HomeMy WebLinkAbout19-153 Resolution No. 19-153
RESOLUTION
ACCEPTING GRANT OF THE DEPARTMENT OF JUSTICE FY2017 AND FY2018
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
AWARD FOR TRAINING AND SOFTWARE PURCHASES AND RATIFYING THE
EXECUTION OF INTERGOVERNMENTAL AGREEMENTS RELATING THERETO
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that the City of Elgin, Illinois hereby accepts the Department of Justice FY2017 Edward Byrne
Memorial Justice Assistance Grant (JAG) Program Award in the amount of $13,297 and
ratifying the execution of an Intergovernmental Agreement between the City of Aurora, the City
of Elgin and the County of Kane, Justice Assistance Grant (JAG) Program Award by Richard G.
Kozal, City Manager, regarding training and software purchases.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS that the City of Elgin, Illinois hereby accepts the Department of Justice FY2018
Edward Byrne Memorial Justice Assistance Grant (JAG) Program Award in the amount of
$13,005 and ratifying the execution of an Intergovernmental Agreement between the City of
Aurora, the City of Elgin and the County of Kane, Justice Assistance Grant (JAG) Program
Award by Richard G. Kozal, City Manager, regarding training and software purchases.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: November 6, 2019
Adopted: November 6, 2019
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
•
•
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF AURORA,
THE CITY OF ELGIN,AND THE COUNTY OF KANE,ILLINOIS
2017 JUSTICE ASSISTANCE GRANT (JAG)PROGRAM AWARD
This agreement is made and entered into this/ piday of OC7I'/3j /Z , 2017, by and
between the COUNTY OF KANE (hereinafter referred to as "COUNTY"), the CITY OF
AURORA,and the CITY OF ELGIN,all of Kane County, State of Illinois,witnesseth:
WHEREAS, this Agreement is made under the authority of the Intergovernmental
Cooperation Act, 5 ILCS 220/1 et seq.;and
WHEREAS,each governing body,in performing governmental functions or in paying for
-the performance of governmental functions hereunder, shall make that performance or those.
payments from current revenues legally available to that party: and
WHEREAS, each governing body fords that the performance of this Agreement is in the
best interests of all parties, that the undertaking will benefit the public, and that the division of
costs fairly compensates the performing party for the services or functions under this agreement:
anWHEREAS,the CITY OF AURORA agrees to provide the COUNTY$20,403.00 from
the JAG award for law enforcement policy maintenance; and
WHEREAS,the CITY OF AURORA agrees to provide the CITY OF ELGIN$13,297.00
from the JAG award for law enforcement training and certification; and
- i
WHEREAS,the CITY OF AURORA,the CITY OF ELGIN,and the COUNTY believe it
to be in their best interests to reallocate the JAG funds accordingly,
NOW THEREFORE,the COUNTY,the CITY OF AURORA,and the CITY OF ELGIN
agree as follows:
Section 1
The CITY OF AURORA agrees to pay COUNTY a total of$20,403.00 of JAG funds.
The CITY OF AURORA agrees to pay the CITY OF ELGIN a total of$13,297.00 of JAG funds.
The CITY OF AURORA, the CITY OF ELGIN, and COUNTY all agree that the amounts are
subject to change should the grant award be less than or more than the anticipated total JAG fund
award of$68,012.00.
Section 2
COUNTY agrees to use$20,403.00 for law enforcement policy maintenance until 09-30-2019.
The CITY OF ELGIN agrees to use$13,297.00 for law enforcement training and certification until
09-30-2019.
Section 3 •
Nothing in the performance of this Agreement shall impose any liability for claims against
COUNTY other than claims for which liability may be imposed by law.
Nothing in the performance of this Agreement shall impose any liability for claims against the
CITY OF AURORA other than claims for which liability may be imposed by law.
Nothing in the performance of this Agreement shall impose any liability for claims against the
CITY OF ELGIN other than claims for which liability may be imposed by law. •
Section 4
Each party to this Agreement will be responsible for its own actions in-providing services under
this Agreement and shall not be liable for any liability that may arise from the furnishing of the
services by the other party.
Section 5
The parties to this Agreement do not intend for any third party to obtain a right by virtue of this
Agreement.
Section 6
By entering into this Agreement, the parties do not intend to create any obligations express or
implied other than those set out herein; further, this Agreement shall not create any rights in any
party not a signatory hereto.
CITY OF AURORA C 0r ELGIN C
` �7 (c_____/.2$
;f
Richard C. Irvin Richard G. Kozal Chris Lauzen
Mayor, City of Aurora City Manager, City of Elgin Chairman,Kane County
ATTEST:
Page 1 of 2
APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier
FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier
STATE
Application Construction
4. DATE RECEIVED BY Federal Identifier
FEDERAL AGENCY
5.APPLICANT INFORMATION
Legal.Name Organizational Unit
City of Aurora Aurora Police Department
Address Name and telephone number of the
person to be contacted on matters
44 E Downer P1 involving this application
1200 E. Indian Tr
Aurora, Illinois Hull, William
60505-1896 (630)256-5713
6. EMPLOYER IDENTIFICATION NUMBER(EIN) 7. TYPE OF APPLICANT
36-6005778 Municipal
8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY
New Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
NUMBER: 16.738
CFDA Edward Byrne Memorial Justice Assistance The Aurora Police Department intends
TITLE: Grant Program to use JAG Funds to purchase two
Segway SE-3 Patrollers used to patrol
our downtown district, music concerts,
festivals and bicycle/walking trails.
Also the purchase of a TruNarc
Handheld Narcotics Analyzer;
allowing officers to test suspected
substances for the presence of up to
370 illicit narcotics without having to
handle the substance. This will limit'
possible contamination of officers
which can be fatal.
12. AREAS AFFECTED BY PROJECT
The City of Aurora police Department and the residents of the City of Aurora.
13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS
Start Date: October 01, 2017 OF
End Date: September 30, 2020 a. Applicant
https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do?print=yes 9/1/2017
Page 2 of 2
b. Project ILl 1
15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO
Federal $68,012 REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
Applicant $0
State $0 Program is not covered by E.O. 12372
Local $0
Other $0
Program Income $0 17. IS THE APPLICANT
TOTAL $68,012 DELINQUENT ON ANY FEDERAL
DEBT?
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, AIL DATA IN THIS APPLICATION •
PREAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
Close Window
https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do?print=yes 9/1/2017
FY 2017 Edward Byrne Memorial Justice Assistance Grant(JAG) Program,Local
Solicitation.
BUDGET DETAIL WORKSHEET
LAW ENFORCEMENT EQUIPMENT:
1. Two Segway SE-3 Patroller($13,000.00 each) Total Amount:$26,000.00
2. TruNarc Handheld Narcotics Analyzer
Total Amount:$8,312.00
Total Cost, City of Aurora: $34,312.00
OTHER COSTS:
LAW ENFORCEMENT POLICY MAINTAINENCE
1. Distribution of funds to our disparate agency; the County of Kane to be used for annual
maintenance fees and upgrades to their"Lexipol" Policy Program as well as an
Implementation Service and Daily Training Bulletin Service.
Total Amount $20,403.00
LAW ENFORCEMENT TRAINING & CERTIFICATION
1. Distribution of funds to our disparate agency; City of Elgin to be used to train and certify
2 officers in Vehicle Forensics, specifically; analyze data from OEM-installed
Infotainment and Telematics Systems.
Total Amount $13,297.00
Total Project Costs: $68,012.00
Federal Request: $68,012.00
BUDGET NARRATIVE
•
•
Segway SE-3 Patroller
The Aurora Police Department intends to use JAG Funds to purchase two Segway SE-3
Patrollers. We recently acquired two SE-3 Patrollers and even though we are still training
officers to use the patrollers we see the need for additional units. With the additional SE-3
Patrollers we can expand the patrol footprint in our downtown district by increasing the number
of officers on motorized patrol while increasing the speed officers can travel in a larger patrol
area. Additionally,we have a large downtown outdoor music/events venue where these
Patrollers can be utilized for music concerts and festivals. Over the course of 2016 the City of
Aurora has increased the number of events at this venue requiring increased police patrols and
police visibility to deter the potential for criminal activity.
Having an electric powered patrol method would also be keeping in-line with the City of
Aurora's"Green Initiatives"as the Segway would have literally no negative impact on our
environment.
TruNarc Handheld Narcotics Analyzer
The Aurora Police Department intends to use JAG Finds to purchase TruNarc Handheld
Narcotics Analyzer to detect illicit narcotics without actually handling the suspected substances.
We currently use Field Test Kits to test suspected contraband for the presence of cannabis
or narcotics, this requires officers and evidence technicians to actually handle the substance to
make the determination if they are dealing with an illicit substance. Handling any suspect
substance can be dangerous to the officer's personal health and well-being using the TruNarc
Handheld Narcotics Analyzer will allow officers to test substances for the presence of a narcotic
or cannabis without having to actually pickup, unwrap or otherwise handle the substance being
tested; thus being much safer for the officers.
In addition; this will cut down on the costs of throw away narcotics test kits (Narco
Pouch)which are a onetime use test kits. The TruNarc Handheld Narcotics Analyzer can be used
multiple times with little to no cost for each test conducted. The TruNarc Handheld Analyzer •
will also detect a wide variety of narcotics and cannabis without any special equipment. When
using a throw away onetime Narco Pouch officers need to carry a specific test kit for the suspect
substance. In some cases having to carry and use multiple test kits to determine what type of
substance they are dealing with.
Lexipol Annual Maintenance Fees, Implementation Service and Daily Training Bulletins
The County of Kane has communicated its intent to use JAG Funds to continue to fund
their"Lexipol"Program; which includes Annual Maintenance Costs, Implementation fees and
Daily Training Bulletin Services. Lexipol is an organization Program which includes
development tools,policy updates and Daily Training Bulletins for Public Safety Deputies.
Lexipol offers a comprehensive risk-management solution for managing, disseminating
and archiving the agency's policies,procedures and training records.The goal for the County of
Kane is to have better policies in place, improve training for its employees and reduce liability to
the county.
Training for 2 Investigators to become certified in Vehicle Forensics
The Elgin Police Department has communicated that it intends to use JAG Funds to train
and certify two (2) investigators in the field of Vehicle Forensics and iVe certification. The
certification course(Training) is structure to provide investigators with the necessary skills to
acquire and analyze data from OEM-installed infotainment and telematics systems.This training
certification will also prepare the investigators to testify as expert witnesses in courtroom
testimony. It will also provide the necessary skills to conduct a full forensic examination and
produce a final report. This training include the necessary equipment to preform forensic
examinations.
FY 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Program,Local
Solicitation.
ABSTRACT
Name: Lieutenant William Hull #954 of the Aurora Police Department, City of Aurora, IL
Kristie Hilton,Management Analyst, Elgin Police Department
Director Pat Gengler, Kane County Sheriff's Office
Project Goals: The City of Aurora Police Department plans to use the award for the equipment
program area. It would like to fund the following projects: two Segway SE-3 Patrollers to be
used for downtown events/concerts and a TruNarc Handheld Narcotics Analyzer
The County of Kane plans to use the award for the training program. It would like to continue to
fund its"Lexipol"policy and training system with daily updates.
The City of Elgin Police Department plans to use this award for the training program. It would
like to train and certify two (2)officers with the necessary skills to acquire and analyze data from
OEM-installed infotainment and telematics systems in vehicles.
Strategies to be used: The City of Aurora Police Department plans to use these funds to
purchase two Segway Patrollers to'be used to patrol outdoor events. It also plans to purchase a
TruNarc Handheld Narcotics Analyzer. Both of these projects align with the City's goals of
improving police performance and enhanced community contacts. E�
The County of Kane plans to continue to fund their"Lexipol"policy program to manage,
disseminate and archive policies,procedures and training records.
The City of Elgin Police Department plans to use JAG funds to train and certify two(2)of its
police officers to become certified in vehicle forensics. This training certification will provide
officers with the necessary skills to acquire and analyze data from OEM-installed infotainment
and telematics systems. Also preparing them to qualify as expert witnesses in courtroom
testimony. This aligns with the City of Elgin's goal to enhance service quality to its citizens.
Project Identifiers for the programs of the three agencies: Equipment and Training.
The Aurora Police Department's goals and strategies relate to the equipment category. The
Aurora Police Department would purchase two Segway Patrollers to better patrol outdoor
venues. It would also purchase a TruNarc Handheld Narcotics Analyzer; enhancing officer
efficiency and safety when handling purported illicit substances.The City of Elgin Police
Department's goals and strategies related to training as it would certify 2 officers as vehicle
forensic linvestigaotrs. The County of Kane's goals and strategies relate to the training category
and continue to fund the ongoing"Lexipol"policy program to manage,disseminate an archive
policies/procedures and training records.
FY 2017 Edward Byrne Memorial Justice Assistance Grant(JAG) Program, Local
Solicitation.
PROGRAM NARRATIVE
The Aurora Police Department is authorized for 289 sworn officers. The City of Aurora has an
approximate population of 200,000.The City spans over approximately 39.33 square miles and
sits in 4 counties. The City of Aurora, like most cities is still experiencing financial constraints
and funding for additional equipment and training is limited. V
The City of Aurora Police Department is in need of obtaining the following equipment for its
Patrol Personnel and Evidence Unit:
1. The Aurora Police Department would like to purchase two Segway SE-3 Patrollers for
officers to patrol outdoor events in and around our downtown area. The purchase of these
two Segway SE-3 Patrollers would increase the number of Segway's we already deploy
for many outdoor events. The city has an outdoor music venue that has the ability to hold
10,000 plus people.This venue is also bordered by a number of restaurants and
entertainment venues in the downtown area and covers several blocks. In addition, we
have a number of public parades and festivals in the downtown area where we use the
Segway Patrollers. These Segway Patrollers give officers the ability to cover a lot of area
in a short period of time as well as being a very visible presence to people attending any
events.Officers have the advantage of standing higher than the crowd giving them the
ability to better look for suspicious/criminal activity. In today's age of potential
Terrorist type threats,deploying a highly visible police force gives us a greater deterrent V
to possible attacks. Additionally, being highly visible allows citizens to better identify
police in a crowd.
2. The Aurora Police Department intends to use JAG Finds to purchase TruNarc Handheld
Narcotics Analyzer to detect illicit narcotics allowing police personnel to test suspected
substances without actually handling the substances...
Currently we use Field Test Kits to test suspected contraband for the presence of cannabis
or illicit narcotics, this requires officers and evidence technicians to actually handle the
substance to make the determination if they are dealing with an illicit/illegal substance.
Handling any suspect substance can be dangerous to the officer's personal health and
well-being, however, using the TruNarc Handheld Narcotics Analyzer; this allows
officers to test substances for the presence of a narcotic or cannabis without having to
actually pickup, unwrap or otherwise handle the substance being tested.
In addition; this will cut down on the costs of throw away narcotics test kits (Narco
Pouch)which are a onetime use test kit. The TruNarc Handheld Narcotics Analyzer can
be used multiple times with little to no cost for each test conducted. The TruNarc
Handheld Analyzer will also detect a wide variety of narcotics and cannabis without any
special equipment. Currently, Narco Pouches are designed for one specific substance so
the need to carry multiple test kits is required to be able to conduct field testing of any
substance.
These grant funds, if used to purchase this equipment, will help the City of Aurora Police
Department attain its goals of enhanced service and increased community contacts with
the citizens of Aurora.
Our disparate agency, the County of Kane, has communicated its intent to use its portion of the
grant funds to continue to fund a"Lexipol Law Enforcement& Custody Manual and Daily In-
Service Training Bulletin" Program.This is an organization policy development program which
includes development tools,policy updates and Daily Training Bulletins for public safety
deputies, court security officers and corrections officers. Lexipol offers up to date policy and
procedure notifications, daily in-service training bulletins and legal updates.
The County of Kane's goal for this project is to improve policy/procedures,disseminate
notifications to employees in a timely manner while reducing risk and liability to the County of
Kane.Thus, this would improve the police service to the citizens within the county.
Our disparate agency, City of Elgin Police Department has communicated that it intends to use
JAG Funds to train and certify two(2) investigators in the field of Vehicle Forensics and iVe
certification.The certification course (Training) is structured to provide investigators with the
necessary skills to acquire and analyze data from OEM-installed infotainment and telematics
systems.This training certification will also prepare the investigators to testify as expert
witnesses in courtroom testimony. Additionally, it will provide the necessary skills to conduct a
full forensic examination and produce a final report. This training includes the necessary
equipment to preform forensic examinations.
The goal of the City of Elgin Police Department is to provide a more thorough investigation in
high profile vehicle accidents while at the same time; certifying traffic investigators as experts in
the preparation and testimony of serious and fatal traffic crashes. This training and certification
would ultimately allow Elgin Police Department Traffic Investigations to present a complete and
comprehensive investigation to all parties involved; primarily the citizens involved.
•
.,,, CI.y of Aurora
♦. �; City of Aurora,44 E.Downer Place.Aurora,lllinois 60507-2067 •(630)256-3070 • FAX(630)256-3079
Wendy McCambridge
City Clerk
MEMORANDUM
DATE: October 18, 2017 •
TO: Lt. William Hull •
RE: 2017 Justice Assistance Grant Program Agreement
Attached please find a copy of Resolution number R17-326 and the Original
Intergovernmental Agreement for the 2017 Justice Assistance Grant Program Award
which recently passed on October.10, 2017.
Additional signatures are needed to completely execute this agreement. When these
signatures are obtained, please send the original agreement back to the City Clerk's
office •
If you have any questions, please do not hesitate to give me a call. Thank you
Sara Townsend
Deputy City Clerk
City of Aurora
630-256-2078
CHICAGO TRIBUNE
. media group
Sold To: • • 11?: 3!
City of Aurora Police Dept-CU00427165
44 E: Downer PL
AURORA,IL 60505
Bill To:
City of Aurora Police Dept-CU00427165
44 E. Downer PL
AURORA,IL 60505
Certificate of Publication:
Order'Number: 5168886 •
Purchase Order: 286847
State of Illinois-Kane
Chicago Tribune Media Group does hereby certify that it is the publisher of the The Beacon-News. The The
Beacon-News is a.secular newspaper; has been continuously published Daily for more•thanyfifty(50)weeks prior to the
first.publication of the attached notice, is published in th-e.City of Aurora,.Township of Aurora, State,of Illinois,•is of
genera .circulation throughout that county and-surrounding area, and is a newspaperas•defined by 715 IL CS.5/5.
This is to certify that a notice, a true copy of which•is attached,was published 1-time(s)in the The Beacon-News,
namely•oneAime,per.week or on 1 successive weeks. The first.publication of the notice was made•in the newspaper,
dated'and=published-on 9/3/2017,and the last publication of the.notice was made in the newspaper dated and
published on 9/3/2017..
This notice was also placed on a statewide public notice website as required by 5 ILCS 5/2.1.
PUBLICATION DATES: Sep 03,2017.
•
The.Beacon-News
In witness, an authorized agent of The Chicago Tribune Media Group has signed this certificate,executed in
Chicago, Illinois on this
Day of SEP 0 5 2011 by
Day Month Year
•
Ch. : 'o Trib e Media Group
'rriri J .
frsr,c.1) DEIDRA DURHAM
•
OFFICIAL SEAL
Notary• •IR' Noloty Publlc.Slole 01IIIInots
7� My Commisslon Expires
�'• November 23,2020
Chicago Tribune-chicagotribune.com
435 North Michigan Avenue,Chicago,Illinois 60611
(312)222-2222-Fax:(312)222-4014
CHICAGO TRIBUNE
media group
NOTICE OF PUBLIC HEARING
rNotice is hereby given that on
Tuesday, October: 1,0, 2017 at
o:o pm,a public +halrin will be
held in the City ,co{u+ncif Cham-
bers -at Aurora City Hello 44 'E.
Downer Plac. The purpose of
the meeting is to seek. public
input on the use of.FY2O.17 Ed-
ward Byrne. Meni ori+a+l Justice
Assistance ;Pr:.o ra iii. The intent
Of: the_ federal 'Tends is to '.use
4,31.2 00 to purchase . two
segway SE-3 Patrollers and
Truk ' are Handheld Narcotics
Anal er.. The. goal of the .seg-
way sE-3 Patrolllers is to giv' e
police" better .a+biliity to, pairo l
.
d nto:wi events and concert,
providing better .police .service
to the citizens Of :Aurora. The
TraNare Handheld Nareoti s
Arial zar .VON allow o fiters ticx'
quickly, safely and ysiithout han-
dling,detectup'bo 37,0 illicit:sub-
stanfae`s i n a single test. The' re-
t ainir g amount of• $33;700.!00
will be given to Kane cdu+nty
Sheriff's Department and: the
Elgin !Police Departrrtent
onan agreement with• those
agencies. he totalaward in the
amo{writ Of $68,0112.CO.
Notice !Date:
CITY OF AURORA; KANE, DU-
PAGE WU AND KENDALL
COUNTIES ILLI NOIS
Wendy I iccam bridge
C i Clerk
9a#2017. 5168886
Chicago Tribune-.chicagotribune.com
435 North Michigan Avenue,Chicago, Illinois 60611
(312)222-2222-Fax:(312)222-4014
•
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF AURORA,
THE CITY OF ELGIN,AND THE COUNTY OF KANE,ILLINOIS
2018 JUSTICE ASSISTANCE GRANT(JAG) PROGRAM AWARD
This agreement is made and entered into this day of , 2018, by and
between the COUNTY OF KANE (hereinafter referred to as "COUNTY"), the CITY OF
AURORA,and the CITY OF ELGIN,all of Kane County,State of Illinois,witnesseth:
WHEREAS, this Agreement is made under the authority of the Intergovernmental
Cooperation Act, 5 ILCS 22011 et seq.; and
WHEREAS,each governing body,in performing governmental functions or in paying for
the performance of governmental functions hereunder, shall make that performance or those
payments from current revenues legally available to that party: and
WHEREAS, each governing body finds that the performance of this Agreement is in the
best interests of all parties, that the undertaking will benefit the public, and that the division of
costs fairly compensates the performing party for the services or functions under this agreement:
and
WHEREAS,the CITY OF AURORA agrees to provide the COUNTY$20,195.00 from the JAG
award for law enforcement policy maintenance; and
WHEREAS,the CITY OF AURORA agrees to provide the CITY OF ELGIN SI3,005.00
from the JAG award for a law enforcement software licensing renewals;and
WHEREAS,the CITY OF AURORA,the CITY OF ELGIN,and the COUNTY believe it
to be in their best interests to reallocate the JAG funds accordingly,
NOW THEREFORE,the COUNTY,the CITY OF AURORA,and the CITY OF ELGIN
agree as follows:
Section 1
The CITY OF AURORA agrees to pay COUNTY a total of$20,195.00 of JAG funds.
The CITY OF AURORA agrees to pay the CITY OF ELGIN a total of$13,005.00 of JAG funds.
The CITY OF AURORA, the CITY OF ELGIN, and COUNTY all agree that the amounts are
subject to change should the grant award be less than or more than the anticipated total JAG fund
award of$67,317.00.
Section 2
COUNTY agrees to use$20,195.00 for law enforcement policy maintenance until 09-30-2020.
The CITY OF ELGIN agrees to use$13,005.00 for software license renewals until 09-30-2020.
Section 3
Paque Po.ill
Nothing in the performance of this Agreement shall impose any liability for claims against
COUNTY other than claims for which liability may he imposed by law.
Nothing in the performance of this Agreement shall impose any liability for claims against the
CITY OF AURORA other than claims for which liability may be imposed bylaw.
Nothing in the performance of this Agreement shall impose any liability for claims against the
CITY OF ELGIN other than claims for which liability may be imposed by law.
Section 4
Each party to this Agreement will be responsible for its own actions in providing services under
this Agreement and shall not he liable for any liability that may arise from the furnishing of the
services by the other party.
Section 5
The parties.to this Agreement do not intend for any third party to obtain a right by virtue of this
Agreement.
• Section 6
By entering into this Agreement, the parties do not intend to create any obligations express or
implied other than those set out herein; further, this Agreement shall not create any rights in any
•
party not a signatory hereto.
C O!R7CP
CIT ELGIN • C nyL.7ATE
/ •
Ric and C. Irvin Richard ,. ' Ozal • Chris Lauzen
' Mayor. City of Aurora City Manager,City of Eli, Chairman. Kane County
ATTEST: •
I
Valdt
'Packet Pg.121,
Page 1 bf 2
APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier
FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier
STATE
Application Construction
4. DATE RECEIVED BY Federal Identifier
FEDERAL AGENCY
5.APPLICANT INFORMATION
Legal Name Organizational Unit
City of Aurora Aurora Police Department
Address Name and telephone number of the
person to be contacted on matters
44 E Downer P1 involving this application
350 N River St
Aurora, Illinois Hull, William
60506-4177 (630) 256-5713
6. EMPLOYER IDENTIFICATION NUMBER(EIN) 7. TYPE OF APPLICANT
36-6005778 Municipal
8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY
New Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
NUMBER: 16.738
CFDA Edward Byrne Memorial Justice Assistance Purchase 2 Kubota 1140 RTV Utility
TITLE: Grant Program Vehicles used for general patrol of
special events, bicycle/walking trails
and to transport officers, K('s and
special equipment to remote locations,
not easily accessible by police squad
cars. To purchase 3 "Specialize Pitch
Men Sport" police bicycles for use by
our community policing officers and
bike certified officers; to patrol special
events, bicycle/walking paths as well
as general patrol in residential
neighborhoods.
12. AREAS AFFECTED BY PROJECT
The City of Aurora, Aurora Police Department, citizens living in and visiting the City of Aurora
13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS
Start Date: October 01, 2017 OF
End Date: September 30, 2021
a. Applicant
https://grants.oj p.usdoj.gov/gmsexternal/appl icationReview.do?print=yes 8/21/2018
Page 2 of 2
I b. Project IL11
15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO
Federal $67,317 REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
. Applicant $0
State $0 Program is not covered by E.O. 12372
Local $0
Other $0
Program Income $0 17. IS THE APPLICANT
DELINQUENT ON ANY FEDERAL
TOTAL $67,317 DEBT?
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF,AI1LL DATA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
Close Window
•
https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do?print=yes 8/21/2018
FY 2018 Edward Byrne Memorial Justice Assistance Grant(JAG) Program, Local
Solicitation.
• ABSTRACT
Name: Lieutenant William Hull#954 of the Aurora Police Department, City.of Aurora, IL
Kristie Hilton, Management Analyst, Elgin Police Department
Director Craig Campbell, Kane County Sheriff's Office
Project Goals: The City of Aurora Police Department plans to use the award for the equipment
program area. It would like to fund the following projects: two Kubota 1140 RTV Utility
Vehicles to be used for a multitude of Law Enforcement functions/events and three Specialize
Pitch Men Sport Police Bicycles used for community policing.
The County of Kane plans to use the award for the training program. It would like to continue to
fund its"Lexipol"policy and training system with daily updates.
The City of Elgin Police Department plans to use this award for information systems support. It
would like to renew licensing agreements for Cellebrite,cell phone extraction system and •
GeoTime cell phone data analyzer used by police investigators.
Strategies to be used: The City of Aurora Police Department plans to use these funds to
purchase two Kubota 1140 RTV utility vehicles which we intend to use for parades,downtown
concert events as well as the transport of K9 officers and dogs off road to repot locations. It also
plans to purchase three Specialize Pitch Men Sport Police Bicycles to be used by our community
policing and bike certified officers. These bicycles will be used for special events,patrolling bike
and walking trails as well as general patrol purposes in Aurora's neighborhoods. Both of these
projects align with the City's goals of improving police performance and enhanced community
contacts.
The County of Kane plans to continue to fund their"Lexipol"policy program to manage,
• disseminate and archive policies,procedures and training records;as well as distributing Daily
Training Bulletins to all of its employees.
The City of Elgin Police Department plans to use JAG funds to renew software licensing
agreements for two information technology systems used,by Elgin PD investigators. Cellebrite
cell phone extraction system and GeoTime cell phone data analyzer;both systems are vital to the
investigation's unit,particularly in this age of technology. This aligns with the City of Elgin's
goal to enhance service quality to its citizens.
Project Identifiers for the programs of the three agencies: Equipment and Training.
The Aurora Police Department's goals and strategies relate to the equipment category. The
Aurora Police Department would purchase two Kubota 1140 RTV utility vehicles and three
Specialize Pitch Men Sport Police Bicycles. The City of Elgin Police Department's goals and
strategies related to equipment as they are renewing software licensing agreements for Cellebrite
cell phone extraction system and GeoTime cell phone data analyzer system. The County of
Kane's goals and strategies relate to the training category and continue to fund the ongoing
."Lexipol"policy program to manage,disseminate an archive policies/procedures and training
records as well as daily training bulletins.
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FY 2018 Edward Byrne Memorial Justice Assistance Grant(JAG) Program,Local
• Solicitation.
BUDGET DETAIL WORKSHEET
LAW ENFORCEMENT EQUIPMENT:
1. Two Kubota 1140 RTV Utility Vehicles($15,500.00 each)
Total Amount:$31,000.00
2. Three Specialize Pitch Men Sport Police Bicycles
Total Amount:$3,117.00
Total Cost, City of Aurora: $34,117.00
OTHER COSTS:
LAW ENFORCEMENT POLICY MAINTAINENCE
s '
1. Distribution of funds to our disparate agency; the County of Kane to be used for annual
maintenance fees and upgrades to their"Lexipol" Policy Program as well as an
Implementation Service and Daily Training Bulletin Service.
Total Amount $20,195.00
II�
LAW ENFORCEMENT EQUIPMENT(SOFTWARE LICENSING RENEWALS)
1. The City of Elgin intends to use funds to renew two software licensing agreements for
Cellebrite cell phone extraction system and GeoTime cell phone data analyzer;both used
by Elgin Police Investigators.
Total Amount $13,005.00
• Total Project Costs: $67,317.00
Federal Request: $67,317.00
•
BUDGET NARRATIVE
Kubota 1140 RTV Utility Vehicles:
The Aurora Police Department intends to use JAG Funds to purchase two Kubota 1140
RTV Utility Vehicles.The City of Aurora has increased its number of outdoor events,venues
and activities for the citizens of Aurora.This includes an outdoor music festival site,an increase
in walking paths, bicycle paths and we have an increasing amount of remote wooded and open
field locations. With the ability to transport up to 4 officers as well as equipment;we intend to
utilize these utility vehicles to patrol special events and bicycle/walking paths throughout the
city. These utility vehicles will also be well suited for our Special response Team (SRT)call outs
and our K9 units. In both these scenarios the utility vehicles can transport equipment and
personnel, however, with respect to K9 response. We can transport dogs into remote locations
(where cars cannot drive) for searches without wearing the dog out in the process of responding.
• f
Specialize Pitch Men Sport Police Patrol Bicycles
The Aurora Police Department intends to use JAG Finds to purchase three police bicycles
for our Community Policing Unit. Because we do utilize bicycles for various methods of patrol
and community events,the current fleet of bicycles are used frequently throughout the spring,
summer and fall months. Additionally,the vast majority of the bicycles owned by the police
department are aging and because of wear and tear are starting to become unserviceable for safe,
police use. While we have a few newer bicycles we have a number that have become unusable,
even for training purposes.
Lexipol Annual Maintenance Fees,Implementation Service and Daily Training Bulletins
The County of Kane has communicated its intent to use JAG Funds to continue to fund
their"Lexipol" Program; which includes Annual Maintenance Costs, Implementation fees and
Daily Training Bulletin Services. Lexipol is an organization Program which includes
development tools,policy updates and Daily Training Bulletins for Public Safety Deputies.
Lexipol offers a comprehensive risk-management solution for managing,disseminating
and archiving the agency's policies, procedures and training records. The goal for the County of
Kane is to have better policies in place, improve training for its employees and reduce liability to
the county.
Software Licensing Renewals for Cellebrite and GeoTime Systems
The Elgin Police Department has communicated that it intends to use JAG Funds to
renew software licenses for Cellebrite cell phone extraction system and GeoTime cell phone data
analyzer used by Elgin Police Investigators. Given the ever-evolving changes in technology and
the ease of use and the accessibility cell phones; more and more crimes are being committed with
or documented on electronic devices, namely cell phones or"smart" phones. These investigative
systems(Cellebrite and GeoTime) are vital for law enforcement personnel to investigate crimes
by analyzing cell phone data. Unfortunately these systems require annual maintenance and
licensing fees so they stay up to date with the latest technology available on the market.
•
•
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FY 2018 Edward Byrne Memorial Justice Assistance Grant(JAG) Program, Local
Solicitation.
DISCLOSURE OF PENDING APPLICATIONS STATEMENT
The City of Aurora, City of Elgin and Kane County do not have any pending applications
submitted within the last 12 months for federally funded grants or cooperative agreements(or for
sub-awards under federal grants or cooperative agreements)that request funding to support the
same project being proposed in this application to OW and that would cover identical cost items
outlined in the budget submitted as part of this application.
William Hull
Administrative Service Lieutenant
Aurora Police Department
(630)256-5713
•
FY 2018 Edward Byrne Memorial Justice Assistance Grant(JAG) Program, Local
Solicitation.
GOVERNING BODY HEARING DATES SCHEDULE
City of Aurora Finance Committee Meeting:
September 11,2019 at 3:00 pm in room 5B of City Hall,44 E.Downer Pl.
Committee of the Whole Meeting:
September 18,2018 at 5:00 pm in room 5B of City Hall, 44 E. Downer Pl.
Public Hearing/City Council Meeting:
September 25,2018 at 6:00 pm in the City of Aurora Council Chamber, City Hall,44 E. Downer
Pl.
•
CITY OF AURORA, ILLINOIS
RESOLUTION N
DATE OF PASSAGE ' ' ,/ 7 &C
A Resolution authorizing the execution of a memorandum of understanding between the
City of Aurora, Kane County and the City of Elgin; the participation in the 2018 Edward
Byrne Memorial Justice Assistance Grant(JAG)program; and the use of the.City of
Aurora's portion toward the Aurora Police Department equipment purchase. (Public
Hearing at City Council on September 25,-2018)).- -- - •
WHEREAS, the City of Aurora has a population of more than 25,000 persons end is,
therefore, a home rule unit under subsection(a)of Section 8 of Article VII of the Illinois
Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and
• perform any function pertaining to its government and affairs for the protection of the
public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora is applying for the 2018 Edward Byrne Memorial Justice • --
Assistance Grant (JAG) Program Award, the funds from which will be used towards
Aurora Police Department equipment purchases: and:
WHEREAS, a requirement of the grant program is that the City of Elgin and Kane
County partner with and be signatory to a Memorandum of Understanding with the City
of Aurora, and
WHEREAS, the amount sought is $67,317.00 to be allocated to the City of-Aurora. the -
City of Elgin and Kane County per the attached budget detail worksheet; and
WHEREAS, when the City of Aurora's portion of the award is secured, it' will be
budgeted in revenue account 101-3536-331-02-01 and expense account 101=3536-421-
50-50)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora,
Illinois, as follows: authorizing the execution of,a memorandum of understanding
between the City of Aurora, Kane County and the City of Elgin; the participation in the
2018 Edward Byrne Memorial Justice Assistance Grant(JAG) program; and the use of
the City of Aurora's portion toward the Aurora Police Department equipment purchases.
•
Paeka Pp.11T
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RESOLUTION No2,1(6 • 41...;
• DATE OF PASSAGE .P (! •)b-
PASSED AND APPROVED ON flJJI 0S,4, 0- 1
AYES Vi9 NAYS Ce.1)". NOT VOTING P" ABSENT
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Alde4r.hn5In.:-Ward 1 d 2, •
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Alder a JMLefiacos,Ward 3 Alderman Donnell.Ward 4
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Alder an Fran G.Warp'5 Alderman SaAls,Ward/
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—A-Iderm_antfart-Bur s, d 7 ) Aderman Mervine,Ward$
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Aiiierman Jenkins.Ai Lai'Et Alderman p.cof tor,At Large
ATTEST:
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City Clerk Mayor
• •Packet Pg:110
18-0786
RECOMMENDATION
TO: THE COMMITTEE OF THE WHOLE
FROM: THE FINANCE COMMITTEE
The Finance Committee at the regular scheduled meeting on'1'trestluv.September I I,2018
Recommended APPROVAL of A Resolution authorizing the execution of a memorandum of
understanding between the City of Aurora, Kane County and the City of Elgin; the pat Iicip;uiun
in the 21118 Edward Byine Memorial Justice Assistai e Grant(JAG)program:mid the use of the
City of Aurora's pnrtion asward the Aurora Pollee Department equipment purchase. (Public
Hearing at City Council on September 25.2011)).
The Vote 2-l1
•
Submitted By ic•. f t �-�'
Alderman. •( 'C nor.Chairman
/
/Alderman T'cil-%'esiacos
•
Alderman Edward Bugg
Alderman Rick Mervine,alternate
Dated this 11'^day of September, 2018
Packet P0.120
•
•
STATE OF ILLINOIS
COUNTY OF KANE
RESOLUTION NO. 19 120
APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF
AURORA AND THE CITY OF ELGIN FOR THE EXECUTION OF THE 2018 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT(JAG) PROGRAM AWARD
WHEREAS, the County of Kane, the City of Aurora and the City of Elgin have received a
Edward Byrne Memorial Justice Assistance Grant (JAG) to be administered by the City of Aurora:
•
and
•
WHEREAS, this Agreement is made under the authority of the Intergovernmental
• Cooperation Act, 5 ILCS 220/1 et seq; and
WHEREAS, each governing body, in performing governmental functions or in paying for the
performance of governmental functions hereunder, shall make that performance or those payments
from current revenues legally available to pay that party; and
WHEREAS,each governing body finds that the performance of this Agreement is in the best
interest of all parties, that the undertaking will benefit the public, and that the division of costs fairly
compensate the performing party for the services or functions under this agreement; and
WHEREAS, the City of Aurora agrees to provide the County of Kane $20,195.00 from the
JAG award under the training category for the yearly subscription for the LEXIPOL policy and
training program.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman
thereof is hereby authorized to execute an intergovernmental agreement with the City of Aurora and
City of Elgin for the execution of the Edward Byrne Memorial Justice Assistance Grant (JAG)
Progra :d.
=% ane County Board on April 9, 2019.
4,--y://7/
tee:
J 'n A. Cunningham Christopher J. Lauzen
erk, County Board Chairman, County Board
ane County, Illinois Kane County, Illinois
Vote:
[Unanimous]
•19.04 SHF IGA JAG
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PACKAGE NAME:IL Govt Legal Aurora Beacon ,
NOTICEOF PUBLIC HEARING
Notice is hereven that an
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total award in the amount of
367 317.00.
. Notice Date:
CITYITOF AURORA KANE, W-
COUNTIES LUNOl3l
KDALL
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$.72.%211c
18 5837625
NOTICE OF PUBLIC HEARING
Notice is hereby given that on Tuesday, SEPTEMBER 25,2018 at 6:00 pm,a public hearing will
be held in the City Council Chambers at Aurora City Hall,44 E. Downer Place.The purpose of
the meeting is to seek public input on the use of FY2018 Edward Byrne Memorial Justice
Assistance Program. The intent of the federal funds is to use$34,117.00 to purchase two Kubota
1140 RTV Utility Vehicles and three Specialize Pitch Men Sport police bicycles.The goal of the
Kubota Utility Vehicles is to give police the ability to patrol downtown events and concerts, off
road remote locations for K9 and SRT units.These Utility Vehicles have the ability to transport
4 officers, police dogs and equipment,when needed. The police bicycles are needed to replace
aging and unserviceable police bikes used by bike certified officers.The remaining amount of
$33,200.00 will be given to Kane County Sheriff's Department and the Elgin Police Department
based on an agreement with those agencies. The total award in the amount of$67,317.00.
Notice Date:
CITY OF AURORA, KANE, DUPAGE, WILL AND KENDALL COUNTIES, ILLINOIS
Wendy McCambridge
City Clerk
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