submittals after approved Final plans, due to delays in
funding or land acquisition.
5. Permitting with the Illinois Department of Transportation
Engineering Enterprises,inc. ATTACHMENT B
fef ANTICIPATED PROJECT SCHEDULE
2019 NEIGHBORHOOD STREET RESURFACING PROGRAM E LG I N
GIFFORD PARK AND NEAR SOUTHEAST AREA NEIGHBORHOOD
CITY OF ELGIN THE CRY IN THE SUBURBS
March 27,2019
WORK Year: 2019
ITEM Month: April May June July August September October November December
NO. WORK ITEM Week Starting: 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
DESIGN ENGINEERING
2.1 Project Management(QC/QA,Coordination,Communication) _
2.2 Project Meetings(2 Internal+1 w/City) _ _
2.3 Field Review with City _ _
2.4 Public and Private Utility Coordination _
2.5 Site Assessment and Field Measurements(HMA,Curb and ADA) _
2.6 Utility Structure Inspections _
2.7 Preparation of Estimates _
2.8 Finalize Project Scope with City
2.9 Preparation of Contract Documents
2.10 Preparation of Engineer's Opinion of Probably Construction Cost _
2.11 Bidding and Contracting
Construction
G tPobl,lElglnt2019\EG1902 2019 Neignbornow Street Resurfacing Program(Gifford Park 8 Near SE Area Negnbanoob)\PSAPYnase II-Design EnglneeringliAttacnmenl B-5cneet,le,d.JScnear.k.
Legend
Project Management _PS&E
Meeting(s) Bidding and Contracting
Field Assessment
Notes: Target Bid Advertisement 3-Jun
Target Bid Letting 24-Jun
COW Memo Due 28-Jun
Target City Council Approval 10-Jul
Target Construction Start Date 12-Aug
Target Completion Date 30-Nov
kit , • .:.. ATTACHMENT C
ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST —!
PROFESSIONAL ENGINEERING SERVICES E LG I N
2019 NEIGHBORHOOD STREET RESURFACING PROGRAM
GIFFORD PARK AND NEAR SOUTHEAST AREA NEIGHBORHOODS THE crry m THE SUBURBS
CITY OF ELGIN
March 27,2019
ENTITY: ENGINEERING SURVEYING DRAFTING ADMIN. WORK
PRINCIPAL SENIOR SENIOR SENIOR SENIOR SENIOR ITEM COST
TASK PROJECT ROLE: IN PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR PER
ITEM CHARGE MANAGER ENGINEER II ENGINEER MANAGER MANGER TECHNICIAN II MANAGER TECHNICIAN ADMIN. SUMM. ITEM
NO. WORK ITEM HOURLY RATE: $203 $197 $165 8141 $197 $178 $153 $178 $141 $70
DESIGN ENGINEERING
2.1 Project Management(QC/QA,Coordination,Communication) 4 12 8 24 $ 4,496
2.2 Project Meetings(2 Internal+2 w/City) 7 7 4 18 $ 3,098
2.3 Field Review with City 4 4 $ 660
2.4 Public and Private Utility Coordination 2 2 4 $ 612
2.5 Site Assessment and Field Measurements(HMA,Curb and ADA) 24 24 4 4 16 72 $ 11,292
2.6 Utility Structure Inspections 16 1632 $ 4,896
2.7 Preparation of Estimates+Exhibits 19 12 _ 2 6 39 $ 6,029
2.8 Finalize Project Scope with City 2 2 6 _ 2 12 $ 2,072
2.9 Preparation of Contract Document 4 20 16 _ 2 6 48 $ 7,546
2.10 Preparation of Engineer's Opinion of Probable Construction Cost 2 8, 10 $ 1,458
2.11 Biddin.and Contractin. 2 4 2 8 $ 1,336
DE$&ON ENGINEERING SUBTOTAL S 27 112 94 4 4 16 4 14 271 43.495
DIRECT EXPENSES LABOR SUMMARY
Printing= $ 100 Engineering Expenses= $ 36,861
Pavement Cores(Rubino)= $ 4,400 Surveying Expenses= $ 3,948
CCDD Analysis(Rubino)_ $ 2.200 Drafting Expenses= $ 2,686
Administrative Expenses= $ -
TOTAL LABOR EXP IBES- $ 43.495
DIRECT EXPENSES• $ 6,700
TOTAL EXPENSES• $ 50,195
Attachment D
YEARS
'_— Standard Schedule of Charges
January 1,2019
EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Senior Principal E-4 $208.00
Principal E-3 $203.00
Senior Project Manager E-2 $197.00
Project Manager E-1 $178.00
Senior Project Engineer/Planner/Surveyor II P-6 $165.00
Senior Project Engineer/Planner/Surveyor I P-5 $153.00
Project Engineer/Planner/Surveyor P-4 $141.00
Senior Engineer/Planner/Surveyor P-3 $129.00
Engineer/Planner/Surveyor P-2 $117.00
Associate Engineer/Planner/Surveyor P-1 $106.00
Senior Project Technician II T-6 $153.00
Senior Project Technician I T-5 $141.00
Project Technician T-4 $129.00
Senior Technician T-3 $117.00
Technician T-2 $106.00
Associate Technician T-1 $ 93.00
Engineering/Land Surveying Intern I-1 $ 84.00
GIS Technician G-1 $ 75.00
Administrative Assistant A-3 $ 70.00
CREW RATES,VEHICLES AND REPROGRAPHICS
1 Man Field Crew with Standard Survey Equipment $168.00
2 Man Field Crew with Standard Survey Equipment $262.00
1 Man Field Crew with RTS or GPS* $208.00
2 Man Field Crew with RTS or GPS* $302.00
Vehicle for Construction Observation $15.00
In-House Scanning and Reproduction $0.25/Sq.Ft.(Black&White)
$1.00/Sq.Ft.(Color)
Reimbursable Direct Costs&Services by Others Cost+ 10%
*RTS=Robotic Total Station/GPS=Global Positioning System
52 Wheeler Road, Sugar Grove, IL 60554- (630) 466-6700 tel - (630) 466-6701 fax - www.eeiweb.com
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