HomeMy WebLinkAbout19-137 •
Resolution No. 19-137
RESOLUTION
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AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 AND FINAL WITH US
DIGITAL DESIGNS, INC. FOR FIRE STATION ALERTING SYSTEM
WHEREAS,the City of Elgin has heretofore entered into a contract with US Digital Designs,
Inc. for the installation of fire station alerting system; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as,is described
in Change Order No. 1 and Final attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Richard G. Kozal, City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part hereof by
reference.
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s/David J. Kaptain
David J. Kaptain, Mayor
Presented: October 9, 2019
Adopted: October 9, 2019
Omnibus Vote: Yeas: 8. Nays: 0
Attest:
s/Kimberly Dewis
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Kimberly Dewis, City Clerk .
City of Elgin Change Order
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`41yfG PROJECT: US Digital Designs, Inc. Agreement For Fire Station Alerting System
RATED"� CHANGE ORDER NO. 1 AND FINAL
CONTRACT: This project is a replacement of the existing fire station alerting system. The fire station
alerting system is utilized by the Emergency Communications division to notify the seven fire stations
when a response is needed.
SCOPE: When the original proposal was submitted for approval,the cost of installation was based on the
equipment that was ordered. Since the approval of the purchase by the.council, the installation contractor
has reviewed the hardware being installed and reduced installation costs by$40,907.89. For their account-
ing purposes, US Digital Design requested an updated purchase order to reflect the new pricing.
REASONS FOR CHANGE:
• The circumstances said to necessitate the change in performance were not reasonably foreseeable
at the time the contract was signed.
• The change is germane to the original contract as signed.
• The change order is in the best interests of the City of Elgin and is authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The contract is being amended to decrease
the contract amount and to result in a refund to the city. The changes will not result in a change to the
contract provisions or contract time for work to be completed.
ORIGINAL CONTRACT AMOUNT: $444,158.00
CHANGE ORDER No: 1
Reduction in hardware installation costs $40,907.89
TOTAL FOR CHANGE ORDER NO. 1: $40,907.89
PREVIOUS CHANGE ORDER(S): NONE
TOTAL OF PREVIOUS CHANGE ORDERS: N/A
TOTAL REVISED CONTRACT AMOUNT: $403,250.11
The original amount of the contract with US Digital Designs is $444,158.00. Change Order No. 1 will
decrease the original contract amount by a total of$40,907.89, that sum representing percent 9.2% of the
original contract amount. The new contract amount, inclusive of all change orders is $403,250.11.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER NO. 1 AND FINAL
Agreed to this 9th day of October ,2019.
Recommended by:
FIRE DEPARTEMENT
By:David A. Schmidt
Title: Fire Chief
Date: September , 019
Signature:
Accepted by:
US DIGITAL DESIGNS,CONTRACTOR
Party of the Second Part(Contractor)
By: Domini A, .1 oni
Title: Vice resid-nt
Date: MEIMIr
Signatur- , •
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By:Richard G. Kozal
Title: City Manager
Date: Octobe. a. 9
Signature: /