HomeMy WebLinkAbout19-117 Resolution o. 19-1 17
RESOLUTION
AUTHORIZING EXECUTION OF A FIRST AMENDMENT AGREEMENT WIT TYLER
TECHNOLOGIES, INC. FOR AUTOMATED FIRE STATION ALERTING INT:RFACE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, i LLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute a First Amendment Agreement on behalf of the C ty of Elgin
with Tyler Technologies, Inc., for automated fire station alerting interface, a copy f which is
attached hereto and made a part hereof by reference.
s/David J. Ka s tain
David J. Kaptain, Mayor
Presented: August 14, 2019
Adopted: August 14, 2019
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
FIRST AMENDMENT AGREEMENT
This First Amendment Agreement is hereby made and entered into this 14th day of
August , 2019 by and between the City of Elgin, Illinois, a municipa corporation
(hereinafter referred to as the "City") and Tyler Technologies, Inc., a Delaware corporation
(hereinafter referred to as "Tyler").
WHEREAS, the parties hereto have previously entered into a Standard So are License
and Services Agreement dated June 23,2010(hereinafter referred to as the"Original • greement"),
made a part hereof and incorporated hereto by reference; and
WHEREAS, the parties hereto have each determined that it is in their bes interests to
amend the Original Agreement.
NOW, THEREFORE, in consideration of the mutual promises and coven. s contained
herein, and other good and valuable consideration, the sufficiency of which is her:.y mutually
acknowledged, the parties hereto hereby agree as follows:
1. The above recitals are incorporated into this First Amendment Agreement as i fully recited
hereby.
2. PURCHASE. The services set forth in Exhibit 1, and Schedule 1, (attach- hereto and
made a part hereof as Attachments A and B, respectively) to this agreement are herby added to
and made a part of the Original Agreement. Any additional adjustments to the •cope of the
Original Agreement not set forth herein must be reflected in an additional amen. ent to the
Original Agreement to be effective.
3. TERMS. This agreement shall be subject to the terms and conditions con":fined herein
and as provided by Attachments A and B. All other terms and conditions of he Original
Agreement shall remain in full force and effect.
4. LAW/VENUE. Venue for the resolution of any disputes or the enforcement il f any rights
arising out of or in connection with this First Amendment Agreement shall be the Cir.uit Court of
Kane County, Illinois or the Federal Court in the Northeastern District of Illinois n Chicago,
Illinois. Tyler hereby irrevocably consents to the jurisdiction of such courts for the nforcement
of any rights or for the purposes of any lawsuit brought pursuant to this First • endment
Agreement or the subject matter hereof.
5. PAYMENT. City shall pay the total additional sum of$25,600 contemplated .y this First
Amendment Agreement within thirty(30) days of delivery or other performance, or .ity's receipt
of invoice, whichever is later. The aforementioned total sum is inclusive of all applic:ble freight,
shipping and taxes. Requested custom software interfaces are invoiced 100%upon ini ial delivery
of the interface.
6. LIMITATION OF DAMAGES. In no event shall City be liable for an, monetary
damages in excess of the purchase price contemplated by this agreement. In no eve t shall City
be liable for any consequential, special or punitive damages, or any damages result' from loss
of profit.
7. EXECUTION. This agreement may be executed in counterparts, each of w ch shall be
an original and all of which shall constitute one and the same agreement. For the I urposes of
executing this agreement,any signed copy of this agreement transmitted by fax machine or e-mail
shall be treated in all manners and respects as an original document. The signature of any party
on a copy of this agreement which may be signed electronically or transmitted by f. machine or
e-mail shall be considered for these purposes as an original signature and shall have t e same legal
effect as an original signature. Any such faxed or e-mailed copy of this agree ent shall be
considered to have the same binding legal effect as an original document. At the req est of either
party any fax or e-mail copy of this agreement shall be re-executed by the parties i an original
form. No party to this agreement shall raise the use of fax machine or e-mail as a d;fense to this
agreement and shall forever waive such defense.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment
Agreement as of the date first written above.
TYLER TECHNOLOGIES, INC. CITY OF ELGIN
Sherry Clark / �/ .� �'
Print Name Richard G. Kozal, Cit Manager
SignaturV ATTEST
Senior Corporate AttorneyCZ(1/i,�
Title City Clerk ��
F:\L.egal Dept\Agreement\First Amend Agr Tyler Technologies-7-26-19.docx
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ATTACHMENT A
Exhibit 1
Amendment Investment Summary
Date: 6/21/2019
"-Iv& new world Quote Expiration: 12/8/2019
Quote Name: Elgin- USDD Interface
tyler puhlir Safety So itior+ Quote Number: 2019-28288
Quote Description: Custom Interface USDD
Sales Quotation For
Elgin Police Department
151 Douglas Ave
Elgin , IL 60120-5539
Phone: +1 (847)289-2773
Services
Damon Quantity Unit Price Discount
Custom Interface to USDD(two-way) 1 $25.600 $0 $25,600
TOTAL: $25,600
Summary One Time Fees Recurring Fees
Total Tyler Software $0 $0
Total Annual Fees $0
Total Tyler Services $25,600
Totat Other Costs $0
Total Third Party Hardware, Software and Services $0 $0
Travel and Living Expenses $0
Summary Total $25,600 $0
Amendment-Elgin IL-Custom Interface USDD-JW 6.25.19(2019-28288 6.21).doc
Assumptions
New World product requires Microsoft Windows Server 2012/2016 and SQL Server 2012/2016, including required Client Access Licenses(CALs)for applicable
Microsoft products. Servers must meet minimum hardware requirements provided by Tyler. The supported Microsoft operating system and SQL versions are
specific to Tyler's release versions.
New World product requires Microsoft Excel or Windows Search 4.0 for document searching functionality; Microsoft Word is required on the application server for
report formatting.
Tyler recommends a 100/1000MB(GB)Ethernet network for the local area network.Wide area network requirements vary based on system configuration, Tyler
will provide further consultation for this environment.
Does not include servers, workstations,or any required third-party hardware or software unless specified in this Investment Summary. Client is responsible for any
third-party support.
Licensed Software,and third-party software embedded therein, if any,will be delivered in a machine readable form to Client via an agreed upon network
connection_ Any taxes or fees imposed are the responsibility of the purchaser and will be remitted when imposed.
Tyler's GIS implementation services are to assist the Client in preparing the required GIS data for use with the Licensed New World Software. Depending upon the
Licensed Software the Client at a minimum will be required to provide an accurate street centerline layer and the appropriate polygon layers needed for Unit
Recommendations and Run Cards in an industry standard Esri file format(Personal Geodatabase, File Geodatabase, Shape Files). Client is responsible for
having clearly defined boundaries for Police Beats. EMS Districts and Fire Quadrants. If necessary Tyler will assist Client in creating the necessary polygon layers
(Police Beats, EMS Districts and Fire Quadrants)for Unit Recommendations and Run Cards. Tyler is not responsible for the accuracy of or any ongoing
maintenance of the GIS data used within the Licensed New World Software.
Client is responsible for any ongoing annual maintenance on third-party products, and is advised to contact the third-party vendor to ensure understanding of and
compliance with all maintenance requirements
All Tyler Clients are required to use Esri's ArcGIS Suite to maintain GIS data. All maintenance,training and ongoing support of this product will be contracted with
and conducted by Esri_ Maintenance for Esri's ArcGIS suite of products that are used for maintaining Client's GIS data will be contracted by Client separately with
Esri.
When Custom interface is included, Custom interface will be operational with existing third-party software_ Any subsequent changes to third-party applications may
require additional services_
When StateINCIC is included,Client is responsible for obtaining the necessary State approval and any non-Tyler hardware and software. Includes state-specific
standard forms developed by Tyler. Additional forms can be provided for an additional fee.
Personal Computers must meet the minimum hardware requirements for New World products. Microsoft Windows 7/8.1/10 32164 bit or later is required for all
client machines. Windows Server 2012/2016 and SQL Server 20121201412016 are required for the Application and Database Server(s).
Amendment-Elgin IL-Custom Interface USDD-JW 6.25.19(2019-28288 6.21).doc
:_ � ty l e r
.•
. chnologies
ATTACHMENT B
Exhibit 1
Schedule 1
Customer Requested Standard Software Enhancements and/or Custom Software
1. Definition
We will provide you requested standard software enhancements and/or custom software services as discussed below.
You agree to cooperate in limiting the scope of those modifications and enhancements, as described below.
An analysis and assessment to verify the scope of effort for these services will be conducted. A revised estimate for the
enhancements/customizations may be provided at the conclusion of the assessment. You may elect to cancel or proceed
with the enhancements/customizations based on the revised estimate.
Capabilities included in the initial scope:
a) Custom Software/Interface(s)
While we will provide reasonable consultation, you are responsible for obtaining
technical contacts and/or technical specifications from the third parties involved.
(1) Custom Interface to USDD (two-way):
• 2-way station based alerting interface between New World CAD
Enterprise and the Phoenix G2 Fire Station Alerting System (Phoenix)
From CAD to Phoenix
• Send Alert messages to stations automatically as units are
dispatched
• CAD Enterprise does not support manual toning
• Basic CFS information will be sent as well to
Phoenix for that system to announce and/or
display within the station:
CFS Type, date, priority, CFS Number
Address details, including qualifier, cross
streets
GIS areas (beat, quadrant, district,
station)
• Send Unit Status messages from CAD to Phoenix
• As statuses change for configured units, these
statuses will be sent to Phoenix
o From Phoenix to CAD
• A Delivery Status message will be returned from Phoenix
• Nothing will be done with a message indicating
success
• A message with any errors will be logged to
interface log and raised to the dispatcher in CAD
Amendment-Elgin IL-Custom Interface USDD-JW 6.25.19(2019-28288 6.21).doc
c Event messages will not be handled by the interface
c Interface will communicate via serial or TCP connection
o Interface will send/receive messages from a Phoenix
workstation/server. Customer will be responsible to installation
and configuration of Phoenix server for the interface.
2. Methodology to Provide Enhancements and/or Custom Software
a) Our Responsibility
As part of our delivery of these services, we will:
(1) Review the required features for the items set forth in paragraph 1, above, with you.
(2) Prepare a Requirements Document (RD)to include:
• Detailed description of the required feature
• menu samples
• screen samples
• report samples
(3) Conduct the programming and programming test.
(4) Provide the associated in-scope training, testing and/or other support services.
For an enhancement or custom software requiring over seven (7) days of services, we will utilize the design
document procedure described below. For enhancements or custom software that require less than seven
(7) days of services, we will use a Request For Service (RFS) procedure. Both procedures are reviewed with
you at a pre-installation planning meeting. The RFS procedure utilizes a form with a narrative description
and supporting documentation if applicable to define the work to be done.
b) Design and Development Procedure
Activity Targeted Time
Period
(1) We will work with your staff in completing the RD. You To be determined
agree to be reasonable and flexible in not attempting to
design the modifications to be more extensive than called
for in the scope (cost and schedule) of this project.
(2) We submit completed RD to you. To be determined
(3) You will review and sign off on the RD. Once you sign off To be determined
on the RD, any subsequent changes must be documented
along with the impact on pricing and schedule, if any. No
programming will be done by us until the formal sign-off
and your authorization to proceed in writing.
(4) We complete programming from RD and provide the To be determined
associated deliverable to you.
Amendment-Elgin IL-Custom Interface USDD-JW 6.25.19(2019-28288 6.21).doc
II
(5) You test software modification based on RD. To be determine.
3. Third Party Responsibilities
a)The third-party will provide a documented API that will allow access to required data via a ile transfer,web
service,or TCP/IP.
a. The interface will support one export method and format.
b)We will not be responsible for making any modification in the 3rd party software to suppo this interface.
c)The third-party will work with us and you to test the interface.
Amendment-Elgin IL-Custom Interface USDD-JW 6.25.19(2019-28288 6.21).doc