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HomeMy WebLinkAbout19-106 Resolution No. 19-106 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ELGIN AND THE VILLAGE OF HOFFMAN ESTATES FOR AUTOMATIC FIRE AND EMERGENCY MEDICAL SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Intergovernmental Agreement on behalf of the City of Elgin with the Village of Hoffman Estates for automatic fire and emergency medical services,a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: July 10, 2019 Adopted: July 10, 2019 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ELGIN AND THE VILLAGE OF HOFFMAN ESTATES FOR AUTOMATIC FIRE AND EMERGENCY MEDICAL SERVICES THIS AGREEMENT is made and entered on the last date set forth next to the signatures of the Village of Hoffman Estates, an Illinois municipal corporation (the "Village"), and the City of Elgin, an Illinois municipal corporation (the "City") (collectively the "Parties"), which have approved this Agreement in the manner provided by law. WHEREAS, the City and the Village have respectively determined that it is in the best interests of the residents of the City of Elgin and the Village of Hoffman Estates to cooperate in providing continued fire protection and emergency medical services upon certain lands; and WHEREAS, Article VII, Section 10 of the Illinois Constitution authorizes units of local government to enter into agreements "to obtain or share services and to exercise, combine, or transfer any power or function, in any manner not prohibited by law or ordinance"; and WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/3 (1998), provides in pertinent part: "Any power or powers, privileges, functions, or authority exercised or which may be exercised, combined, transferred, and enjoyed jointly with any other public agency of the State..."; and WHEREAS,the Parties are both public agencies and units of local government as defined by Illinois law; and WHEREAS, both Parties have the capability of providing fire protection and emergency medical services to the area for mutual aid and protection; and WHEREAS,the Parties hereto have determined that it is in their best interests to enter into this agreement to secure to each the benefits of cooperation in providing first response automatic aid fire and emergency medical services to areas within the Parties' respective jurisdictions as more fully depicted on Exhibit A, attached hereto and made a part hereof by reference. Each party's respective area for which it will provide first response emergency services to the other party shall hereinafter be referred to as either the "Village's First Response Service Area" or the "City's First Response Service Area". Collectively, these service areas are sometimes referred to as the "Subject Area;" and WHEREAS,the City and the Village have determined that the growth of the Subject Area should involve cooperation and planning by both Parties; and WHEREAS, both of the Parties have previously shared services by virtue of mutual aid agreements; and WHEREAS, the Parties acknowledge that it is in the best interests of their respective taxpayers to continue to provide cooperative services so that the resources of both Parties can be most effectively utilized in providing effective and cost efficient fire protection and emergency medical services to their respective jurisdictions and to the Subject Area; and WHEREAS, the Parties acknowledge fire protection and emergency medical services should where practicable be planned so as to minimize duplication of effort and expenses and to assure that public funds will be best utilized for the purposes herein; and WHEREAS, the Parties acknowledge that it is in their best interests to continually work together to keep evaluating the present and future needs of the public that they serve as to minimize duplication of effort and expenses and to assure public funds will be best utilized for the purposes herein. NOW,THEREFORE,the Parties do hereby enter into this Intergovernmental Agreement upon the following terms and conditions: Section One: As mutual consideration for the promises and agreements entered into herein, the Parties agree that: 1) The Village will provide first response automatic aid fire and emergency medical Services and related emergency services performed by fire departments to the properties in the City in the area identified as the Village's First Response Service Area as depicted on the map dated 2019, attached hereto and previously incorporated herein as Exhibit A. It is agreed and understood that the Village's obligation to provide such first response automatic aid is subject to the Village's reasonable ability to do so. The City will continue to receive 911 calls from properties and/or the portions of I-90 within the City's corporate limits which are in the Village's First Response Service Area. Upon receipt of an alarm for fire-related emergencies and/or emergency medical services and related emergency services for a property or portion of I-90 in the City's corporate limits and within the Village's First Response Service Area the following procedures shall be followed: a) The City of Elgin Communications Center will dispatch the appropriate City of Elgin Fire Department equipment based on the City's current response criteria for that location and type of emergency. b) The City of Elgin Communications Center will contact the Village Dispatch Center in a timely manner by telephone to request either a fire engine or an ambulance based on the call type and appropriateness to the incident. c) The Village unit responding will advise via radio communications the City of Elgin Communication's Division that they are en-route and indicate their unit number. d) On arrival, the Village response unit will contact the City of Elgin Communications Division via radio communications and will acknowledge their arrival and any necessary size-up information e) Once on scene, the City's responding units will assume, where practical to do so and circumstances permit, scene control or patient responsibility. The intent is to relieve the Village of further responsibility as quickly as possible so they may return to their 2 jurisdiction. As such, the Parties only expect first responder actions from the Village. The City's responding units will assume responsibility for patient transport unless a delay in doing so would compromise patient care. f) The respective Fire Chiefs of the City and the Village along with the City's Communications Director shall be responsible for the implementation of such procedures and shall have the authority to refine or amend such procedures to ensure that 911 calls for fire protection or emergency medical services for those portions of the City which are to receive primary service from the Village pursuant to this Agreement are immediately and properly routed to the Village. Such procedures may be refined or amended only by a written document executed by the respective Fire Chiefs of the City and the Village along with the City's Communication Director. 2) The Village shall make one officer available to attend the meetings of the Elgin City Council upon the City's request, and likewise the City shall make one officer available to attend the meetings of the Village of Hoffman Estates upon the Village's request. 3) The City and the Village will continue to respond to the other party's requests for assistance pursuant to all mutual and automatic aid agreements currently existing between them. Furthermore,the City and the Village agree to adopt general departmental orders requiring joint cooperation by and among the departments and which amongst other things, specify emergency calls within the service areas designated by this Agreement will be simultaneously dispatched to the greatest extent possible, that the first arriving company shall assume and remain in command until a formal transfer of command to the authority having jurisdiction occurs pursuant to the established incident command system covering the areas described herein. 4) The Parties agree that the Village may bill persons who are residents of either the City or the Village for emergency medical services rendered within the Village's First Response Service Area in uniformity with other areas of the Village. If the City provides emergency medical services to residents of the Village, it may bill the recipients of such services in the same manner and amount as are uniformly applied to residents of the City. This practice is consistent with current MABAS policy. Section Two: This Agreement shall supersede any agreement, resolution, or motion, or part of any agreement, resolution, or motion in conflict with any part therein, and any such conflicting agreement,resolution, or motion is hereby repealed to the extent of any conflict. Section Three: If any section,paragraph, or provision of this Agreement shall be held invalid or unenforceable for any reason, such invalidity or unenforceability shall not affect any of the remaining provisions of this Agreement. Section Four: This Agreement may be terminated by the City or the Village upon thirty(30)days written notice to the other party hereto whereupon this Agreement shall be terminated without any further obligations of the parties hereunder. 3 Section Five: This Agreement shall be binding upon and inure to the benefit of the Village and the City, and upon any persons or entities who may be assigned or otherwise succeed to all or any portion of the authority, rights, duties, powers, functions or purposes of the Village and the City, or either of them. This Agreement and the obligations herein may not be assigned without the express written consent of each of the Parties hereto which consent may be withheld at the sole discretion of either of the Parties hereto. Section Six: This Agreement is not intended and shall not be deemed or construed to create an employment,joint venture,partnership or other agency relationship between the Parties hereto. Section Seven: All notices or other communications to hereunder shall be in writing and shall be deemed given if personally delivered sent by overnight courier or mailed by registered or certified mail,return receipt requested, to the Parties at the following addresses, or at such other addresses for a party as shall be specified by a like notice and shall be deemed received on the date which said notice is hand delivered or the second business day following the date on which so mailed: TO THE CITY: TO THE VILLAGE: City of Elgin Village of Hoffman Estates 150 Dexter Court 1900 Hassell Road Elgin, IL 60120-5555 Hoffman Estates, IL 60169 Attention: Fire Chief Attention: Fire Chief Section Eight:, It is agreed and understood by the Parties hereto that the services referred to in this Agreement are general services only and that no special duties or obligations are intended nor shall be deemed or construed to be created by this Agreement. It is further agreed and understood that this Agreement is not intended nor shall be construed to alter, limit, or constitute a waiver of any of the civil immunities afforded the City and/or Village and/or their officials, officers, employees and/or agents pursuant to the Local Governmental and Governmental Employees Tort Immunity Act at 745 ILCS 10/1-101, et seq., as amended, the Emergency Telephone System Act at 50 ILCS 750/0.01 et seq., as amended, the Emergency Medical Services Systems Act at 210 ILCS 50/1 et seq., and/or otherwise provided by law, it being agreed that all the civil immunities as set forth in such Acts,as amended, and/or as otherwise provided by law shall fully apply to any claims asserted or which might be asserted against the City and/or the Village and/or their respective officials,officers,employees and/or agents as a result of this Agreement or any actions of the Parties pursuant to this Agreement. Without limiting the foregoing,it is further agreed and understood that the City and/or the Village and/or their respective officials, officers, employees and/or agents as a result of this Agreement or any of the actions of the Parties pursuant to this Agreement shall not be liable to any other person or entity for failure to provide adequate fire protection,rescue, or emergency service, failure to suppress or contain a fire, failure to provide or maintain sufficient personnel,equipment or other fire protection facilities,and/or for any act and/or omission in connection with the developing, adopting, operating or implementing any plan or system relating to the City's and/or the Village's emergency telephone system. Notwithstanding anything to the contrary in this Agreement, it is agreed and understood that no third party beneficiaries are intended or shall be construed to be created by the provisions of this Agreement 4 and it is the intention of the parties hereto that no action may be commenced by any person or entity against the City and/or the Village and/or their respective officials, officers, employees, agents and/or other related persons or entities for monetary damages for any alleged breach or failure to provide services described in this Agreement. The provisions of this section shall survive any expiration and/or termination of this Agreement. Section Nine: This Agreement is subject to and shall be governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights pursuant to this Agreement shall be in the Circuit court of Kane County, Illinois. Section Ten: The failure by a party to enforce any provision of this Agreement against the other party shall not be deemed a waiver of the right to do so thereafter. Section Eleven: This Agreement may be modified or amended only in writing signed by both Parties hereto, or their permitted successors or assigns, as the case may be. Section Twelve: This Agreement contains the entire agreement and understanding of the Parties hereto with respect to the subject matter as set forth herein,all prior agreements and understandings having been merged herein and extinguished hereby. Section Thirteen: This Agreement is and shall be deemed and construed to be a joint and collective work product of the City and the Village and, as such, this Agreement shall not be construed against the other party, as the otherwise purported drafter of same, by any court of competent jurisdiction and in order to resolve any inconsistency,ambiguity,vagueness or conflict, if any, in the terms of provisions contained herein. Section Fourteen: The City and Village agree that, in the event of a default by the other party, the other shall, prior to taking any such action as may be available to it,provide written notice to the defaulting party stating that they are giving the defaulting party fourteen(14)days within which to cure such default. If the default shall not be cured within the fourteen(14)day period aforesaid, then the party giving such notice shall be permitted to avail itself of remedies to which it may be entitled under law. IN WITNESS WHEREOF, the Parties, pursuant to proper and necessary authorization, have executed this agreement consisting of seven pages,exclusive of exhibits,on the dates shown below. SIGNATURE PAGE FOLLOWS 5 APPROVED AND ADOPTED on this 10th day of July _ , 2019. CITY OF ELGIN Attest: B : JL1 !e'Ae BY tf-e-/". be-r-ed ayor , ' City Clerk APPROVED AND ADOPTED on this / 57 day of Apr t 1 , 2019. VILLAGE OF HOFFMAN ESTATES Attest: , By:At) .-taxer - , (44/16- By: ,c) President VillageClerk ;C/41."90 7 EXHIBIT A MAP DEPICTING VILLAGE FIRST RESPONSE SERVICE AREA AND CITY FIRST RESPONSE SERVICE AREA Automatic Aid from Hoffman Estates Fire Department N a I ,� �_- Brandt W+ ' 1• 1 . : 5 a , � 1 /7 i'1i d Mackinac 8 / A / =_ Stewart / Parkway II l 1 .____EI___Iii� cn - I] ma / iip . .. ' Etr____�i l o A11111' , Canterburyo ////' °' Ford\ _____)° --s _- ilik m illimir-7 Hartwell fbi46 a X86 W n Con,don m • ._------------- = - a l I Irene _., Er ] Coo er c aII t� 211) Q 03 Illy ' \\\i pp 4... k all J o �`" i_......______ WR Lincoln aDale v II Coldspri I n \ rk ' ---- , ......... dAllPr 1 r--1 0 0.075 0.15 0.3 Miles loIN Fjz Legend C Oi :r , > Auto Aid from Hoffman Estates dip ��ART1Vi�� s ' Date: 6/14/2019